Agenda of Rodney Local Board - Wednesday, 21 August 2024

Rodney Local Board

21 August 2024

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

8.1 Deputation: Riverhead Amateur Athletics Club Incorporated 6

8.2 Deputation: Restore Rodney East Incorporated 6

8.3 Deputation: North-West Community Patrol 6

8.4 Deputation: Coatesville Pony Club 6

8.5 Deputation: North Shore Model Aero Club 7

8.6 Deputation: Hoteo North Reserve and Hall 7

9 Te Matapaki Tūmatanui | Public Forum 7

10 Ngā Pakihi Autaia | Extraordinary Business 7

11 Feedback on the representation review initial proposal 9

12 Grant Coatesville Pony Club Incorporated a lease and licence to occupy for land at Coatesville Recreation Reserve, Glenmore Road, Coatesville 17

13 Grant North Shore Model Aero Club Incorporated a licence to occupy for land at Green Road Park, 124 Green Road, Dairy Flat 31

14 Approval of a proposed sub-licence between Te Hana Community Development Charitable Trust and Tesla New Zealand ULC, for land within Te Hana Reserve, 311 State Highway 1, Te Hana 45

15 Revocation of resolution number RD/2024/24 pertaining to the grant of an agreement to lease with draft community lease to Bowls Warkworth Incorporated for land at Glenmore Drive Reserve, Warkworth 63

16 Approval for correction of road name approved at 47 Urumaraki Avenue, Helensville (Urumaraki Heights Subdivision) 69

17 Auckland Transport update on the Rodney Local Board Transport Targeted Rate – August 2024 75

18 Joint traffic bylaw review feedback report 81

19 Local board views on Proposed Plan Change 102 - Sites of Significance to Mana Whenua - Tranche 2a 91

20 Adoption of Eke Panuku Rodney Local Board Engagement Plan 2024/2025 105

21 Urgent Decision: Rodney Local Board feedback into Council's submission on New Zealand’s Second Emissions Reduction Plan 115

22 Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2023/2024 125

23 Rodney Ward Councillor update 135

24 Hōtaka Kaupapa – Policy Schedule August 2024 141

25 Rodney Local Board workshop records 145

26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of

Extraordinary Items

PUBLIC EXCLUDED

27 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public 153

22 Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2023/2024

b. Rodney Quarterly Performance Report Q4 FY24 Fin Appendix 153

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Rodney Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 17 July 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Riverhead Amateur Athletics Club Incorporated

Te take mō te pūrongo

Purpose of the report

1. Tyron Lagerwall from the Riverhead Amateur Athletics Club Incorporated has requested a deputation to discuss the needs of the club.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Lagerwall for his attendance at the meeting.

8.2 Deputation: Restore Rodney East Incorporated

Te take mō te pūrongo

Purpose of the report

1. Tim Armitage from Restore Rodney East Incorporated has requested a deputation to discuss the community representatives meeting attendance records.

2. Supporting information has been provided and is available under Attachment A of this item (under separate cover).

3. A presentation has been provided an is available under Attachment B of this item (under separate cover).

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Armitage for his attendance and presentation at the meeting.

8.3 Deputation: North-West Community Patrol

Te take mō te pūrongo

Purpose of the report

1. Russell Brown from the North-West Community Patrol has requested a deputation to discuss their activities.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Brown for his attendance at the meeting.

8.4 Deputation: Coatesville Pony Club

Te take mō te pūrongo

Purpose of the report

1. Jo Lynch from the Coatesville Pony Club has requested a deputation to discuss the club’s lease renewal at the Coatesville Recreational Reserve.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Lynch for her attendance at the meeting.

8.5 Deputation: North Shore Model Aero Club

Te take mō te pūrongo

Purpose of the report

1. Robert Berger on behalf of the North Shore Model Aero Club has requested a deputation to discuss the building lease renewal.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Berger for his attendance at the meeting.

8.6 Deputation: Hoteo North Reserve and Hall

Te take mō te pūrongo

Purpose of the report

1. Natalie Croul and Joanne Marshall from the Hoteo North Reserve and Hall Incorporated Society have requested a deputation to introduce their Incorporated Society.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Croul and Ms Marshall for their attendance at the meeting.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

21 August 2024

Feedback on the representation review initial proposal

File No.: CP2024/11685

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback on the initial representation review proposal.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation as outlined in the body of this report. The initial proposal and consultation questions are provided in Attachment A to the agenda report.

3. Auckland Council’s representation review initial proposal for the 2025 elections was open for consultation between 8 July and 8 August 2024 and the summary of key themes from the feedback provided is contained in the Representation Review 2024 Summary of feedback report in Attachment B.

4. The initial proposal includes changes to representation arrangements in the Rodney Local Board area, specifically to the subdivision arrangements. The proposed changes received mixed support overall, but strong opposition (76 per cent did not support the proposal) from submitters that identified themselves as living in the Rodney Local Board area. A document entitled Review of representation arrangements for the 2025 elections – submissions on the proposal for Rodney Local Board subdivisions that analyses the feedback for proposals to the Rodney Local Board subdivisions is provided in Attachment C.

5. Due to a time constraint on publishing the agenda, the full submissions with redacted personal information will be tabled under separate cover.

6. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be considered before the council adopts its final proposal.

7. The next stage is for the Joint Governance Working Party to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

8. Local board chairs who are members of the Joint Governance Working Party are recommended to step aside from participating in the decision-making of their local board’s formal feedback to enable them to fully participate in the work of the hearings panel.

9. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the Joint Governance Working Party to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 per cent rule).

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakarite / provide its formal submission on the proposal

b) tuhi ā-taipitopito / note that the Joint Governance Working Party will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024

c) tono / appoint a local board member to speak to its submission at a hearing of the Joint Governance Working Party.

Horopaki

Context

Process

10. The Local Electoral Act 2001 requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

Action	Required timeframe	Planned timeframe
Resolution of initial proposal	By 31 July 2024	27 June 2024
Public notice of initial proposal	Within 14 days of resolving initial proposal	8 July 2024
Public consultation	Period of no less than 1 month	8 July – 8 August 2024
Hearings	-	2 – 13 September 2024
Resolve final proposal	-	26 September 2024
Public notice of final proposal	Within eight weeks of close of submissions	3 October 2024
Receive objections or appeals to final proposal	Period of no less than 1 month	3 October – 3 November 2024
Forward objections or appeals to the Local Government Commission for final determination	As soon as practicable but no later than 1 December 2024	4 November 2024
Final determination on proposal from the Local Government Commission	No later than 11 April 2025	-

11. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May meeting before finalising and confirming the content of the associated public consultation material at its 27 June 2024 meeting. The proposal was publicly notified for feedback from 8 July to 8 August 2024.

12. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

13. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

14. The Joint Governance Working Party has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September 2024, including the 6 September to hear local board feedback and 13 September to deliberate and make recommendations to the Governing Body.

15. The Joint Governance Working Party recommendations will be reported to the 26 September Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

16. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

17. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

18. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4

ii) enlarge the North Shore Ward to include an area around Bayview, reducing noncompliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki local boards, as shown in map 1.5

iii) Noncompliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, 2 members.

B) South Rural, 2 members.

C) Warkworth, 2 members.

D) Kumeū, 2 members.

E) Dairy Flat, 1 member.

ii) the total number of members on the Howick Local Board will increase from 9 to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, 3 members (no change).

B) Pakuranga, 3 members (no change).

C) Botany, 2 members (changed area).

D) Flat Bush, 3 members (new subdivision).

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1).

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1).

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2).

iv) noncompliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays.

B) Maungakiekie-Tāmaki.

C) Ōtara-Papatoetoe.

D) Franklin.

Feedback on the representation review initial proposal

19. A summary of key themes from the feedback provided is contained in the Representation Review 2024 Summary of feedback report in Attachment B.

20. The initial proposal includes changes to representation arrangements in the Rodney Local Board area, specifically to the subdivision arrangements. The proposed changes received mixed support overall, but strong opposition (76 per cent did not support the proposal) from submitters that identified themselves as living in the Rodney Local Board area. A Summary of submissions Rodney Local Board is provided in Attachment C.

21. Due to a time constraint on publishing the agenda, the full submissions with redacted personal information will be tabled under separate cover.

22. The next stage is for the Joint Governance Working Party to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

High level summary of feedback

23. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change
Ward noncompliance	North Shore ward	Feedback is mostly in support of the proposed noncompliance
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’ Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area	Feedback is mostly in support of the proposed subdivision changes Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information
Local board noncompliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards	Feedback is mostly in support of the proposed local board noncompliance

24. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the Local Electoral Act 2001. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board feedback on initial proposal

25. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own submission on the initial proposal.

26. Local board members who are also members of the Joint Governance Working Party are recommended to stand aside from their local board decision-making on their local board to mitigate the risk of a perceived conflict of interest.

27. Local boards will have an opportunity to present their submission during a hearing on 6

September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

30. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Local boards have been involved throughout the representation review process via their representatives on the Joint Governance Working Party, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

32. The Houkura chairperson sits on the Joint Governance Working Party and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

33. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July.

34. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

35. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the Joint Governance Working Party and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

36. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

37. Direct costs associated with election process changes, modification of election material etc will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

39. Local board feedback will be considered by the Joint Governance Working Party which has been appointed as the panel to hear feedback in early September 2024 and included as appropriate in the working party’s report to the Governing Body.

40. The Governing Body will make decisions on the representation review at it 26 September 2024 meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November 2024, which will make final decisions.

41. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A - Initial proposal and feedback questions (Under Separate Cover)
b ⇨	Attachment B - Representation Review 2024 Summary of feedback report (Under Separate Cover)
c ⇨	Attachment C - Review of representation arrangements for the 2025 elections – submissions on the proposal for Rodney Local Board subdivisions (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Libby Hetet - Senior Policy Project Manager - Representation Project

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Grant Coatesville Pony Club Incorporated a lease and licence to occupy for land at Coatesville Recreation Reserve, Glenmore Road, Coatesville

File No.: CP2024/11049

Te take mō te pūrongo

Purpose of the report

1. To grant Coatesville Pony Club Incorporated a lease and a licence to occupy for land at Coatesville Recreation Reserve, Glenmore Road, Coatesville.

Whakarāpopototanga matua

Executive summary

2. The Coatesville Pony Club Incorporated (formerly known as the Waitematā District Pony Club Incorporated) has occupied an area of land located at Coatesville Recreation Reserve since 1999 by way of two leases with the former Rodney District Council. One lease is for its western equestrian activities area and the other for its dressage arena.

3. The concurrent leases commenced 1 October 1999 and each provided for tenure of one term of 19 years and expired 30 September 2018. The lease agreements have been holding over on a month-to-month basis on their existing terms and conditions since 30 September 2018.

4. The Rodney Local Board decided not to grant leases and licences to groups deemed occupying significant areas of land until after the formal adoption of the Rodney Local Parks Management Plan. The local board adopted the plan at its business meeting of 19 July 2023 (resolution number RD/2023/100).

5. The Coatesville Pony Club Incorporated (the club) has formally applied to the council for a new lease and licence to occupy. The club has a strong committee and sufficient funds to meet its liabilities, and it is managed appropriately. The club meets the criteria as a community lessee and licensee. The club carries all necessary insurance cover.

6. The progression of the proposed new lease licence to occupy was originally listed as item number 3345 on the Parks and Community Facilities, Community Leases Work Programme 2023/2024 as approved by the local board at its business meeting of 19 July 2023 (resolution number RD/2023/95). The project was subsequently carried over to the Customer and Community Services 2024/2025 work programme and approved by the local board at its business meeting of 19 June 2024 (resolution number RD/2024/85).

7. Coatesville Recreation Reserve is subject to the requirements of the Reserves Act 1977 and is classified as recreation reserve under the Act. The Rodney Local Parks Management Plan contemplates the club’s activities. As such, council staff were not required to publicly notify the proposed new lease and licence.

8. The most recent guiding document relating to the recommended provision for equestrian facilities is the Auckland Equestrian Facility Plan 2014, prepared by the Morvern Group Limited. The plan identified the facilities required for various equestrian codes, including the New Zealand Pony Club Association, for the following 10 years.

