1 Nau mai | Welcome

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Member P O’Shea will lead the hui in a karakia timatanga..

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 23 July 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Obituary - David Roy Sutton Cooper, Arthur Reid and Natasha Glucina

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of David Roy Sutton Cooper, Arthur Reid and Natasha Glucina with a minute’s silence.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) express sincere sympathy to the whanau and friends of David Roy Sutton Cooper, Arthur Reid and Natasha Glucina who recently passed away.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Aotea Great Barrier Environmental Trust - Local Board Update – August 2024	9
b ⇩	Aotea Conservation Park Advisory Committee (ACPAC) Operations Manager report	11
c ⇩	Logan Marine Projects Ltd. - Project Final report – Aotea, 15 July 2024	15
d ⇩	Logan Marine Aotea Exotic Caulerpa Surveillance Update (1 – 4 June 2024)	23

Aotea / Great Barrier Local Board

27 August 2024

Adoption of Eke Panuku Aotea / Great Barrier Local Board Engagement Plan 2024/2025

File No.: CP2024/07943

Te take mō te pūrongo

Purpose of the report

1. To adopt the Eke Panuku Aotea / Great Barrier Local Board Engagement Plan 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Eke Panuku Development Auckland (Eke Panuku) is building a more structured and effective process to engage with the Aotea / Great Barrier Local Board.

3. Eke Panuku notes the local board resolution (b) (iv) GBI/2023/25 ‘the local board will seek to engage directly with Eke Panuku on its activities in the local board area’.

4. The engagement plan (attachment A) records Eke Panuku and the local board’s commitment to work together. It includes:

· Eke Panuku responsibilities

· Local board commitments

· Detailed engagement approach

· A schedule of Eke Panuku activities in the local board area and items that interest the local board.

5. The engagement approach consists of:

· Annual review – Eke Panuku will conduct an annual review of the engagement plan, ensuring its continued relevance and effectiveness.

· Ongoing/regular engagement - provide a six-monthly memorandum to update the local board on the list of agreed activities.

· Reactive engagement - Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding to the local board’s queries and requests for information promptly.

6. Recognising varying levels of interest and local relevance, the new approach offers flexibility in engagement methods and frequency.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) adopt the Eke Panuku Development Auckland Engagement Plan 2024/2025.

b) note that Eke Panuku will provide six-monthly memorandum updates on the following items:

i) Blackwell’s Quarry

ii) Downtown West

iii) Eke Panuku Waterfront placemaking activities

c) authorise the local board chair to sign this engagement plan on behalf of the local board.

Horopaki

Context

7. Eke Panuku is the council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau / Auckland. Urban regeneration is revitalising and improving urban areas to enhance their economic, social, cultural and environmental conditions.

8. Eke Panuku has two core functions:

· Leads urban regeneration across Tāmaki Makaurau, focusing on town centres and locations agreed with the council.

· Manages a property portfolio of $2.6 billion of council non-service properties and provides property-related services to the council group.

9. Eke Panuku is committed to giving effect to the Tamaki Makaurau shared governance model and to achieving outcomes for Aucklanders, as well as building and maintaining a culture of collaboration across the council group.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The revised engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships between Eke Panuku and local boards.

11. The new approach is designed to be more efficient and scalable, allowing Eke Panuku to adjust engagement levels based on priorities and workload in each area.

Key principles for working together

12. A successful working relationship between the local board and Eke Panuku is founded on:

· a shared understanding and mutual respect for the roles, responsibilities and decision-making authority of the local board and Eke Panuku;

· transparent and timely communication with no surprises;

· understanding and acknowledgement of shared responsibilities between the parties;

· a commitment to early inclusion in the planning and decision-making process where issues have specific relevance to the local board;

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

13. The levels of engagement with the local board on the various activities are derived from the International Association for Public Participation framework, and are as follows:

	Commitment
Inform	We will keep you informed.
Consult	We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how your input influenced the decision. We will seek your feedback on drafts and proposals.
Collaborate	We will work together with you to formulate solutions and incorporate your input into the decisions to the maximum extent possible.

14. The engagement plan (attachment A) consists of:

Annually

· Review the engagement plan.

Ongoing engagement, Six-monthly

· Eke Panuku provides a six-monthly memorandum to the local board with information about the agreed activities. This includes:

o Current updates on activities

o Activity status

o Engagement level with the local board

o Upcoming milestones

Reactive

Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding to the local board’s queries and requests for information promptly.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The adoption of the engagement plan does not have a direct impact on climate.

