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OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board Office, 3 Elizabeth Street, Warkworth on Wednesday, 21 August 2024 at 10:00AM.
Te Hunga kua Tae mai | present
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Chairperson |
Brent Bailey |
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Deputy Chairperson |
Louise Johnston |
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Members |
Michelle Carmichael |
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Mark Dennis |
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Tim Holdgate |
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Colin Smith |
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Geoff Upson |
From 10.05am |
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Ivan Wagstaff |
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Guy Wishart |
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The chairperson opened the meeting and welcomed those in attendance.
Member C Smith left the meeting at 10.01am.
Member M Carmichael led the karakia timitanga.
Member C Smith returned to the meeting at 10.02am.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interests.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution number RD/2024/116 MOVED by Member T Holdgate, seconded by Member C Smith: That the Rodney Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 17 July 2024, as a true and correct record. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
Member C Smith left the meeting at 10.05am and returned at 10.13am.
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8.1 |
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Tyron Lagerwall from the Riverhead Amateur Athletics Club Incorporated was in attendance for this item. |
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A Power Point presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2024/117 MOVED by Deputy Chairperson L Johnston, seconded by Member G Upson: That the Rodney Local Board: a) whakamihi / thank Mr Lagerwall for his presentation and attendance at the meeting. |
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a 21 August 2024 - Rodney Local Board, Item 8.1 - Riverhead Amateur Athletics Club Incorporated - Presentation |
8.2 |
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Tim Armitage and Fran Ashton from Restore Rodney East Incorporated were in attendance for this item. |
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A Power Point presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2024/118 MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith: That the Rodney Local Board: a) whakamihi / thank Mr Armitage and Ms Ashton for their presentation and attendance at the meeting. |
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a 21 August 2024 - Rodney Local Board, Item 8.2 - Restore Rodney East Incorporated - Presentation |
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8.3 |
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This item was withdrawn. |
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8.4 |
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Jo Lynch, Lou Deehan and Todd Wilkins from the Coatesville Pony Club were in attendance for this item to address the local board in relation to Item 12 - Grant Coatesville Pony Club Incorporated a lease and licence to occupy for land at Coatesville Recreation Reserve, Glenmore Road, Coatesville. |
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A Power Point presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2024/119 MOVED by Chairperson B Bailey, seconded by Member G Upson: That the Rodney Local Board: a) whakamihi / thank Ms Lynch, Ms Deehan and Mr Wilkins for their presentation and attendance at the meeting. |
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a 21 August 2024 - Rodney Local Board, Item 8.4 - Coatesville Pony Club - Presentation |
8.5 |
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Robert Berger and Gerry Glover from the North Shore Model Aero Club was in attendance to address the local board in relation Item 13 - Grant North Shore Model Aero Club Incorporated a licence to occupy for land at Green Road Park, 124 Green Road, Dairy Flat. |
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Resolution number RD/2024/120 MOVED by Member G Upson, seconded by Member C Smith: That the Rodney Local Board: a) whakamihi / thank Mr Berger and Mr Glover for their presentation and attendance at the meeting. |
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8.6 |
Deputation: Hoteo North and Hall Reserve Agricultural Incorporated Society |
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Natalie Wallace and Joanne Marshall representing the Hoteo North and Hall Reserve Agricultural Incorporated Society were in attendance for this item. |
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A Power Point presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2024/121 MOVED by Chairperson B Bailey, seconded by Member M Carmichael: That the Rodney Local Board: a) whakamihi / thank Ms Wallace and Ms Marshall for their presentation and attendance at the meeting. |
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a 21 August 2024 - Rodney Local Board, Item 8.6 - Hoteo North Reserve and Hall - Presentation |
9 Te Matapaki Tūmatanui | Public Forum
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9.2 |
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Glenn Ashton was in attendance to address the local board in relation to Item 11 – Feedback on the representation review initial proposal. |
Member G Upson left the meeting at 11.51am and returned at 11.54am.
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9.3 |
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Peter Sinton and Hugh Briggs were in attendance to discuss Warkworth growth planning development. |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
The meeting adjourned at 12.06pm and reconvended at 12.11pm.
