1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm the ordinary minutes of its meetings, held on Wednesday, 19 June 2024, and Wednesday 26 June 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Ambury Park Centre

Te take mō te pūrongo

Purpose of the report

1. Patricia Simeon (Director / Principal), Darrin Brinsden (Executive Chair) and Neil Rusden (President) from the Ambury Park Centre will be in attendance to talk about how funding provided by the Board assists them to deliver riding therapy programmes to tamariki and rangatahi living with disability through the power of the horse at a reasonable cost. These programmes make a notable difference to how the people they serve live their lives.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Patricia Simeon (Director / Principal), Darrin Brinsden (Executive Chair) and Neil Rusden (President) for their attendance and presentation.

8.2 Deputation - Moana Connect

Te take mō te pūrongo

Purpose of the report

1. Jacinta Fa’alili-Fidow, Director Strategy of Moana Connect will be in attendance to talk about the organisations feasibility report into the establishment of a new children’s centre. They are keen to present a high level overview of the centre’s purpose, potential activities and partnerships and building design.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Jacinta Fa’alili-Fidow for her attendance and presentation.

8.3 Deputation - D65 Fitness

Te take mō te pūrongo

Purpose of the report

1. John Mann of the D65 Fitness group will be in attendance to talk about the need for a free health and wellbeing initiative for Māngere and surrounding suburbs.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank John Mann for his attendance and presentation.

8.4 Deputation - Waka Pacific Trust

Te take mō te pūrongo

Purpose of the report

1. Morgan Darkwa (GM Community & Marketing) and David Comery (CEO) from the Waka Pacific Trust will be in attendance to talk about recent activities delivered at the Due Drop Events Centre and Vector Wero Whitewater Park.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Morgan Darkwa (GM Community & Marketing) and David Comery (CEO) for their attendance and presentation.

Attachments

a Waka Pacific Trust - presentation.......... 153

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

21 August 2024

Local Board Leads and Appointments Report

File No.: CP2024/10509

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area	Lead	Alternate
Social Impact Fund Allocation Committee Appointments Committee	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Staff consultation over landowner approval applications (excluding applications for filming and events)	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Staff consultation on applications for filming	Christine O’Brien	Makalita Kolo
Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Resource consent matters to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	Christine O’Brien
Local Government New Zealand Auckland Zone	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards	Tauanu’u Nanai Nick Bakulich
Manukau Harbour Forum joint committee	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Ara Kōtui (formerly Māori input into local board decision-making political steering group)	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	1st half of the term: Togiatolu Walter Togiamua 2nd half of the term: Harry Fatu Toleafoa
Transport	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Economic development	Harry Fatu Toleafoa	Makalita Kolo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Water care COMMUNITY	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Department of Corrections - Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere Bridge Business Association	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere East Village Business Association	Joe Glassie-Rasmussen	Togiatolu Walter Togiamua
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Māngere Town Centre Business Association	Makalita Kolo	Papaliitele Lafulafu Peo
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Papaliitele Lafulafu Peo	Christine O’Brien
Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee	Makalita Kolo	Harry Fatu Toleafoa
South Harbour Business Association	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Makalita Kolo
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Te Pūkaki Tapu o Poutūkeka Co-Management Committee. MO/2023/187 · to agree changes of a minor nature to the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report, in consultation with Te Ākitai Waiohua / Pūkaki Māori Marae Committee · to sign on behalf of Auckland Council the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report · as an additional member to Te Pūkaki Tapu o Poutūkeka Co-management Committee, to come into effect on agreement with Te Ākitai Waiohua / Pūkaki Māori Marae Committee on a total Co-management committee membership of six	Tauanu’u Nanai Nick Bakulich
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Joe Glassie-Rasmussen
Emergency Readiness and Response Forum MO/2024/52 To participate in the Emergency Readiness and Response Forum	Chairperson Deputy Chairperson Member Harry Fatu Toleafoa

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Māngere-Ōtāhuhu Local Board

21 August 2024

Māngere Mountain Education Trust: financial and administrative matters

File No.: CP2024/11244

Te take mō te pūrongo

Purpose of the report

1. To provide an update on the financial and leasing situation facing the Māngere Mountain Education Trust.

2. To endorse the renaming of the Māngere Mountain Education Centre to ‘Te Wharekura o Te Pane o Mataaoho’.

Whakarāpopototanga matua

Executive summary

3. Māngere Mountain Education Trust (the Trust) manages the Māngere Mountain Education Centre (the Centre) at 100 Coronation Road, Māngere.

4. The Trust receives a base rate of funding which is adjusted for inflation and is currently $111,000 per annum under legacy arrangements in Long-term Plan 2024-2034.

5. Long-term Plan 2018-2028 and Recovery Budget 2021-2031 allocated an additional $204,000 per annum to the Trust for the first three years of each budget. Long-term Plan 2024-2034 did not renew the additional amount for another three years, greatly reducing the Trust’s income.

6. The Trust’s lease over the Māngere Mountain Education Centre (the Centre) at 100 Coronation Rd, Māngere expired in 2023. Their request for a 30-year renewal is complicated by future Tūpuna Maunga Authority management of the land. It is now renewing on a month-by-month basis.

7. Supported by local marae, the Trust seek to rename the Centre to ‘Te Wharekura o Te Pane o Mataaoho’.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) ohia / endorse the renaming of the Māngere Mountain Education Centre to ‘Te Wharekura o Te Pane o Mataaoho’

b) ohia / endorse the Manager, CCO Governance & External Partnerships to approve the funding for the Māngere Mountain Education Trust for 2024/25 and associated performance measures.

Horopaki

Context

8. The Trust is a council-controlled organisation (CCO) of Auckland Council. Founded in 2007 by Manukau City Council, the Māngere-Ōtāhuhu appoints the Trust’s board, classing it as a CCO under the Local Government Act 2002.

9. The deed of trust lists the purposes of the Trust and these purposes are summarised as follows:

· to study Māngere Mountain and its related cultural and physical environs

· manage and promote the education centre to provide educational programmes for young people and the wider community about the cultural values and natural history of the maunga

· assist in the formulation of management plans and conservation of Māngere Mountain in support of the reserve administering authority.

10. The Centre provides learning experiences centred on the maunga, traditional gardens, and a range of educational workshops catered to schools across Tāmaki Makaurau / Auckland.

11. In Long-term Plan 2024-2024, the Trust continues to receive a base rate of funding which is adjusted for inflation and is currently $111,000 per annum under legacy arrangements.

History of the additional budgeted $204,000

12. The Trust was provided additional funding of $204,000 for the first three years of both the
Long-term Plan 2018-2028 and Recovery Budget 2021-2031. The $204,000 was in addition to its $94,000 per annum adjusted for inflation ($111,000 in FY24/25) provided for the full 10 years of each budget.

13. In 2018, the Mayor’s final proposal for Long-term Plan 2018-2028 first provided MMET with an additional $204,000 for three years (2018-2021)—

xxiii) agree additional operational funding of $204,000 for each of the first three years to the Māngere Mountain Education Trust. [FIN/2018/77]

14. In 2021, the Mayor’s final proposal for the Recovery Budget 2021-2031 repeated the additional $204,000 for three years (2021-2024)—

xiii) continuation of $298,000 in annual operational funding to Māngere Mountain Education Trust for the first three years, noting that further consideration on integrating with Tūpuna Maunga Authority will be given once the authority’s education strategy is developed. [GB/2021/40]

15. The notes of the Mayor’s final proposal for the Recovery Budget 2021 states—

48. In the past three years, the trust received additional financial support of $204,000 per annum from Council, on top of the base funding of $94,000 per annum. A potential joined-up operation with the Tūpuna Maunga Authority was considered but did not progress further because the authority needed to formulate its own education strategy first.

49. Without continued funding at the current level, the trust will have difficulties in remaining viable. I propose Council continues to provide $298,000 per annum in funding so that the trust can keep the centre open and fulfil its objectives, pending further consideration in due course on integrating with the Authority.

50. While Council will provide support for the next three years, it is the Council’s expectation this review is concluded before the next 10-year Budget.

16. Long-term Plan 2024-2034 did not repeat the additional $204,000 for another three years.

The Authority’s plan for an education strategy

17. The Authority is building their resource to support educational outcomes, recently hiring new staff to support the creation of an education strategy. However, due to Council’s constrained financial position, the Authority cannot commit full-time resource to the development of the education strategy and set a timeline to completion.

18. Until the education strategy is completed and opportunities for integration are identified, there is no plan for the Centre and its work to be integrated with the Authority.

Tātaritanga me ngā tohutohu

Analysis and advice

Inclusion in the Annual Budget 2025/2026

19. The Local Board may appeal for the inclusion of additional funding to the Trust in Annual Budget 2025/2026. An additional $204,000 would likely not be deemed a significant variation to Long-term Plan 2024-2034 and could therefore be included for approval by Governing Body.

No budgetary solution within Ngā Mātārae

20. The Trust contacted Director Nicholas Turoa in June, seeking possible funding from Ngā Mātārae. Turoa informed the Trust there is no room within the Ngā Mātārae budget to provide discretionary funding for the Centre’s operation with the budget being fully allocated to fund their existing work programme.