16. Eke Panuku is committed to work within Te Tāruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The engagement plan will be shared with the relevant council and CCO staff and is expected to give staff a greater visibility of Eke Panuku activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Eke Panuku will engage with the local board as per the agreed engagement approach.

19. The engagement plan provides an opportunity to keep the community and interested stakeholders up to date with Eke Panuku activities in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

20. The adoption of the engagement plan does not have a direct impact on Māori. Eke Panuku has structured engagement processes with Māori.

Ngā ritenga ā-pūtea

Financial implications

21. The adoption of the engagement plan 2024-2025 between the local board and Eke Panuku does not have financial impacts on local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. It is likely that there will be changes made to some items in the engagement plan during the year, or to the level of engagement with the local board. This risk is mitigated by ensuring that the local board is informed and involved promptly of any potential changes.

Ngā koringa ā-muri

Next steps

23. Eke Panuku will implement the new approach and provide a six-monthly memorandum to the local board to update on its relevant activities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Eke Panuku Engagement Plan 2024-2025 - Aotea Great Barrier Local Board	37

Ngā kaihaina

Signatories

Author

Carlos Rahman - Principal Governance and Engagement Advisor

Authorisers

Angelika Cutler - Manager Governance Relationships

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

27 August 2024

Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2023/2024

File No.: CP2024/11998

Te take mō te pūrongo

Purpose of the report

1. To provide the Aotea / Great Barrier Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Aotea / Great Barrier Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year.

3. The work programme is produced annually and aligns with Aotea / Great Barrier Local Board Plan outcome.

4. Of the 43 activities listed in the 2023/2024 work programme:

· 34 activities within the approved work programmes have a green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected).

· four activities have an amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold).

· no activities have a red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues).

· and five activities have a grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

5. Key activity achievements from the 2023/2024 work programme include:

· Ōkiwi ecology programme (ID #580): A range of activities were completed including trapping, monitoring, planting, signage, bird counts, and a new birdbath in Okiwi Park.

· General open space and building assets - renew - 2023/2024 (ID #28378): A range of renewals were completed including a new Medlands Playground equipment, new library blinds and the park BBQs were fixed.

· Construction Waste Leadership project (ID #3030): Behaviour change through the engagement and education of this project has resulted in a 70 per cent reduction in contamination of construction and demolition materials.

· Community services and support (ID #125): Aotea Family Support Group moved out of crisis status with the election of a new trust. They secured funding for various programmes and recruited new youth workers.

6. Key activities not delivered / not progressed as expected include:

· Accessway and linkages plan (ID #25974): This project was on hold as requested by the local board due to a community group looking into a similar project.

· An area plan for Aotea Great Barrer (ID #1289): The project is on hold awaiting consultation with Mana Whenua.

7. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

8. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the performance report for quarter four ending 30 June 2024.

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

9. The Aotea / Great Barrier Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Emergency Management

10. All work programme activities meet the Aotea / Great Barrier Local Board Plan 2020 outcome ‘Ko te tino hia hia kia a manawaroa to tatou motu / Our island is resilient’

Tātaritanga me ngā tohutohu

Analysis and advice

11. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 1: Work programme performance by RAG status

12. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

13. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 2: Work programme performance by activity status and department

Key activity updates from quarter four

14. The following are key activity highlights in the delivery of Aotea / Great Barrier Local Board’s 2023/2024 work programme for reporting period quarter four, 1 April – 30 June 2024:

· Local Crime Prevention Fund (ID #3957): In quarter four, mental health and addiction specialist Peter Thorburn came to the island and hosted two well attended hui on methamphetamine. These were well promoted prior to, and well publicised after, the event. Staff then began working on a return visit by Pete to the island in August, for specific sessions on other topics, including rangatahi strength and resilience.

· Great Barrier Island Community Heritage and Arts Village (ID #122): The Arts Village held 14 programmes across two sessions with 3112 attendees and two programmes meeting Māori Outcomes. Highlights include workshops by a visiting bone carver, Matariki performances with three schools which was attended by 150 in the village, and the Tamariki Toi outreach programme reaching full capacity.