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Resolution number RD/2024/122 MOVED by Member I Wagstaff, seconded by Deputy Chairperson L Johnston: That the Rodney Local Board: b) whakaae / agree that Item 11 – Feedback on the representation review intial proposal be adjourned to Wednesday 28 August at 10am at the Rodney Local Board Office, 3 Elizabeth St, Warkworth. |
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12 |
Grant Coatesville Pony Club Incorporated a lease and licence to occupy for land at Coatesville Recreation Reserve, Glenmore Road, Coatesville |
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Karen Walby – Community Lease Specialist was in attendance for this item. |
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Resolution number RD/2024/123 MOVED by Member C Smith, seconded by Deputy Chairperson L Johnston: That the Rodney Local Board: a) grant Coatesville Pony Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a lease for 3,277 square metres (more or less) of reserve land at Coatesville Recreation Reserve, Glenmore Road, Coatesville, legally described as Section 2 Survey Office Plan 518756 together with Section 1 Survey Office Plan 69930 (Attachment A to the agenda report), subject to the following terms and conditions: i) term – 10 years, commencing 22 August 2024, with one 10 year right of renewal ii) rent - $1.00 plus GST per annum iii) a community outcomes plan will be appended as a schedule to the lease agreement b) grant Coatesville Pony Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a licence to occupy for 22,730 square metres (more or less) of reserve land at Coatesville Recreation Reserve, Glenmore Road, Coatesville, legally described as Section 2 Survey Office Plan 518756 together with Section 1 Survey Office Plan 69930 (Attachment A to the agenda report), subject to the following terms and conditions: i) term – 10 years, commencing 22 August 2024, with one 10 year right of renewal c) approve Coatesville Pony Club Incorporated community outcomes plan (Attachment B to the agenda report) d) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023. |
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Grant North Shore Model Aero Club Incorporated a licence to occupy for land at Green Road Park, 124 Green Road, Dairy Flat |
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Karen Walby – Community Lease Specialist was in attendance for this item. |
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Resolution number RD/2024/124 MOVED by Member I Wagstaff, seconded by Member M Dennis: That the Rodney Local Board: a) grant North Shore Model Aero Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a licence to occupy for 278,572 square metres (more or less) of reserve land at Green Road Park, 124 Green Road, Dairy Flat, legally described as Part Allotment 282 Parish of Pukeatua Survey Office Plan 904 (Attachment A to the agenda report), subject to the following terms and conditions: i) term – five years, commencing 22 August 2024, with one five year right of renewal ii) inclusion of an early termination clause providing the council with the ability to serve the club with 12 months’ notice during the five year right of renewal period to vacate the premises and reinstate the land iii) rent - $1.00 plus GST per annum iv) inclusion of a clause to relieve the club of any responsibility for grounds or asset maintenance over the areas maintained by the council designated as the ‘Green Road Reserve Path Network’ and the areas proposed to be planted by Waka Kotahi NZ Transport Agency and designated as off-set mitigation with respect to its o Mahurangi (Penlink) Project v) a community outcomes plan will be appended as a schedule to the licence to occupy agreement. b) approve North Shore Model Aero Club Incorporated community outcomes plan (Attachment B to the agenda report) c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023. |
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Approval of a proposed sub-licence between Te Hana Community Development Charitable Trust and Tesla New Zealand ULC, for land within Te Hana Reserve, 311 State Highway 1, Te Hana |
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Karen Walby – Community Lease Specialist was in attendance for this item. |
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Resolution number RD/2024/125 MOVED by Member M Carmichael, seconded by Deputy Chairperson L Johnston: That the Rodney Local Board: a) whakaae / approve Te Hana Community Development Charitable Trust entering into a sublicence to occupy with Tesla New Zealand ULC for 120 square metres of land within Te Hana Community Development Charitable Trust existing lease area legally described as Allotment 272 and Allotment 292 Oruawharo Parish comprising 2.8542 square meters (more or less) located at Te Hana Reserve, 311 State Highway 1, Te Hana (as per Attachment A to the agenda report - site plan), subject to the following terms and conditions: i) term – five years with one five year right of renewal commencing 22 August 2024. |
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Pursuant to Standing Order 1.9.7 Member C Smith and Member T Holdgate requested their abstention be recorded. |
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15 |