21. Council’s Māori Outcomes Fund provides time-limited seed funding for initiatives and typically does not fund staff nor organisational overheads. The fund is therefore not an appropriate funding avenue for the Trust.

Lease & Future land management

22. The Trust’s lease of the Centre and land at 100 Coronation Road, Māngere lapsed in September 2023. The lease has since continued on a month-by-month basis and the Trust is seeking a 30-year lease to provide certainty to their operation into the future.

23. Any new lease is complicated by the land being subject to possible acquisition of management by the Authority – at the discretion of Governing Body. The Authority has signalled interested in acquisition for management of the contiguous surrounding lands for adjoining the base of Te Pane o Mataoho / Māngere Mountain. This is laid out by the Authority in their draft Operational Plan 2024/2025 (page 19).

24. MMET contends the month-by-month lease weakens their ability to receive outside grant funding with a long-term lease being a factor to funders. Community Leasing states the Trust has ‘security of tenure’ and has provided a letter to the Trust’s governance and management that lays out this position.

25. Continuing the lease on a month-by-month basis empowers the Authority to be the decisionmaker on any lease over surrounding contiguous lands at Māngere Mountain, including the Centre at 100 Coronation Rd, upon acquiring management over the land.

26. The Trust further seeks an extension to their lease boundary for educational māra kai planting, including kumara pits. This extension is being investigated by Land Advisory and Land Use.

Renaming the Centre to ‘Te Wharekura o Te Pane o Mataaoho’

27. The Trust seeks to rename the Centre to ‘Te Wharekura o Te Pane o Mataaoho’. The Trust engaged with local marae and gained support for the renaming of the Centre.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. There are no direct climate impacts arising from this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts on the wider council group arising from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Representatives of the Trust met with the Local Board on 3 July to discuss the impact to discuss these matters, including the reduction to their income by Council.

Tauākī whakaaweawe Māori

Māori impact statement

31. The Trust is the only provider of educational programmes focused around the history of Te Pane o Mataoho / Māngere Mountain. Their kaupapa is focused on kaitiakitanga of the maunga through education and partnership with communities.

32. Renaming the Centre to ‘Te Wharekura o Te Pane o Mataaoho’ reflects the mahi of the Centre focusing on pre-European life and wider Māoritanga.

33. Their educational outcomes focusing around māra kai, cultural values, and the natural history of the maunga is at risk without increased revenue. The Centre also provides a full reo immersion offering, allowing kura to book the educational experience in te reo Māori.

Guardianship of te whare o Kīngi Tāwhiao

34. The Trust homes te whare o Kīngi Tāwhiao, the cottage of Kīngi Tāwhiao, on their site. In his earlier years, Kīngi Tāwhiao lived in Māngere and the cottage was recently moved to their grounds for refurbishment. The Trust are caretakers of the cottage, providing visitors with a link to the Kīngi and the long connection of the Kīngitanga with Māngere.

Ngā ritenga ā-pūtea

Financial implications

MMET’s reported financial position

35. The Trust reported $749,146 of accumulated funds as at 30 June 2023 in their annual financial statements, an increase from $620,203 the year previous. This is a result of expenses being $31,216 below their grant from Council, plus further Centre-generated revenue.

36. The Trust has reported they have three-to-four months before financial implications affecting staffing levels. A reduction in staffing levels is not a palatable outcome and would likely see a decrease in the level of services delivered at the Centre.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Without adequate and sustained financial assistance from Council, the Trust’s operations are at risk. Continuing to operate at the level of funding provided in Long-term Plan 2024-2034, without a sufficient increase, will likely result in decreased service and operations - or total closure.

Ngā koringa ā-muri

Next steps

38. CCO Governance & External Partnerships will work with the Trust and seek they do not reduce staffing levels while solutions to their reduced funding is investigated.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Alexander Croft - Senior Advisor
Authorisers	Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Approval for a new road name at 14 Nixon Road, Mangere

File No.: CP2024/10209

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Mangere-Otahuhu Local Board to:

a) alter the extent of Nixon Road; and

b) extend the existing road names ‘Jimmy Ward Crescent’, ‘Te Ara Kōrako’, and ‘Uenuku Way’ to three roads; and

c) name a new private road, created by development at 14 Nixon Road, Mangere.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Auckland International Airport Limited proposes to:

· alter the extent of Nixon Road;

· extend existing road names ‘Jimmy Ward Crescent’, ‘Te Ara Kōrako’ and ‘Uenuku Way’ to three roads which have already been constructed; and

· name a private way within the new development at 14 Nixon Road.

4. The proposed name for the new road at 14 Nixon Road is Mānawa Bay Drive.

5. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been generally met and the proposed name is not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Auckland Council Road Naming Guidelines.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / approves the alteration to the extent of ‘Nixon Road’, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90116042).

b) whakaae / approves the extension of the road names ‘Jimmy Ward Crescent’, ‘Te Ara Kōrako’, and ‘Uenuku Way’ to three roads, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90116042).

c) whakaae / approves the name Mānawa Bay Drive for a new private road created by way of development undertaken by Auckland International Airport Limited at 14 Nixon Road, Mangere, in accordance with section 319(1)(j) of the Local Government Act 1974. (Road naming reference (road naming reference RDN90116042, resource consent reference LUC60402419).

Horopaki

Context

6. Resource consent LUC60402419 was approved for on 29 November 2022 for a new retail centre (Mānawa Bay Premium Outlets) at 14 Nixon Road, Mangere. Auckland International Airport Limited would like to name a private way within the development.

7. It has also been identified that sections of roads in the immediate surrounding area that have already been constructed have either not been officially named or the extent of the approved name does not reflect the layout of the road that has been constructed. As such, Auckland International Airport Limited is also proposing to alter and extend three existing road names to the sections of roads that have not been named.

8. Site and location plans of the development and existing roads can be found in Attachments A and B.

9. In accordance with Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards), any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering. The new private way at 14 Nixon Road does not require a name as it does not serve six or more lots. However, the applicant would like to name the private way. The roads to be named are shown in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed name reflects the landscape features in the surrounding area.

Proposed name

Meaning (as described by applicant)

Mānawa Bay Drive

(applicant’s preference)

The name, Mānawa Bay, is inspired by the unique location in park-like grounds at the water's edge and the historical and cultural significance of this area to tangata whenua (people of the land). In te reo Māori, Mānawa means mangroves – a coastal plant species that provides a habitat for native birds and fish. They are a vital part of the ecosystem and have long featured in the waterways surrounding the land Auckland Airport sits on. We acknowledge this in the name of the Outlet Centre and believe the road name should also reflect this.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been generally met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Principle 5.1 of the Guidelines states “Auckland Council considers that road names are intended to be enduring, therefore the renaming of roads is strongly discouraged unless there are compelling issues or reasons to support the change” In this case the applicant proposes to alter the extent of Nixon Road, the alteration is proposed to ensure that the extent of the road reflects what is constructed on the ground and also to ensure that extension of Jimmy Ward Crescent, Te Ara Kōrako, and Uenuku Way will be logical. It is worthwhile noting that 14 Nixon Road and nearby land are owned by Auckland International Airport Limited. Therefore, the alteration to the extent of Nixon Street does not require agreement from any other landowners.

15. The Guidelines require applicant to provide three name options for each road to be named, one preferred name and two alternatives. In this case, the applicant has decided to only propose one preferred name without any alternatives.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that ‘Mānawa Bay Drive’ is acceptable for use at 14 Nixon Road. LINZ has also confirmed that the proposed extent of Nixon Road, Jimmy Ward Crescent, Te Ara Kōrako, and Uenuku Way is acceptable.

17. Road Type: ‘Drive’ is an acceptable road type for the new private road at 14 Nixon Road, suiting the form and layout of the road.

18. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23. Prior to submitting the road naming application, Auckland International Airport Limited consulted with Te Ākitai Waiohua and Te Kawerau ā Maki. No feedback was received from Te Ākitai Waiohua. Te Kawerau ā Maki indicated support for the proposed road name within the development but would like to have an opportunity to name a road across the precinct.

24. On 23 May 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

25. A response was received from Te Ahiwaru Waiohua indicating they did not support the proposed name of ‘Mānawa Bay Drive’ and suggested the the alternative name ‘Te Waiohua Drive’ in recognition of the hapu surrounding the Manukau Harbour and the airport being developed on one of the largest reclamations on the harbour.

26. Auckland International Airport Limited consulted further with Te Ahiwaru Waiohua indicating that the private way within the new outlet centre is a minor road and that the name ‘Te Waiohua Drive’ would be more appropriate for a more significant road within the Auckland Airport network and has committed to using the name ‘Te Waiohua Drive’ for a future arterial road within the precinct. This proposal has been accepted by Te Ahiwaru Waiohua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the Council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Site Plan	29
b ⇩	Attachment B Location Map	33

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Classification of Winthrop Way Reserve, Mangere East

File No.: CP2024/11187

Te take mō te pūrongo

Purpose of the report

1. To seek approval to classify Winthrop Way Reserve, Māngere East as local purpose (community buildings) reserve pursuant to section 16(1) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. Winthrop Way Reserve is located in Māngere East and made up of two parcels of land currently held as unclassified recreation reserve subject to the provisions of the Reserves Act 1977.