9. With respect to the needs of pony clubs, relevant findings within the plan recorded under ‘Priority: secure, maintain and invest in existing network to maximise use’, included:

“Work with Auckland Council to secure lease arrangements for pony clubs where there are none or they are due for renewal. Ensure new leases identify land area available (i.e. site plan) for pony club use and grazing access”.

10. This report recommends the local board grant Coatesville Pony Club Incorporated a new community lease for the footprint of land on which its water jump, clubrooms and dressage arena are located and a non-exclusive licence to occupy for the remainder of the land at Coatesville Recreation Reserve, as provided for under the Rodney Local Parks Management Plan.

11. If the local board resolves to grant the lease and licence to occupy, staff will work with the club to finalise the lease and licence agreements.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Coatesville Pony Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a lease for 3,277 square metres (more or less) of reserve land at Coatesville Recreation Reserve, Glenmore Road, Coatesville, legally described as Section 2 Survey Office Plan 518756 together with Section 1 Survey Office Plan 69930 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 22 August 2024, with one 10 year right of renewal

ii) rent – $1,300.00 plus GST per annum

iii) a community outcomes plan will be appended as a schedule to the lease agreement

b) grant Coatesville Pony Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a licence to occupy for 22,730 square metres (more or less) of reserve land at Coatesville Recreation Reserve, Glenmore Road, Coatesville, legally described as Section 2 Survey Office Plan 518756 together with Section 1 Survey Office Plan 69930 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 22 August 2024, with one 10 year right of renewal

c) approve Coatesville Pony Club Incorporated community outcomes plan (Attachment B to the agenda report)

d) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

13. The club has occupied areas of land located at Coatesville Recreation Reserve, by way of two leases entered into with the former Rodney District Council. The concurrent leases commenced 1 October 1999 and each provided for tenure of one term of 19 years and expired 30 September 2018. The lease agreements have been holding over on a month-to-month basis on their existing terms and conditions since 30 September 2018.

14. The club has formally applied to the council for a new lease and licence to occupy.

15. The progression of the proposed new lease licence to occupy was originally listed as item number 3345 on the Parks and Community Facilities, Community Leases Work Programme 2023/2024 as approved by the local board at its business meeting of 19 July 2023 (resolution number RD/2023/95). The project was subsequently carried over to the Customer and Community Services 2024/2025 work programme and approved by the local board at its business meeting of 19 June 2024 (resolution number RD/2024/85).

Land

16. The land at Coatesville Recreation Reserve occupied by the club is legally described as Section 2 Survey Office Plan 518756 together with Section 1 Survey Office Plan 69930 Both land parcels are subject to the requirements of the Reserves Act 1977 and are classified as recreation reserve under the Act. The land classification legally supports a lease and licence to occupy for the equestrian activities.

Coatesville Pony Club Incorporated

17. The club was established in 1974. It is the largest pony club in the Waitematā Rodney area, with over 115 riding members comprising junior, senior and adult riding groups. The club is affiliated to the equestrian national body, the New Zealand Pony Clubs Association Incorporated (NZPCA).

18. The club was incorporated under the Incorporated Societies Act 1908 on 4 May 2004. Contained within the club’s constitution, its primary purpose is to provide the club with a constitution so it can legally operate and flow from the NZPCA constitution.

19. The club owns and maintains its improvements on the site comprising water jump, clubrooms and dressage arena.

20. The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

21. Council staff have negotiated and agreed a community outcomes plan with the club, which, if approved by the Rodney Local Board will be appended as a schedule to the new lease agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Under the Auckland Council Community Occupancy Guidelines 2023, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. Where a licence to occupy sits alongside a lease, the term of tenure will align with that of the lease agreement.

23. The subject land at Coatesville Recreation Reserve is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve. The local board formally adopted its Local Parks Management Plan in July 2023 (resolution number RD/2023/100). As the club’s activities are contemplated and in conformity with the plan, council staff were not required to publicly notify the proposed new lease or licence to occupy.

Assessment of the lease application

24. The club has submitted a comprehensive application supporting its request for a new lease and licence to occupy and is able to demonstrate its ability to manage and maintain its improvements. Staff undertook a site visit on 1 September 2023 and at which time, observed that the club’s clubrooms were well maintained.

25. The following table contains brief details on the club’s latest financials including its required affiliation fees payable to NZPCA.

Table 1: Financials

Income for the financial year ended 31 March 2024

Operating Expenditure

Affiliation fees (levies)

Income less expenses

$58,904.00

$54,869.00

$3,197.00

$4,035.00

26. The club’s largest recorded expense for the financial year ended 31 March 2024 was its investment in instructors, $16,140.00. The fact that several club members have progressed into very successful riding careers is testament to the club’s investment in progressing the expertise of its members.

27. Members have the opportunity of working through internationally recognised certificate qualifications in both riding and horse management and are supported in gaining coaching qualifications.

28. The club’s membership fee for the 2024 season is as follows:

· Riders under 18 years $292.00

· Riders 18 – 25 years $292.00

· Adult riders (25 years plus) $292.00.

29. The club ensures that its members ‘muck in’ to maintain its assets and grounds making volunteering mandatory for a minimum of 16 hours per season during rallies and events. For those members who choose not to volunteer, an exemption fee is charged at $22.70 per hour for the requisite 16 hours.

30. The club caters for members from five years of age to mature adults. It runs a ‘riders without horses’ course which is a 10-week course teaching its students (children who do not own a pony) how to care for a pony and educating their parents about the responsibilities inherent in owning a pony.

31. Club members recently held pony rides at Coatesville Primary School Agricultural Day to assist the school with its fundraiser.

32. The club holds up to 20 rallies per annum for each level of rider, with the season spanning spring to autumn. To manage the number of riders, rallies are spread over three evenings and one morning per week, Tuesdays to Thursdays.

33. The club also holds four to five equestrian competitions, run for members, riders from other pony clubs and riders not affiliated to a club. These events have a reputation for being well organized with the grounds and facilities presented to a high standard.

34. The club’s activities and ethos offer its members opportunities which include the following:

· improve riding techniques and care for their horses

· personal development in areas such as team spirit, community, tenacity, resilience, responsibility, respect and kindness

· youth (and in particular girls) involved in sports during their teenage years

· hands-on experience in operating a club, events and becoming coaches

· adult women and men keeping active and involved, recreationally and socially.

Auckland Equestrian Facility Plan

35. In 2012, the council requested a high-level needs analysis be undertaken on equestrian facilities in Tāmaki Makaurau (Auckland) and to work with the equestrian sport sector to identify their priorities for future facility provision. Pony clubs were in scope as part of this analysis.

36. The 2012 review of the provision for facilities and participation levels combined with information gathered as part of the equestrian sector workshops indicated as follows:

· pony clubs will cater for localized use and entry level participation

· there is capacity for increased and wider use of some pony clubs with greater investment into all-weather surfaces, arena, parking, surrounds and open level cross-country courses reducing the need to provide and maintain these facilities at all pony clubs

· security of tenure is an issue for the network.

37. In 2014, the Equestrian Sports NZ, the New Zealand Pony Club Association, Auckland Polo and Counties Manukau Polo Crosse engaged the Morvern Group to undertake a detailed assessment of the future facility requirements for their codes in Tāmaki Makaurau.

38. In October 2014 the Auckland Equestrian Facilities Plan prepared by the Morvern Group Limited, was published. The plan identified the facilities required for various equestrian codes, including the New Zealand Pony Club Association, for the following 10 years.

39. With respect to the needs of pony clubs, relevant findings within the plan recorded under ‘Priority: secure, maintain and invest in existing network to maximise use’, included:

“Work with Auckland Council to secure lease arrangements for pony clubs where there are none or they are due for renewal. Ensure new leases identify land area available (i.e. site plan) for pony club use and grazing access”.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

41. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

42. Climate change does not have the potential to significantly impact the lease. This is because the club’s clubrooms and dressage arena do not sit within flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment C to the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Council staff from within the Community Directorate have been consulted on the proposed new lease. The table below contains detailed feedback:

Relevant team	Feedback
Sport and Recreation Lead, Parks and Community Facilities	“No objection from a Sport and Recreation perspective.”
Facilities Manager, Area Operations, Parks and Community Facilities	“Nothing to add other than I support the non-exclusive area that is to the right of the lease polygon in area 5. I believe that it has had horse jump infrastructure through that part of the reserve in the past.”
Parks and Places Specialist, Parks and Community Facilities	“The proposal is in line with our strategic documents so all good from my perspective.”
Strategic Broker, Connected Communities	“All good with me.”

44. The proposed new lease and licence to occupy has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The progression of the proposed new lease licence to occupy was originally listed as item number 3345 on the Parks and Community Facilities, Community Leases Work Programme 2023/2024 as approved by the local board at its business meeting of 19 July 2023 (resolution number RD/2023/95). The project was subsequently carried over to the Customer and Community Services 2024/2025 work programme and approved by the local board at its business meeting of 19 June 2024 (resolution number RD/2024/85).

46. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ and ‘Our Community’.

Tauākī whakaaweawe Māori

Māori impact statement

47. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-Term Plan 2024 - 2034, the Unitary Plan, and local board plans.

48. With respect to staff engagement with mana whenua, this had been recently undertaken during the preparation of the LPMP process. As the LPMP was adopted in July 2023, staff did not undertake fresh engagement with mana whenua about the lease and licence to occupy proposal.

Ngā ritenga ā-pūtea

Financial implications

49. There is no direct cost to the council associated with the grant of a new lease and licence. The club will continue to take responsibility for all operational and renewal costs involved with its dressage arena, clubrooms and associated improvements located on Coatesville Recreation Reserve.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. Should the local board resolve not to grant the club a new lease and licence to occupy, this will negatively impact the ability of the club to undertake all current and future activities. This would have an adverse impact on the achievement of the respective local board plan outcome.

51. A new lease and licence would afford the club with security of tenure and enable it to attend to the scheduled maintenance of its dressage arena, clubrooms and associated improvements. Should the club vacate its area, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for the club’s assets regardless of whether budget is allocated to or identified for renewals. Similarly, any required asset renewals do not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

52. If the local board resolves to the grant the proposed lease and licence to occupy, staff will work with the club to finalise the agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	25
b ⇩	Attachment B - Community Outcomes Plan	27
c ⇩	Attachment C - GIS aerial view from Auckland Council's Hazard Viewer	29

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Grant North Shore Model Aero Club Incorporated a licence to occupy for land at Green Road Park, 124 Green Road, Dairy Flat

File No.: CP2024/11014

Te take mō te pūrongo

Purpose of the report

1. To grant North Shore Model Aero Club Incorporated a licence to occupy for land at Green Road Park, 124 Green Road, Dairy Flat.

Whakarāpopototanga matua

Executive summary

2. The North Shore Model Aero Club Incorporated (the club) has occupied an area of land located at Green Road Park, Dairy Flat, by way of a licence to occupy with the council since 1 March 2017. The licence provided for tenure of one term of five years and expired 28 February 2022. The licence agreement has been holding over on a month-to-month basis on its existing terms and conditions since 1 March 2022.

3. The local board decided not to grant leases and licences to groups deemed occupying significant areas of land until after the formal adoption of the Rodney Local Parks Management Plan. The local board adopted the plan at its business meeting of 19 July 2023 (resolution number RD/2023/100).

4. The club has formally applied to the council for a new licence to occupy. The club has a strong committee, it has sufficient funds to meet its liabilities and it is managed appropriately. The club meets the criteria as a community licensee. The club carries all necessary insurance cover.

5. In accordance with the Green Road Park Masterplan adopted by the local board at its business meeting of 21 October 2020 (resolution number RD/2020/141) the recommended term of tenure for the club is 10 years in total. As the masterplan is in its fourth year, staff recommend that an early termination clause is included in the licence to occupy agreement.

6. The clause would provide the council, as landlord, with the right to terminate the agreement during the five-year renewal period by giving the club no less than 12 months’ written notice. This clause can be invoked in the event that the council requires possession of the premises for a different recreational activity of a higher priority.

7. Licence to occupy agreements legally require the licensee to maintain the licence to occupy area. The club’s proposed licence to occupy area will be shared with the council’s Green Road Reserve Path Network area. Additionally, an area is proposed to be set aside for Waka Kotahi off-set planting with respect to the O Mahurangi (Penlink) Project. As such, the licence agreement will contain a clause to expressly exclude these areas from the club’s maintenance responsibilities.