Revocation of resolution number RD/2024/24 pertaining to the grant of an agreement to lease with draft community lease to Bowls Warkworth Incorporated for land at Glenmore Drive Reserve, Warkworth |
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Karen Walby – Community Lease Specialist was in attendance for this item. |
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Resolution number RD/2024/126 MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael: That the Rodney Local Board: a) whakakore / revoke resolution number RD/2024/24 pertaining to the local board grant of an agreement to lease with draft community lease to Bowls Warkworth Incorporated under section 54(1)(c) of the Reserves Act 1977 for land at Glenmore Drive Reserve, Glenmore Drive, Warkworth (Attachment A to the agenda report). |
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Secretarial note: Supporting information referred to in the report was provided to the local board members at the conclusion of the meeting at their request. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachments. |
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a 21 August 2024 - Rodney Local Board, Item 15 - Revocation of resolution number RD/2024/24 - Supporting information |
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Approval for correction of road name approved at 47 Urumaraki Avenue, Helensville (Urumaraki Heights Subdivision) |
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Resolution number RD/2024/127 MOVED by Member M Dennis, seconded by Member G Wishart: That the Rodney Local Board: a) partially rescind resolution RD/2024/65 in relation to clause a) ii Uruamaki Avenue (extended road), in the subdivision undertaken by Cabra Developments Limited of 47 Urumaraki Avenue, Helensville, pursuant to section 319(1)(j) of the Local Government Act 1974 b) whakaae / approve the correct road name, ‘Urumaraki Avenue’ in the subdivision undertaken by Cabra Developments Limited of 47 Urumaraki Avenue, Helensville in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60409221, SUB60409223, road naming reference RDN90114748). |
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Auckland Transport update on the Rodney Local Board Transport Targeted Rate – August 2024 |
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Graeme Gunthorp - Programme Director Strategic Programmes & Property and Beth Houlbrooke – Elected Member Relationship North were in attendance for this item. |
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Recommendation/s That the Rodney Local Board: a) tuhi ā-taipitopito / note the status and progress of the delivery of the projects being funded by the Rodney Local Board Transport Targeted Rate. b) tuhi ā-taipitopito / note that Auckland Transport will report back to seek feedback on potential allocation of unallocated funds. |
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Resolution number RD/2024/128 That the Rodney Local Board: c) ask for a detailed breakdown of the RLBTTR expenditure on the Kaukapakapa footpath project and the Huapai Park and ride project. A division was called for, voting on which was as follows:
The motion was declared carried by 5 votes to 1. |
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The substantive motion was put. |
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Resolution number RD/2024/129 MOVED by Member G Upson, seconded by Member C Smith: That the Rodney Local Board: a) tuhi ā-taipitopito / note the status and progress of the delivery of the projects being funded by the Rodney Local Board Transport Targeted Rate b) tuhi ā-taipitopito / note that Auckland Transport will report back to seek feedback on potential allocation of unallocated funds c) request for a detailed breakdown of the Rodney Local Board Targeted Transport Rate expenditure on the Kaukapakapa footpath project and the Huapai Park and Ride project. |
The chairperson vacated the chair at 12.56pm in favour of the deputy chairperson.
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18 |
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MOVED by Member G Wishart, seconded by Member M Dennis: That the Rodney Local Board: a) whakarite / support the proposed changes on the review of Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A of the agenda report. |
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MOVED by Member G Upson, Seconded by Member T Holdgate an amendment to the original recommendations by way of addition of b) and c): b) express concerns that some groups are being discriminated against, in particular truck drivers and the language used to describe truck drivers c) request that language which is discriminatory towards truck drivers be reconsidered |
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The motion was declared LOST by 7 votes to 1. |
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The original motion was put. |
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Resolution number RD/2024/130 MOVED by Member G Wishart, seconded by Member M Dennis: That the Rodney Local Board: a) whakarite / support the proposed changes on the review of Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A of the agenda report. |
The chairperson returned to the meeting at 1.03pm and assumed the chair.
