Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 6-8 Munroe Lane, Albany, Auckland 0632 and Via Microsoft Teams on Thursday, 22 August 2024 at 9.30am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Anna Atkinson

 

Deputy Chairperson

Uzra Casuri Balouch, JP

 

Members

Callum Blair

 

 

Kyle Parker

 

 

Sylvia Yang

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

John Mclean

 

 

 

 

 

Upper Harbour Local Board

22 August 2024

 

 

 

1          Nau mai | Welcome

 

The Chairperson A Atkinson opened the meeting with a Karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number UH/2024/107

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)          whakaae / accept the apology from Member J Mclean for absence.

 

CARRIED

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number UH/2024/108

MOVED by Member S Yang, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 25 July 2024, as a true and correct record.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

North Harbour BMX - Update.

 

A presentation was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number UH/2024/109

MOVED by Chairperson A Atkinson, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the deputation from Logan Whitelaw, Vice President, North Harbour BMX and  Haimona Ngata (Via Microsoft Teams), representing North Harbour BMX, and thank them for their attendance and presentation.

 

 

CARRIED

 

Attachments

a     22 August 2024, Upper Harbour Local Board: Item 8.1 - Bike North Harbour BMX - Update - Local Board presentation.

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Mike Hassett - Herald Island Causeway Lighting

 

 

 

Resolution number UH/2024/110

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member K Parker:  

That the Upper Harbour Local Board:

 

a)          whakamihi / thank Mike Hassett for his attendance.

 

CARRIED

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Adoption of the Wai Roa ō Kahu / Upper Harbour Pest Management Strategy

 

The Relationship Advisor, Yasmin Hall, the Team Manager Mainland North, Andrew Nelson and the Conservation Advisor, Sinead Brimacombe (Via Microsoft Teams) were in attendance to support the item.

 

Resolution number UH/2024/111

MOVED by Member K Parker, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)          whai / adopt the Wai Roa ō Kahu / Upper Harbour Pest Management Strategy (Attachment A to the agenda report)

b)         tautapa / delegate to the Upper Harbour Local Board Chairperson the ability to approve minor amendments of the document ahead of publication.

 

CARRIED

 

 

12

Upper Harbour Local Board Transport Capital Fund

 

The Auckland Transport Elected Member Relationship Partner, Owena Schuster, and the Auckland Transport Senior Transportation Engineer, Raman Singh, were in attendance (Via Microsoft Teams) to support the item.

 

A map showing the location of a proposed Barbados Drive pedestrian crossing was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Deputy Chairperson U Casuri Balouch tabled an e mail from the President of the Herald Island Residents and Ratepayers  Association Incorporated. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Deputy Chairperson U Casuri Balouch tabled an e mail from Mike Hassett. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Deputy Chairperson U Casuri Balouch tabled a letter from Rob Purchase. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number UH/2024/112

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)          whakaae / approve the allocation of an additional $178,000 from the Upper Harbour Local Board Transport Capital Fund for the completion of the Herald Island Kingsway Road (Causeway) Lighting project for lighting option 3.4A bringing the total allocation for this project to $478,000

b)         whakaae / approve the allocation of $90,000 from the Upper Harbour Local Board Transport Capital Fund for the Clark Road pedestrian crossing upgrade (Option 2)

c)          whakaae / approve the allocation of $375,000 from the Upper Harbour Local Board Transport Capital Fund for Picasso Drive Pedestrian Improvements

d)         whakaae / approve the allocation of $62,000 from the Upper Harbour Local Board Transport Capital Fund for the Wayfinding Signage project prioritising Fairview, Oteha Valley and Harrowglen

e)          tuhi ā-taipitopito / note that the allocation of funding in clauses a) – d) will leave an available balance of $91,692.34 Local Board Transport Capital Fund for allocation

f)           tono / request further workshops with Auckland Transport to discuss scoping and prioritisation of other potential projects with the remaining and any potential future Local Board Transport Capital Funding including:

i)           options for a signalised or raised pedestrian crossing on Sunset Road to enable safe crossing from Caribbean Drive to Target Road noting that the ‘in zone’ primary school for Unsworth Heights is on Target Road and there is currently no safe or easy way for students to cross Sunset Road

ii)         upgrade of the refuge island on Barbados Drive to a raised pedestrian crossing to join the shared paths between Barbados Reserve and Unsworth Reserve as outlined in the map attached to the minutes

iii)        installation of a bus shelter at the following bus stops:

A)         4631 on Oteha Valley Road

B)         5928 on Totara Road

C)         5929 on Totara Road

g)         acknowledge the concerns raised regarding safety on Kyle Road and note that Auckland Transport advice outlined in paragraph 49 of the agenda report is that there is not enough clearance in this location to install safety barriers

h)         tono / request that Auckland Transport expedite implementation of reactive safety improvements on Kyle Road

i)           tono / request that Eke Panuku install a raised pedestrian crossing on Launch Road in the area opposite the stairs to Hudson Bay Road prior to vesting the road to Auckland Transport.