8. The progression of the new licence to occupy was originally listed as item number 3799 on the Customer and Community Services, Parks and Community Facilities, Community Leases Work Programme 2023/2024 as approved by the local board at its business meeting of 19 July 2023 (resolution number RD/2023/95). The project was subsequently carried over to the Customer and Community Services 2024/2025 work programme and approved by the local board at its business meeting of 19 June 2024 (resolution number RD/2024/85).

9. Green Road Park is subject to the requirements of the Reserves Act 1977 and is classified as recreation reserve under the Act. The Rodney Local Parks Management Plan contemplates the club’s activities. As such, council staff were not required to publicly notify the proposed new licence.

10. This report recommends the local board grant North Shore Model Aero Club Incorporated a new licence to occupy for 278,572 square metres (more or less) of land at Green Road Park, 124 Green Road, Dairy Flat.

11. If the local board resolves to grant the licence to occupy, staff will work with the club to finalise the licence agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant North Shore Model Aero Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a licence to occupy for 278,572 square metres (more or less) of reserve land at Green Road Park, 124 Green Road, Dairy Flat, legally described as Part Allotment 282 Parish of Pukeatua Survey Office Plan 904 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – five years, commencing 22 August 2024, with one five year right of renewal

ii) inclusion of an early termination clause providing the council with the ability to serve the club with 12 months’ notice during the five year right of renewal period to vacate the premises and reinstate the land

iii) rent – $1,300.00 plus GST per annum

iv) inclusion of a clause to relieve the club of any responsibility for grounds or asset maintenance over the areas maintained by the council designated as the ‘Green Road Reserve Path Network’ and the areas proposed to be planted by Waka Kotahi NZ Transport Agency and designated as off-set mitigation with respect to its o Mahurangi (Penlink) Project

v) a community outcomes plan will be appended as a schedule to the licence to occupy agreement.

b) approve North Shore Model Aero Club Incorporated community outcomes plan (Attachment B to the agenda report)

c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

13. The club has occupied an area of land located at Green Road Park, Dairy Flat, by way of a licence to occupy with the council since 1 March 2017. The licence provided for tenure of one term of five years and expired 28 February 2022. The licence agreement has been holding over on a month-to-month basis on its existing terms and conditions since 1 March 2022.

14. The club has formally applied to the council for a new licence to occupy.

15. The progression of the new licence to occupy was originally listed as item number 3799 on the Customer and Community Services, Parks and Community Facilities, Community Leases Work Programme 2023/2024 as approved by the local board at its business meeting of 19 July 2023 (resolution number RD/2023/95). The project was subsequently carried over to the Customer and Community Services 2024/2025 work programme and approved by the local board at its business meeting of 19 June 2024 (resolution number RD/2024/85).

Land

16. In April 2006, the former Rodney District Council acquired land at 124 Green Road, Dairy Flat from private landowners. The purpose of the acquisition was to establish the land as a sports park and reserve. The land comprises two properties described as Part Allotment 282 Parish of Pukeatua and Lot 1 DP 365603.

17. The land is subject to the requirements of the Reserves Act 1977 and is classified as recreation reserve under the Act. The land classification legally supports a licence to occupy for the activity.

North Shore Model Aero Club Incorporated

18. The club was established in 1960 and began its journey from Barry’s Point Reserve in Takapuna. In 1995 the club relocated to Green Road Park and since this time it has grown its membership, evolving into the largest model aero club in Aotearoa (New Zealand) boasting approximately 150 enthusiasts. Its members are aged from eight to 84 years, some of whom have been members for over 50 years.

19. The club was incorporated under the Incorporated Societies Act 1908 on 8 June 2016 and now operates under the Incorporated Societies Act 2022. The club’s purposes include the following:

· to provide and maintain a high-quality flying facility for members

· to promote the hobby/sport of model flying in general

· to provide health and safety advice to members and maintain safe flying practices

· to create and maintain a good working relationship with third parties such as Auckland Council and North Shore Aero Club.

20. The club’s national body is the Model Flying New Zealand (MFNZ) and operates under its general rules and guidelines. The club abides by the New Zealand Civil Aviation Authority guidelines.

21. In terms of infrastructure, the club offers a range of dedicated facilities, including:

· fixed wing airplane field

· helicopter field

· control line circle

· rotor-cross field and course.

22. The club owns its improvements on the site comprising shelters, a storage container and a small timber shed on skids. The club has also constructed a driveway from the entrance on Green Road to the site it occupies. This allows club members easy access to the site during the winter months.

23. The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

24. Council staff have negotiated and agreed a community outcomes plan with the club, which, if approved by the Rodney Local Board will be appended as a schedule to the new licence to occupy agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

25. Under the Auckland Council Community Occupancy Guidelines 2023, the standard term of tenure for licences to occupy is an initial term of five years with one right of renewal for five years.

26. At its business meeting of 21 October 2020, the local board formally adopted the Green Road Masterplan (resolution number RD/2020/141). In accordance with the master plan, the term of tenure contemplated for the club is 10 years in total. As the masterplan is in its fourth year, staff recommend that an early termination clause is included in the licence to occupy agreement, applicable to the five-year right of renewal period.

27. The clause would provide the council, as landlord, with the right to terminate the agreement during the five-year renewal period by giving the club no less than 12 months’ written notice. This clause may be invoked in the event that the council requires possession of the premises for an alternative recreational activity of a higher priority.

28. The subject land at Green Road Park is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve. The local board formally adopted its Local Parks Management Plan in July 2023 (resolution number RD/2023/100). As the club’s activities are contemplated and in conformity with the plan, council staff were not required to publicly notify the proposed new licence to occupy.

29. In accordance with section 4 of the Conservation Act 1987 which overarches the Reserves Act, staff engaged with mana whenua identified as having an interest in land in the Rodney Local Board area about the proposal.

Assessment of the lease application

30. The club has submitted a comprehensive application supporting its request for a new licence to occupy and is able to demonstrate its ability to manage and maintain its improvements. Staff have undertaken a number of site visits over recent months and observed that the club’s shelters, sheds, other associated assets and its green areas were very well maintained.

31. The following table contains brief details on the club’s latest financials including its required affiliation fees payable to Model Flying New Zealand:

Income for the financial year ended 31 March 2024

Operating Expenditure

Affiliation fees

Income less expenses

$23,123.19

$12,711.42

$9,267.50

$1,144.27

32. The club sets its membership fee structure at an affordable and competitive level, making the fees more accessible compared to similar clubs. The club actively promotes youth involvement by offering a minimal junior fee of $35. The club also practices ‘seasonal promotion’ offering new members, regardless of age, who enroll after 1 January complimentary membership until 31 March.

33. The club’s membership fees for the period 1 April 2024 to 31 March 2025 are as follows:

· Seniors $125.00

· Juniors $35.00

· Families $140.00.

34. The club’s regular annual income comprises membership fees. When the club holds competitions or special events which attract the local community or members from other clubs, it provides a BBQ lunch. Any profit from the BBQ lunch assists with the club’s coffers. For larger purchases such as a new lawn mower or capital expenditure for projects, the club applies for funding from charitable trusts such as Pub Charity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

36. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

37. The club actively harvests rainwater from the roofs of its shelters and uses solar energy for its electricity needs. In the pursuit of minimising emissions, the club aim to transition from petrol to electric lawn mowers when financially feasible. The majority of the club’s fleet of aircraft comprise those powered by electricity.

38. Climate change does not have the potential to significantly impact the licence to occupy. This is because the club’s assets and its air strip sit well clear of the flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment C).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Council staff from within the Community Directorate have been consulted on the proposed new lease. The table below contains detailed feedback:

Relevant team	Feedback
Sport and Recreation Lead, Parks and Community Facilities	“No objection from a Sport and Recreation perspective.”
Facilities Manager, Area Operations, Parks and Community Facilities	“Nothing to add and I support the early termination clause.”
Parks and Places Specialist, Parks and Community Facilities	“The proposal is in line with our strategic documents so all good from my perspective.”
Strategic Broker, Connected Communities	“All good with me.”

40. The proposed new licence to occupy has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. At its business meeting of 19 July 2023, the local board approved the Customer and Community Services, Parks and Community Facilities 2023/2024 work programme (resolution number RD/2023/95). The Community Leases Work Programme 2023/2024 was contained within this work programme. The progression of the proposed licence to occupy was listed as item number 3799 on the work programme.

42. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ and ‘Our Community’.

Tauākī whakaaweawe Māori

Māori impact statement

43. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-Term Plan 2024 - 2034, the Unitary Plan, and local board plans.

44. With respect to staff engagement with mana whenua, this had been recently undertaken during the preparation of the LPMP process. As the LPMP was adopted in July 2023, in the interests of not creating engagement fatigue, staff did not undertake fresh engagement with mana whenua about the licence to occupy proposal.

Ngā ritenga ā-pūtea

Financial implications

45. There is no direct cost to the council associated with the grant of a new licence. The club will continue to take responsibility for all operational and renewal costs involved with its shelter area and sheds located on Green Road Park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. Should the local board resolve not to grant the club a new licence to occupy, this will negatively impact the ability of the club to undertake all current and future activities. This would have an adverse impact on the achievement of the respective local board plan outcome.

47. A new licence would afford the club with security of tenure and enable it to attend to the scheduled maintenance of its shelters, and sheds. Should the club vacate its area, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for the shelters and shed regardless of whether budget is allocated to or identified for renewals. Similarly, any required shed renewal does not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

48. If the local board resolves to the grant the proposed licence to occupy, staff will work with the club to finalise the licence to occupy agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	39
b ⇩	Community Outcomes Plan	41
c ⇩	GIS aerial view from Auckland Council's Hazard Viewer	43

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Approval of a proposed sub-licence between Te Hana Community Development Charitable Trust and Tesla New Zealand ULC, for land within Te Hana Reserve, 311 State Highway 1, Te Hana

File No.: CP2024/11405

Te take mō te pūrongo

Purpose of the report

1. To approve Te Hana Community Development Charitable Trust’s request to enter into a sub-licence to occupy with Tesla New Zealand ULC for 120 square metres of land within Te Hana Community Development Charitable Trust’s lease area at Te Hana Reserve, 311 State Highway 1, Te Hana.

Whakarāpopototanga matua

Executive summary

2. Te Hana Community Development Charitable Trust (the trust) has a lease for land at Te Hana Reserve, entered into with the former Rodney District Council in 2004, for the purposes of developing and operating a community marae and tourist village (Te Hana Te Ao Marama). The lease commenced 1 October 2004 for a term of 33 years and provides for two rights of renewal for 33 years each, effecting final expiry 30 September 2103.

3. The trust has formally applied to the council to enter into a sub-licence agreement with Tesla New Zealand ULC (Tesla) for 120 square metres of land within the trust’s lease area at Te Hana Reserve for the purpose of installing and operating six vehicle charging stations.

4. Clause 13 within the trust’s lease agreement relates to subletting, requiring the trust as lessee to first obtain written consent by the council as lessor. Subject to the local board approving the proposed sublicence, Tesla may progress an application for landowner approval, any necessary regulatory consents, an easement with Vector and then install its charging stations.

5. Under the Auckland Council Community Occupancy Guidelines 2023, the standard term of tenure for licences to occupy is an initial term of five years with one right of renewal for five years. As the guidelines inform staff recommendations, staff have recommended the term in alignment with the guidelines.

6. The trust and Tesla have requested an initial term of five years with two rights of renewal for five years each. The guidelines provide that local boards may, at their discretion, choose to vary from these recommendations on a case-by-case basis as they deem appropriate.

7. Subject to the local board approving the sublicence and in terms of any consequential rent that may be generated, contained within the guidelines as ‘in scope’ is “any funds generated are used to maintain and develop the organisation to support its community services and activities”.

8. The trust was established with the primary purpose of providing support for the community of Te Hana, whose people have historically faced (and continue to face) socio-economic hardship, in part brought about by the closure of the town’s dairy factory and demise of the local railway and forestry industry. Approval of the sublicence to occupy will enable real-time potential for increasing training and employment opportunities.

9. The trust engaged directly with Te Rūnanga o Ngāti Whātua about the proposed sublicence who provided a letter of support. Public notification is not required for the proposal.