· Aotea Ecology Vision (ID #566): Sam the Trap Man ran ‘Walk and Talk’ sessions at local schools, Windy Hill and Glenfern Sanctuaries with hunters and community. The Awana Project was supported in their restoration project and protection of grey faced petrel colony. A new project this quarter involving school children and Aotea FM helped raise awareness of local bird species.

Changes to the local board work programme in quarter four

15. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Summary of Change

Resolution number

ID# 3517

Ahu Moana communication

Approved transfer of $1,500.00 from the 2023/2024 Ahu Moana communication work programme budget line (ID# 3517) to the 2023/2024 Community grants Aotea / Great Barrier Local Board budget line (ID# 134) making a total of $3,000.00 to fund the local grant application of Ngāti Rehua Ngātiwai ki Aotea Trust Board (LG2404-226) for the Ahu Moana project.

GBI/2024/39

Key activity achievements from the 2023/2024 work programme

16. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

· Ōkiwi ecology programme (ID #580): A range of activities were completed including community rat trapping and quarterly rodent monitoring, myna trapping, a planting day with Okiwi School, a project with students producing Whangapoua estuary signage, new bittern signage, an Asian paddle crab trapping project, annual community bird count and a new birdbath in Okiwi Park.

· General open space and building assets - renew - 2023/2024 (ID #28378): A range of renewals were completed including a new basketball hoop at Medlands Playground with new court markings and a replacement skate ramp coming, Sandhills reserve entrance way was tidied, new blinds were installed at the Claris library, and the park BBQs were fixed at Motairehe, Okiwi and Okupu.

· Construction Waste Leadership project (ID #3030): Diverting construction waste from landfill has resulted in 10 tonnes of timber and 1.1 tonne of other building materials being sold through the Anamata shop to the general public. Local building sites are now running waste sorting systems smoothly. Behaviour change through the engagement and education of this project has resulted in a 70 per cent reduction in contamination of construction and demolition materials.

· Community services and support (ID #125): Aotea Family Support Group moved out of crisis status with the election of a new trust. They reached agreement on repayment of IRD debt, secured funding for various programmes, passed the Social Services Accreditation review and recruited new youth workers, admin staff and a New Years Picnic co-ordinator.

Overview of work programme performance

Customer and Community Services work programme

17. In the Customer and Community Services work programme, there are 27 activities with a green RAG status, three activities that with an amber RAG status, and five activities with a grey RAG status. Activities with significant or moderate impacts are discussed below:

Table 3: Customer and Community Services activities with significant or moderate impacts

Activity name	RAG status	Activity status	Explanation and mitigation
Aotea Great Barrier – design and install pou	Amber	In progress	A recent discussion with the new kirimana group occurred. They are set to support the pou whenua process with a MOU. Potential artists are being explored.
Park and Amenities implement improvement and priority action (ID #39962)	Amber	On hold	Awaiting the play network study to be approved to outline physical works for the financial year 2024/2025
Aotea / Great Barrier Play Provision Assessment (ID #3514)	Amber	In progress	The draft play network study was presented at a workshop with the local board and will be submitted to the August business meeting for approval.

Infrastructure and Environmental Services work programme

18. In the Infrastructure and Environmental Services work programme all six activities are reported with a green RAG status. There are no activities with significant or moderate impacts.

Plans and Places work programme

19. In the Plans and Places work programme there is one activity reported with an amber RAG status. Activities with significant or moderate impacts are discussed below:

Table 4: Plans and Places activities with significant or moderate impacts

Activity name	RAG status	Activity status	Explanation and mitigation
Area Plan for Aotea Great Barrier (ID #1289)	Amber	On hold	Awaiting consultation with mana whenua

Auckland Emergency Management work programme

20. In the Auckland Emergency Management work programme there is one activity reported with a green RAG status. There are no activities with significant or moderate impacts.

Deferred activities

21. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. Key updates include:

· Food Resilience and Sustainability (ID#1504): nine food resilience workshops were held over the quarter ranging from fermentation to bread baking, to raising bed gardening, to plant propagation. Workshops were consistently booked to capacity.

· AoteaOra Community Trust administration support (ID #132): the Trust worked with Anamata on food resilience, continued its work with domestic tanks and water refill stations, looked into the viability of local-for-local fish handling and sales, and investigated community workshop training options.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Aotea / Great Barrier Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

26. The Aotea / Great Barrier Local Board 2023/2024 work programme supports the Aotea / Great Barrier Local Board Plan 2020 outcome ‘Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient’. One of the plan’s main objectives is that mana whenua will prosper.

