Agenda of Auckland Domain Committee - Monday, 26 August 2024

Auckland Domain Committee

26 August 2024

Synthony in ihe Domain 2025, 25 March 2025

File No.: CP2024/12150

Te take mō te pūrongo

Purpose of the report

1. To notify the Auckland Domain Committee of the proposed Synthony in the Domain 2025 event activity below and request their approval as per the Auckland Domain event Operational Guidelines, and gain their approval of its procedure.

Whakarāpopototanga matua

Executive summary

2. Tātaki Auckland Unlimited is seeking approval from the Auckland Domain Committee for the Synthony in The Domain 2025 event to be held at Auckland Domain.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve that the Synthony event takes place in the Auckland Domain, on the 29March 2025 (including pack in and pack out times), as proposed in the event summary of the report.

Horopaki

Context

3. The Auckland Domain is a high-demand site for a range of events. This is due to its central location, large capacity, proximity to public transport networks and the central city, and limited adjacent residents.

4. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

5. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

• are ticketed and / or;

• take place over multiple days (more than 48 hours) including pack in and pack out and / or;

• require an authorised road closure.

Tātaritanga me ngā tohutohu

Analysis and advice

Event Summary

6. Synthony is a NZ originated orchestral event that forms a unique collaboration between DJs, orchestras and feature vocalists and musicians performing the biggest dance tracks of the last 30+ years, complete with an immersive light, laser, and visual spectacle.

7. The show targets an audience comprising of both male and female 20 to 50 years old. With iconic and well-known tracks, and the elegance of an orchestra that is universally appreciated, Synthony will be attractive across multiple markets and cultures. Through its simplicity and broad appeal, it is unique, universal and transcends cultures.

8. Tātaki Auckland Unlimited have supported Synthony since 2019. Originally held in the Auckland Town Hall, Synthony has grown from a 9,000-person event to a 30,000+ person event with the goal of growing it year on year and making it an iconic event on the Auckland Calendar. TAU will continue to support the growth of the event to attract international artists and visitors and continue to benefit Auckland.

9. Tātaki Auckland Unlimited has approved continued financial support for this event, a total investment of $1,500,000 ($500k per annum) over three financial years, with an expected return of approximately $3,500,000 per year for Tāmaki Makaurau Auckland.

10. Synthony in the Domain 2023 achieved 9,700 visitor nights and a positive change of $1,705,618 to Auckland’s GDP.

11. Synthony’s organizers hold a Resource Consent (LUC6041226) providing unitary plan support for 5 annual events, expiring in 2027.

12. Synthony’s requested event date is 29 March 2025, with pack in commencing on Friday 21 March, and pack out ending Wednesday 02 April.

13. There will be no rain date for Synthony 2025.

14. It is not expected that Synthony 2025 will vary significantly from the 2024 event, however, it is expected that the 2025 event footprint will increase slightly (to include more of the top sports fields) to allow for more space for general admission space, vendors, and activations.

15. In previous events, Synthony have successfully worked closely with Auckland Stadiums Crowd Management and Security Management teams to ensure the site build for Synthony in The Domain maximized the space, protected the integrity of Auckland Domain, and offered a safe and secure event experience. Key focuses were on reducing pinch points, congestion, and ensuring safe and secure egress at the end of the event, or in case of emergency, which will once again be the case for this event.

Event Operational Schedule

Location	Date	Time(s)	Detail	(T-)
Auckland domain, Zone 1.	Fri 21 Mar	0700	Pack In begin	-8
	Fri 28 Mar	TBC	Rehearsal	-1
	Sat 29 Mar	1400-2200	Event Live	0
	Wed 02 Apr	1730	Pack out end	4

Impact Assessment

Category	Impact Assessment
Public restrictions	Minimal impact · Event is ticketed event and is part of the Tātaki Auckland Unlimited Major Event programme working to enhance Auckland as a culturally vibrant city and a more resilient destination. · Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.
Utilize Zones / expanse of area occupied	Significant Impact · Event restricts the public from a significant portion of Zone 1, however the use of the other areas of the Domain can continue with no impact or minimal disturbance to the regular park users.
Duration and timing of events (including pack in and out time)	Significant Impact · Use of zone 1, over 13 consecutive days for the event which will displace typical sporting activity. · Sports groups will be notified in advance, and where possible – provided with assistance to temporarily relocate to other facilities that meet their requirements. · The event organizer and major event facilitator will work closely with Community Facilities and Sports Parks team(s) to minimize impacts on the sporting seasons.
Values of area occupied	Minimal impact · Area being utilized is not near a significant cultural or historic heritage site or significant trees. Feedback will be provided by Auckland Council heritage and arborist teams.
Pedestrian Flows	Minimal impact · Directing of non-event pedestrians towards areas where paths are already formed
Impact on public vehicle access	· Grandstand Road will be closed in the lead up to Synthony in the Domain to assist in the safe build of all required infrastructure · Limited roads around Auckland Domain will be closed during event live to control the flow of patrons to the event.
Infrastructure involved	Medium impact · Wherever possible structures will be weighted instead of pegged and placed only outside the dripline of trees. · Any ground penetration will first be permitted by the sports parks and/or community facilities teams. · Pack-in will be scheduled in such a way as to minimise impact on the turf surfaces wherever possible
Hanging Objects	No impact
Event vehicle Movements	Medium impact · Wherever possible structures will be weighted instead of pegged and placed only outside the dripline of trees. Any ground penetration will first be permitted by the sports parks and community facilities teams.
Access to power and water	No impact.
Amplified noise	Medium impact · Amplified music is a core component of the event. · Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan. · 1 Unitary Plan “Noise Day” will be used for this event.
Lighting	Significant Impact · Hours of event lighting programme · Consultation with the Hospital, Auckland Harbormaster, and Civil Aviation Authority will be undertaken to ensure safety of air and marine operators.
Use of water features	No impact