10. On 1 July 2024, staff circulated a memorandum to the local board by way of email to inform it about and seek any feedback on the proposal. One of the nine local board members provided feedback on the matter, which staff responded to.

11. This report recommends that the local board approve Te Hana Community Development Charitable Trust’s formal request to enter into a sub-licence to occupy with Tesla New Zealand ULC for 120 square metres of land within its lease area for the purpose of installing and operating six charging stations.

12. If the local board decides to approve the trust’s request, this will legally allow it to organise the requisite sub-licence documentation for signing and sealing by both parties. Tesla may then progress its application to the council for landowner approval, any necessary regulatory consents, and an easement with Vector.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve Te Hana Community Development Charitable Trust entering into a sublicence to occupy with Tesla New Zealand ULC for 120 square metres of land within Te Hana Community Development Charitable Trust existing lease area legally described as Allotment 272 and Allotment 292 Oruawharo Parish comprising 2.8542 square meters (more or less) located at Te Hana Reserve, 311 State Highway 1, Te Hana (as per Attachment A to the agenda report - site plan), subject to the following terms and conditions:

i) term – five years with one five year right of renewal commencing 22 August 2024.

Horopaki

Context

13. Local boards have the allocated decision-making authority relating to local parks, including community leasing and licensing matters on those parks.

14. The progression of the proposed sublicence project is in addition to the leasing projects listed on the 2024/2025 community leasing work programme (as a component of the Customer and Community Services Work Programme) as approved by the local board at its business meeting of 19 June 2024.

15. Staff have prioritised this project in alignment with Kia Ora Tāmaki Makaurau (Auckland Council’s Māori outcomes performance measurement framework) as detailed in the table below:

16. Kia ora Tāmaki Makaurau

17. Mahi objective

Kia ora te Umanga (Māori business, tourism and employment)

Mana outcome statement: “Intergenerational wealth is created through a thriving Māori economy.”

The council group supports a resilient and regenerative economy by supporting economic opportunities for Māori businesses and iwi organisations

Land, improvements and lease

16. Te Hana Community Development Charitable Trust occupies part of the land at Te Hana Reserve. The land comprising the reserve is held by the Crown through the Department of Conservation.

17. The land subject to the lease comprises 2.8542 ha (more or less), is legally described as Allotments 272 and 292 Oruawharo Parish and classified as local purpose (community marae and cultural and tourist centre) reserve (Attachment A – site plan). The classification legally supports the lessee’s activities. Similarly, the classification supports the proposed sub-licence to occupy to Telsa for the purpose of operating vehicle charging bays.

18. The lease commenced 1 October 2004 for a term of 33 years and provides for two rights of renewal for 33 years each, effecting final expiry 30 September 2103. The length of tenure provided for under the lease is commensurate with the trust’s financial investment in its improvements.

19. The trust’s improvements comprise:

· a major building consisting of wharenui, wharekai, souvenir gallery and wharepaku

· wharenohanga (sleeping house)

· a traditional 17th century model Māori village and fortified pā site

· a 100 space vehicle carpark.

Te Hana Community Development Charitable Trust

20. Te Hana Community Development Charitable Trust was established in 2002 with the primary purpose of providing support for the community of Te Hana, whose people have historically faced (and continue to face) socio-economic hardship, in part brought about by the closure of the town’s dairy factory and demise of the local railway and forestry industry.

21. Te Hana Community Development Charitable Trust was incorporated under the Charitable Trusts Act 1957 on 15 November 2002. Its purposes include:

· to promote, advance and facilitate education and knowledge concerning Tikanga Māori, Te Reo Māori, Kaupapa Māori and Toi Māori for firstly, the people of Te Hana, secondly, the people of the Kaipara and Rodney District and further, the people of Aotearoa (“the community”)

· to establish support, administer, advance or promote a cultural and tourist centre of excellence together with such associated schemes, projects or trusts as may in the opinion of the Board, be or have been established for purposes beneficial to the community

· to promote and provide a community marae which reaches out to all whānau, hapu, iwi and cultures to form an understanding of mutual respect and cross-cultural knowledge

· to organise educational opportunities and to provide support for educational institutions suited to the particular needs to the community.

Outcomes for the trust

22. Entering into a sub-licence with Tesla would provide the trust with:

· rental income that would be used for its ongoing service provision to its community of Te Hana and critically, into its budget line for the trust’s long term maintenance plan for its building and infrastructure maintenance and renewals

· passive custom, as motorists (and where travelling with whānau) would be able to stop in and enjoy the manaakitanga offered by Te Hana Te Ao Marama

· ‘working and real time advertisement’ illustrating its core activities of cultural, educational, social and hospitality offerings, enhancing the circular micro-economy i.e. greater opportunity for the trust to employ and train kaimahi (workforce) from Te Hana.

Tātaritanga me ngā tohutohu

Analysis and advice

Public notification and engagement

23. The trust’s existing lease is contemplated and in conformity with the Rodney Local Parks Management Plan adopted on 19 July 2023 (resolution number RD/2023/100). As such, no public notification of the proposed sublicence to occupy is required.

Assessment of the application

24. The trust has formally applied to the council to enter into a sublicence to occupy with Tesla.

25. Staff recommend that the local board approve the trust’s request to enter into a sublicence with Tesla based on the following information:

· the trust’s clarity of purpose within its 2019 capacity development plan states that the business makes a financial profit in order to provide funding for the provision of charitable, educational and social purposes within the local community.

26. The trust’s vision, operations, activities and the consequential outcomes align with the following council policies and plans as detailed in the table below:

27. Council’s plan or policy

28. Relevant excerpts from plans or policies

29. Alignment

Te Tāruke a Tāwhiri (Auckland’s Climate Plan)

A Tāmaki Makarau/Auckland response reflects our values and the foundations we need to succeed, including how we embed mātauranga Māori and Te Ao Māori principles and how we work together as a region to ensure no one is left behind

The trust attracts local iwi, community groups and individuals to visit Te Hana Te Ao Marae to engage with environmental management and education (i.e. mātauranga Māori and Te Ao Māori principles)

The trust pays special attention to the principles of Para Kore (zero waste) using reusable lunch boxes

Kia ora Tāmaki Makaurau (Auckland Council’s Māori outcomes performance measurement framework):

Kia ora te whānau (whānau and tamariki wellbeing)

Kia ora te Umanga (Māori business, tourism and employment)

Kia ora te Marae (marae development)

Kia ora te Reo (te reo Māori)

Mana outcome statement

“Empowered whānau Māori across Tamaki Makaurau.”

Mahi objective

“The council group will enable whanau Māori to experience relevant and welcoming public facilities and services.”

Mana outcome statement:

“Intergenerational wealth is created through a thriving Māori economy.”

Mahi objective:

“The council group supports a resilient and regenerative economy by supporting economic opportunities for Māori businesses and iwi organisations.”

Mana outcome statement

“Marae are centres of excellence for whānau Māori and have an abundant presence in communities.”

Mahi objective

“Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community.”

Mana outcome statement

“Ko te reo Māori te mauri o te mana Māori.”

Mahi objective

The council group supports te reo Māori to be seen, heard, spoken and learned throughout Tāmaki Makaurau.”

The trust operates the Ka Ora, Ka Ako (Healthy School Lunches Programme) by way of two contracts with the Ministry of Education. The contracts have been implemented successfully and the kai (healthy lunches) are well received by tamariki (children) at the local Kura Kaupapa Māori and another primary school

The trust’s operation of the Ka Ora Ka Ake Programme has provided five new part-time employment opportunities for local whānau and has enabled the formation of new business arrangements with several local suppliers

During the 2022/2023 financial year the trust ran two programmes; teaching Whakairo (carving) and the principles of Para Kore/Mara Kai

Similarly, during the 2022/2023 financial year, the trust hosted 655 school children on to Te Hana Te Ao Marae who were provided with Māori cultural education programmes, including Marae Tikanga Māori, traditional Māori Village tours and waiata, whakairo, whaariki wananga (the opportunity to learn song, carving and weaving)

The trust offers free te reo Māori classes with a very popular and capable kaioko (teacher)

Requirements for landowner approval and easement with Vector

27. Typically, works on land administered by council require landowner approval prior to subsequent applications for any necessary regulatory consents. On 30 November 2023, Tesla lodged an application for landowner approval for the proposed works.

28. As the subject land is leased to the trust, the trust has made an application to the council for approval to enter into a sub-licence with Tesla. If the local board approves the trust entering into a sub-licence with Tesla, it may then progress its landowner approval application.

29. Additionally, there would be a request for a registered easement to be granted for Vector to serve the chargers. The council’s legal team assessed the proposal and did not view any particular impediment with granting Vector an easement under the Reserves Act.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. Climate change has potential to impact the lease, as part of the leased area is located in a flood-sensitive or coastal inundation zone (Attachment B to the agenda report – Site plan from Auckland Council’s Hazard Viewer). Located within the lease area is a swale which offers a natural holder for stormwater.

31. While the lease area is adjacent to an awa (river) the trust’s improvements are located on higher ground which provides a topographical mitigation to flooding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Council staff from the legal team (property) within the Group Strategy and Chief Executive Office has provided direction on the proposed sublicence, which has been utilised in the writing of this report.

33. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The proposed sublicence between the trust and Tesla will benefit the Te Hana and wider communities by enabling initiatives that promote wellness, inclusiveness, education, training, employment opportunities, te reo Māori and te ao Māori, etc.

35. On 1 July 2024, staff circulated a memorandum to the local board by way of email to inform it about and seek any feedback on the proposal. One of the nine local board members provided feedback on the matter, which staff responded to.

36. Included in the Rodney Local Board Plan 2023 is Ngā huanga (Māori outcomes) quoting the Kia Ora Tāmaki Makaurau framework. The trust’s delivered activities align with the Māori outcomes (initiatives) addressed in the local board plan.

37. The local board plan initiative and statement relevant to the recommendation in this agenda report are detailed in the table below:

Initiative	Statement
Kia ora te whānau (Whānau and tamariki wellbeing)	We share many of the same aspirations in relation to improving the wellbeing of our communities and will support Māori-led initiatives that build whānau wellbeing and strengthen resilience

Tauākī whakaaweawe Māori

Māori impact statement

38. Te Rūnanga o Ngāti Whātua has supplied the trust a letter of support for the proposed sublicence (Attachment C to the agenda report).

39. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

40. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

41. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

Ngā ritenga ā-pūtea

Financial implications

42. There is no direct financial benefit or cost to the council or the Rodney local board associated with the recommendations in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. The trust was established with the primary purpose of providing support for the community of Te Hana, whose people have historically faced (and continue to face) socio-economic hardship, in part brought about by the closure of the town’s dairy factory and demise of the local railway and forestry industry. Approval of the sublicence to occupy will enable real-time potential for increasing training and employment opportunities.

44. Additionally, this will have an adverse impact on the achievement of the desired local board plan outcomes and the council’s relevant plans and policies.

Ngā koringa ā-muri

Next steps

45. If the local board resolves to approve the trust entering into a sublicence to occupy with Tesla, staff will send the trust a copy of the resolution in accordance with the local board decision. This will enable the trust to arrange for the requisite sub-licence documentation to be drafted for signing and sealing by both parties.

46. Tesla may then progress its application to the council for landowner approval, any necessary regulatory consents, and an easement with Vector.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan	53
b ⇩	Site plan from Auckland Council’s Hazard Viewer	59
c ⇩	Letter of support	61

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Revocation of resolution number RD/2024/24 pertaining to the grant of an agreement to lease with draft community lease to Bowls Warkworth Incorporated for land at Glenmore Drive Reserve, Warkworth

File No.: CP2024/10662

Te take mō te pūrongo

Purpose of the report

1. To revoke resolution number RD/2024/24 pertaining to the grant of an agreement to lease with draft community lease to Bowls Warkworth Incorporated for land at Glenmore Drive Reserve, Warkworth.

Whakarāpopototanga matua

Executive summary

2. At its business meeting on 20 March 2024, the local board granted Bowls Warkworth Incorporated (the club) an agreement to lease with draft community lease for land at Glenmore Drive Reserve, Warkworth (resolution RD/2024/24).