3. The Reserves Act provides that all unclassified reserves vested in a local authority must be classified according to their principal or primary purpose. Auckland Council is therefore statutorily obliged to classify all unclassified reserves which it holds. This is undertaken under Section 16 of the Reserves Act 1977 and if not undertaken would mean that Auckland Council is not meeting its statutory obligations.

4. Local boards hold the delegated authority under Section 16 of the Reserves Act 1977 to classify council held reserves, subject to all statutory processes having been satisfied.

5. Staff attended a mana whenua forum on 25 October 2023. No concerns were raised at the forum. In addition, staff contacted the relevant mana whenua representatives via an email inviting iwi to submit their feedback by 15 November 2023. Staff did not receive any feedback on or objection to the proposed classification.

6. The proposed classification was publicly notified in the Manukau Courier and on the Auckland Council website on 14 March 2024. No submissions have been received.

7. This report recommends that the Māngere-Ōtāhuhu Local Board approves the classification of Winthrop Way Reserve as local purpose (community buildings) reserve.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaropu / classify pursuant to Section 16(1) of the Reserves Act 1977 Winthrop Way Reserve, Māngere East legally described as Lot 142 DP 55382 comprised in record of title NA30A/773 and Lot 143 DP 55382 comprising record of title NA30A/774 as local purpose (community buildings) reserve.

Horopaki

Context

8. Classification is a mandatory process under Section 16(1) or 16(2A) of the Reserves Act 1977 which involves determining the principal or primary purpose of a reserve (e.g. recreation reserve, local purpose reserve, historic reserve, etc). When determining the purpose of the reserve the present values of the reserve as well as the future “potential” values and the possible future uses and activities on the reserve are considered.

9. Auckland Council is required by law to classify all unclassified reserves which it holds. Auckland Council is not meeting its statutory obligations if classification is incomplete.

10. Two parcels of land making up Winthrop Way Reserve located in Māngere East are currently held as an unclassified recreation reserve.

11. To comply with the statutory requirement to classify reserves according to their principal or primary purpose, the parcels must be classified for their principal or primary purpose.

12. Local boards hold delegated authority under Sections 16(1) and 16(2A) of the Act to approve classifications of council owned reserves, subject to all statutory processes having been satisfied.

13. In addition to the statutory requirement that the reserves must be classified, the Act also requires reserves to be classified for local authorities to be able to grant certain rights, such as leases and easements, over reserves to third parties. In this instance Auckland Council intends to grant a lease to Taeaofou I Puaseisei Preschool Trust over part of Winthrop Way Reserves.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Winthrop Way Reserve (highlighted yellow below) is located at 37 and 39 Winthrop Way, Māngere East.

15. The reserve is comprised of 2 defined land parcels legally described as:

· Lot 142 DP 55382 comprising 739m² retained in record of title NA30A/773

· Lot 143 DP 55382 comprising 799m² retained in record of title NA30A/774

16. Both lots are currently held by the Crown through the Department of Conservation DOC and vested in Auckland Council in trust as an unclassified recreation reserve, subject to the provisions of the Reserves Act 1977.

17. Winthrop Way Reserve is zoned Open Space – Informal Recreation Zone under Auckland Unitary Plan (operative in part).

18. There are no natural resources, heritage layers or special character areas indicated within the reserve. However, GEOmaps identifies the area as prone to flooding.

Reserves Act 1977

19. The Reserves Act came into force on 1 April 1978 and requires all reserves to be classified for their principal or primary purposes.

20. The Reserves Act 1977 requires the administering bodies to consider necessary or desirable activities on the reserve and to classify the reserve for such specified purpose.

21. The purpose of recreation reserves is to provide an area of land suitable for sporting and recreational activities, enjoyment of public with emphasis on the retention of open spaces and outdoor recreational activities.

Proposed classification – local purpose (community buildings) reserve

22. Even though Winthrop Way Reserve has been held as recreation reserve, the reserve has been and will continue to be used by Taeaofou I Puaseisei Preschool Trust for early childhood education centre and associated services. For that reason Auckland Council is proposing that the reserve is classified as local purpose (community buildings) reserve rather than recreation reserve.

Lease to Taeaofou I Puaseisei Preschool Trust

23. Taeaofou I Puaseisei Preschool Trust (the Trust) is currently using an area of approximately 1,266m² of Winthrop Way Reserve (highlighted in yellow below) as early childhood education centre.

24. Auckland Council and the Trust have agreed to formalise the use of the reserve and enter into a deed of lease. The lease provides for the term on 10 years plus one right of renewal of further 10 years with the final expiry date in July 2038.

25. To enable Auckland Council to grant the lease to the Trust, Winthrop Way Reserve must be classified.

26. Any future proposals by the Trust to add additional building to the site will be presented to the local board for consideration as part of the landowner approval process.

Consultation

27. Engagement with iwi has been undertaken in terms of Section 4 of the Conservation Act 1987.

28. Staff attended a mana whenua forum on 25 October 2023. No concerns were raised at the forum. In addition, staff contacted the relevant mana whenua representatives via an email inviting iwi to submit their feedback by 15 November 2023. Staff did not receive any feedback on or objection to the proposed classification.

29. The council’s intention to classify the reserve was publicly notified in Manukau Courier and Auckland Council’s website on 14 March 2024. No submissions have been received.

Service portfolio review Matapopore

30. Review is currently underway:

· support implementation of the LTP 2024-2034 direction.

· progress priorities and identify new opportunities.

· manage underperforming and underutilised service assets.

· support a shift from asset-dependant service delivery.

· ensure portfolios are safe, sustainable, affordable, and fit for purpose.

31. Preliminary recommendations will be with the local board in early 2025, recommendations may identify alternative uses for the site. Alternative uses for this site are very limited given the length of the proposed lease to the Trust and peppercorn rental. Classification of the site will not impact on service portfolio review recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The proposed classification outlined in this report does not include any change in the current use of or activity on Winthrop Way Reserve and does not introduce any new source of greenhouse gas emission.

33. The proposed classification is formalisation of the statutory requirement under the Reserves Act 1977 which is an administrative process and therefore will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The proposed classification has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The Māngere-Ōtāhuhu Local Board holds the delegated authority under Section 16(1) of the Reserves Act 1977 to approve classification of the reserve subject to completion of all statutory processes.

36. The proposed classification was initially presented to the local board at its business meeting on 15 May 2024. At the meeting the local board requested the proposed classification to be workshopped (resolution No. MO/2024/53).

37. The workshop was held on 10 July 2024 and the local board was supportive of the proposed classification.

Tauākī whakaaweawe Māori

Māori impact statement

38. There is no express requirement to consult mana whenua under the Reserves Act. However, section 4 of the Conservation Act 1987 states:

Act to give effect to the Treaty of Waitangi

This Act shall be so interpreted and administered as to give effect to the principles of the Treaty of Waitangi.

39. The proposal to classify part of Winthrop Way Reserve was presented to the mana whenua groups identified as having an interest at the mana whenua forum held on 25 October 2023.  In addition, staff contacted the relevant mana whenua representatives via an email inviting iwi to submit their feedback by 15 November 2023. Staff did not receive any feedback on or objection to the proposed classification.

Ngā ritenga ā-pūtea

Financial implications

40. The proposed classification is an administrative exercise and will not result in any costs to the local board. All costs (if any) relating to the publication of a notice of classification in the New Zealand Gazette will be met by Auckland Council’s Parks & Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. It is a statutory requirement that the reserve is classified.

42. Should the Māngere-Ōtāhuhu Local Board choose not to resolve to classify the reserve, this decision would mean that Auckland Council is in breach of its statutory obligations under the Reserves Act.

Ngā koringa ā-muri

Next steps

43. If approved, staff will:

a) seek that the Tier 3 General Manager, Parks and Community Facilities approves and signs, on behalf of the Minister of Conservation and under delegated authority, a gazette notice classifying Winthrop Way Reserve as local purpose (community buildings) reserve. The gazette notice will then be published in New Zealand Gazette to ensure permanent public record of the classification.

b) arrange for the lease to be formally granted to Taeaofou I Puaseisei Preschool Trust.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Tamara Zunic - Specialist Technical Statutory Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Approval of the Māngere-Ōtāhuhu Local Board Auckland Emergency Management work programme 2024/2025

File No.: CP2024/10046

Te take mō te pūrongo

Purpose of the report

1. To approve the 2024/2025 Māngere-Ōtāhuhu Local Board Auckland Emergency Management work programme and its associated budget.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s Auckland Emergency Management work programme and associated budgets for approval for delivery within the 2024/2025 financial year (see Attachment A).

3. The work programme responds to the following objective that the local board identified in the Māngere-Ōtāhuhu Local Board Plan 2023:

· Outcome: Our environment

· Objective: Local climate programmes that increase and promote climate resilience and preparedness.

4. The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following regionally-funded project:

· Local Board, community and business emergency response plans and resilience programme.

5. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the Auckland Emergency Management work programme 2024/2025 (Attachment A to the agenda report).

Horopaki

Context

6. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

7. The work programme responds to the outcomes and objectives that the local board identified in the Māngere-Ōtāhuhu Local Board Plan 2023. The specific objective reflected in the work programme is:

· Our environment

Tātaritanga me ngā tohutohu

Analysis and advice

8. The proposed activities for delivery as part of the board’s Auckland Emergency Management work programme 2024/2025 are detailed below. See Attachment A for further detail.