Site Map

16. Synthony in The Domain 2025 draft site map is attached below.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular waste management requirements.

a) Sustainability summary from TAU Major Event Feasibility Report

b) Encouraging the use of public transport and low-carbon options.

c) Following zero waste event goals and guidelines.

d) Waste provider must do back-end sorting of waste.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the events and minimise displacement of public, emergency services, and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Feedback from the Waitemata local board will be sought once more detailed information becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

20. The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

a) Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

b) The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

c) Summary from TAU Event Feasibility report:

i) Kia ora Te Ahurea – Māori Identity and Culture:
Kapa haka moment within the show. Māori performers

ii) Kia ora Te Reo – Māori language:
Use of te reo greetings by MC, and in marketing comms Kia ora Te Umanga – Māori Business, Tourism and Employment:
Procurement plan developed to include Māori performers, event professionals, and food vendors.

Ngā ritenga ā-pūtea

Financial implications

21. The event facilitation process allows council to recover costs for remedial works that may be required following an event.

22. Tātaki Auckland Unlimited has committed investment to this event for 2025-2027. Synthony is seen as an important part of our event portfolio, and an important annual event for the region.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The event facilitation process is designed to mitigate the risk of having events in public open space.

24. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

25. The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result.

26. The Sports Parks Bookings Team will assist in working with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games – or if the pack in schedule of the event can be modified to minimise impact.

Ngā koringa ā-muri

Next steps

27. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

28. The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

29. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

30. Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

· Auckland Transport (Streetscapes, Special Events and Public Transport)

· Auckland Council Community Facilities

· Auckland Council Environmental Health (Noise)

· Auckland Transport Harbour Master

· Auckland Council Heritage

· Auckland Council Resource Consents

· Auckland Council Waste Solutions

· Auckland Council Animal Management

· Auckland Council Bylaws

· Auckland Council Alcohol Licensing

· Auckland Council Building Consents

· Auckland Council Health & Safety

· Auckland Council Street Trading

· Civil Aviation Authority

· Civil Defence

· Auckland Hospital

· Auckland Museum

· Domain Wintergardens & Wintergarden Pavilion

· NZ Police

· Fire and Ambulance

· Local Businesses and Residents.

31. Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the event.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Zeke Wilsher - Major Event Facilitator, Event Operations

Authorisers

Wai Murrell - Group Manager Events Operations and Facilitation

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

26 August 2024

Red Bull Trolley Grand Prix, 15 February 2025

File No.: CP2024/12151

Te take mō te pūrongo

Purpose of the report

1. Notify the Auckland Domain Committee of the proposed Red Bull Trolley Grand Prix 2025 event activity, as summarised below, and request their approval as per the Auckland Domain Event Operational Guidelines.

Whakarāpopototanga matua

Executive summary

2. Auckland Unlimited is seeking approval from the Auckland Domain Committee for Red Bull Trolley Grand Prix 2025 event to take place on 15February 2025.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve that Red Bull Trolley Grand Prix takes place in the Auckland Domain, on 15February 2025, as proposed in the event summary of the report.

b) whakaae / approve that Red Bull Trolley Grand Prix includes 16February 2025 as the rain date for this event, as proposed in the event summary of the report.

c) whakaae / approve that the Red Bull Trolley Grand Prix use the lower section of “The Close” for limited infrastructure to support their event, as proposed in the event summary of the report.

Horopaki

Context

4. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

5. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

a) are ticketed and / or;

b) take place over multiple days (more than 48 hours) including pack in and pack out and / or;

c) require an authorised road closure.

Tātaritanga me ngā tohutohu

Analysis and advice

Event Summary

6. Red Bull Trolley Grand Prix (RBTGP) is a free, national event.

7. As many as 50 teams will compete by racing their vehicles down the twists and turns of Lower Domain Drive, over several obstacles – themed as iconic kiwi road trip stops, such as Cape Reinga, Rotorua Geysers, The Beehive, The Ohakune Carrot, and The Moeraki Boulders.

8. The event targets all audiences, but is expected to mostly comprise of families, locals, and the thrill-seekers and adrenaline junkies typically associated with Red Bull products.

9. Tātaki Auckland Unlimited (TAU) Major Events has supported several Red Bull events over the last five years, including VIK facilitation support for Red Bull Flugtag, and financial investment into the Red Bull Cliff Diving Championship, which generated $634,900 change in regional GDP and 1654 visitor nights.

10. Originally held in Auckland Domain between 2003-2015 – under the name “Red Bull Trolley Derby”, RBTGP wants to return with the same energy after 10 years.

11. Consultation with local stakeholders has already begun at a high level, including Auckland Museum, and Auckland Hospital – comprehensive consultation with all stakeholders will commence once approval for use of the space is obtained.

12. The requested event date for this event is Saturday 15 February 2025, with pack in commencing on Tuesday 11February, and pack out ending Tuesday 18February 2025.

13. Permission for a rain date of Sunday 16February 2025 is also requested in the case of unforeseen circumstances affecting the delivery of the event. This will delay the pack out finish date to Wednesday, 19February 2025. If the primary date is not selected for any reason, an updated memo will be provided to the domain committee as soon as possible.