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19 |
Local board views on Proposed Plan Change 102 - Sites of Significance to Mana Whenua - Tranche 2a |
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Matthew Gouge - Senior Policy Planner was in attendance for this item. |
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Resolution number RD/2024/131 MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart: That the Rodney Local Board: a) support the council-initiated Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a. A division was called for, voting on which was as follows:
The motion was declared carried by 8 votes to 1. |
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Adoption of Eke Panuku Rodney Local Board Engagement Plan 2024/2025 |
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Carlos Rahman - Principal Governance and Engagement Advisor was in attendance for this item. |
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MOVED by Member M Dennis, seconded by Member G Wishart: Ngā tūtohunga Recommendation/s That the Rodney Local Board: a) whai / adopt the Eke Panuku Development Auckland Rodney Local Board Engagement Plan 2024/2025. b) tuhi ā-taipitopito / note that Eke Panuku will provide a six-monthly report to update on the following items: i) Ti Point Forest ii) Shelly Beach Café c) whakamana / authorise the chairperson of the local board to sign this engagement plan on behalf of the local board. |
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Resolution number RD/2024/132 That the Rodney Local Board: d) direct Eke Panuku to amend the engagement plan to include engagement with the local board about any sale or disposal of public land or assets and surrender of commercial leases in the local board area. |
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Pursuant to Standing Order 1.9.7 Member G Upson requested his abstention be recorded. |
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The substantive motion was put. |
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Resolution number RD/2024/133 MOVED by Member M Carmichael, seconded by Chairperson B Bailey: That the Rodney Local Board: a) whai / adopt the Eke Panuku Development Auckland Rodney Local Board Engagement Plan 2024/2025 b) tuhi ā-taipitopito / note that Eke Panuku will provide a six-monthly report to update on the following items: i) Ti Point Forest ii) Shelly Beach Café c) whakamana / authorise the chairperson of the local board to sign this engagement plan on behalf of the local board d) direct Eke Panuku to amend the engagement plan to include engagement with the local board about any sale or disposal of public land or assets and surrender of commercial leases in the local board area. |
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21 |
Urgent Decision: Rodney Local Board feedback into Council's submission on New Zealand’s Second Emissions Reduction Plan |
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Resolution number RD/2024/134 MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey: That the Rodney Local Board: a) whiwhi / receive the urgent decision made on 8 August 2024 as set out in Attachment A of the agenda report, providing local board feedback for inclusion in Auckland Council’s submission on New Zealand’s Second Emissions Reduction Plan. |
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Pursuant to Standing Order 1.9.7 Member C Smith, Member G Upson and Member T Holdgate requested their abstention be recorded. |
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Resolution number RD/2024/135 MOVED by Chairperson B Bailey, seconded by Member M Dennis: That the Rodney Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. b This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2023/2024
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1.42pm The public was excluded.
1.50pm The public was re-admitted.
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22 |
Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2023/2024 |
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Hao Chen – Manager Local Board Financial Advisors and Sarah Murray – Lead Financial Advisor were in attendance for this item. |
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Note: The confidential attachment was discussed in the public excluded part of the meeting. |
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Resolution number RD/2024/136 MOVED by Member M Dennis, seconded by Member G Wishart: That the Rodney Local Board: a) whiwhi / receive the performance report for quarter four ending 30 June 2024 (Attachment A to the agenda report b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange which are expected to be made public on or about 29 August 2024. |
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23 |
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Resolution number RD/2024/137 MOVED by Chairperson B Bailey, seconded by Member C Smith: That the Rodney Local Board: a) whiwhi / receive Councillor Sayer’s update on activities of the Governing Body. |
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24 |
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Resolution number RD/2024/138 MOVED by Member M Dennis, seconded by Member M Carmichael: That the Rodney Local Board: a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for August 2024. |
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25 |
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Resolution number RD/2024/139 MOVED by Deputy Chairperson L Johnston, seconded by Member T Holdgate: That the Rodney Local Board: a) whiwhi / receive the Rodney Local Board workshop records for 7 August and 14 August 2024. |
26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
The meeting adjourned at 1.52pm.
Reconvened meeting of the Rodney Local Board held in the Rodney Local Board Office, 3 Elizabeth Street, Warkworth on Wednesday, 28 August 2024 at 10:00am.