 

CARRIED

 

Attachments

a     22 August 2024, Upper Harbour Local Board: Item 12 - Upper Harbour Local Board Transport Capital Fund - Map showing the location of proposed Barbados Drive pedestrian crossing.

b     22 August 2024, Upper Harbour Local Board: Item 12 - Upper Harbour Local Board Transport Capital Fund - E mail from the President of the Herald Island Residents and Ratepayers Association Incorporated.

c     22 August 2024, Upper Harbour Local Board: Item 12 - Upper Harbour Local Board Transport Capital Fund - E mail from Mike Hassett.

d     22 August 2024, Upper Harbour Local Board: Item 12 - Upper Harbour Local Board Transport Capital Fund - Letter from Rob Purchase.

 

 

13

Joint traffic bylaw review feedback report

 

The Auckland Transport Elected Member Relationship Partner, Owena Schuster was in attendance (Via Microsoft Teams) to support the item.

 

Resolution number UH/2024/113

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)          whakarite / provide feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report as follows:

i)           support the proposal going out to public consultation and reserves the right to provide local board views on the proposal once public consultation feedback is received

ii)         express concern regarding the capacity to enforce the bylaws especially along the beaches.

CARRIED

 

 

14

Adoption of Eke Panuku Development Auckland Upper Harbour Engagement Plan 2024/2025

 

The Principal Governance and Engagement Advisor, Carlos Rahman, was in attendance (Via Microsoft Teams) to support the item.

 

Resolution number UH/2024/114

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)          whai / adopt the Eke Panuku Development Auckland Upper Harbour Engagement Plan 2024/2025 (attachment A to the agenda report)

b)         tuhi ā-taipitopito / note that Eke Panuku Development Auckland will provide a six-monthly memorandum to update on the following items:

i)           Lot 6 and part of lot 5 - Hobsonville Point

ii)         Pump Station 6

iii)        Launch Road

iv)        Service Property Optimisation Investigation

c)          whakamana / authorise the local board chairperson to sign this engagement plan on behalf of the local board

d)         restate resolution number UH/2024/112 clause i)  request that Eke Panuku install a raised pedestrian crossing on Launch Road in the area opposite the stairs to Hudson Bay Road prior to vesting the road to Auckland Transport

e)          tono / request Eke Panuku and Auckland Transport report back on safety solutions prior to the vesting of Launch Road.

 

CARRIED

 

 

15

Response to Ombudsman's recommendation to open workshops by default

 

The Senior Local Board Advisor, Heather Skinner, was in attendance (Via Microsoft Teams) to support the item.

 

Resolution number UH/2024/115

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)          tuhi ā-taipitopito / note that to meet transparency, the Ombudsman expects workshops to be open by default.

b)         whakaae / agree that workshops will be open to the public by default from January 2025, unless the chairperson deems it reasonable to close a specific workshop.

c)          tuhi ā-taipitopito / note that staff are preparing guidance to support an open by default approach into the Best Practice Guidance for the 2025 term.

 

CARRIED

 

 

16

Feedback on the representation review initial proposal

 

An updated report, “Feedback on the representation review initial proposal” was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

A summary of feedback on the representation review initial proposal was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number UH/2024/116

MOVED by Member C Blair, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the updated tabled report on “Submission on the representation review initial proposal”

b)         whiwhi / receive the summary of feedback on the representation review initial proposal as outlined in the tabled report

c)          tuhi ā-taipitopito / note that the Joint Governance Working Party will hear submissions on the proposal including local board submission, for a decision by the Governing Body on 26 September 2024.