Māngere-Ōtāhuhu Local Board, community and business emergency response plans and resilience programme

9. To increase disaster awareness, adopt readiness and response plans and implementation after approval, and in collaboration with the Māngere-Ōtāhuhu Local Board and the community.

10. The benefits of this activity are identified as people within the local board rohe understand their hazard risks, have mitigated these risks, are prepared and have strong social networks to better support each other during an emergency.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. Table 1 outlines the activities in the 2024/2025 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Māngere-Ōtāhuhu Local Board, community and business emergency response plans and resilience programme	Positive impact on our resilience to climate change, as this works increases community readiness to respond emergencies and the impacts of climate change

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The proposed Auckland Emergency Management work programme has been considered by the local board in a series of workshops from October 2023 to May 2024. The views expressed by local board members during the workshops have informed the recommended work programme.

14. The activities in the proposed work programme align with the Māngere-Ōtāhuhu Local Board Plan 2023 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

15. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

16. The proposed Auckland Emergency Management work programme budget for 2024/2025 is regionally funded so does not need to be accommodated within the board’s total draft budget for 2024/2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

18. Delivery of the activity in the approved work programme will commence on 1 July 2024 and continue until 30 June 2025. Activity progress will be reported to the local board on a quarterly basis.

19. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Emergency Management Work Programme 2024/2025 - Māngere-Ōtāhuhu Local Board	45

Ngā kaihaina

Signatories

Author

Zoe Marr - Community Planning and Readiness Manager

Authorisers

Anna Wallace - Head of Planning

Lou-Ann Ballantyne - General Manager Governance and Engagement

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Shoreline Adaptation Plan Programme: Manukau Harbour East Report

File No.: CP2024/07201

Te take mō te pūrongo

Purpose of the report

1. To seek ohia / endorsement for the Manukau Harbour East Shoreline Adaptation Plan (Attachment A).

Whakarāpopototanga matua

Executive summary

2. Shoreline Adaptation Plans are being developed across Auckland to provide a long-term adaptation strategy for council-owned land and assets in response to the impacts of coastal hazards and climate change (including sea-level rise).

3. Development of shoreline adaptation plans (SAP) for Manukau Harbour North, Manukau Harbour East (this report) and Pahurehure Inlet are being undertaken in parallel (referred to as ‘Tranche 1’). This tranche will complete shoreline adaptation planning for the Manukau Harbour.

4. Engagement with Mana Whenua for the Manukau Harbour East Shoreline Adaptation Plan (Manukau Harbour East SAP) included: Ngāti Te Ata Waiohua, Ngāti Tamaoho, Te Ahiwaru, Te Ākitai Waiohua, Ngāti Whātua Ōrākei, Waikato-Tainui and Ngaati Whanaunga. The values of Mana Whenua and local Manukau Harbour East SAP and will continue through implementation.

5. Engagement with the Māngere-Ōtāhuhu Local Board was initiated in March 2023. Over the course of the development of the Manukau Harbour East SAP the local board supported engagement activities and provided feedback which has informed further refinement of coastal strategies.

6. Community engagement for the Manukau Harbour East SAP in Tranche 1 was run in parallel with Pahurehure Inlet and Manukau Harbour North shoreline adaptation plans between June and August 2023. Community engagement included a range of digital and in-person events to identify community use and values from which objectives for each shoreline adaptation plan were developed.

7. Each SAP within Tāmaki Makaurau is focused on adaptation strategies for a section of coast called “units’ which is then broken into smaller ‘stretches’ of shoreline. These strategies provide guidance on how council-owned land and assets can be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change.

8. The Manukau Harbour East SAP (Attachment A) considers the following adaptation strategies for units 2-7, which are the coastal areas within the Māngere-Otahuhu Local board area.

· Limited intervention is the predominant strategy for units 2-7, which is to continue existing management strategies to support council-owned land and assets at the coast.

· Hold the line is the preferred strategy for some areas where there is a highly modified shoreline and the location of significant (council-owned) infrastructure, as well as the need to manage past land use decisions, and reflect community values and uses.

· Managed retreat is identified in several areas where space is constrained and there will be a need to ensure that valued community activities are suitably located away from hazard areas to ensure they remain safe and functional.

· Limited intervention is also applied as a ‘placeholder’ for areas of co-governed reserve land (Pūkaki Lagoon and Te Motu a Hiaroa) to signal a need to maintain and make safe existing assets and interventions while co-governance entities lead planning and determine future decisions relevant to these areas.

9. The strategies selected in the shoreline adaptation plans do not commit council to any additional investment and no financial investment decisions have been made at this time.

10. The shoreline adaptation plans will be integrated into relevant council plans including asset management plans and help to inform the appropriate maintenance and renewal of assets. This also includes local implementation of capital works under the coastal asset renewals work programme.

11. Staff recommend that that the Māngere-Ōtāhuhu Local Board endorse the Manukau Harbour East Shoreline Adaptation Plan, as a guiding document to manage and adapt council-owned land and assets to the impacts of coastal hazards and climate change over time.

12. Following endorsement from the Māngere-Ōtāhuhu Local Board (along with Ōtara- Papatoetoe Local Board and Maungakiekie-Tāmaki Local Board), the Manukau Harbour East Shoreline Adaptation Plan will be presented to the Planning, Environment and Parks Committee for approval in 2024.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) ohia / endorse the Manukau Harbour East Shoreline Adaptation Plan (Attachment A).

Horopaki

Context

13. The Coastal Management Framework adopted by the council in 2017 (ENV/2017/116) set the direction for a regionwide shoreline adaptation plan (SAP) programme and responds to the priority area in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, that “communities and individuals are prepared for our changing climate and coastline”.

14. The SAP work programme is focused on how we manage and adapt Auckland Council-owned land and assets to the impacts of coastal hazards and climate change over time. The SAPs are non-statutory living plans which guide asset management planning and decision making.

15. As SAPs are developed and approved they are added to the Auckland Design Manual and the Auckland Council website.

16. Once the Manukau Harbour East Shoreline Adaptation Plan (Manukau Harbour East SAP, Attachment A) has been endorsed by the associated local boards (Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Māngere-Ōtāhuhu), staff will present the Manukau Harbour East SAP to the Planning, Environment and Parks Committee for approval.

17. Once each SAP plan is approved it will inform regional prioritisation and funding of implementation actions. This will present an opportunity for iwi and other programme partners to collaborate in SAP implementation.

Iwi, communities and local boards have informed the SAP development

18. The Manukau Harbour is of great cultural significance to iwi, such as the Te Tō Waka portage between the Manukau and Waitematā harbours. These sites are located within council-owned esplanade reserves, the coastal marine area, or in private ownership. Values identified by iwi in the development of this SAP include the need to restore and enhance many aspects of Te Manukanuka o Hoturoa. It is also noted that co-management agreements are in place for whenua located within the wider Manukau Harbour east area, refer to Attachment A section 2.5.3.

19. Development of the Manukau Harbour East SAP has included engagement with ngā hapū me ngā iwi o Tāmaki Makaurau, the nineteen iwi of Tāmaki Makaurau and recognises that each iwi is wholly autonomous, individual and unique.

20. Engagement also included the Maungakiekie-Tāmaki Local Board, local community and relevant infrastructure providers such as Auckland Transport and Watercare. This engagement identified specific values and objectives alongside the coastal hazard’s exposure assessment and advice from asset owners, from which objectives are used to determine shoreline adaptation strategies.

How we define adaptation strategies

21. The strategies provide high-level guidance on how council-owned land and assets located in coastal areas can be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change. The strategies are outlined in Table 1.

Table 1: Adaptation strategy descriptions

Adaptation strategy	Description of the strategy
Limited intervention	Maintain and making safe · Works may be undertaken to repair existing protection structures for the purpose of extending the asset’s life. · Works may support moving back the coastal edge (seawalls) and council owned assets, such as playgrounds, pathways and amenities. · Does not support keeping the coastline in fixed position.
No active intervention	Natural processes are allowed to continue · No investment in the provision or maintenance of any hazard protection structures associated with coastal hazards and flood protection (does not apply to the management of land stability or subsidence or other constructed hazard risk management). · This strategy is identified for areas of the coastline where council-owned land and assets are not exposed/vulnerable to coastal hazard and catchment flooding risk.
Hold the line	The coastal edge is fixed at a certain location · Defence of the coastal edge may be through nature-based options (for example beach nourishment) or engineered hard structures (for example sea walls). · Nature-based options preferred, if possible, but in most cases engineered hard structures would be required. · An identified use or service is maintained within its existing location, for example a road or parks’ land uses. · Could result in losing intertidal areas or beach space due to preventing a landward realignment of the coast in response to sea level rise.
Managed retreat	Assets and land uses are relocated or realigned · Relocation or realignment from hazard-prone areas to reduce risk to assets and maintain identified values (including ecological, cultural and recreational). · Relocation is planned and undertaken proactively over time. · Planning to retreat or relocate assets and land uses are responsive to community, cultural and ecological opportunities needs and aspirations. · Supports opportunity for nature-based solutions, and maintenance of coastal values.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessments supporting the Manukau Harbour East Shoreline Adaptation Plan

22. The Manukau Harbour East Shoreline Adaptation Plan includes the area of the coastline from the Puhinui Creek in the south culminating at Taumanu Reserve in the north. The areas of the coast or ‘units’ which are located within the Māngere-Ōtāhuhu Local Board’s area are identified as units 2 to 7 in Attachment B

23. Research and analysis were undertaken to inform an understanding of coastal processes, coastal hazards and the resulting risk to council-owned land and assets, along with identified ecological, cultural and historic heritage assets. This assessment influences the selection of adaptation strategies and include the following key findings.