3. The purpose of the agreement to lease was to provide the club with five years in which to fundraise, seek and secure the necessary approvals and consents, and construct its proposed new bowls and community facility. The community lease was to take effect on date of issue of code compliance certificate for the club’s works.

4. Staff subsequently prepared the agreement to lease and draft community lease documentation and sent it to the club for signing and sealing prior to execution by the council.

5. On 18 June 2024, staff received an email from the club’s secretary advising that at the club’s Annual General Meeting held on 16 May 2024, it resolved not to enter into an agreement to lease with the council.

6. This report recommends that the local board revoke resolution number RD/2024/24 pertaining to the grant of the agreement to lease with draft community lease. The purpose of the revocation of resolution number RD/2024/24 is for completeness (termination of the agreement to lease) and it will provide a permanent public record on the matter.

7. If the local board decides to revoke the resolution, staff will prepare the relevant documentation and send it to the club.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakakore / revoke resolution number RD/2024/24 pertaining to the local board grant of an agreement to lease with draft community lease to Bowls Warkworth Incorporated under section 54(1)(c) of the Reserves Act 1977 for land at Glenmore Drive Reserve, Glenmore Drive, Warkworth (Attachment A to the agenda report).

Horopaki

Context

8. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

9. At its business meeting on 20 March 2024, the local board granted the club an agreement to lease with draft community lease for land at Glenmore Drive Reserve, Warkworth (resolution RD/2024/24).

10. On 18 June 2024, staff received an email from the club’s secretary advising that at the club’s Annual General Meeting held on 16 May 2024, the club resolved not to enter into an agreement to lease with council.

11. For completeness and to provide a permanent public record on the matter, staff recommend that the local board formally revokes resolution number RD/2024/24.

Tātaritanga me ngā tohutohu

Analysis and advice

Land

12. The land at Glenmore Drive Reserve, Warkworth is legally described as Part Lot 1 Deposited Plan 77687 and held in fee simple by Auckland Council (Attachment A). Part Lot 1 Deposited Plan 77687 is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve under the Act.

Bowls Warkworth Incorporated

13. Bowls Warkworth Incorporated was incorporated under the Incorporated Societies Act 1908 on 27 February 1924. The club’s objects include to:

· encourage participation and achievement in the game of bowls in the geographical region in which the club operates

· promote the health and safety of all participants in the game of bowls.

14. In February 2023, the club formally applied to the council for an agreement to lease with community lease attached for land at Glenmore Drive Reserve.

15. The club has invested in a comprehensive feasibility study via Recreation Sport Leisure Consultancy which includes information on:

· the Warkworth community profile

· a needs analysis

· a preliminary sketch plan

· cost estimates

· its financial model.

Expressions of interest process

16. At its business meeting of 17 May 2023, staff presented a formal report recommending an expression of interest process be undertaken, which was approved by the local board (resolution RD/2023/63).

17. In accordance with resolution number RD/2023/63, staff advertised the availability of the land at Glenmore Drive Reserve, calling for expressions of interest from eligible groups (including mana whenua) to develop the land under the terms of an agreement to lease and on completion of any development and issue of code compliance certificate, under the terms of a community lease.

18. Advertisements were placed in the Mahurangi Matters on 3 July 2023, the Rodney Times on 20 July 2023, on Auckland Council’s website and sent direct to mana whenua. The closing date for expressions of interest applications was 5pm on Friday 18 August 2023. During the expressions of interest process, staff did not receive any applications.

Statutory processes required prior to the local board grant of an agreement to lease

19. The underlying land is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve. As such, public notification and engagement with mana whenua was undertaken about the proposed grant of an agreement to lease to the club.

20. Staff undertook the public notification and engagement process with mana whenua, placing public notices in the Rodney Times on 9 November 2023, the Mahurangi Matters on 20 November 2023 and on Auckland Council’s website.

21. In late November 2023, staff emailed a presentation on the matter to mana whenua identified as having an interest in the land in the geographical area. The statutory public notification process closed at 5pm on 26 January 2024, and staff did not receive any objections to the proposal.

Termination of agreement to lease and permanent public record

22. Revocation of resolution number RD/2024/24 will:

a) enable staff to formally terminate the agreement to lease documentation.

b) create a permanent public record on the matter.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The proposal outlined in this report does not introduce any new sources of greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The proposal outlined in this report has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. At its workshop on 8 March 2023, staff presented the local board with a memorandum about the club’s proposal to apply for an agreement to lease (with draft community lease attached) for the land at Glenmore Drive Reserve Warkworth legally described as Part Lot 1 Deposited Plan 77687.

26. During the workshop, local board members provided staff with informal feedback in support of an expression of interest process being undertaken, advertising the availability of the land for development.

27. At its business meeting on 17 May 2023, staff presented a formal report recommending an expression of interest process be undertaken, which was approved by the local board (resolution RD/2023/63).

28. At its business meeting on 19 July 2023, the local board approved the 2023/2024 Customer and Community Services Work Programme (resolution RD/2023/95). This leasing project was contained in the Community Leasing Work Programme, listed as item 3813.

29. On 15 September 2023, staff emailed a memorandum to the local board advising it that no expressions of interest were received and sought its feedback about progressing an agreement to lease to the club. Staff also informed the board of the statutory requirement of public notification to progress an agreement to lease to the club. Local board members were provided with a week to respond to the information in the memorandum and did not indicate any concerns with the public notification process.

30. At its business meeting of 20 March 2024, the local board granted Bowls Warkworth Incorporated (the club) an agreement to lease with draft community lease for land at Glenmore Drive Reserve, Warkworth (resolution number RD/2024/24).

Tauākī whakaaweawe Māori

Māori impact statement

31. The proposal outlined in this report has no identified impact on mana whenua or mataawaka.

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications relating to the recommendation in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Should the local board resolve not to revoke resolution number RD/2024/24:

a) this would preclude staff from formally terminating the agreement to lease documentation.

b) another eligible club or group may be dissuaded from applying for an agreement to lease in the future for the purposes of developing the land on which to build a new community facility.

Ngā koringa ā-muri

Next steps

34. If the local board resolves to revoke resolution number RD/2024/24, staff will prepare the necessary documentation for finalisation with the club in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Resolution number RD/2024/24	67

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Approval for correction of road name approved at 47 Urumaraki Avenue, Helensville (Urumaraki Heights Subdivision)

File No.: CP2024/11719

Te take mō te pūrongo

Purpose of the report

1. To seek approval to correct the spelling of the previously approved extension of road ‘Urumaraki Avenue’ for the subdivision undertaken by Cabra Developments Limited at 47 Urumaraki Avenue, Helensville.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. This report seeks to correct the spelling of road name from ‘Uruamaki Avenue’ to ‘Urumaraki Avenue’ as requested by the developer and applicant, Cabra Developments Limited.

4. The correct road name, ‘Urumaraki Avenue’, was identified and assessed against the relevant criteria in the original road naming report as an extension of existing road.

5. However, the incorrect spelling of road name ‘Uruamaki Avenue’ was inadvertently included in recommendation clause a) ii submitted for approval and as a result an incorrect name was approved in resolution RD/2024/65.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) partially rescind resolution RD/2024/65 in relation to clause a) ii Uruamaki Avenue (extended road), in the subdivision undertaken by Cabra Developments Limited of 47 Urumaraki Avenue, Helensville, pursuant to section 319(1)(j) of the Local Government Act 1974.

b) approve the correct road name, ‘Urumaraki Avenue’ in the subdivision undertaken by Cabra Developments Limited of 47 Urumaraki Avenue, Helensville in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60409221, SUB60409223, road naming reference RDN90114748).

Horopaki

Context

6. Resource consent reference number BUN60409221 (SUB60409223) was issued in June 2023 for the creation of twenty-eight residential lots, two commonly owned access lots (COALs), and an extension of a public road.

7. Road names for the one commonly owned access lot and the extension of a public road at the development of 47 Urumaraki Avenue, Helensville was approved by the local board on 15 May 2024. However, the incorrect spelling of the extended road was approved due to an error in the recommendation of the report.

8. The signage and numbering on extended road have yet to be completed so no residents will be affected by the road type correction.

9. A location and site plan can be found in Attachment A to the agenda report.

10. As no new road names are proposed, consultation with the wider community and mana whenua was not undertaken in this instance.

Tātaritanga me ngā tohutohu

Analysis and advice

11. This application is only seeking a correction of the spelling of extended road from ‘Uruamaki Avenue’ to ‘Urumaraki Avenue’.

12. Requesting the local board to approve this report provides a suitable and safe way of notifying all GIS and mapping agencies of the correction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16. The matter addressed in this report has no impact on Māori values or outcomes.

Ngā ritenga ā-pūtea

Financial implications

17. The road naming process does not raise any other financial implications for the council.

18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

20. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site and Location Plans	73

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Auckland Transport update on the Rodney Local Board Transport Targeted Rate – August 2024

File No.: CP2024/11798

Te take mō te pūrongo

Purpose of the report

1. To provide an update on progress since March 2024 on the programme of work being delivered by Auckland Transport using the funding from the Rodney Local Board Transport Targeted Rate.

Whakarāpopototanga matua

Executive summary

2. The new financial year (1 July 2024 to 30 June 2025) is the seventh of the planned 10-year term of the targeted rate.

3. The total revenue over the 10-year period is forecast as $47.62 million.

4. The total actual plus forecast/committed expenditure over the 10-year period is $39.12 million.

5. This leaves an estimated total of $8.50 million in unallocated funds for the Rodney Local Board Transport Targeted Rate, noting that final construction costs of current projects may change this unallocated sum.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuhi ā-taipitopito / note the status and progress of the delivery of the projects being funded by the Rodney Local Board Transport Targeted Rate.

b) tuhi ā-taipitopito / note that Auckland Transport will report back to seek feedback on potential allocation of unallocated funds.

Horopaki

Context

6. In May 2018, the Rodney Local Board recommended that the Governing Body approve a targeted rate to accelerate investment in transport in the Rodney Local Board area. The recommendation was accepted, and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (FY19–FY28). The Rodney Local Board is the decision-maker regarding funds raised through the targeted rate. Auckland Council receives the rates payments, and Auckland Transport provides technical advice and administers the funds on behalf of the local board.

7. Rodney Local Board Transport Targeted Rate projects are focused on pedestrian/footpath improvements, public transport improvements and unsealed road improvements.

Tātaritanga me ngā tohutohu

Analysis and advice

Funding and Allocations

8. Table 1 indicates the revenue and expenses (actuals plus forecasts) for financial years FY19-FY28.

RLBTTR Revenue & Expense FY19-FY28
	Wellsford	Warkworth	Kumeū	Dairy Flat	Total
Rates Revenue (Actual + Forecast)
Actual FY19-FY24	$2.62m	$10.79m	$11.12m	$2.65m	$27.18m
Forecast FY25-28	$1.95m	$7.92m	$8.25m	$2.32m	$20.44m
Total Rates Revenue	$4.57m	$18.71m	$19.38m	$4.97m	$47.62m

Expenses (Actual)
Footpaths	$1.14m	$7.23m	$4.81m	$2.48m	$15.66m
Community Transport Hubs (Park & Ride)	-	$4.29m	$0.50m	-	$4.79m
Bus Services	$0.67m	$0.67m	$5.51m	$0.68m	$7.52m
Bus Stops	$0.04m	$0.03m	$0.73m	$0.09m	$0.89m
Unsealed Road Improvements		$3.10m			$3.10m
Subtotal Expenses (Actual)	$1.85m	$15.32m	$11.54m	$3.24m	$31.95m

Expenses Remaining (Committed + Forecast)
Coatesville Riverhead Hwy, Coatesville				$0.62m	$0.62m
Koraha Road, Kumeū			$0.69m		$0.69m
Kaukapakapa village, Kaukapakapa			$2.30m		$2.30m
Mason Heights, Warkworth		$0.74m			$0.74m
Wech Drive, Warkworth		$0.01m			$0.01m
Puhoi Road, Puhoi		$0.01m			$0.01m
Goodall Road, Snells Beach		$0.19m			$0.19m
Kaipara Flats Road, Kaipara Flats		$0.01m			$0.01m
Old Woodcocks Road, Kaipara Flats		$0.01m			$0.01m
School Road, Kaipara Flats		$0.01m			$0.01m
McKinney Road, Warkworth		TBC
Rodney Street, Wellsford	$1.35m				$1.35m
Footpaths subtotal	$1.35m	$0.97m	$2.99m	$0.62m	$5.92m
Bus Services		$0.83m			$0.83m
Bus Stops		$0.08m			$0.08m
Unsealed Road Improvements		$0.35m			$0.35m
Subtotal Expenses (Committed + Forecast)	$1.35m	$2.22m	$2.99m	$0.62m	$7.17m

Total Expenses (Actual + Committed + Forecast)	$3.19m	$17.54m	$14.53m	$3.86m	$39.12m

Remaining Unallocated	$1.38m	$1.17m	$4.85m	$1.11m	$8.50m

Table 1: RLBTTR Revenue & Expense FY19-FY25, as at July 2024

9. Revenue figures have been provided by Auckland Council, and assume a growth rate for Separately Used or Inhabited Part (SUIPs- eligible dwellings) in each subdivision over the term of the RLBTTR.