14. The event is seeking permission from The Auckland Domain Committee to use a small section at the bottom of “The Close” for limited event infrastructure.

15. Feedback and approvals from all key stakeholders will be sought as to the use and protection of this space during event activity, including:

· Auckland Returned Services Association

· Auckland Museum

· Auckland Council Community Facilities

16. This infrastructure in this area is currently planned to include:

· A small stage

· A screen

· Public address speakers

17. It is expected most of the crowd will sit on the grassed area of “The Close” to view the event, as with previous Red Bull trolley events at this location.

18. Engagement will be undertaken with all key local stakeholders, to ensure their business can proceed as usual, and their assets maintained, including:

a) Auckland Museum

i) Access will be maintained to all museum entries/exits, with some detours in place on Domain Drive.

b) Auckland Hospital

i) Access will be maintained to all 4 hospital gates.

ii) Work will be undertaken to ensure that all Auckland Hospital staff are aware of this activity and the changes it may make to their access or commute.

c) Wintergarden Pavilion

i) Access to the venue and their parking will be maintained for the duration of the event.

d) Auckland Returned Services Association (RSA)

i) Consultation is already underway to explore these stakeholders concerns with the use of The Close.

ii) If the Auckland RSA’s concerns can not be mitigated, the event may proceed without the use of The Close.

19. In previous events, Red Bull worked closely with Tātaki Auckland Unlimited Crowd Management and Security Management teams, a security contractor, and New Zealand Police to ensure their event sites were safe and secure. Key focuses were on reducing pinch points, congestion, and ensuring free movement of patrons during the event – as well as managing clear egress paths in case of emergency.

Proposed Event Pack Schedule

Event operational details
Location:	Date:	Times:	Description:
Pukekawa Auckland Domain	Tue 11 Feb	0700	Pack in begins
	Thursday 13 Feb	0700	Domain Dr & Lower Domain Dr closure
	Sat 15 Feb	1100-1700	Event Live
	Mon 17 Feb	0900	Roads reopened
	Tue 18 Feb	1700	Pack out concludes

Proposed Rain Date Pack Schedule

*Contingency / Rain-date operational details* (Event date and pack out times pushed back one day)
*Location:*	*Date:*	*Times:*	*Description:*
Pukekawa Auckland Domain	Tue 11 Feb	0700	Pack in begins
	Thursday 13 Feb	0700	Domain Dr & Lower Domain Dr closure
	Sun 16 Feb	1100-1700	Event Live (Rain Date)
	Tue 18 Feb	0900	Roads reopened
	Wed 19 Feb	1700	Pack out concludes

Impact Assessment

Category	Impact Assessment
Public restrictions	Minimal impact · Event attendance is free to all and is part of the Tātaki Auckland Unlimited Major Event programme working to enhance Auckland as a culturally vibrant city and a more resilient destination. · Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.
Utilize Zones / expanse of area occupied	Minimal Impact · Event outside of identified zones and does not unduly impact on areas of the domain typically used for recreation. · Event plans to utilize only a small part of “The Close” for a screen and speakers. Crowds will video coverage of the entire course from the larger and open grassed area of the close.
Duration and timing of events (including pack in and out time)	Minimal Impact · Event creates minimal disturbance to sports. · Sports users can still park around the venue during normal training and game times.
Values of area occupied	Minimal impact · Area being utilized is not near a significant cultural or historic heritage site or significant trees. Auckland Council heritage and arborist teams will provide feedback.
Pedestrian Flows	Minimal impact · Directing of pedestrians where paths are formed wherever possible. Temporary surfaces will be provided in any areas indentified as high risk by Auckland Council Community Facilities.
Impact on public vehicle access	Low Impact · Lower Domain Drive will be closed to the public during pack in, event live, and pack out (5 total days, 3 workdays). · Limited roads around Auckland Domain will be closed during event live to control the flow of patrons to the event. · This will affect some peoples commute, and will be advertised online via AT, in local resident letter drops, and also by detour signage.
Infrastructure involved	Minimal impact · The structures and infrastructure at the event will be self-supported or weighted. · Use of pegs up to 200mm in length will be used only after approval of the events ground penetration plan by Auckland Council Parks & Community Facilities team.
Hanging Objects	No impact
Event vehicle Movements	Low impact · Vehicles restricted to 1.5T. · No vehicle movement allowed in areas outlined as “No Infrastructure Zones” – except for areas agreed upon by The Domain Committee, Auckland Museum, Auckland Council Community Facilities, and Auckland Returned Services Association.
Access to power and water	No impact.
Amplified noise	Low impact · Amplified public-address is a core component of the event. · Noise limits will be consistent with permitted activities set out in the Auckland Unitary Plan. · 1 Noise Day will be used for this event if required.
Lighting	No Impact
Use of water features	No impact