· Making Space for Water flood resilience projects located within the Manukau Harbour East SAP area (Te Ararata and Harania catchments) supporting the reduction in flood risk. This programme is ongoing and is acknowledged in the SAP (Unit 7 Māngere Inlet south).

· Coastal inundation hazards have the potential to impact a considerable area of the Manukau East shoreline. In low-lying areas, such as along parts of Kiwi Esplanade, Puhinui Reserve, the Māngere wastewater treatment plant, and the Māngere inlet, the coastal inundation hazard is predicted to worsen over time in frequency and severity as sea-level rises.

· Reclaimed shorelines which are armoured or engineered to mitigate the impacts of coastal erosion. This includes the Māngere Wastewater Treatment Plant, Māngere Harbour crossing approaches, and Onehunga Bay shorelines. Areas of the Watercare waterfront have been extensively modified and restored, supporting habitats for bird species and providing a highly valued coastal connection.

Adaptation strategies support ecological outcomes

24. An assessment of available information was undertaken to identify important ecological features and opportunities to support ecological outcomes within the selection of adaptation strategies. The Manukau Harbour catchment has undergone significant modification and changes in landcover over time which has resulted in a substantial loss of native habitat and fragmentation. Of specific note to the development of the adaptation strategies are the following ecological features.

· Unique habitats associated with volcanic features, including volcanic craters and lagoons such as Pūkaki and Māngere lagoons (Units 2 and 3) and basaltic lava rock-land / coastal needle grass tussock land located in and around the Ihumātao, Te Motu a Hiaroa / Puketutu, Ambury and Māngere Bridge foreshore (Units 3, 4, 5 and 6)

· The Onehunga volcanic aquifer, located to the north of the Māngere Inlet, interfaces with the coastal marine area in several locations such as Ann’s Creek.

· The expansive intertidal area is of significant ecological value as feeding and roosting areas for international migratory birds and endemic wading birds. Fringing coastal vegetation, mangroves and saltmarsh, also provide habitat for coastal bird species, including moho pererū / banded rail and mātātā / fernbird.

Social, policy and cultural context support adaptation selection

25. An analysis of the social, policy and cultural context was undertaken in early 2023. This informed the engagement planning for the Tranche 1 SAPs and provided context for the selection of adaptation strategies. The development, change and use of the Manukau East coastline include the following key elements.

· Traditional access to the coast, including Te Tō Waka portage between the Manukau and Waitematā Harbours and key access for water-based activities such as waka ama. This access remains a priority for iwi and communities.

· Significant alteration of the harbour from its natural state due to reclaimed land along the Manukau Harbour for railway, airport and industrial uses.

· Unique blend of development with residential property predominantly concentrated along the coastlines of Māngere Bridge and Favona and in Onehunga (units 6,7) as well as non-residential uses, including commercial, industrial, education and significant infrastructure such as Auckland Airport and the Māngere Wastewater Treatment Plant. Areas within Waokauri and Puhinui (units 1 and 2) hold rural characteristics.

· Coastal access is predominantly concentrated in residential areas. The coastline is extensively used for walking, running, and cycling using the coastal network of paths and tracks, along with other recreational opportunities.

· Co-governed trusts (Including council and local iwi representation) which own and manage areas of reserve at the Pūkaki Lagoon and Te Motu a Hiaroa (Puketutu island).

Local input into local issues

26. Community engagement informs the development of the shoreline adaptation plans by identifying how the community use and value their coastal areas.

27. The shoreline adaptation plan programme does not include consultation with the community on the selection of adaptive strategies.

28. Community engagement was delivered in person and digitally as follows.

· Tranche 1 SAPs ran in parallel and included a series of in-person, public out-reach events to inform people of the SAP programme and receive feedback. Public engagement was open from 23 June to 7 August 2023. Events were held at local venues as identified in Attachment A – section 4.1.

· Digital engagement for the Manukau Harbour East SAP was undertaken using Social Pinpoint, Engagement HQ and Have Your Say. Social Pinpoint, an online engagement platform provided 25 comments pinned to an interactive map for the Manukau Harbour East SAP. Engagement HQ received a total of 73 surveys. Feedback was also provided through email submissions and direct discussion.

· An analysis of the results was undertaken to develop high level community objectives for adaptation strategies and includes the following categories as outlined in Table 2. Engagement with local iwi and asset owners is captured separately and is discussed in further detail below.

Table 2: Community objectives: Manukau Harbour East (Also see 4.3 of Attachment A)

Community objectives: Manukau Harbour east
Coastal connections, use and access	1. The coastal walking, cycling, water sport and leisure networks within Manukau Harbour east are accessible for all coastal users, providing for current and future recreation and general wellbeing. 2. Community infrastructure supports intergenerational connection to the coast and connectivity between coastal areas for all coastal users.
Cultural	3. The cultural ties of coastal communities are preserved and enhanced through the protection of key cultural and historic areas, such as Puhinui Reserve, providing for a range of traditional and contemporary coastal uses.
Responding to risk	4. Efficient and robust adaptive plans support useable, resilient, safe and environmentally healthy coastal areas. 5. Coastal community facilities aim to support community resilience and recovery for all coastal users.
Environmental	6. Native species and the ecosystems that support them are safeguarded and prioritised alongside recreational enjoyment and cultural significance.

Developing the adaptation strategy for Manukau Harbour east

29. The Manukau Harbour east shoreline has been divided into several coastal units (see Attachment B), defined by the driving coastal processes and other key geographical features. Within those units, stretches have been developed to reflect the differing distribution of infrastructure and assets and the approach to management of these areas.

30. There are six units (2-7) and respective 21 stretches are located within the Māngere-Ōtāhuhu Local Board area, see Attachment B.

31. Many areas of the Manukau East Shoreline can be managed over the next 100 years with limited intervention, continuing to maintain existing management strategies to support council-owned land and assets at the coast. This includes a need to consider the location and the design of assets when they are renewed to ensure that future risks from coastal hazards are appropriately managed. Limited intervention is also applied as a ‘placeholder’ for areas of co-governed reserve land (unit 2, Pūkaki Lagoon and unit 4 Te Motu a Hiaroa) to signal a need to maintain and make safe existing assets and interventions while co-governance entities lead master planning and determine future decisions relevant to these areas.

32. There are several stretches within the Manukau East SAP where hold the line is the preferred strategy. This is due to the highly modified shoreline and the location of significant (council owned) infrastructure as well as the need to manage past land use decisions, and established community values and uses.

33. In the longer-term, managed retreat is identified in several areas. This is primarily where space is constrained and there will be a need to ensure that highly valued community activities are suitably located away from hazard areas to ensure they remain safe and functional. Managed retreat does not signal abandonment of ‘at risk’ areas but identifies a process to reduce maintenance and renewal costs by moving council assets out of exposed areas to accommodate natural coastal processes and build a more resilient shoreline.

Adaptation strategies for the Māngere-Ōtāhuhu Local Board area

34. The adaptation strategies for the Māngere-Ōtāhuhu Local Board area, over each timeframe, are discussed as follows:

· Short term (next 20 years, see Figure 1)

o limited intervention and hold the line is the recommended adaptive strategy due to the highly developed and modified nature of the coast. This is applicable to large areas within Unit 3 (Ihumātao / Watercare waterfront) and unit 6 (Māngere Bridge and Kiwi Esplanade) to maintain significant infrastructure and support an engineered (restored) coastline. This includes areas of closed landfill, significant coastal walkways, coastal access points and ecological value. This selection of strategies is also considered to align with the identified community objectives (see table 2 above) related to coastal connections, use and access.

Figure 1. Short term adaptation strategies by coastal stretch for Manukau Harbour east

· Medium term (20-60 years, see figure 2)

o Hold the line is maintained for much of unit 3 and limited intervention for other areas. Maintaining and continuing to upgrade existing defences in response to coastal erosion. Coastal inundation is identified as increasing in frequency and magnitude with anticipated sea-level rise, this may result in a need to realign and re-consider the design and function of some coastal areas and accessways.

o Managed retreat is identified for the Harania Creek catchment, this is reflective of the low-lying nature of this catchment, the interface with catchment flooding and the need to respond to the increasing flood risk to council-owned land and assets. Proactive planning for useable, resilient safe coastal areas is supported by the identified community objectives. It is noted that part of this stretch is included in the Making Space for Water programme and this strategy may need to be revised and updated depending on the development of that programme of works.

Figure 2. Medium term adaptation strategies by coastal stretch for Manukau Harbour east

· Long term (60+ years, see figure 3)

managed retreat is identified around the Māngere Bridge and Te Ararata Creek areas (units 5 and 6). This is reflective of the increasing risk presented by rising sea levels and the highly valued facilities and uses located on council-owned land. Areas such as Kiwi Esplanade and the Waterfront Reserve may be inundated at a frequency which means uses currently located in these areas, and access along the coast (both walking and vehicular) may need to be relocated to manage risk to assets and users. This is aligned with the community objectives to support proactive planning for safe and resilient coastal areas while also prioritising the need to ensure that coastal connections are maintained in a future focused manner. The causeway to Te Motu a Hiaroa / Puketutu island) is also included due to increasing inundation risks. The adaptation strategy for the causeway is identified as being subject to potential revisions following the progression of future plans and aspirations for Te Motu a Hiaroa as identified by the Te Motu a Hiaroa Charitable Trust.

Figure 3. Medium term adaptation strategies by coastal stretch for Manukau Harbour east

Request for local board endorsement

35. This Manukau Harbour East Shoreline Adaptation Plan is informed by the community, incorporating proactive guidelines on managing coastal hazard impacts on local ecosystems, recreation and valued coastal connections, while being inclusive of Mana Whenua values and supporting the resilience of local communities.

36. Staff recommend that that the Māngere-Ōtāhuhu Local Board endorse the Manukau Harbour East Shoreline Adaptation Plan, as a guiding document to manage and adapt council-owned land and assets to the impacts of coastal hazards and climate change over time.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. The SAP work programme is funded as part of the council’s climate action package and is a core climate adaptation workstream. As global temperatures rise, Tāmaki Makaurau is predicted to experience between 0.6m and 1.5m of sea level rise by 2130, depending on the future CO₂ emissions scenario. The impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards including coastal erosion, coastal inundation, and rainfall flooding.

38. To prepare for the future with climate change, we need to plan adaptively. Shoreline adaptation plans will help reduce asset exposure and signal the need to work with nature by developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that are more resilient to the impacts of climate change.

39. Shoreline adaptation plans assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signalling the need to be prepared for coastal hazard events is an important part of long-term resilience and preparedness. For that reason, shoreline adaptation plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

40. The Manukau Harbour East Shoreline Adaptation Plan outlines how council-owned land and assets can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the SAPs will increase resilience by reducing exposure and vulnerability of assets in hazard zones.

41. Greenhouse gas emissions are not directly considered within the SAPs, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Considering the broad extent of council-owned coastal land and assets and the non- statutory nature of the shoreline adaptation plans, implementation will be a collaborative effort across council departments. The project team has worked in partnership with relevant departments to co-develop the Manukau Harbour East Shoreline Adaptation Plan.

43. Shoreline adaptation plan strategies will be considered and integrated into all relevant council plans and documents including reserve management plans, regional parks management plans, open space network plans and asset management plans. This will support associated decision making, such as landowner and leasehold approvals.

44. Shoreline adaptation strategies will also be integrated into all relevant council strategic and targeted asset management plans to inform appropriate outcomes in the maintenance and renewals work programmes. For example, assets that provide a coastal defence or amenity function will be considered through council’s coastal assets renewals programme.

45. The completion of the 20 shoreline adaptation plans will confirm regionally consistent themes, challenges and opportunities. This will inform the development of recommendations around prioritisation, approach and funding decisions to support implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. Engagement with the Māngere-Ōtāhuhu Local Board was initiated in March 2023 through workshop sessions prior to the planning for community engagement. Follow-up workshops were held in late 2023 and early 2024 to provide an update on what was heard through engagement. In March 2024 workshops were held to seek feedback and direction on the development of adaptation strategies.

47. Through these interactions the board expressed an interest in the following matters:

· that thorough engagement be undertaken with iwi partners and co-governance trusts

· that the values and interests of the communities were understood and considered in plan development. (Refer section 3.0 and 4.0 of Attachment A.)

48. Community objectives and area specific feedback were considered through the selection of adaptation strategies. These considerations are included at a unit level within the SAPs. These inclusions, along with the adaptation strategies will inform future projects in the shoreline area.

Tauākī whakaaweawe Māori

Māori impact statement

49. From the SAP programme’s inception in 2021, engagement and collaboration with ngā hapū me ngā iwi o Tāmaki Makaurau has sought to establish in partnership with Mana Whenua the creation and implementation of the programme. The relevant programme principles which underpin this approach are included in Attachment A, Section 1.

50. As an adaptation workstream within Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, the SAPs seek to respect and acknowledge te ao Māori by giving effect to the Te Tirti o Waitangi as set out in Kia Ora Tāmaki Makaurau and Te Ora ō Tāmaki Makaurau.

51. Treaty Settlement processes are ongoing, and it is important to recognise that there are unresolved claims and disputes between the Crown and iwi/hapū. This can result in iwi who have strong affiliation or whakapapa to an area not holding a Statutory Acknowledgement. However, the SAP programme includes all iwi who respond through the engagement programme, inclusive of iwi overlapping interests.

52. Of note for the development of this SAP is the Manukau Harbour Claim (WAI-8). In 1985, the Waitangi Tribunal reported on a claim on behalf of the people of the Manukau Harbour. It concerned pollution of seafood resources and loss of surrounding land via both crown confiscation after the New Zealand wars, and public works. This claim is integral in understanding the impact on the wellbeing of those iwi and hapū who whakapapa to the Manukau. This report is identified and discussed in further detail at section 3.3.1 in Attachment A.

53. The Manukau Harbour East Shoreline Adaptation Plan area includes Te Tō Waka portage (between the Manukau and Waitematā harbours) which is of significance to Ngā hapū me ngā iwi o Tāmaki Makaurau. Multiple hui and several hikoi have been held to support the development of the Manukau Harbour East SAP alongside the other plans applicable to the Manukau Harbour. Those who iwi whakapapa to the area and/or expressed an interest in the Manukau Harbour East SAP kaupapa are:

· Ngaati Te Ata Waiohua	· Te Ākitai Waiohua	· Te Kawerau ā Maki
· Ngāti Tamaoho	· Te Ahiwaru	· Waikato-Tainui
· Ngāi Tai Ki Tāmaki	· Ngāti Whātua Ōrākei	· Ngaati Whanaunga.

54. Through this engagement process, Auckland Council worked with representatives of the group to provide cultural statements and cultural commentary to help guide the adaptation approaches set out within this SAP. Acknowledging each iwi have their own kōrero and may choose to share this in a manner which protects the intellectual property of each iwi, the Manukau Harbour East SAP in Attachment A (specifically section 3.0) includes content which iwi have approved to be included in this public document.

55. Further information may be included in cultural statements, to be held by iwi, which once finalised will inform implementation of the SAPs.

56. Engagement with the above iwi and ngā hapū me ngā iwi o Tāmaki Makaurau who express an interest, will continue throughout completion of the SAP programme and its implementation.

Ngā ritenga ā-pūtea

Financial implications

57. Delivery of the shoreline adaptation plan work programme is regionally funded through the climate action package. No additional funding is sought from local boards to deliver the Manukau Harbour East Shoreline Adaptation Plan.

58. Mitigating coastal hazards will become increasingly expensive for Auckland and wider Aotearoa. It will not be affordable or feasible to defend everywhere. Shoreline adaptation plans and the supporting coastal asset management plan will ensure that coastal projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

59. No financial investment decisions have been made through the Manukau Harbour East SAP. The adaptation strategies will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

60. Once all shoreline adaptation plans across Auckland are completed, a regional funding prioritisation approach will be developed. The framework and process for undertaking this exercise will need to be agreed with the Governing Body. This will assist in budgetary requirements and support an equitable approach for areas where managed realignment or other major coastal works have been recommended.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. The risks and mitigations associated with the local boards endorsing the Manukau Harbour East Shoreline Adaptation Plan are outlined in Table 4 below:

Table 3: Risk identification and mitigations

Risk	Mitigation
Coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change.	· Adopting the SAP for the Manukau Harbour east area will provide for future implementation of the plan. · Asset management across multiple asset classes will require multiple departments across council to continue to work together. · As a strategic document, the SAP provides a coordinated and holistic approach to council owned land and assets supporting, alongside other relevant council policies and regulatory mechanisms, the clear and consistent consideration of the escalating risk of climate change in relation to coastal hazards.
Potential opposition to the proposed adaptation strategies (noting a high level of public interest in council management of assets in response to climate change and natural hazard risk).	· The development of the SAPs has been undertaken in collaboration with local iwi and with extensive engagement with the local community, wider public and infrastructure providers. · These SAPs remain living documents, revisions to the SAP can be advanced to respond to further engagement with iwi, communities and in response to other programmes such as the Closed Landfill Asset Management Plan development.
Due to uncertainty in emission reductions, coastal hazards may increase in frequency and intensity earlier than expected.	· Shoreline Adaptation Plans have been developed using conservative climate change scenarios in the long term. · The SAPs are adaptive and advancement to the next timeframe can be considered ahead of the indicative timeframe identified (20/60/100 years).
As multiple teams are required to work together to implement the shoreline adaptation plan, there is potential that the SAP is not applied across all business areas.	· The project team have worked collaboratively with departments across council and council-controlled organisations to develop the SAP and will maintain relationships to support implementation. · A governance group oversees the development and implementation of the shoreline adaptation plan work program and also supports strategic relationships.