10. Expense figures are calculated and forecast by Auckland Transport. Final construction costs of ongoing projects are subject to change.

11. As reported on 27 March 2024, the cumulative spend is currently exceeding the cumulative revenue collected. This will equalise over the life of the RLBTTR.

12. The remaining unallocated for the Kumeū subdivision is forecast as $4.85m. This is subject to the final construction cost of the Kaukapakapa Village project, which has New Zealand Transport Agency Waka Kotahi safety and design requirements being on State Highway 16.

13. Auckland Transport is in the process of scoping a number of priority footpath projects for the Kumeū subdivision as resolved by the Rodney Local Board in April 2023 (Resolution number RD/2023/45), and will bring these to a future business meeting for approval to go to design and construction.

14. The programme has been allocated capex in the Regional Land Transport Plan 2024-2034 (RLTP):

Financial Year	Allocated
2025	$3.1 m
2026	$8.5 m
2027	$2.2 m
2028	$0.6 m

15. Given the current committed capex (footpaths $5.92m and bus stops $0.08m), some FY26 capex may need to be brought forward into FY25. Any new projects may need to be in FY26 or beyond.

Footpath Programme

16. Auckland Transport is completing the design and/or construction of four footpaths:

Local board area	Project
Coatesville Riverhead Hwy, Coatesville	The project included a raised table on Coatesville Riverhead Highway which underwent an internal safety review as part of Auckland Transport reassessment of raised tables. This has delayed the implementation of the project The safety review has since concluded that an at-grade signalised pedestrian crossing is recommended in lieu of a raised table. A preliminary design has previously been developed and following local board resolution approval we now continue to develop the preliminary design to a detailed design to close the design phase. Construction expected from October 2024
Koraha Road, Kumeū	Design mostly complete; construction expected from August 2024
Kaukapakapa village, Kaukapakapa	Design in progress; construction phase to be confirmed
Mason Heights, Warkworth	Construction underway; completion expected October 2024
McKinney Road, Warkworth	Local board approved $1.91m for delivery; currently reviewing remaining funds in Warkworth subdivision to assess deliverability

17. Auckland Transport has completed footpaths on 22 roads across the Rodney Local Board area (noting that some projects have a small remaining cost allocation for the defects liability period):

· Riverhead: Matua Road, Tapu Road, York Terrace, Princes Street, George Street, Alice Street, King Street

· Leigh: Pakiri Road, Leigh Road, Albert Street

· Warkworth: Wech Drive

· Wellsford: School Road, Olympus Road, Rodney Street

· Point Wells: Point Wells Road

· Makarau: Ahuroa Road

· Kaipara Flats: Kaipara Flats Road, Old Woodcocks Road, School Road

· Dairy Flat: Dairy Flat Highway

· Snells Beach: Goodall Road

· Puhoi: Puhoi Road.

Bus Improvements Programme

18. The Warkworth Loop Bus (route 999) was launched on 21 July 2024. It runs one way in a clockwise direction approximately every 30 minutes.

19. This service will enhance access to public transport for local commuters along Percy Street, Lilburn Street, Pulham Road, Woodcocks Road, Mansel Drive and Hill Street. Bus stops aim to provide residents with convenient access to the bus route, improving public transport connectivity within the community and safety for buses, bus users, pedestrians and other road users.

20. More information is available on the Auckland Transport website: https://at.govt.nz/projects-initiatives/north-auckland-projects-and-initiatives/warkworth-bus-loop-service

A map of a city

Description automatically generated

Unsealed Road Improvements Programme (URIP)

21. Improvements to unsealed roads as per the table below have been undertaken on eight of the nine areas approved by the local board in November 2023 (Resolution RD/2023/205). Jones Road has been deferred until later in 2025 due to winter weather conditions.

Road & Route Position	Status
Krippner Road (RP2824-3827)	Complete
Hepburn Creek Road (RP787-1275 & RP3762-4030)	Complete
Upper Waiwera Road (RP2955-3110 & RP2072-2955)	Complete
Jones Road (RP45-1263)	Deferred until later in 2025
Anderson Road (RP238-930)	Complete
Tauhoa Road (RP1411-6033)	Complete
Omaha Valley Road (RD1411-6033)	Complete

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The RLBTTR supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan, the Rodney Local Board Plan 2020 and Auckland Council priorities regarding mitigating the effects of climate change and reducing the council’s carbon emissions. The RLBTTR funds projects that enable better access to active and public transport, namely footpaths, bus services, bus infrastructure and community transport hub facilities.

23. Auckland Transport strives to provide attractive alternatives to private vehicle travel, reduce the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. Many of these projects support pedestrian and/or cyclist safety, therefore contributing to climate change actions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Auckland Transport has received updates from Auckland Council regarding the latest targeted rate revenue figures.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The Rodney Local Board is the decision-maker for funds collected through the RLBTTR.

Tauākī whakaaweawe Māori

Māori impact statement

26. This report has no identified impacts or opportunities for Māori. Engagement with Māori, giving consideration of impacts and opportunities for Māori has been progressed through Auckland Transport’s Mana Whenua Northern hui.

Ngā ritenga ā-pūtea

Financial implications

27. This report highlights the financial treatment of shortfall in funds, however this should not affect the financial position of RLBTTR, which will continue as planned.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Any increases in the cost estimate in any projects agreed by the local board will need formal approval via resolution at a business meeting.

29. The projects being developed under the RLBTTR Programme are subject to the usual project risks including scope changes and cost escalation associated with the development of detailed design plans. To mitigate this risk Auckland Transport will monitor, manage and report significant potential risks and seek approval from the local board on changes.

Ngā koringa ā-muri

Next steps

30. Auckland Transport will continue working on the programme elements previously resolved by the Rodney Local Board.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Graeme Gunthorp – Programme Director – Auckland Transport

Authorisers

Beth Houlbrooke – Elected Member Relationship Partner (North)

Lesley Jenkins – Local Area Manager

Rodney Local Board

21 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/11678

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport and Auckland Council traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A of the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts discussed the traffic bylaw review with the Rodney Local Board at a workshop on Wednesday 14 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment.

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements.

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly.

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better.

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead.

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport.

b) controlling vehicle access and use on beaches protects coastal biodiversity.

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other council -controlled organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for the Rodney Local Board as Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the Auckland Transport Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	85

Ngā kaihaina

Signatories

Authors

Ben Stallworthy, Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Local board views on Proposed Plan Change 102 - Sites of Significance to Mana Whenua - Tranche 2a

File No.: CP2024/10279

Te take mō te pūrongo

Purpose of the report

1. To inform the local board of the submissions received on the council-initiated Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a to the Auckland Unitary Plan, and to invite local board views on the plan change in light of these submissions.

Whakarāpopototanga matua

Executive summary

2. Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a (Plan Change 102) seeks to introduce nine Sites and Places of Significance to Mana Whenua to Schedule 12 of the Auckland Unitary Plan. Changes to two other schedules in the Auckland Unitary Plan are proposed to recognise the association mana whenua have with scheduled Outstanding Natural Features and Historic Heritage Places in Schedules 6 and 14.1 of that plan. A name change is proposed to one already scheduled Historic Heritage Place.

3. Decision-makers on council-initiated plan changes to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

4. As part of the development of, Plan Change 102 a confidential workshop and business meeting were held with Rodney Local Board on 14 February 2024 and 20 March 2024 respectively. The local board resolution RD/2024/44 from the 20 March business meeting is at Attachment A to the agenda report.

5. Plan Change 102 was publicly notified on 23 May 2024. Twenty submissions and four further submissions have been received.

6. There are two nominated sites of cultural significance in the Rodney Local Board area, Manukapua and Whakahuranga Pā. Three submissions have been received on the site Manukapua. No submissions have been received on Whakahuranga Pā.

7. Mt Rex Shipping Limited and Winstone Aggregates Ltd have submitted on the Manukapua extent. They support-in-part the scheduling, but seek that the scheduled extent be reduced as is illustrated in Attachment B to the agenda report.

8. This amended extent arises out of concerns these submitters have regarding their current sand extraction activities in this area, which are permitted by a current coastal permit until May 2027. They seek to engage with iwi ahead of any hearing on this plan change to discuss these concerns.

9. A plan change-wide submission in support has been received from the mana whenua entity Te Kawerau ā Maki.

10. A plan change-wide submission point has been made by the mana whenua entity Ngāti Whātua Ōrākei seeking that greater certainty be provided on which mana whenua group(s) should be consulted on future development proposals on scheduled Sites of Significance to Mana Whenua. This is a matter which Mt Rex Shipping Limited has submitted in support of as a further submitter.

11. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on Plan Change 102 in light of the submissions received, including seeking to present at a forthcoming hearing.

12. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakarite / provide local board views on the council-initiated Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a

b) kopou / appoint a local board member to speak to the local board views at a council hearing on Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a

c) tautapa / delegate authority to the chairperson of the Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

13. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

14. A plan change will result in amendments to the Auckland Unitary Plan (AUP) if it is approved. Local boards must have the opportunity to provide their views on plan change proposals.

15. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions.

16. If appointed by a resolution, local board members may present the local board’s views at the hearing to commissioners, who in turn decide on the plan change.

17. This report provides an overview of the plan change, and a summary of submissions’ key themes.

18. The report does not recommend what view the local board should convey, if the local board expresses its views on Plan Change 102. The planner must include any local board views verbatim in the evaluation of the submissions on the plan change. The planner cannot advise the local board as to what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advicePlan change overview

19. Plan Change 102 seeks to introduce nine sites of significance to mana whenau (SSMW) to Schedule 12 of the Auckland Unitary Plan. Changes to two other schedules in the Auckland Unitary Plan are proposed to recognise the association mana whenua have with scheduled Outstanding Natural Features and Historic Heritage Places in Schedules 6 and 14.1 of that plan. A name change is proposed to one already scheduled Historic Heritage Place.

20. The purpose of the plan change is to recognise and protect the tangible and intangible Māori cultural values of sites and places within Tāmaki Makaurau to provide for the relationship of mana whenua with their cultural heritage.

21. Within the Rodney Local Board area, Plan Change 102 applies to Manukaupa Island (and some of the surrounding coastal marine area), and Whakahuranga Pā. A location map of the sites is included as Figure 1.

22. These sites are individually illustrated as Figures 2 and 3 with zoning maps included as Figures 4 and 5.

Figure 1: Location map of sites in Rodney Local Board area

Figure 2: Manukapua aerial extent

Figure 3: Whakahuranga Pā aerial extent

Figure 4: Manukapua zoning map

Figure 5: Whakahuranga Pā zoning map

23. Plan Change 102 includes technical reports and evaluation that assesses the efficiency and effectiveness of scheduling these sites in the Auckland Unitary Plan. The reports and other application details are available from council’s website here. Council’s planner, and other experts, will evaluate and report on:

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

24. Key submission themes are listed below.

· Support the plan change (general submission across all sites)

· Include a specific requirement that only the 'appropriate' or 'correct' hapū which are recognised as 'tangata whenua' are engaged with for development proposals within identified sites of significance to mana whenau

· Reduce the extent of Manukapua as illustrated in the submission (Attachment B).

25. Submissions specifically on the site Manukapua were made by two parties. No submissions were made specifically on the site Whakahuranga Pā.

Submissions	Number of submissions
In support	0
Support in part	2
In opposition	0

26. Table 1: Submissions on Manukapua for Plan Change 102Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website here.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

28. The local board could consider whether the council-initiated plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

29. Of relevance to climate impact is an aspiration by the nominating iwi to naturalise sites of significance to mana whenau rather than enable their development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. No council-controlled organisation has made a submission on Plan Change 102.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Plan Change 102 affects five local board areas. Two of the nominated sites of cultural significance, Manukaupua and Whakahuranga Pā are located within the Rodney Local Board area.

32. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as a local board plan or local board agreement

· responsibilities and operation of the local board.

33. Engagement was undertaken with the local board during the development of Plan Change 102 and local board views were provided in relation to the proposed plan change.

34. This report is the mechanism for obtaining formal local board views in light of submissions received on Plan Change 102. The independent hearings commissioners will consider local board views, if provided, when making the council’s decision on the council-initiated plan change.

Tauākī whakaaweawe Māori

Māori impact statement

35. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to the Māori people, well-being of Māori communities or Te Ao Māori (Māori worldview).

36. Plan Change 102 is the result of work undertaken through Auckland Council’s Māori Cultural Heritage Programme, a programme that works alongside the 19 recognised mana whenua entities of Tāmaki Makaurau to understand the cultural values and therefore significance of sites and places of significance to mana whenua. This included working with Te Kawerau ā Maki and Ngāti Whātua Ōrākei, who have submitted on this plan change.

37. Te Kawerau ā Maki is in support of the plan change as notified. Ngāti Whātua Ōrākei seeks that the plan provisions clearly identify the relevant mana whenua group to be consulted for the purpose of planning processes.

38. The hearing report will include analysis of Part 2 of the Resource Management Act 1991 which requires that all persons exercising Resource Management Act functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

39. The hearing report will analyse these matters as they are of particular relevance to the plan change.

Ngā ritenga ā-pūtea

Financial implications

41. No financial implications have been identified with respect to either the Manukapua or Whakahuranga Pā sites.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. No significant risks to the local board have been identified in the submissions received.

Ngā koringa ā-muri

Next steps

41. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

42. The planner will advise the local board of the decision on the plan change by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Rodney Local Board Resolution	101
b ⇩	Attachment B - Submitter relief sought	103

Ngā kaihaina

Signatories

Author

Matthew Gouge - Senior Policy Planner

Authorisers

John Duguid - General Manager Planning and Resource Consents

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Adoption of Eke Panuku Rodney Local Board Engagement Plan 2024/2025

File No.: CP2024/10334

Te take mō te pūrongo

Purpose of the report

1. To adopt the Eke Panuku Development Auckland Rodney Local Board Engagement Plan 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Eke Panuku Development Auckland (Eke Panuku) is building a more structured and effective process to engage with the Rodney Local Board.

3. Eke Panuku has only two work programme items in the Rodney Local Board area. The proposed engagement approach provides an opportunity to tailor interactions with the local board based on project priorities and local relevance, ensuring efficient and effective use of resources.

4. The engagement plan (attachment A to the agenda report) records Eke Panuku and the local board’s commitment to work together. It includes:

· Eke Panuku responsibilities

· local board commitments

· detailed engagement approach

· a schedule of Eke Panuku activities in the local board area.

5. The engagement approach consists of:

· Annual review – Eke Panuku will conduct an annual review of the engagement plan, ensuring its continued relevance and effectiveness This includes presenting a report to the local board to adopt any changes to the engagement plan

· Ongoing/regular engagement – Eke Panuku will provide a forward-looking six-monthly memorandum to update on the agreed list of activities

· Reactive engagement - Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding to the local board’s queries and requests for information promptly. This also includes informing the local board of any changes as required.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whai / adopt the Eke Panuku Development Auckland Rodney Local Board Engagement Plan 2024/2025.

b) tuhi ā-taipitopito / note that Eke Panuku will provide a report annually and a memorandum six-monthly to update on the following items:

i) Ti Point Forest

ii) Shelley Beach Café

c) whakamana / authorise the chairperson of the local board to sign this engagement plan on behalf of the local board.

Horopaki

Context

6. Eke Panuku is the council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau / Auckland. Urban regeneration is revitalising and improving urban areas to enhance their economic, social, cultural and environmental conditions.

7. Eke Panuku has two core functions:

· leads urban regeneration across Tāmaki Makaurau / Auckland, focusing on town centres and locations agreed with the council

· manages a property portfolio of $2.6 billion of council non-service properties and provides property-related services to the council group.

8. Eke Panuku is committed to giving effect to the Tamaki Makaurau / Auckland shared governance model and to achieving outcomes for Aucklanders, as well as building and maintaining a culture of collaboration across the council group.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The revised engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships between Eke Panuku and local boards.

10. The new approach is designed to be more efficient and scalable, allowing Eke Panuku to adjust engagement levels based on priorities and workload in each area.

11. Due to the nature of the work that Eke Panuku undertakes in this local board area (only two items), the proposed approach is the most appropriate and effective. Eke Panuku will inform the local board of any changes and when new items to be added to the list of activities.

Key principles for working together

12. A successful working relationship between the local board and Eke Panuku is founded on:

· a shared understanding and mutual respect for the roles, responsibilities and decision-making authority of the local board and Eke Panuku

· transparent and timely communication with no surprises

· understanding and acknowledgement of shared responsibilities between the parties

· a commitment to early inclusion in the planning and decision-making process where issues have specific relevance to the local board

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

13. The levels of engagement with the local board on the various activities are derived from the International Association for Public Participation framework, and are as follows:

	Commitment
Inform	We will keep you informed
Consult	We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how your input influenced the decision. We will seek your feedback on drafts and proposals
Collaborate	We will work together with you to formulate solutions and incorporate your input into the decisions to the maximum extent possible

14. Eke Panuku will deliver on the engagement plan as shown in the table below:

Annually	Review the engagement plan.
Criteria for projects/activities to be included in the regular reporting	Activities that: · are of governance interest · involve community engagement or consultation · have high public or media interest.
Ongoing engagement, Six-monthly	· Eke Panuku provides a six-monthly memorandum to the local board with information about the agreed activities. This includes: o Current updates on activities o Activity status o Engagement level with the local board o Upcoming milestones.
Reactive	Eke Panuku commits to the free flow of information with the local board regarding issues of interest, promptly responding to the local board’s queries and requests for information

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The adoption of the engagement plan does not have a direct impact on climate.

16. Eke Panuku is committed to work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The engagement plan will be shared with the integration teams that implement local board work programmes and is expected to give council staff a greater visibility of Eke Panuku activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Eke Panuku will engage with the local board as per the agreed engagement approach.

19. The engagement plan provides an opportunity to keep the community and interested stakeholders up to date with Eke Panuku activities in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

20. The adoption of the engagement plan does not have a direct impact on Māori. Eke Panuku has structured engagement processes with Māori.

Ngā ritenga ā-pūtea

Financial implications

21. The adoption of the engagement plan 2024/2025 between the local board and Eke Panuku does not have financial impacts on local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. It is likely that there will be changes made to some items in the engagement plan during the year, or to the level of engagement with the local board. This risk is mitigated by ensuring that the local board is informed and involved promptly of any potential changes.

Ngā koringa ā-muri

Next steps

23. Eke Panuku will implement the new approach and provide a six-monthly memorandum to the local board to update on its relevant activities.

24. Eke Panuku will provide a report annually to review the engagement plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Eke Panuku Engagement Plan 2024-2025 - Rodney Local Board	109

Ngā kaihaina

Signatories

Author

Carlos Rahman - Principal Governance and Engagement Advisor

Authorisers

Angelika Cutler - Manager Governance Relationships

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Urgent Decision: Rodney Local Board feedback into Council's submission on New Zealand’s Second Emissions Reduction Plan

File No.: CP2024/11188

Te take mō te pūrongo

Purpose of the report

1. To receive the decision made using the local board’s urgent decision-making process (resolution number RD/2022/158) to provide local board input for inclusion into Auckland Council’s submission on New Zealand’s Second Emissions Reduction Plan.

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment has opened consultation on New Zealand’s Second Emissions Reduction Plan, with a closing date of 21 August 2024. The final New Zealand’s Second Emissions Reduction Plan needs to be published by the end of 2024 and must outline the strategy and actions that the Government will take across all sectors of the economy to meet emissions reduction targets.

3. The second emissions reduction plan will outline the actions that the Government intend to take to reduce emissions in New Zealand during the second half of the emissions budget period (2026-2030). The plan is a key tool to bring the Government’s climate strategy to life.

4. The second emissions reduction plan focuses on sectors that are the key drivers of emissions – energy, transport, agriculture, forestry and waste. The actions in the second emissions reduction plan have been guided by two principles:

· Principle one: we will remove barriers to enable rapid investment in a climate response that also grows the economy and increases productivity (a ‘least-cost’ transition).

5. This approach means there will be a focus on activities that benefit both the climate and the economy, making sure the choices that are made are effective, efficient and flexible enough to support us on our journey while enabling New Zealand to continue to thrive.

· Principle two: we will meet our targets by a mixture of actions that reduce our overall emissions, alongside activities that remove greenhouse gases from the atmosphere (a ‘net-based’ approach).

6. Using targets that are focused on ‘net emissions’ means it will balance the amount of greenhouse gases that are produced with activities that take those emissions out of the atmosphere to reach the overall targets. This gives more options to meet the targets and to take advantage of the unique landscape which enables activities that remove greenhouse gases from the atmosphere, such as growing trees.

7. The full discussion document can be found here.

8. The discussion document sets out how emissions pricing, and the New Zealand Emissions Trading Scheme in particular, will play a central role in the climate change response. Generally, the approach outlined in the discussion document is to support emissions pricing to drive net emission reductions where it is most effective to do so.

9. The document also outlines seven key policies which the Government believes will have the greatest impact on reducing emissions, alongside other actions in each sector:

· Increasing renewable energy by reducing the consenting burden through Electrify NZ

· Targeting 10,000 public EV chargers by 2030

· Lowering agricultural emissions by giving farmers the tools to reduce emissions and through fair and sustainable pricing of on-farm agricultural emissions by 2030

· Investing in resource recovery through the Waste Minimisation Fund

· Improving organic waste and landfill gas capture

· Improving public transport

· Investigating carbon capture, utilisation and storage.

10. The second emissions plan is likely to affect the Auckland region in the following ways:

· it will set specific sectoral direction regarding actions to be taken to reduce emissions, particularly for public transport, waste and energy transition

· it will result in increased reliance on the Emission Trading Scheme and private sector investments to finance mitigation actions with a reduction in central government funding and incentives (e.g. Climate Emergency Response Fund, Government Investment in Decarbonising Industry), incentives for electric vehicles

· there will be a reduced focus on gross emissions mitigation and a stronger reliance on forestry sequestration and market-led initiatives (including capture and storage systems, even if most of them are not commercially viable and will also take many years to evolve). Indirectly, this would jeopardise Auckland Council's climate interventions and outreach efforts aimed at empowering the community and businesses to significantly lower their carbon footprints while promoting the many co-benefits such as saving money and enhancing resilience in the face of climate events.

11. The consultation material can be found here.

12. A memo was circulated on 31 July 2024 and a local board members’ briefing was held on Monday 5 August 2024.

13. Formal feedback from local boards needed to be received by Friday 9 August 2024 to be considered for incorporation into the Auckland Council submission, or by Friday 16 August 2024 to be appended to the submission.

14. The draft Auckland Council submission was circulated with members on Monday 12 August 2024 and the report went to the Planning, Environment and Parks Committee on Thursday 15 August 2024.

15. The next Rodney Local Board business meeting is scheduled for 21 August 2024; therefore, the urgent decision process was used to formalise the local board’s feedback.

16. After the consultation period ends, the government agencies working on the emissions reduction plan will review submissions and will include their findings in advice to Ministers. A summary of submissions will support Cabinet decisions on the second emission reduction plan, which will be published by the end of 2024.

17. A copy of the final Rodney Local Board feedback approved under urgent decision can be found in Attachment A of this report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whiwhi / receive the urgent decision made on 8 August 2024 as set out in Attachment A of the agenda report, providing local board feedback for inclusion in Auckland Council’s submission on New Zealand’s Second Emissions Reduction Plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision - Emissions Reduction Plan 2	119

Ngā kaihaina

Signatories

Author	Robyn Joynes - Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Rodney Local Board

21 August 2024

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2023/2024

File No.: CP2024/10527

Te take mō te pūrongo

Purpose of the report

1. To provide the Rodney Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Rodney Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year.

3. The work programme is produced annually and aligns with Rodney Local Board Plan outcomes.

4. One hundred and twenty-nine activities within the approved work programmes have a green RAG status (activities that were completed in 2023/2024 - multi-year projects that have progressed as expected). Twenty-two activities have an amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 - multi-year projects that have not progressed as expected / activities that are on hold). Three activities have a red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 - multi-year projects that are significantly delayed / activities that are on hold with significant issues), and 10 activities have a grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

5. Key activity achievements from the 2023/2024 work programme include:

· ID506: Restore Rodney East Facilitator

· ID4056: The Forest Bridge possum control - Rodney

· ID30606: Helensville River Walkway – renew viewing platform, wharf structure and deliver walkways improvements.

6. Key activities not delivered / not progressed as expected include:

· ID30619: Rodney Town Centre Revitalisation- implementation centre plan stage 2- Warkworth. An implementation plan is being prepared which will identify items to be put forward in the work programme for action

· ID31411: Waterloo Reserve Milldale – develop new suburb park. Project is on hold until budget is allocated next financial year.

7. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

8. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX New Zealand’s Exchange (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whiwhi / receive the performance report for quarter four ending 30 June 2024 (Attachment A to the agenda report

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange which are expected to be made public on or about 29 August 2024.

Horopaki

Context

9. The Rodney Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management.

10. The graph below shows how the work programme activities met local board plan outcomes. Activities that are not part of the approved work programme but contributed towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

12. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

RAG	Status
Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

13. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

14. The key achievements for quarter four in the delivery of the local board work programmes for 2023/2024 are (but not limited to):

· ID3832: Play Advocacy – Rodney. Play support invested at Wellsford Library. Four girls skateboarding sessions have been held with Girls Skate NZ - two at Snells Beach and two at Wellsford. A play event in partnership with Kumeū Arts Centre is scheduled for 7 September 2024

· ID389: Connected and resilient communities – Rodney. The Rodney Readiness Dashboard has been workshopped with the local board and a final draft has been prepared. There was a very good participation rate with 90 per cent of Community Emergency Groups in Rodney responding to the survey. With 70 questions in the survey a vast amount of information has been collected and analysed. The findings are currently under discussion with Auckland Emergency Management. These will be prioritised and developed into a programme of work which will be presented to the local board. This has been a successful project that puts Rodney in a very good position in understanding levels of community emergency group readiness in the face of disasters

· ID388: Activation of community led venue partners – Rodney This quarter the Community Places Coordinator has been instrumental in the following:

o supporting the onboarding of the Rodney youth coordinators. This is work happening to establish a drop-in centre and in supporting the youth project team with Health and Safety guidelines, policies and procedure manuals for working with youth.

o planning and shaping the future vison of the Mahurangi East Community hub happening, incorporating a wider vision for the space by planning with all stakeholders involved. A mural artist for a large statement piece in the main hall has been engaged.

o eight activations happened across Wellsford and Warkworth. Highlights were the Environmental Expo and a documentary film night at the Warkworth Town Hall.

o the Community Places Coordinator is collaborating with Neighbours Aotearoa and their new Wellsford community weavers on five future activations at the Wellsford District Community Centre

· ID20: Rodney ecological volunteers and environmental programme. With winter planting season well underway, volunteer activity has been substantial 8,210 plants were planted including 3,217 by school groups. Volunteer hours reported were 4,142, with 2,471 from schools. Pest animal control has been substantial with the Puhoi Riverwalk trapline being reinstated and 18 traps and bait stations deployed and/or replaced at Sandspit Reserve, supporting the Pest Free Mahurangi East Peninsula project and providing a buffer for Kawau Island. Council wide staff collaboration has supported community at Rainbows End Reserve, Omaha, Takatu and Mathesons Bay with successful events such as the Te Kohuroa Wilding Community Consultation and the Restore Rodney East Enviro Expo, as well as multiple working bees.

Changes to the local board work programme in quarter four

Activities with changes

15. The following work programmes activities have changes which been formally approved by the Rodney Local Board.

Table 2: Work programmes change formally approved by the local board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
395	Customer and Community Services	Local Civic Events Rodney	Two planned events unable to go ahead due to projects not being completed in time resulting in an underspend: • Mahurangi Community Building – comprehensive renewal • Wellsford footpath and rail bridge project Unallocated funds ($13,000) including Local board film income ($6,000) were reallocated to line item 506: Restore Rodney East Facilitator ($14,000) and line item 508: Pest Free Coatesville Coordinator Time ($5,000) within the Infrastructure and Environmental Services Work Programme	RD/2024/40
394	Customer and Community Services	Event Partnership Fund Rodney	Wellsford A & P show - cancelled Helensville Christmas Parade - cancelled Kumeu Christmas Parade - funded by community donations Unallocated funds ($6,000) were reallocated to the Helensville A & P Show ($4,000) and the Warkworth A & P Show ($2,000) with the same line item 394	RD/2024/19
4057	Customer and Community Services	Rubbish bin service funding top-up	Implementation of the rubbish bin removal took place part way during the financial year resulting in an underspend ($33,000) Unallocated funds were relocated to line item 30864: Green Road – deliver outcomes identified in the masterplan and pathway plan to enable additional gravel to the carpark/vehicle accessways and realignment of the carpark fence	RD/2024/68
395	Customer and Community Services	Local Civic Events Rodney	Two planned events unable to go ahead due to projects not being completed in time resulting in an underspend ($7,000): · 49 Commercial Road, Helensville · Helensville River Walkway Unallocated funds were relocated to line item 30864: Green Road – deliver outcomes identified in the masterplan and pathway plan to enable additional gravel to the carpark/vehicle accessways and realignment of the carpark fence	RD/2024/68

Key activity achievements from the 2023/2024 work programme

16. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

· ID506: Restore Rodney East Facilitator. Restore Rodney East continue to grow and support community groups with diverse opportunities, including networking, upskilling and educational events, initiating predator control projects, growing sharable tools and resources, and connecting community with external opportunities. Restore Rodney East hosted ‘Connect and Inspire’ on 7 April 2024. This was very successful with over 90 registrations and great feedback from attendees. They hosted the Director of Science from Predator Free 2050 who presented on the nationwide initiative. Other events included trapping workshops and Restore Rodney East was significantly involved with the planning of the Enviro Expo that took place on 22 June 2024. Restore Rodney East successfully applied for $21,600 from Auckland Council’s Conservation Coordination and Facilitation Grant, for the Pest Free Mahurangi East coordinator. There has been focus on finalising designs for the local board funded trailer. This is currently in production and the facilitator is working on wrapping designs

· ID4056: The Forest Bridge possum control – Rodney. The Forest Bridge Trust have delivered this significant project with outstanding efficiency and success, conducting themselves in a professional way with high quality communications and reporting. 280 possum traps have been installed across 65 different properties and with good representation across the Rodney area. Another 161 traps have been installed in June 2024. Self-setting traps have been installed across five landowner properties in areas that are difficult to access. All traps are recorded on TrapNZ and tagged as having been funded by the Rodney Local Board. All landowners receive the Forest Bridge Trust’s follow-up support to ensure they are comfortable and competent with trap setting and catch reporting. Community engagement has included collaboration with community conservation groups in Leigh, Puhoi, Mahurangi East and Tauhoa. The Forest Bridge Trust have seen a very positive response from community and landowners to this programme

· ID30606: Helensville River Walkway – renew viewing platform, wharf structure and deliver walkways improvements. This project was completed May 2023.

Overview of work programme performance

Customer and Community Services work programme

17. In the Customer and Community Services work programme, there are 119 activities that with a green RAG status, 22 activities that with an amber RAG status, four activities that with a red RAG status and 10 activities that with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Local Crime Prevention fund, safety initiatives investment, Rodney	Red	In progress	This project will not be completed by end of financial year 2023/2024. Carry over of the budget to 2024/2025 has been approved
Youth Partnering project	Red	In progress	This project will not be completed by end of financial year 2023/2024. Carry over of the budget to 2024/2025 has been approved
Rodney multisport facility	Red	In progress	Staff are seeking further information on three expression of interest proposals to present to the local board in August 2024
1 Matheson Road, Wellsford - Citizens Advice Bureau-Wellsford	Red	In progress	Leasing staff are currently awaiting further information from the Community Broker and wider council colleagues prior to taking next steps
Rodney Town Centre Revitalisation - implement centre plan - stage 2 - Warkworth	Amber	On hold	This project has been placed on hold pending direction regarding the scope of this project
Waterloo Reserve Milldale - develop new suburb park	Amber	On hold	This project is on hold until budget is allocated in the next financial year
Rodney - investigate Muriwai memorial options	Amber	In progress	Development and consultation with the community is still being undertaken
Shoesmith Hall - refurbish facility	Amber	On hold	This project is currently on hold pending the allocation of a project manager. Further investigation and scoping work will happen during August 2024
Rodney - refurbish community buildings	Amber	On hold	This project is on hold pending further site visits and refined scope of works
Bourne Dean Recreation Reserve - renew open space assets	Amber	On hold	This project is on hold until manager capacity can allow it to progress
Sinclair Park - renew changing room pavilion	Amber	On hold	This project is on hold pending completion of investigation and concept designs
Rautawhiri Park - renew playspace and open space assets	Amber	On hold	This project is on hold until manager capacity can allow it to progress
Rodney - review and refresh strategic parks provision assessment	Amber	In progress	Final draft Parks Provision Assessment review complete. This document will be presented for feedback at a local board workshop in August 2024
Local civic events Rodney	Amber	In progress	Two events scheduled for the 2023/2024 financial year were postponed due to delays in delivery of the projects. The events re proposed to take place in quarter one of 2024/2025

Infrastructure and Environmental Services work programme

18. In the Infrastructure and Environmental Services work programme, all the activities have a green RAG status. There are no activities with significant impact within this work programme.

Deferred activities

19. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID506: Restore Rodney East facilitator

· ID508: Pest Free Coatesville coordinator

· ID511 Rodney West coordinators

· ID512 Shorebirds Trust coordinator

· ID4056: The Forest Bridge Trust possum control – Rodney

· ID631: Helensville construction and demolition waste minimisation programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Rodney Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

24. The local board is committed to supporting work that contributes to outcomes for Māori. This includes seeking opportunities for collaboration and early engagement with mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25. This report is provided to enable the Rodney Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

26. Auckland Council currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

27. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

28. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

30. Work programmes for 2024/2025 were approved at the local board’s business meeting in June 2024.

31. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Rodney Local Board Q4 work programme update (Under Separate Cover)
b ⇩	Rodney Quarterly Performance Report Q4 FY24 Fin Appendix - Confidential

Ngā kaihaina

Signatories

Author	Robyn Joynes - Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Chairperson	Brent Bailey
Deputy Chairperson	Louise Johnston
Members	Michelle Carmichael
	Mark Dennis
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart

Local Board Member	Organisation	Position
Brent Bailey	Central Shooters Inc	President
	Auckland Shooting Club	Member
	Royal NZ Yacht Squadron	Member
Michelle Carmichael	Fight the Tip Tiaki te Whenua Inc	Deputy chairperson
Michelle Carmichael	Tapora School Board of Trustees	Staff representative
Mark Dennis	Helensville Tennis Club	Elected member
Mark Dennis	Parakai Springs Complex	Operations manager
Tim Holdgate	Landowners Contractors Association	Vice chairman
Tim Holdgate	Agricultural & Pastoral Society Warkworth	Committee member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Colin Smith	Landowners Contractors Association	Committee member
Geoff Upson
Ivan Wagstaff
Guy Wishart	Huapai Kumeū Lions	Member
	Kaipara ki Mahurangi LEC	Member
	Kumeū Community Centre	Committee member
	Kumeū Small Landowners Assoc	Member
	Future Kumeū Inc Committee	Member
	Kumeū Live (Music Events)	Manager
	Kumeū Emergency Network	Member
	Kumeū Community Action	Member
	Kumeū Showgrounds Committee	Member

Author	Ignacio Quinteros - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987