Event Operations

Land use consent	· LOA: The event requests Landowner Approval from the Auckland Domain Committee and will continue to work alongside the Auckland Council Community Facilities, Heritage, and Sports Parks teams to gain the final approvals required. · Heritage: The event will gain approval from Auckland Council Heritage. · Park Management: The event will ensure that it abides by the park management conditions of their landowner approval.
Building consent	The event organisers or their appointed contractors will apply to Auckland Council for building consents or exemptions for all relevant structures. The event organisers will provide a copy of the approval to Tātaki Auckland Unlimited once received.
Amplified sound	Speakers around the venue will be used for public-address, announcements, and information.
Fireworks	There are no planned pyrotechnics at this event.
Drones	Any drone flight associated with this event may only be conducted in full compliance with Civil Aviation Rules Part 101, or by pilots belonging to organisation’s holding a Civil Aviation Rules Part 102 Unmanned Aircraft Operating Certificate. Where required, submission of flight plans to, and additional consultation with the Civil Aviation Authority and local aerodromes will be undertaken. Although drone flights at this event will be considered “shielded flights”, consultation with several aerodromes will be undertaken to ensure safety of all event patrons and nearby aircraft.
Food health / catering	All food and beverage providers will have environmental health licenses or operate under an Auckland Council Food Control Plan.
Alcohol	This event occurs within an existing liquor ban area. The event is exploring application for a Special Alcohol License to supply alcohol for consumption on site within agreed boundaries in their corporate hosting area. Outside of these boundaries, the existing major event liquor ban will apply.
Generators	A site plan including generator locations will be worked through with community facilities before installation. All generators will be suitably isolated and bunded where required and placed outside of the dripline of trees.
Waste management	Full waste management plans will be submitted to Auckland Council Solid Waste for review and approval.
Electricity	Although an electrical supplier is still to be appointed, a power plan will be developed for review by all key stakeholders. All electrical appliances used on site will be suitably tested and tagged.
Toilets	Additional portable units will be supplied for this event. The supplier is still to be confirmed and the final locations for these units will be agreed with the appropriate stakeholders before installation.
Water	The event will provide water stations for patrons to refill drink bottles.
Public liability insurance	The PLI for this event will be kept on file by TAU, and is available upon request.
Security	A security plan and Crowded Spaces Assessment will be provided to the NZ Police for review and approval.
Health and safety	A health and safety plan will be supplied to TAU for review, this will be combined with all contractor’s site-specific safety plans and will be available upon request.
Command and control:	The event will have an Event Operations Centre (or suitable contact), available by phone or radio during pack in, event live, and pack out.

Traffic Management

Road Closures	A traffic management plan (TMP) will be submitted by the organiser to Auckland Transport for approval. Consultation on this TMP will also be undertaken with local stakeholders.
Parking Restrictions / Advisory Signage	Parking restrictions will be in place for all traffic (except authorised and emergency vehicles).
Public Transport	The public are encouraged to use public transport with main transport hubs of Grafton, Parnell and Newmarket promoted for this event.
Event parking	No public parking will be provided for this event.

Event Communications

Local Notification

· Event Letter drop.

· Advisory signage/mechanism

· Public Notices.

· Consultation

A letter drop will be completed in the surrounding suburbs to both businesses and residents leading up to the event.

As part of the ongoing consultation and event concept development, the event will continue conversations with the Auckland Hospital, Wintergarden Pavilion, Auckland Museum, Grafton Residents Association, Auckland RSA, and the Parnell Business Association.

Promotion

· Advertising channels

· Sponsorship / funding.

Website, online, radio, television commercials, in-store activation/advertisement, and print material.

Site Map
20. RBTGP 2025 Draft Site Map is attached below.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Red Bull are committed to sustainable practices and align with Red Bull’s net zero 2030 target. Strategies to minimise event impact include:

a) Utilising local suppliers to reduce freight emissions

b) Collaborating with waste management providers with a strong record in diversion from landfill and partnering with venues and suppliers to ensure responsible sorting of waste.

c) Comprehensive post-event reporting, detailing key aspects of the event, budget reconciliation, stakeholder feedback, and clear sustainability metrics.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The Tātaki Unlimited Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the event and minimise displacement of public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Feedback from the Waitemata local board will be sought once more detailed information becomes available.

24. Attachment A contains responses to the feedback and questions posed by the Auckland Domain Committee at the workshop on 29 July 2024.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Auckland Domain is a significant site for many Iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

26. Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

27. The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

28. The event facilitation process is designed to mitigate the risk of having events in public open space.

29. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

30. The Auckland Council Events team has booked a wedding to be held at the Domain Wintergardens on Sunday 16th February. Although this event is not a direct conflict, work will be undertaken to ensure both events can coexist without any issues.

31. Assistance from the sports parks bookings team will be sought to ensure that all sporting stakeholders in the domain are aware of this event and can plan accordingly if their parking is affected.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The event facilitation process is designed to mitigate the risk of having events in public open space.

33. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

34. The Auckland Council Events team has booked a wedding to be held at the Domain Wintergardens on Sunday 16th February. Although this event is not a direct conflict, work will be undertaken to ensure both events can coexist without any issues.

35. Assistance from the sports parks bookings team will be sought to ensure that all sporting stakeholders in the domain are aware of this event and can plan accordingly if their parking is affected.

Ngā koringa ā-muri

Next steps

36. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

37. The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

38. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

39. Stakeholders who are requested to either approve the event or provide feedback may include but are not limited to:

· Auckland Transport (Streetscapes, Special Events and Public Transport)

· Auckland Council Community Facilities

· Auckland Council Environmental Health (Noise)

· Auckland Transport Harbour Master

· Auckland Council Heritage

· Auckland Council Resource Consents

· Auckland Council Waste Solutions

· Auckland Council Animal Management

· Auckland Council Bylaws

· Auckland Council Alcohol Licensing

· Auckland Council Building Consents

· Auckland Council Health & Safety

· Auckland Council Street Trading

· Civil Aviation Authority

· Civil Defence

· Auckland Hospital

· New Zealand Police

· Fire and Emergency New Zealand

· Local Businesses and Residents.

40. Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the event and notify the Domain Committee on final plans for the event.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Responses to Auckland Domain Committee Questions from the 29 July 2024 Workshop

Ngā kaihaina

Signatories

Author

Zeke Wilsher - Major Event Facilitator, Event Operations

Authorisers

Wai Murrell - Group Manager Events Operations and Facilitation

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

26 August 2024

Auckland Domain Event Approvals

File No.: CP2024/11919

Te take mō te pūrongo

Purpose of the report

1. To seek in principle landowner approval for the Gardens Music Festival 2025 to be held on 28 February and 1 March 2025 at the Auckland Domain.

Whakarāpopototanga matua

Executive summary

2. Staff have received an event permit application for the Gardens City Music Festival 2025, from Endeavour Live. The event is proposed to take place in the Auckland Domain on Friday, 28 February and Saturday, 1 March 2025.

3. Staff have provided an event proposal for this event in Attachment A of this report.

4. As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve, in principle, for the Gardens Music Festival 2025 event to take place in the Auckland Domain on Friday, 28 February and Saturday, 1 March 2025.

Horopaki

Context

1. The Auckland Domain is a high-demand site for a range of public events. This is due to its central location, large capacity, its proximity to public transport networks, limited adjacent residents and hospitality offerings.

2. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

3. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

· are ticketed and / or;

· take place over multiple days (more than 48 hours), including pack in and pack out and / or;

· require an authorised road closure

4. Auckland Council is charged with enabling more events within the community, and as such try to accept as many applications as possible. Each application is assessed on its merits, in consultation with affected stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

5. Staff have received an event permit application for a two-day music event, the Gardens Music Festival 2025. The event is proposed to be held at the Auckland Domain on Friday,
28 February and Saturday, 1 March 2025. Included in the application is a summary of proposed operations for the event as outlined in Attachment A of the report.

6. The Gardens Music Festival was previously permitted to take place at Auckland Domain on 29 January 2023. The event was to be presented by Endeavour Live but was unfortunately cancelled due to the Auckland floods.

7. The event is a large scale, ticketed event proposed to be held in the Auckland Domain on the upper sports fields.

8. It is expected that this event will attract approximately 8,000 to 10,000 attendees on each day of the two-day event.

9. An impact assessment has been carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document. Table 1 below highlights the outcome of that assessment.

Table 1: Impact assessment

Category	Impact Assessment – Minimal or significant
Public restrictions	Minimal impact · The event is ticketed and will be fenced, excluding the general public and park users, for health and safety reasons. · The event does provide a wider positive benefit to the general public and local economy.
Utilised zones / expanse of area occupied	Significant impact · The event will restrict the general public from a portion of Zone 1. · The use of other areas of the park can continue, as there is likely to be minimal disturbance to, or impact on, the regular users of the Domain. · The number of events taking up Zone 1b, being the ‘cricket grounds’, will be restricted in accordance with the Auckland Domain Act, to 7 days maximum for one event.
Duration and timing of event (including pack in and pack out)	Significant impact · Pack in and out of the event is during the peak use periods, based on season and use. · Events can be up to 12 days (7 days in Zone 1) including pack in and pack out. · There will be minimal displacement of sport as the event will be using Zone 1b only, and utilising a phased pack in / pack out plan.
Values of area occupied	Minimal impact · The area being utilised is not close to a significant cultural or heritage site or protected trees.
Pedestrian flows	Minimal impact · Pedestrians outside the event are still able to use all current existing routes within the Domain.
Impact on public vehicle access	Significant impact · A traffic management plan will be in place for seven days. Some vehicle access will be restricted due to required road closures, causing a level of disruption.
Infrastructure involved	Significant impact · Event plans ensure that the grounds within the park are not adversely affected by heavy structures. This is done in consultation with and to the satisfaction of the appropriate asset maintenance staff. · A turf protection plan, with added protection for cricket wickets, will be required by operational staff to ensure that the ground will be protected during the event, or reinstated afterwards if necessary.
Hanging objects	No impact from the event footprint
Event vehicle movements	Significant impact · Event vehicle access required through grassed areas will need to be away from trees. · Vehicles will be restricted to 1.5 tonne · No vehicle movements will be allowed in areas outlined as No Infrastructure Zones.
Access to power and water	No impact from the event, as all water and power sources will be brought onto site as part of the event infrastructure.
Amplified noise	Significant impact · Amplified music is core to this event. · Noise limits must be consistent with permitted activity provisions set out in the Auckland Unitary Plan. · Noise mitigation measures will be in place, and regular monitoring of the perimeter will be undertaken by the production manager, to ensure the event remains compliant.
Use of water features	No impact from the event footprint

10. Staff recommend that the Auckland Domain Committee approve, in principle, the Gardens Music Festival 2025. Approval in principle is formalised by providing landowner approval for the event scheduled to take place on the Auckland Domain on 28 February and 1 March 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. Minimising the potential climate impact of these events is a key consideration of the event permitting process, in particular waste management requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The Event Facilitation team will consult with Auckland Transport to ensure that the road closures are adequate to support the events. This will be done in accordance with the event facilitation process, in order to minimise displacement of the public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Events can cause disruption to residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outline the minimum required level of consultation with affected stakeholders.