27. Auckland Council have been actively engaging with mana whenua on several regional and local projects. Key updates include:

· Ngāti Rehua Ngātiwai ki Aotea - Visitor Information Centre (ID #3455): Ngāti Rehua Ngātiwai ki Aotea reported status quo for quarter four, with things quietening down for winter.

· Ahu Moana communications (ID #3517): the board granted Ngāti Rehua-Ngātiwai ki Aotea (through the local board grants) funding to support local Ahu Moana wananga. The $1,500 from the work programme was then added to that to augment the funding, taking the total level of support to $3,000 for ongoing Ahu Moana work.

Ngā ritenga ā-pūtea

Financial implications

28. This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

29. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

30. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

31. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Information about any significant or moderate risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

33. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

34. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea / Great Barrier Local Board - 1 April to 30 June 2024 Work Programme Update	51
b ⇩	Aotea / Great Barrier Local Board - Operating Performance Financial Summary (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Author	Jacqui Fyers - Senior Local Board Advisor
Authoriser	Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

27 August 2024

Feedback on the representation review initial proposal

File No.: CP2024/11979

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the initial representation review proposal.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined in the body of this report and provided in Attachment A.

3. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

4. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Aotea / Great Barrier Local Board business meeting.

5. At the time of writing this report, approximately 1050 submissions have been received. The final submission numbers will be communicated via the feedback analysis report.

6. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be considered before the council adopts its final proposal.

7. The initial proposal includes a realignment of the Central Auckland ward boundaries of Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards with local board boundaries. At a high level, feedback is generally in support of the proposed changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.

8. The next stage is for the Joint Governance Working Party (JGWP) to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

9. Local board chairs who are members of the JGWP are recommended to step aside from participating in decision-making on their board’s formal feedback to enable them to fully participate in the work of the hearings panel.

10. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the JGWP to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 percent rule).

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the summary of feedback on the representation review initial proposal via memo prior to the business meeting

b) tuhi ā-taipitopito / note that the Joint Governance Working Party (JGWP) will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024

c) whakarite / provide its formal submission on the proposal

d) tono / request to speak to its submission in front of the JGWP at the hearing.

Horopaki

Context

Process

11. The Local Electoral Act 2001 (LEA) requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

Action	Required timeframe	Planned timeframe
Resolution of initial proposal	By 31 July 2024	27 June 2024
Public notice of initial proposal	Within 14 days of resolving initial proposal	8 July 2024
Public consultation	Period of no less than 1 month	8 July – 8 August 2024
Hearings	-	2 – 13 September 2024
Resolve final proposal	-	26 September 2024
Public notice of final proposal	Within eight weeks of close of submissions	3 October 2024
Receive objections or appeals to final proposal	Period of no less than 1 month	3 October – 3 November 2024
Forward objections or appeals to the LGC for final determination	As soon as practicable but no later than 1 December 2024	4 November 2024
Final determination on proposal from the LGC	No later than 11 April 2025	-

12. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May meeting before finalising and confirming the content of the associated public consultation material at its 27 June meeting. The proposal was publicly notified for feedback from 8 July to 8 August.

13. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

14. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

15. The JGWP has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September, including the 6 September to hear local board feedback and 13 September to deliberate and make recommendations to the Governing Body.

16. The JGWP recommendations will be reported to the 26 September Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

17. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

18. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

19. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4.

ii) enlarge the North Shore Ward to include an area around Bayview, reducing noncompliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki local boards, as shown in map 1.5.

iii) Noncompliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, 2 members

B) South Rural, 2 members

C) Warkworth, 2 members

D) Kumeū, 2 members

E) Dairy Flat, 1 member

ii) the total number of members on the Howick Local Board will increase from 9 to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, 3 members (no change)

B) Pakuranga, 3 members (no change)

C) Botany, 2 members (changed area)

D) Flat Bush, 3 members (new subdivision)

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1)

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1)

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2)

iv) noncompliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays

B) Maungakiekie-Tāmaki

C) Ōtara-Papatoetoe

D) Franklin

Feedback on the representation review initial proposal

20. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

21. The consultation document, feedback questions and maps are provided in Attachment A to this report.

22. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Aotea / Great Local Board business meeting.