Ngā koringa ā-muri

Next steps

62. Following endorsement from the Māngere-Ōtāhuhu Local Board, Maungakiekie-Tāmaki Local Board and Ōtara-Papatoetoe Local Board the Manukau Harbour East Shoreline Adaptation Plan will be presented to the Planning, Environment and Parks Committee for approval in late 2024.

63. Once approved, the Manukau Harbour East Shoreline Adaptation Plan will be released to the public and to stakeholders across Auckland Council. Local implementation will include capital works under the coastal asset renewals work programme. The adaptation strategies will then be integrated into key council plans, such as asset management plans, and the Closed Landfill Asset Management Plan 2021.

64. Both the Harania and Te Ararata Making Space for Water flood resilience projects are located within the wider Manukau Harbour East SAP area. These are funded projects starting in 2025 to respond to flood risk in these catchments.

65. Funded regional implementation will commence in 2025 once all shoreline adaptation plans are completed and will include continued opportunity for iwi and other programme partners to collaborate in the implementation of the shoreline adaptation plan programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Manukau Harbour East Shoreline Adaptation Plan (Under Separate Cover)
b ⇩	Units 2-7 of the Manukau Harboure East Shoreline Adaptation Plan	61

Ngā kaihaina

Signatories

Author

Nicola Perry - Relationship Advisor

Authorisers

Parul Sood - Deputy Director Resilience and Infrastructure

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Kōkiri Agreement 2024-2025 - A plan for Auckland Transport project and programme engagement

File No.: CP2024/11505

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement for the Māngere-Ōtāhuhu Local Board Kōkiri Agreement 2024-2025, which provides a plan for Auckland Transport work programme engagement.

Whakarāpopototanga matua

Executive summary

2. The Auckland Transport Local Board Relationship Project (LBRP) aims to create a more structured and effective process for local boards to engage with and influence Auckland Transport projects and programmes.

3. Developing a Kōkiri Agreement is an annual process within the LBRP. It involves providing advice on Auckland Transport’s plans, seeking feedback from the local board, responding to this feedback, and establishing an endorsed plan for engaging on work in the local board area.

4. This report presents the first annual Kōkiri Agreement (Attachment A) to the local board. Auckland Transport is seeking endorsement of the agreement.

5. Auckland Transport will report quarterly on the Kōkiri Agreement starting in September 2024.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) ohia / endorse the levels of engagement established by Auckland Transport in the Māngere-Ōtāhuhu Local Board Kōkiri Agreement 2024-2025.

Horopaki

Context

Project Kōkiri

6. In mid-2023, Project Kōkiri was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT).

7. Project Kōkiri is part of the Auckland Transport Local Board Relationship Project (LBRP) work, which responds to the 2020 Review of Auckland Council’s Council-controlled Organisations. The review highlighted the need for local boards and AT to work more meaningfully and collaboratively.

8. Since 2020, AT has taken steps to improve information flow and local board decision-making, including:

· instituting an annual forward works programme briefing for all local boards

· increasing the number of updates sent to local boards

· providing local board insights in all project engagement

· reporting on the CCO Joint Engagement Plan (2022-2023).

9. AT established the LBRP in mid-2023 to improve engagement with local boards. AT started an annual programme of interaction that provides a better basis for communication and for understanding roles, responsibilities, limitations, and opportunities.

10. The new process – outlined in Table One – takes learnings from the CCO Joint Engagement Plan and builds an annual engagement structure, with levels of engagement captured in the local board’s Kōkiri Agreement (local board transport agreement).

Table One: Process for delivering Kōkiri Agreements

Oct-Nov 2023	AT provided local boards with advice about AT’s work programme in the 2024-2025 financial year (forward work programme brief).
March 2024	Local boards provided formal feedback on AT’s work programme, including stating: a) the level of engagement preferred on a particular project or programme b) any projects that were not presented in the forward works programme that the local board would like AT to consider c) if there are projects that the local board does not believe the community will support.
May 2024	AT responded to these requests in a memo (Attachment B).
July 2024	This report seeks endorsement of the local board’s Kōkiri Agreement (Attachment A).
Ongoing	AT will provide quarterly progress reports about the projects and programmes in the Kōkiri Agreement, starting September 2024.

11. Auckland Transport aims for local boards to have a clear structure for engagement. This provides opportunities for local boards to influence Auckland Transport’s work programme through organised formal feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Kōkiri Agreement prioritises the projects or programmes that are most important to the local board. This clear prioritisation provides Auckland Transport with valuable insights into the local board’s transport-related objectives, in addition to the objectives provided in the local board plan. AT reviews this input to inform its planning and, if necessary, to offer better explanations for why certain projects or programmes cannot be delivered.

13. Auckland Transport’s planning has some flexibility, and with clear information about expectations, the organisation can better meet the needs of local boards and the communities they serve.

14. The LBRP and Kōkiri Agreements aim to enhance communication between Auckland Transport and local boards, fostering better relationships and improved local outcomes. Endorsement by the local board signifies mutual commitment to the project. If a local board chooses not to endorse the agreement, AT will continue to deliver upon the expectations established in the agreement, including reporting quarterly on progress.

15. Local boards will have opportunity to provide formal views on the contents of the Kōkiri Agreement through this report and subsequent quarterly reports.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and the council’s priorities.

17. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme has been influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Project Kōkiri was developed working closely with local board staff from the Auckland Council’s Governance and Engagement Department.

19. Project Kōkiri is a product of the Local Board Relationship Project which was in response to a 2022 ‘Letter of Expectation’ directive from the mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer Local Board involvement in the design and planning stage of local transport projects that affect their communities.”

20. Project Kōkiri aims to meet this direction and seeks local board feedback regularly. AT also surveys local board members quarterly about engagement, providing an indication of satisfaction. Auckland Transport has reported regularly on the project to the Local Board Chair’s Forum.

21. Further, this work relies on historical engagement with both Auckland Council and with other CCOs and builds off the Joint CCO Engagement Plans 2022-2023.

22. AT will use the Kōkiri Agreement to inform internal teams delivering projects and programmes about the local board’s priorities and expectations for engagement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. AT provided the local board with a forward works programme briefing on 8 November 2023 to receive quality advice on the work programme.

24. The response from both elected members and staff supporting local boards has been positive. Local boards have been specifically supportive of the large amount and quality of information provided in the briefings, the detailed discussion with subject matter experts, and attendance at workshops by AT executive leaders.

25. There were additional workshops with the AT Elected Member Relationship Manager to discuss the proposed programme and help support local boards to develop their views.

26. This local board provided its feedback on the proposed programme and their priorities in a business meeting report on 20 March 2024.

27. AT responded to this formal feedback by memorandum (Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

28. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

29. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for the local board because Auckland Transport funds all projects and programmes.

31. Local boards do have a discretionary transport budget through the local board transport capital funds, and these projects are included in the Kōkiri Agreement. However, their financial implications are reported separately.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Delays in making decisions on this programme of work could result in significant financial costs for Auckland Transport and consequently, for the ratepayer.

Ngā koringa ā-muri

Next steps

33. Auckland Transport will use the Kōkiri Agreement to inform internal teams delivering projects and programmes about the local board’s priorities and expectations for engagement.

34. AT will report on the Kōkiri Agreement quarterly, starting in September 2024.

35. In October or November 2024, AT will conduct its annual forward work programme process to develop the Kōkiri Agreement 2025-2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local Board Kōkiri Agreement 2024-2025	67
b ⇩	AT memo: Response to local board feedback towards development of the local board transport plan (Kōkiri Agreement)	77

Ngā kaihaina

Signatories

Author

Ben Stallworthy, Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/11758

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts will meet with and discuss the traffic bylaw review with the Māngere-Ōtāhuhu Local Board at a workshop on Wednesday 14 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Māngere-Ōtāhuhu Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	91

Ngā kaihaina

Signatories

Author

Ben Stallworthy, Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Adoption of Eke Panuku Māngere-Ōtāhuhu Local Board Engagement Plan 2024/2025

File No.: CP2024/10863

Te take mō te pūrongo

Purpose of the report

1. To adopt the Eke Panuku Development Auckland Māngere-Ōtāhuhu Local Board Engagement Plan 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Eke Panuku Development Auckland (Eke Panuku) is building a more structured and effective process to engage with the local board.

3. This engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships across the Auckland region.

4. The engagement plan (attachment A) records Eke Panuku and the local board’s commitment to work together. It includes:

· Eke Panuku responsibilities

· Local board commitments

· Detailed engagement approach

· A schedule of Eke Panuku activities in the local board area.

5. The engagement approach consists of:

· Annual review – Eke Panuku will conduct an annual review of the engagement plan, ensuring its continued relevance and effectiveness.

· Ongoing/regular engagement – provide a six-monthly memorandum to update about the agreed list of activities.

· Reactive engagement - Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding promptly to the local board’s queries and requests for information.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whai / adopt the Eke Panuku Development Auckland Māngere-Ōtāhuhu Engagement Plan 2024/2025

b) tuhi ā-taipitopito / note that Eke Panuku will provide six-monthly memorandum updates on the items in schedule A of the Engagement Plan 2024/2025.

c) whakamana / authorise the local board chair to sign this engagement plan on behalf of the local board.

Horopaki

Context

6. The CCO Joint Engagement Plans were adopted in July 2021 to align with recommendations in the CCO Review 2020 and direction in the CCO Statement of Expectations 2021.

7. The concept aimed to ensure that CCOs reported regularly and relevantly to local boards about their programmes of work in local areas.

8. These initial CCO Joint Engagement Plans expired in July 2023.

9. Local boards have reported that engagement plans are a useful tool to improve relations with CCOs and coordinate CCO actions at a local level.

10. Eke Panuku is the council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau / Auckland. Urban regeneration is revitalising and improving urban areas to enhance their economic, social, cultural and environmental conditions.

11. Eke Panuku has two core functions:

· Leads urban regeneration across Tāmaki Makaurau, focusing on town centres and locations agreed with the council.

· Manages a property portfolio of $2.6 billion of council non-service properties and provides property-related services to the council group.

12. Eke Panuku is committed to giving effect to the Tamaki Makaurau shared governance model and to achieving outcomes for Aucklanders, as well as building and maintaining a culture of collaboration across the council group.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The revised engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships between Eke Panuku and local boards.

14. The new approach is designed to be more efficient and scalable, allowing Eke Panuku to adjust engagement levels based on priorities and workload in each area.

Key principles for working together

15. A successful working relationship between the local board and Eke Panuku is founded on:

· a shared understanding and mutual respect for the roles, responsibilities and decision-making authority of the local board and Eke Panuku;

· transparent and timely communication with no surprises;

· understanding and acknowledgement of shared responsibilities between the parties;

· a commitment to early inclusion in the planning and decision-making process where issues have specific relevance to the local board;

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

16. The levels of engagement with the local board on the various activities are derived from the International Association for Public Participation framework, and are as follows:

	Commitment
Inform	We will keep you informed.
Consult	We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how your input influenced the decision. We will seek your feedback on drafts and proposals.
Collaborate	We will work with you to formulate solutions and incorporate your input into the decisions to the maximum extent possible.

17. Eke Panuku will deliver on the engagement plan as shown in the table below:

Annually	· Review the engagement plan. · Confirm the list of local activities to be included in the engagement plan. · Report to the local board to formally adopt the engagement plan.
Ongoing engagement	· Provide a six-monthly memo to update the agreed activities in the schedule in Appendix A. · Provide memos and briefings as required.
Activity criteria	· Activities of governance interest to the local board. · Activities that require community engagement or consultation. · Activities in the local board area with high public and media interest.
Reactive	Eke Panuku commits to the free flow of information with the local board regarding issues of interest, promptly responding to the local board’s queries and requests for information.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The adoption of the engagement plan does not have a direct impact on climate.

19. Eke Panuku is committed to work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The engagement plan will be shared with the relevant council and CCO staff and is expected to give staff a greater visibility of Eke Panuku activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Eke Panuku will engage with the local board as per the agreed engagement approach.

22. The engagement plan provides an opportunity to keep the community and interested stakeholders up to date with Eke Panuku activities in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

23. The adoption of the engagement plan does not have a direct impact on Māori. Eke Panuku has structured engagement processes with Māori.

Ngā ritenga ā-pūtea

Financial implications

24. The adoption of the engagement plan 2024-2025 between the local board and Eke Panuku does not have financial impacts on local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. It is likely that there will be changes made to some items in the engagement plan during the year, or to the level of engagement with the local board. This risk is mitigated by ensuring that the local board is informed and involved promptly of any potential changes.

Ngā koringa ā-muri

Next steps

26. Eke Panuku will implement the new approach and provide a six-monthly memorandum to the local board to update on its relevant activities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Draft Eke Panuku Māngere-Ōtāhuhu Local Board Engagement Plan 2024/2025	101

Ngā kaihaina

Signatories

Author

Carlos Rahman - Principal Governance and Engagement Advisor

Authorisers

Angelika Cutler - Manager Governance Relationships

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 August 2024

Feedback on the representation review initial proposal

File No.: CP2024/11759

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the initial representation review proposal.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined in the body of this report and provided in Attachment A.

3. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

4. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Māngere-Ōtāhuhu Local Board business meeting.

5. At the time of writing this report, approximately 1050 submissions have been received. The final submission numbers will be communicated via the feedback analysis report.

6. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal.

7. The next stage is for the Joint Governance Working Party (JGWP) to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

8. Local board chairs who are members of the JGWP are requested to step aside from the development of their board’s formal feedback to enable them to fully participate in the work of the hearings panel.

9. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the JGWP to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 percent rule).

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the summary of feedback on the representation review initial proposal via memo prior to the business meeting

b) tuhi ā-taipitopito / note that the Joint Governance Working Party (JGWP) will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024

c) whakarite / provide its formal feedback on the proposal

d) tono / request to speak to its feedback in front of the JGWP at the hearing.

Horopaki

Context

Process

10. The Local Electoral Act 2001 (LEA) requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

1. Action	2. Required timeframe	3. Planned timeframe
4. Resolution of initial proposal	5. By 31 July 2024	6. 27 June 2024
7. Public notice of initial proposal	8. Within 14 days of resolving initial proposal	9. 8 July 2024
10. Public consultation	11. Period of no less than 1 month	12. 8 July – 8 August 2024
13. Hearings	14. -	15. 2 – 13 September 2024
16. Resolve final proposal	17. -	18. 26 September 2024
19. Public notice of final proposal	20. Within eight weeks of close of submissions	21. 3 October 2024
22. Receive objections or appeals to final proposal	23. Period of no less than 1 month	24. 3 October – 3 November 2024
25. Forward objections or appeals to the LGC for final determination	26. As soon as practicable but no later than 1 December 2024	27. 4 November 2024
28. Final determination on proposal from the LGC	29. No later than 11 April 2025	30. -

11. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May meeting before finalising and confirming the content of the associated public consultation material at its 27 June meeting. The proposal was publicly notified for feedback from 8 July to 8 August.

12. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

13. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

14. The JGWP has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September, including the 6 September to hear local board feedback and 13 September to deliberate and make recommendations to the Governing Body.

15. The JGWP recommendations will be reported to the 26 September Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

16. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

17. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

18. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4.

ii) enlarge the North Shore Ward to include an area around Bayview, reducing noncompliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki local boards, as shown in map 1.5.

iii) Noncompliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, 2 members

B) South Rural, 2 members

C) Warkworth, 2 members

D) Kumeū, 2 members

E) Dairy Flat, 1 member

ii) the total number of members on the Howick Local Board will increase from 9 to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, 3 members (no change)

B) Pakuranga, 3 members (no change)

C) Botany, 2 members (changed area)

D) Flat Bush, 3 members (new subdivision)

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1)

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1)

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2)

iv) noncompliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays

B) Maungakiekie-Tāmaki

C) Ōtara-Papatoetoe

D) Franklin

Feedback on the representation review initial proposal

19. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

20. The consultation document, feedback questions and maps are provided in Attachment A to this report.

21. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Māngere-Ōtāhuhu Local Board business meeting.

High level summary of feedback

22. At the time of writing this report, approximately 1050 submissions have been received however the final submission numbers will be confirmed at a later date and communicated via the feedback analysis report.

23. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

31. Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change.
Ward noncompliance	North Shore ward	Feedback is mostly in support of the proposed noncompliance.
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions.	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’. Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries.
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area.	Feedback is mostly in support of the proposed subdivision changes. Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change.
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision.	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members.
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes. Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information.
Local board noncompliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards.	Feedback is mostly in support of the proposed local board noncompliance.

24. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the LEA. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board feedback on initial proposal

25. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own feedback on the initial proposal.

26. Local board members who are also members of the JGWP are advised to stand aside from their local board feedback discussions to mitigate the risk of a perceived conflict of interest.

27. Local boards will have an opportunity to present their feedback during a hearing on the 6

28. September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

31. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local boards have been involved throughout the representation review process via their representatives on the JGWP, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

33. The Houkura chair sits on the JGWP and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

34. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July.

35. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

36. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the JGWP and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

37. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

38. Direct costs associated with election process changes, modification of election material etc will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

40. Local board feedback will be considered by the JGWP which has been appointed as the panel to hear feedback in early September and included as appropriate in the working party’s report to the Governing Body.

41. The Governing Body will make decisions on the representation review at it 26 September meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November, which will make final decisions.

42. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Initial proposal document and feedback form (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Libby Hetet - Senior Policy Project Manager Representation Review – Planning and Operations

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Victoria Villaraza - Local Area Manager

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local Board Workshop Record, 5 June 2024	135
b ⇩	Māngere-Ōtāhuhu Local Board Workshop Record, 12 June 2024	137
c ⇩	Māngere-Ōtāhuhu Local Board Workshop Record, 26 June 2024	139
d ⇩	Māngere-Ōtāhuhu Local Board Workshop Record, 3 July 2024	141
e ⇩	Māngere-Ōtāhuhu Local Board Workshop Record, 10 July 2024	143

Chairperson	Tauanu’u Nick Bakulich
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Harry Fatu Toleafoa
	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo, JP

Author	Jacqueline Robinson - Democracy Advisor
Authoriser	Victoria Villaraza - Local Area Manager