d)         whakarite / provide its formal submission on the proposal as follows:

i)           support the proposed changes that impact the Upper Harbour Local Board area

ii)         restate resolution number UH/2024/25 clause d) tautoko / support the proposal to make a minor boundary change with Devonport-Takapuna Local Board so that all of Saunders Reserve will be in Upper Harbour Local Board area

iii)        note that 86 per cent of individuals of individuals that submitted from within the Upper Harbour  and Devonport-Takapuna local board areas support this minor boundary change with Devonport-Takapuna Local Board so that all of Saunders Reserve will be in Upper Harbour Local Board area

iv)        restate resolution number UH/2024/25 clause e) tautoko / support a minor adjustment to the Kaipātiki and Upper Harbour local boards boundary through Kereru Reserve so that the whole reserve will be within in the Upper Harbour Local Board area

v)             note that 81 per cent of individuals that submitted from within the Upper Harbour and Kaipātiki local board areas support a minor adjustment to the Kaipātiki and Upper Harbour local board boundary through Kereru Reserve so that the whole reserve will be within in the Upper Harbour Local Board area

vi)        support the proposal to shift the section of the Upper Harbour / Kaipātiki local board boundary that lies between Caribbean Drive and Albany Highway southwards, so it follows a road boundary for the following reasons:

A)         it creates a more logical split between the local board areas

B)         communities of interest are likely found on either side of the main road on the ridge rather than just beside the ridge

C)         note that 81 per cent of individuals that submitted from within the Upper Harbour and Kaipātiki local board areas support this proposed change

vii)      support the proposal to align Bayview, currently split across Upper Harbour and Kaipātiki local boards, to the Kaipātiki Local Board for the following reasons:

A)         it creates a more logical split between the local board areas

B)         note that 81 per cent of individuals that submitted from within the Upper Harbour and Kaipātiki local board areas support this proposed change.

 

 

CARRIED

 

Attachments

a     22 August 2024, Upper Harbour Local Board: Item 16 - Feedback on the representation review initial proposal - Updated Report - Feedback on the representation review initial proposal.

b     22 August 2024, Upper Harbour Local Board: Item 16 - Feedback on the representation review initial proposal - Representation review initial proposal summary of feedback.

 

The meeting was adjourned at 11.02am

 

The meeting was reconvened at 11.12 am

 

17

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter four 2023/2024

 

The Local Board Advisor, Robert Marshall, was in attendance to support this item.

 

Resolution number UH/2024/117

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the performance report for quarter four ending 30 June 2024

b)         tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024

c)          whakamihi / thank staff for their efforts in delivering a successful Upper Harbour work programme for 2023/2024 acknowledging the many outcomes that have been delivered for the Upper Harbour community that will provide benefits for many years to come

d)         whakamihi / thank staff for the work on the development of the Rosedale Tree Management Plan and note the local board have allocated funding in Activity ID 23967 Upper Harbour Urban Ngahere Planting Plans for the 2024 / 2025 Customer and Community Services Capital Work Programme to start addressing some of the issues raised

e)          tuhi ā-taipitopito / note that a separate assessment was done for the trees within the gap in tree row 1 beside the hockey turf  and request that this separate assessment and associated actions are considered as part of the implementation of actions for section 2; tree row 1 of the Rosedale Tree Management Plan.

 

CARRIED

 

 

18

Upper Harbour Local Board input into the Auckland Council submission on New Zealand's Second Emissions Reduction Plan (ERP2)

 

Resolution number UH/2024/118

MOVED by Member K Parker, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the Upper Harbour Local Board input into the Auckland Council submission on New Zealand's Second Emissions Reduction Plan (ERP2) made under urgent decision on 8 August 2024 as set out in Attachment A of the agenda report. 

 

CARRIED

 

 

19

Hōtaka Kaupapa / Governance forward work calendar

 

Resolution number UH/2024/119

MOVED by Member K Parker, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for August 2024 – October 2024 (refer to attachment A of the agenda report).

 

 

CARRIED

 

 

20

Workshop records

 

Resolution number UH/2024/120

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 11 July 2024 and 1 August 2024 (refer to attachments A and B of the agenda report).

 

CARRIED

 

 

 

 

21

Local Board Members' Reports - August 2024

 

The Chairperson’s report for the period 19 July 2024 – 19 August 2024 was tabled by the Chairperson A Atkinson. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

The Deputy Chairperson’s report July 2024 to August 2024 was tabled by the Deputy Chairperson U Casuri Balouch. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number UH/2024/121

MOVED by Member K Parker, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)          whiwhi / receive the written local board members reports from Chairperson A Atkinson and Deputy Chairperson U Casuri Balouch and verbal local board members reports from Member S Yang, Member K Parker and Member C Blair.

 

CARRIED

 

Attachments

a     22 August 2024, Upper Harbour Local Board: Item 21 - Local Board Members' Reports - August 2024 - Chairperson's report for period 19 July 2024 to 19 August 2024.

b     22 August 2024, Upper Harbour Local Board: Item 21 - Local Board Members' Reports - August 2024 - Deputy Chairperson's report July 2024 to August 2024.

 

 

 

22        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.36 am                                            The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................