Rodney Local Board
OPEN MINUTES
Te Hunga kua Tae mai | present
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Chairperson |
Brent Bailey |
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Deputy Chairperson |
Louise Johnston |
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Members |
Michelle Carmichael |
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Mark Dennis |
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Tim Holdgate |
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Colin Smith |
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Geoff Upson |
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Ivan Wagstaff |
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Guy Wishart |
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Feedback on the representation review initial proposal |
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Warwick McNaughton - Principal Advisor Governance, John Nash - Programme Manager, Brian Osborne – Senior Statistical Analyst and Libby Hetet - Senior Policy Project Manager - Representation Project were in attendance for this item. |
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Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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MOVED by Chairperson B Bailey, seconded by Member M Dennis: That the Rodney Local Board: a) do not provide a submission on the proposal b) tuhi ā-taipitopito / note that the Joint Governance Working Party will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024 c) tono / appoint local board member/s to speak to the submission at a hearing of the Joint Governance Working Party. |
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Resolution number RD/2024/140 That the Rodney Local Board: a) whakarite / provide the following submission to the proposal i) recognise the feedback from Rodney residents, with 76 per cent opposing the proposed changes and 20 per cent supporting them ii) recommend the status quo with no changes to representation in this review cycle based on the clear message of no change from 76 per cent of Rodney residents. iii) acknowledge the risk that if the proposed changes are implemented there is the risk that Wellsford, a community facing social challenges, may no longer have any representation as the subdivision members maybe elected in the more populated areas of the North Rural subdivision and these members may not understand Wellsford’s needs iv) express concern that many rural areas in Rodney will be developed as result of out of sequence private plan changes and fast track subdivision consents within the next review cycle and this will significantly change the spread of the population throughout Rodney, and it is prudent to wait until next review cycle until any changes are considered v) recognise that rural communities identify with their closest town, school, and community facilities such as sports fields, parks and libraries not with just being rural vi) acknowledge that community groups and Iwi were not involved in the options analysis and creation of the proposed changes vii) express concern about the lack of natural justice for our communities due to the limited range of inclusion in this process as compared to others A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote for, so the motion was carried. |
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MOVED by Member M Carmichael, seconded by Member G Wishart an amendment to the original motion way of replacement of clause a): That the Rodney Local Board: a) whakarite / provide the following submission to the proposal: i) support Amendment Two within Attachment B of the agenda report ii) request face to face consultation with representatives from all marae to ensure iwi have a full understanding of the resulting representation for their collective marae iii) express concern at the limited range of participation in this process, and request that future consultation includes improvements to gain a wider demographic of responses regarding proposed representation review options and feedback regarding the proposed options for change iv) request that future consultation material is unbiased and elected members are under clear guidelines on how to impartially promote consultation participation. |
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The amendment was put in parts. |
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Resolution number RD/2024/141 i) support Amendment Two within Attachment B of the agenda report A division was called for, voting on which was as follows:
The motion was declared carried by 5 votes to 3. |
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Resolution number RD/2024/142 ii) request face to face consultation with representatives from all marae to ensure iwi have a full understanding of the resulting representation for their collective marae A division was called for, voting on which was as follows:
The motion was declared carried by 6 votes to 3. |
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Resolution number RD/2024/143 iii) express concern at the limited range of participation in this process, and request that future consultation includes improvements to gain a wider demographic of responses regarding proposed representation review options and feedback regarding the proposed options for change A division was called for, voting on which was as follows:
The motion was declared carried by 6 votes to 3. |
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iv) request that future consultation material is unbiased and elected members are under clear guidelines on how to impartially promote consultation participation A division was called for, voting on which was as follows:
The motion was declared lost by 3 votes to 5. |
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The substantive motion was put. |
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Resolution number RD/2024/144 MOVED by Member M Carmichael, seconded by Member G Wishart: That the Rodney Local Board: a) whakarite / provide the following submission on the proposal: i) support Amendment Two within Attachment B of the agenda report ii) request face to face consultation with representatives from all marae to ensure iwi have a full understanding of the resulting representation for their collective marae iii) express concern at the limited range of participation in this process, and request that future consultation includes improvements to gain a wider demographic of responses regarding proposed representation review options and feedback regarding the proposed options for change b) tuhi ā-taipitopito / note that the Joint Governance Working Party will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024 c) tono / appoint local board member M Carmichael to speak to the submission at a hearing of the Joint Governance Working Party. |
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Pursuant to Standing Order 1.9.7 chairperson Bailey, Member G Upson and Member I Wagstaff requested their abstention be recorded. |
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a 21 August 2024 - Rodney Local Board, Item 11 - Feedback on the representation review initial proposal - Supporting information |
11.57am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................