High level summary of feedback

23. At the time of writing this report, approximately 1050 submissions have been received however the final submission numbers will be confirmed at a later date and communicated via the feedback analysis report.

24. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change.
Ward noncompliance	North Shore ward	Feedback is mostly in support of the proposed noncompliance.
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions.	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’. Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries.
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area.	Feedback is mostly in support of the proposed subdivision changes. Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change.
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision.	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members.
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes. Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information.
Local board noncompliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards.	Feedback is mostly in support of the proposed local board noncompliance.

25. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the LEA. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board feedback on initial proposal

26. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own submission on the initial proposal.

27. Local board members who are also members of the JGWP are recommended to stand aside from decision-making on their local board feedback to mitigate the risk of a perceived conflict of interest.

28. Local boards will have an opportunity to present their submission during a hearing on the 6

29. September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

32. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Local boards have been involved throughout the representation review process via their representatives on the JGWP, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

34. The Houkura chair sits on the JGWP and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

35. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July.

36. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

37. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the JGWP and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

38. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

39. Direct costs associated with election process changes, modification of election material etc will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

41. Local board feedback will be considered by the JGWP which has been appointed as the panel to hear feedback in early September and included as appropriate in the working party’s report to the Governing Body.

42. The Governing Body will make decisions on the representation review at it 26 September meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November, which will make final decisions.

43. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Initial proposal document and feedback form	71

Ngā kaihaina

Signatories

Author

Libby Hetet - Senior Policy Project Manager - Representation Review, Planning and Operations

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

27 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/11637

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A of the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts will meet with and discuss the traffic bylaw review with the Aotea / Great Barrier Local Board at a workshop on Tuesday 20 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Aotea / Great Barrier Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	113

Ngā kaihaina

Signatories

Author

Ben Stallworthy - Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

27 August 2024

Local board views on Proposed Plan Modification 15 - Sites of Significance to Mana Whenua - Tranche 2a

File No.: CP2024/10275

Te take mō te pūrongo

Purpose of the report

1. To inform the local board of the submissions received on the Council-initiated Plan Modification 15: Sites and Places of Significance to Mana Whenua Tranche 2a (PM15) to the Auckland Council District Plan – Hauraki Gulf Islands Section (HGI), and to invite local board views on the plan modification in light of these submissions.

Whakarāpopototanga matua

Executive summary

2. PM15 proposes to introduce five Māori Heritage Sites (MHS) to Appendix 2f of the HGI, and proposes amended wording to both that appendix, and Part 7.13 of the HGI. These changes are proposed to provide for the recognition and protection of these culturally significant sites whilst also allowing for a reasonable level of earthworks on privately owned sites on the islands. The proposed changes are also informational, to enhance the consistency and usability of the HGI.

3. Decision-makers on Council-initiated plan changes to the HGI must consider local boards’ views on the plan modification, if the relevant local boards choose to provide their views.

4. As part of the development of PM15, a confidential workshop and business meeting was held with the Aotea / Great Barrier Local Board on 20 February 2024 and 26 March 2024 respectively. The local board resolution GBI/2024/33 from the 26 March 2024 business meeting is at Attachment 1.

5. There are five nominated sites of cultural significance in the Aotea / Great Barrier Local Board area as are illustrated in the location map at Figure 1. Two of the sites, Komahunga and Korotiti, have mapped extents which extend into the coastal marine area. These aspects of the two sites are proposed to be scheduled by Plan Change 102 to the Auckland Unitary Plan.

6. Plan Change 102 is a concurrent plan change to the Auckland Unitary Plan to schedule nine sites and places of significance to mana whenua on the mainland and within the coastal marine area.

Figure 1: Proposed sites in the Aotea / Great Barrier Local Board area

7. The plan modification was publicly notified on 23 May 2024. Three submissions and no further submissions were received on PM15. The three submitters are L Dixon & I Fordham, Geoff Hills and Tel Properties Nominees Limited.

8. L Dixon & I Fordham have submitted in support of the sites.

9. Geoff Hills seeks that the plan modification require that the scheduled extent of Ruahine be marked clearly on the ground in a permanent form. He also seeks that nominating iwi mark and define heritage sites that are important to them to enhance public understanding. Finally, Mr. Hills seeks that consideration be given to recent amendments to the Resource Management Act 1991 and how this scheduling will affect land zoning, its restrictions and what it will cost.

10. Tel Properties Nominees Limited has submitted in opposition to PM15 citing a need to understand potential impacts on property prices.

11. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on PM15 in light of the submissions received, including seeking to present at a forthcoming hearing.

12. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whakarite / provide local board views on the Council-initiated Plan Modification 15.

b) kopou / appoint a local board member to speak to the local board views at a Council hearing on Plan Modification 15.

c) tautapa / delegate authority to the chairperson of the Aotea / Great Barrier Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan modification hearing.

Horopaki

Context

13. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

14. A plan modification will result in amendments to the HGI if it is approved. Local boards must have the opportunity to provide their views on plan modification proposals.

15. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions.

16. If appointed by a resolution, local board members may present the local board’s views at the hearing to commissioners, who in turn decide on the plan modification.

17. This report provides an overview of the plan modification, and a summary of the submissions received on PM15.

18. The report does not recommend what view the local board should convey, if the local board expresses its views on PM15. The planner must include any local board views verbatim in the evaluation of the submissions on the plan modification. The planner cannot advise the local board as to what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

19. PM15 proposes to introduce five MHS to Appendix 2f of the HGI, and proposes amended wording to both that appendix, and Part 7.13 of the HGI. These changes are proposed to provide for the recognition and protection of these culturally significant sites whilst also allowing for a reasonable level of earthworks on privately owned sites on the islands. The proposed changes are also informational, to enhance the consistency and usability of the HGI.

20. The purpose of the plan modification is to recognise and protect the tangible and intangible Māori cultural values of sites and places within Tāmaki Makaurau to provide for the relationship of mana whenua with their cultural heritage.

21. Within the Aotea / Great Barrier Local Board area, PM15 applies to five sites; Hirakimatā, Poutekorua, Ruahine, Komahunga, and Korotiti. A location map of the sites is included as Figure 1. The sites are individually illustrated in Figures 2 to 6.

Figure 2: Aerial map of Hirakimatā

Figure 3: Aerial map of Poutekorua

Figure 4: Aerial map of Ruahine

Figure 5: Aerial map of Komahunga

Figure 6: Aerial map of Korotiti

22. The plan modification includes technical reports and evaluation that assesses the efficiency and effectiveness of scheduling these sites in the HGI. The reports and other application details are available from council’s website here. Council’s planner, and other experts, will evaluate and report on:

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

23. The submission points are summarised below.

· Support the plan modification (general submission across all sites),

· Decline the plan modification (pending further discussion with a town planner),

· Define the boundaries of Ruahine on the ground in a permanent form,

· Iwi to mark and define the heritage sites that are important to them and why to enhance public understanding,

· Consider recent government changes to the Resource Management Act 1991 and how this will change and effect land zoning and its restrictions and what it will cost.

24. Submissions on PM15 were made by three submitters. There were no further submitters.

Table 1: Submissions on PM15

Submissions	Number of submissions
In support	1
Support in part	1
In opposition	1

25. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website here.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

27. The local board could consider whether the Council-initiated plan modification:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

28. Of relevance to climate impact is an aspiration by the nominating iwi to naturalise Māori Heritage Sites rather than enable their development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. No council-controlled organisation has made a submission on PM15.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The sites nominated in PM15 only affects the Aotea / Great Barrier Local Board area however the proposed changes to some of the HGI provisions is also of relevance to the Waiheke Local Board. Their views are currently being sought.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area,

· well-being of communities within the local board area,

· local board documents, such as a local board plan or local board agreement,

· responsibilities and operation of the local board.

32. Engagement was undertaken with the Aotea / Great Barrier local board during the development of PM15 and local board views were provided in relation to the proposed plan change.

33. This report is the mechanism for obtaining formal local board views in light of submissions received on PM15. The independent hearings commissioners will consider local board views, if provided, when making the Council’s decision on the Council-initiated plan change.

Tauākī whakaaweawe Māori

Māori impact statement

34. If the local board chooses to provide its views on the plan modification it includes the opportunity to comment on matters that may be of interest or importance to the Māori people, well-being of Māori communities or Te Ao Māori (Māori worldview).

35. PM15 is the result of work undertaken through Auckland Council’s Māori Cultural Heritage Programme, a programme that works alongside the 19 recognised mana whenua entities of Tāmaki Makaurau to understand the cultural values and therefore significance of sites and places of significance to mana whenua.

36. The hearing report will include analysis of Part 2 of the Resource Management Act 1991 which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

37. The hearing report will analyse these matters as they are of particular relevance to the plan modification.

Ngā ritenga ā-pūtea

Financial implications

38. No financial implications have been identified with respect to the five proposed Māori Heritage Sites on Aotea.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. No significant risks to the local board have been identified in the submissions received.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the decision on the plan modification by memorandum

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment 1 - Aotea LB Resolution	131

Ngā kaihaina

Signatories

Author

Matthew Gouge - Senior Policy Planner

Authorisers

John Duguid - General Manager Planning and Resource Consents

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

27 August 2024

Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2)

File No.: CP2024/11227

Te take mō te pūrongo

Purpose of the report

1. To ratify the Aotea / Great Barrier Local Board feedback given under delegation on Auckland Council’s submission to New Zealand’s Second Emissions Reduction Plan (ERP2).

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment - Manatū Mō Te Taiao (MfE) has opened consultation on New Zealand’s Second Emissions Reduction Plan (ERP2), with a closing date of 21 August 2024. The final ERP2 needs to be published by the end of 2024, and must outline the strategy and actions that the Government will take across all sectors of the economy to meet emissions reduction targets.

3. A memo outlining key elements of the proposal was circulated to local boards on 31 July.

4. The ERP2 focuses on sectors that are the key drivers of emissions:

· energy

· transport

· agriculture

· forestry

· waste.

5. The aim of the plan is to reduce net greenhouse gas emissions at least cost to New Zealanders, while adapting to a changing climate.

6. The government is also formally consulting on amendments to the first emissions reduction plan (ERP1). These are intended to reflect changes in the government’s approach to emissions reduction and to align with their broader climate response strategy.

7. Auckland Council submitted on the First Emissions Reduction Plan (ERP1) in 2021. A copy of the full submission can be found at Report Plans of Environment and Climate Change Committee - Thursday, 10 March 2022 (aucklandcouncil.govt.nz)

8. This previous council submission:

· advocated for more ambitious budgets and actions, including steeper reduction targets and, where appropriate, bringing forward deadlines for meeting those targets to deliver on New Zealand’s commitment to the Paris Agreement.

· expressed concern at the lack of funding for infrastructure resilience, as well as for upskilling, education, information, and awareness raising campaigns to influence behaviour change needed to achieve reduction targets.

· emphasised the importance of ensuring that Auckland undergoes a rapid, fair, and equitable transition to a low-emissions, regenerative and climate resilient economy.

· advocated that that Resource Management Act reforms should include legislative links to the Climate Response (Zero Carbon Amendment) Act.

· recommended that government should use every lever at its disposal to achieve emissions reduction targets, including ensuring alignment of all significant government reforms and policy updates with ERPs.

· emphasised the importance of partnership with iwi / Māori in developing the ERP

· recommended using a futures or foresight approach in developing the ERP and any future related policy developments.

9. The ERP2 is likely to affect the Auckland region in the following ways:

· It will set specific sectoral direction regarding actions to be taken to reduce emissions, particularly for public transport, waste and energy transition.

· It will result in increased reliance on the Emission Trading Scheme (ETS) and private sector investments to finance mitigation actions with a reduction in central government funding and incentives (e.g. Climate Emergency Response Fund, Government Investment in Decarbonising Industry, incentives for electric vehicles).

· There will be a reduced focus on gross emissions mitigation and a stronger reliance on forestry sequestration and market-led initiatives (including capture and storage systems, even if most of them are not commercially viable and will also take many years to evolve).

· Indirectly, this would jeopardise Auckland Council's climate interventions and outreach efforts aimed at empowering the community and businesses to significantly lower their carbon footprints while promoting the many co-benefits such as saving money and enhancing resilience in the face of climate events.

10. MfE’s ERP2 consultation page can be found here:

· https://consult.environment.govt.nz/climate/second-emissions-reduction-plan/

11. Further information and summary documents on the ERP2 can be found here:

· Emissions reduction plans explained (2min video)

· Read a short summary of the discussion document [PDF, 2.3 MB]

· Read the full discussion document [PDF, 4.9 MB]

· Read the technical annex [PDF, 2 MB]

12. Public webinars were hosted by MfE, with a webinar focused on local and central government which took place on Monday 12 August. Details of other webinars can be found here: New Zealand’s second emissions reduction plan - Ministry for the Environment - Citizen Space

13. The draft Auckland Council ERP2 submission were distributed to all local board members on 12 August and was an agenda item for the 15 August Planning, Environment and Parks Committee meeting.

14. The final date for local boards to provide feedback to be considered for incorporation into the submission is 8 August. Local board feedback received by 16 August 2024 will be appended to the submission to be lodged by 21 August.

15. The Aotea / Great Barrier Local Board feedback into the Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2) provided under delegation to the Chairperson, Deputy Chairperson and Local Area Manager with approval by all board members was submitted on Thursday 15 August is appended as Attachment A to the report.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) ratify the local board feedback provided under delegation to be appended to Auckland Council’s submission to New Zealand’s Second Emissions Reduction Plan (ERP2), referred as Attachment A to the agenda report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20240815 Aotea / Great Barrier Local Board feedback into Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2)	137

Ngā kaihaina

Signatories

Author	Kat Ashmead - Senior Advisor Operations and Policy
Authoriser	Glenn Boyd - Local Area Manager

No.	Title	Page
a ⇩	20240725 Aotea / Great Barrier Local Board feedback on making it easier to build granny flats (MBIE)	145

Aotea / Great Barrier Local Board

27 August 2024

Auckland Council and council-controlled organisations (CCOs) memo and information reports

File No.: CP2024/10859

Te take mō te pūrongo

Purpose of the report

1. To whiwhi / receive and provide a public record of Auckland Council departments and council-controlled organisations memoranda and information reports for circulation to the Aotea / Great Barrier Local Board.

Whakarāpopototanga matua

Executive summary

2. This is an information-only report which aims to provide greater visibility of information circulated to local board members via memoranda or report where no decisions are required.

3. All council memos and information reports are made publicly available through the regional committee agendas found at this link (agenda and minutes page). We have highlighted the below memos and info that might be of relevance or interest to the Aotea committee.

4. The following regional memoranda and information reports have been received:

Date	Subject
9 August 2024	MEMO: Tāmaki Makaurau Recovery Office update (appended as Attachment A)
7 August 2024	MEMO: Update on Auckland Council’s Provisional Local Alcohol Policy 2015 (appended as Attachment B)
6 August 2024	MEMO: Regional Coastal Renewals Work Programme Update 2024/2025 (appended as Attachment C)
6 August 2024	MEMO: Ko Aotearoa me ōna toi - New Zealanders and the Arts Survey Auckland (appended as Attachment D)
2 August 2024	Approved Regional Land Transport Plan 2024-2034 (https://at.govt.nz/about-us/transport-plans-strategies/regional-land-transport-plan)
31 July 2024	MEMO: Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2) (appended as Attachment E)
26 July 2024	MEMO: Regional Pest Management Plan public engagement (appended as Attachment F)
18 July 2024	MEMO: Te Tukunga pūtea ā-takiwā taonga tuku iho \| Regional Historic Heritage Grant 2024/2025 (appended as Attachment G)
18 July 2024	MEMO: Going for housing growth - Government’s recent announcements (appended as Attachment H)
18 July 2024	MEMO: Dangerous Dams – Building (Dam Safety) Regulations 2022 (appended as Attachment I)
15 July 2024	Auckland Council Submission - Draft Land Transport Rule Setting of Speed Limits 2024 (appended as Attachment J)

5. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local Board members via their support staff should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuhi ā-taipitopito / note attachments A to J of the agenda report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MEMO: Tāmaki Makaurau Recovery Office update	191
b ⇩	MEMO: Update on Auckland Council’s Provisional Local Alcohol Policy 2015	197
c ⇩	MEMO: Regional Coastal Renewals Work Programme Update 2024/2025	203
d ⇨	MEMO: Ko Aotearoa me ōna toi - New Zealanders and the Arts Survey Auckland (Under Separate Cover)
e ⇩	MEMO: Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2)	219
f ⇩	MEMO: Regional Pest Management Plan public engagement	223
g ⇩	MEMO: Te Tukunga pūtea ā-takiwā taonga tuku iho \| Regional Historic Heritage Grant 2024/2025	233
h ⇩	MEMO: Going for housing growth - Government’s recent announcements	245
i ⇩	MEMO: Dangerous Dams – Building (Dam Safety) Regulations 2022	253
j ⇨	Auckland Council Submission - Draft Land Transport Rule Setting of Speed Limits 2024 (Under Separate Cover)