14. As part of the wider facilitation process, staff will seek feedback from the Waitematā Local Board on each specific event. This will be done as more detailed information for each application becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

15. The Auckland Domain is a significant site for many iwis in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa, and the displays and interpretation managed by the Auckland War Memorial Museum, pay tribute to significant events for Māori and the importance of the site to mana whenua.

16. No significant impact for Māori has been identified in the event permit applications for the events for which approval is sought.

17. The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required, and/or the Sites of Significance are utilised.

Ngā ritenga ā-pūtea

Financial implications

18. The event facilitation process allows council to recover costs for remedial works that may be required following an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. The event facilitation process is designed to mitigate the risk of having events in public open space.

20. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015).

21. Event Facilitation staff will work with stakeholders, including the Auckland Hospital, to meet the requirements. However, if one or more stakeholders’ requirements cannot be met, the event may not be able to proceed.

22. The event applications currently have tentative bookings for the Domain. No conflicting sporting matches can be booked as a result.

23. Should it be necessary, the Sports Parks Bookings Team would work with the relevant sporting bodies to determine whether alternative locations can be found to accommodate scheduled games.

Ngā koringa ā-muri

Next steps

24. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

25. The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

26. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure that the operational plans for the event present the minimum amount of risk and disruption possible to the land and local communities.

27. Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

- Auckland Transport (Streetscapes, Special Events and Public Transport)

- Auckland Council Parks and Community Facilities

- Auckland Council Environmental Health (Noise)

- Auckland Transport Harbour Master

- Auckland Council Heritage

- Auckland Council Resource Consents

- Auckland Council Waste Solutions

- Auckland Council Animal Management

- Auckland Council Bylaws

- Auckland Council Alcohol Licensing

- Auckland Council Building Consents

- Auckland Council Health and Safety

- Auckland Council Street Trading

- Civil Aviation Authority

- Civil Defence

- Auckland Hospital

- NZ Police

- Fire and Ambulance

- Local businesses and residents.

28. Following receipt of all required approvals, the Event Facilitation team will issue a permit for the event.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Event Proposal - Gardens Music Festival 2025

Ngā kaihaina

Signatories

Author	Carl Ewen - Manager Event Facilitation
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

26 August 2024

Auckland Domain - General Update

File No.: CP2024/11826

Te take mō te pūrongo

Purpose of the report

1. To provide the Pukekawa / Auckland Domain Committee with an update on the Domain work programme.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 20 May 2024, the Pukekawa / Auckland Domain Committee endorsed the three-year capex work programme for the Domain. This programme, together with the Parks and Community Regional Capital Investment Work Programme 2024 / 2025 was approved by the Planning, Environment and Parks Committee on 25 July 2024. The budget allocations for the current financial year’s projects total $1,514,409. These projects are listed in this report.

3. The majority of the projects relate to renewal of existing assets. There is a mix of project stages with some still in investigation and design stages while others are progressing to physical works either this financial year or next financial year.

4. The report provides an update on each of the projects in the work programme, as well as the following:

· the toilet block in the Crescent

· new roof on the ASB Tennis Arena

· Titoki Street carpark one way system trial

· recent tree works.

Ngā tūtohunga

Recommendation/s

That the Pukekawa / Auckland Domain Committee:

a) whiwhi / receive the Auckland Domain – general work programme update report

b) ohia / endorse their preferred option for the renewal of the toilet block on the Crescent, as outlined in the report being either:

i. Option A1, off-the-shelf design retaining brick screening

ii. Option A2, off-the-shelf design with new batten screening, or

iii. Option B, a more sympathetic design involving a heritage architect

c) whakāu / confirm approval as landowner and as a potentially affected party to a resource consent application by way of a S127 variation (or similar) which will be made to Auckland Council by Tennis Auckland for a revised roof and structure design for the Auckland Tennis Centre at 1 Tennis Lane, as outlined in the report. Any minor variations to the presentation will fall within the scope of this approval.

Horopaki

Context

5. The following table shows the current financial year work programme and budget allocation.

Table 1: Work programme overview – 2024 / 2025

Project	Description	Budget Source	2024/2025
Pathway connections	The first of the pathways from Parnell Station to Lovers Lane was completed in June 2023. Design and consenting for other three paths: 1. Titoki St carpark to Football Rd 2. Football Road end along the Crescent 3. Centennial Path to Grafton Mews	AT - fully funded	$394,888
Sports field drainage	Improve the drainage of the sports field FY22/23 – investigation and design FY23/24 to FY24/25 - physical works	ABS: Capex - Development	$287,000
Refurbish northern wintergarden pergola	Refurbish the pergola in the northern wintergardens FY24/25 - investigation and design FY25/26 - physical works	ABS: Capex - Regional Renewal	$20,000
Refurbish fernery pergola	Refurbish the pergola in the fernery FY24/25 - investigation and design FY25/26 - physical works	ABS: Capex - Regional Renewal	$20,000
Refurbish nursery glasshouses	Refurbish heritage glasshouses at Domain nursery FY22/23 to FY23/24 - investigation and design FY24/25 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$200,000
Refurbish water features	Refurbish water features (6) FY23/24 to FY25/26 - investigation and physical works	ABS: Capex - Regional Renewal	$40,000
Centennial and Watson Bequest walkways	Renew the Centennial and Watson Bequest walkways at Auckland Domain FY22/23 to FY23/24 - investigation and design FY23/24 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$442,648
Fixtures and furniture renewals	Renew fixtures and furniture such as signage, park seating and rubbish bins FY23/24 to FY24/25 - investigation and physical works	ABS: Capex - Regional Renewal	$30,000
Replace amenity block – the Crescent	Replace the four-pan toilet block at the Crescent FY23/24 to FY24/25 - investigation and design FY24/25 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$129,000
Forested tracks – storm remediation	Remediate storm damaged tracks FY23/24 - investigation and design FY24/25 - physical works	ABS: Capex Renewal	$450,000
Play space development	Develop a play space FY23/24 and FY24/25 - investigation and design	External funding	TBC
Titoki carpark – redesign carpark layout	Refurbish and redesign car park FY23/24 - investigation and design FY24/25 physical works	ABS: Capex Renewal	$150,000
Wintergardens renew fixtures and equipment	Renew fixtures and furniture such as signage, park seating and rubbish bins FY23/24 to FY24/25 - investigation and physical works	ABS: Capex Renewal	$26,000

6. The following table gives a summary of the progress of the work programme projects.

Table 2: Work programme progress updates

Project	Progress update
Pathway connections	The Crescent: Auckland Transport have approved the design. The next steps are to update the developed design to detailed design and submit a report to the Traffic Control Committee, followed by lodging the Resource Consent. The aim is to complete the planning by June 2025. Titoki St carpark to Football Road: Following the committee endorsing the concept design, the draft detailed design has been received and the next steps are to submit the developed design to AT for approval. Centennial Path to Grafton Mews: on hold due to no available funding for this pathway.
Sports field drainage	Verti-draining of the lower sports fields was undertaken in July. This introduces air to the root zone which relieves compaction, improves drainage and unlocks soil nutrients. Further work is scheduled in late September with the project anticipated to be completed by December 2024.
Refurbish northern wintergarden pergola	Strategic assessment scheduled for January 2025 due to budget allocations. Physical works programmed in for August 2025.
Refurbish fernery pergola	Strategic assessment scheduled for January 2025 due to budget allocations. Physical works programmed in for August 2025.
Refurbish nursery glasshouses	Due to space constraints, glasshouse 8 (which is in better condition), will be renewed first. The architect is providing the scope of works and engineers estimate of the renewal work for glasshouse 8. Aim to initiate physical works on this in January 2025. For glasshouses 1, 2, 7 and 9, a thorough investigation will be required, including building conditions and the nursery teams requirements for upgrade to the automatic irrigation and ventilation systems.
Refurbish water features	The scope of works for the Fairy Fountain renewal is being finalised and has involved the Arborist and Heritage teams. The Valkyrie water feature is currently under construction and will be completed in two months.
Centennial and Watson Bequest walkways	Resource consent will be lodged in mid-August. The aim is to then schedule the physical works in January 2025.
Fixtures and furniture renewals	Due to budget reallocations, this project will start in August 2024.
Replace amenity block – the Crescent	A number of options have been explored for this, including off-the-shelf concepts, and developing a more imaginative design. These are presented in more detail below as the committee’s endorsement of an option is being sought.
Forested tracks – storm remediation	The project includes investigation of the full drainage and how water flows in the area. The funding for this is coming from the Storm Remediation Budget. Unfortunately, the fences that were installed to keep the public off certain tracks have been continuously removed by the public. Next steps are for these works to go out to tender with the plan to have physical works done during the drier season.
Play space development	An MOU has been signed. External funding for this is being sought with an Auckland Foundation website page being set up by Jeremy Smith.
Titoki carpark – redesign carpark layout	A site meeting with stakeholders in early July provided the opportunity to discuss the scope of works. Quotes have been obtained from three consultants and the next steps will be to award a contract in August 2024.
Wintergardens renew fixtures and equipment	The works programmed for FY24 has been completed and further works will be undertaken from August 2024.

The Crescent toilet block

7. This project, being the renewal of the toilet block by the duck pond, is in the approved work programme. This currently has a budget of $129,000 in this financial year and a further $871,000 in the following year with the capacity to bring the funding forward if required.

8. Several design options have been considered for this four-pan block which is currently separated by gender and no longer provides a satisfactory visitor experience within this high-profile park.

9. Consideration has been given to providing a modern level of service, easy maintenance and CPTED (crime prevention through environmental design) requirements and well as integration into the environment.

10. The two options to be considered by the committee are:

· Option A: Off-the-shelf design – replacement of the current toilet block – two options have been reviewed

· Option B: Sympathetic and tailored design, prepared by a heritage architect, that is sensitive to and respects the existing environmental context.

11. The two off-the-shelf designs provide a more economical option, and it is anticipated this could be delivered more quickly. The costings are $380,000 - $450,000 with construction on site in approximately January to March 2025, so with a six-month delivery timeframe. These include:

a) Concept Option A1 – Retaining the existing brick wall screening and using precast exterior wall with brick texture - $450,000. This would preserve the look of the current block but there are health and safety issues caused by the brick screen wall.

A brick wall with a blue sign and a car parked in front of it

Description automatically generated

b) Concept Option A2 – A new batten screen - $380,000. This would provide a cheaper option that addresses CPTED needs. However, this does not necessarily fit harmoniously into the surrounding environment.

A small building with a fence

Description automatically generated

12. Alternatively, Option B could provide a more sympathetic design and unique tourist attraction for this high-profile park. This would utilise an architect and contractor and could provide the opportunity for a more enriched visitor experience but would cost an estimated $1 million and would take a longer time to deliver (potentially over 12 months).

13. Examples of these types of toilets would include the Little Wee Toilet at Paihia (left) and the Hundertwasser WC in Kawakawa (right).

A small building with plants on the roof

Description automatically generated A building with a roof covered with grass

Description automatically generated

14. The committee is being asked to endorse their preferred option so this project can be further progressed.

ASB Tennis Arena Roof

15. The committee’s support is being sought for the design of the new roof for the ASB tennis arena. The current facilities are up to 63 years old and of sub-standard quality. Following the 2023 weather events Tennis Auckland are looking to expediate a new roof for the Centre Court.

16. Previously Tennis Auckland achieved an approved resource consent in 2015 and a variation to allow for redevelopment of the Centre Court at 1 Tennis Lane. The committee provided written approval for these consents. The consent allowed for new stands, a roof and ancillary facilities, such as toilets.

17. A variation to the approved consent in 2018 allowed for the staging of the works. To this end the new northwest stand fronting Tennis Lane has been completed as indicated by the orange dashed line in Figures 2 and 3.

Figure 1: Aerial view of ASB Tennis Arena

Aerial view of a tennis court

Description automatically generated

18. Due to cost pressures, the design team has reviewed the project to allow for further adjustments which provide for the roof to be built as the next stage, scheduled for 2025, with the balance of the new stands to follow as funding allows.

19. The roof is made of a fabric membrane and will float above the seating bowl, allowing for natural ventilation and for patrons to get views to the Domain and city skyline. The roof will sit approximately 3m higher than the highest point of the previously consented roofline.

20. As indicated below, the whole structure still sits within the ‘bowl’ of the Centre Court. Due to the screening of the trees between Domain Drive and the tennis courts, and the separation of the complex by State Highway 16 the changes to the roof form are similar to those originally approved.

Figure 2: 2018 design

Figure 3: 2024 amended design

A building with a curved roof

Description automatically generated

21. These changes, further illustrated below, give rise to the requirement for another variation to the approved consent (or potentially a new resource consent). The committee has therefore been asked to consider the request for a further written approval as landowner and affected party.

A building with a roof and a canopy

Description automatically generated with medium confidence

Figure 4: West elevation

A building with a roof and a tree

Description automatically generated

Figure 5: South elevation

Titoki Street carpark one-way trial

22. A successful trial is underway for the one waying of the Titoki Street carpark following complaints about vehicles navigating the car park creating safety issues. The Auckland Museum has been pleased with the outcome and noted overall that the chaos in the Titoki Street carpark has been alleviated by having a one-way system.

23. It has been observed that drivers seem to have adjusted to reversing into the slanted car parks at the top, and this doesn’t seem to be a major problem. However there has been a bit of queuing at peak times. The Museum has proposed that the one-way trial be undertaken in the reverse direction, entering from the top and exiting from the bottom of the carpark, to remove the clash of exiting cars conflicting with those entering the Museum carpark, when the Museum carpark is full. This can easily be done by moving the signs.

24. A traffic consultant is also working on a more comprehensive plan that will determine the preferred permanent solution for the car park flow.

Lovers Lane trees

25. Two mature Macrocarpa sited just off Lovers Lane have had their canopies reduced, as they presented a safety issue. The trunks have been left standing to explore the potential for these to create habitats. This is widely practiced and accepted in Europe, with examples in Kensington Gardens in England. It is proposed some interpretative signage be added to advise the public why the remnants remain.

Tātaritanga me ngā tohutohu

Analysis and advice

26. This is an update report and / or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

27. Endorsement from the committee is being sought to progress the track renewals and development, recognising the limitations to meet accessibility standards with these.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

29. The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained.

· Lifecycle impacts of construction materials (embodied emissions)

· Resilience of design, taking into account the impacts of weather events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. This report reflects the delivery of the approved work programme and is in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

32. The Parks and Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

33. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

34. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

35. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are no substantive risks identified at this point in time. The renewal of the Centennial Path has taken into account the realignment of the path to avoid low lying branches that present a safety risk to people utilising the path.

37. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

38. Ongoing operational and work programme delivery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Martin Wong - Manager Area Operations
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Sarah Trotman, (ONZM)
Members	Houkura Member Ngarimu Blair
	Member Alexandra Bonham
	Cr Christine Fletcher, QSO
	Member Genevieve Sage
	Cr Sharon Stewart, QSM

Resolution Number	Item	Status
ADCCC/2024/11	Filming Activity Approval - 'Heart Eyes'	Completed - The filming took place in July. All went according to plan, and there was no damage to the grounds or facilities.
ADCCC/2024/12	Auckland Domain Event Approvals - May 2024	The approved events will take place in October 2024 and early 2025.
ADCCC/2024/13	Proposed variation to the existing lease to Auckland Bowling Club Incorporated to allow for one additional seven-year renewal term at 100 Stanley Street, Auckland Domain	Completed - The Auckland Bowling club lease is in place for another seven years.
ADCCC/2024/14	Pukekawa Auckland Domain - Parks and Community Facilities Work Programme	Underway - The work programme was approved by the PEP committee in July. Implementation of the programme has commenced.
ADCCC/2024/15	Auckland Museum Update	Completed - The one-way system for the Titoki carpark is in place. The outcome of the trial will be monitored and reported back to the committee.
ADCCC/2024/16	Pukekawa Auckland Domain - General Update	Underway - The detailed design and consenting processes are underway for the pathway projects.

Date	Subject
29/07/2024	Auckland Domain Committee Workshop – Event Proposals

Author	Phoebe Chiquet-Kaan - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Author	Phoebe Chiquet-Kaan - Governance Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations