Agenda of Hibiscus and Bays Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 23 July 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Hibiscus Coast Raiders Rugby League Club

Te take mō te pūrongo

Purpose of the report

1. Mark Craig and Seth Gleeson have requested a deputation to update the local board on the club’s activities.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mark Craig and Seth Gleeson for their presentation and attendance at the meeting.

Attachments

a Raiders Rugby League Club presentation..................................................... 73

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum - Darag Rennie

Te take mō te pūrongo

Purpose of the report

1. Darag Rennie has requested public forum time to address the local board in relation to climate change.

2. A presentation and supporting information have been provided and are included as Attachments A and B to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Darag Rennie for his attendance at the meeting.

Attachments

a Climate change presentation.......................................................................... 81

b Climate change supporting information......................................................... 85

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

27 August 2024

Request for installation of Broken Yellow Lines at 4 Bute Road, Browns Bay

File No.: CP2024/11303

Te take mō te pūrongo

Purpose of the report

1. To approve the installation of No Stopping At All Times (NSAAT) or Broken Yellow Lines (BYLs) in a service lane behind 4 Bute Road, Browns Bay, adjacent to The Victor Apartments.

Whakarāpopototanga matua

Executive summary

2. The Body Corporate of the Victor Apartments at 4 Bute Road, Browns Bay, have requested the Hibiscus and Bays Local Board to remove parking from an area of their building that adjoins a service lane on council reserve.

3. Auckland Transport is the agency responsible for installing and managing No Stopping At All Times or Broken Yellow Line areas.

4. As the land in question is under the governance of Hibiscus and Bays Local Board, Auckland Transport requires a resolution of the local board to take this action on council reserve.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the installation of ‘No Stopping At All Times’ or ‘broken yellow lines’ at 4 Bute Road, Browns Bay, along the carpark surface of the southern wall of The Victor Apartments where the building adjoins the council service lane.

Horopaki

Context

5. On 18 February 2024, The Victor Apartments Body Corporate wrote to Auckland Councillors Chris Darby and Richard Hill requesting broken yellow lines be painted on three sides of their building to stop people parking their vehicles in this area and creating access issues.

6. Parked vehicles have been causing problems for contractors, rubbish collection trucks, deliveries, and residents moving furniture, into or out of The Victor Apartments.

7. The body corporate provided three photos indicating where they hoped council could add broken yellow lines to provide safe access for service vehicles and the public. These are shown below:

Photo 1

A street with a sign on the side of a building

Description automatically generated

Photo 2

A building with a parking lot

Description automatically generated

Photo 3

8. The request was subsequently forwarded to Auckland Transport.

Tātaritanga me ngā tohutohu

Analysis and advice

Land ownership

9. The aerial map below indicates the proposed parking restriction areas requested by the body corporate. The sections in yellow and blue are not Auckland Council (AC) or Auckland Transport (AT) land and would have to be dealt with by the property owner.

10. The section in red is part of a council reserve and NSAAT markings can be installed but will require an approved Traffic Control Committee resolution.

11. Auckland Transport has advised the body corporate that the request will need to be referred to the Hibiscus and Bays Local Board for a decision, as Auckland Council is the landowner and the local board has the governance responsibility over this land.

12. After discussion between Auckland Transport and Auckland Council’s Parks and Community Facilities Operations and Land Advisory Services teams, the legal advice from Auckland Council is that if there is an intention to change the car parking (either in numbers, access, or duration) on the council service lane, AT needs to ask the Hibiscus and Bays Local Board for a decision.

13. Advice from AT is that it is the role of the local board to determine any changes to the council owned service lane.

Service Lane

14. The service lane linking Bute Road and Inverness Road is partly owned by Auckland Council (designated as a Service Lane reserve, which is a local purpose reserve under section 23 of the Reserves Act 1977), and partly privately owned by The Victor Apartments.

Aerial view of a building

Description automatically generated

15. Usually, any changes to the carpark’s layout and operation would fall within AT’s off-street parking delegation as it relates to the management and control of the carpark, which specifically includes modifying and/or removing off-street parking restrictions.

16. However, the delegation is subject to statutory provisions and section 61(1) of the Reserves Act 1977 provides that, in respect of local purpose reserves, Auckland Council (as the administering body) must:

“do such things as it may from time to time consider necessary or desirable for the proper and beneficial management, administration, and control of the reserve and for the use of the reserve for the purpose specified in its classification.”

17. Given this statutory overlay, it has been determined that Auckland Council, through local board decision-making, should decide any proposed changes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

19. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

20. There are no impacts to the climate by this proposed change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Auckland Council legal advice is that if there is an intention to change the car parking (either in numbers, access or duration), Auckland Transport needs to ask the local board for a decision as the local board has governance decision-making over council land classified as local purpose reserves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. A key initiative of the Hibiscus and Bays Local Board Plan is to “encourage local business associations to continue to support business development, to contribute to safer, more vibrant, and attractive town centres, that continue to meet the changing needs of our residents”.

23. The Hibiscus and Bays Local Board have indicated their general support for parking changes in this area to improve traffic flow, at previous workshops and discussions over the course of the past 18 months.

Tauākī whakaaweawe Māori

Māori impact statement

24. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

25. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

26. In this case, the decision does not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications for the Hibiscus and Bays Local Board as a result of approving these parking changes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There is a risk of complaints from the public for the removal of parking in this area.

Ngā koringa ā-muri

Next steps

29. Pursuant to local board decision-making in this report, Auckland Transport will proceed to install broken yellow lines in the area indicated in this report.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport

Jonathan Levell – Parking Design Team Leader, Auckland Transport

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement, Auckland Transport

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/11692

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the review of the proposed changes to the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport is seeking local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakarite / provide feedback on the review of the proposed changes to the joint Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A to the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Hibiscus and Bays Local Board at a workshop on 20 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A to the agenda report) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

· the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

· bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

· bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

· bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

· a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

· consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

· parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

· controlling vehicle access and use on beaches protects coastal biodiversity

· the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other council-controlled organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its findings.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Hibiscus and Bays Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the Auckland Transport board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of review findings and proposed changes	23

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 August 2024

Adoption of Eke Panuku Hibiscus and Bays Engagement Plan 2024/2025

File No.: CP2024/09745

Te take mō te pūrongo

Purpose of the report

1. To adopt the Eke Panuku Development Auckland Hibiscus and Bays Local Board Engagement Plan 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Eke Panuku Development Auckland is building a more structured and effective process to engage with the Hibiscus and Bays Local Board.

3. The proposed engagement approach acknowledges the differing levels of interest and local relevance across the Auckland region.

4. The engagement plan (Attachment A to the agenda report) records Eke Panuku Development Auckland and the local board’s commitment to work together. It includes:

· principles and responsibilities for working together

· A schedule of Eke Panuku Development Auckland activities in the local board area and items that interest the local board.

5. Eke Panuku Development Auckland engagement approach consists of:

· annual engagement – review the engagement plan and provide a memorandum to update the local board on activities of governance interest to the local board

· reactive engagement - Eke Panuku Development Auckland commits to the free flow of information with the local board regarding issues of interest, responding to the local board’s queries and requests for information promptly.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whai / adopt the Eke Panuku Development Auckland Hibiscus and Bays Local Board Engagement Plan 2024/2025.

b) tuhi ā-taipitopito / note that Eke Panuku Development Auckland will provide a memorandum annually to update on the agreed items.

c) whakamana / authorise the chairperson of the local board to sign this engagement plan on behalf of the local board.

Horopaki

Context

6. Eke Panuku Development Auckland (Eke Panuku) is committed to giving effect to the Tāmaki Makaurau shared governance model.

7. Local boards make decisions on local activities and services and play an important role in representing local communities. Local boards are not a ‘stakeholder’, but an integral part of the council’s governance system.

8. The 2020 Review of Auckland Council’s council-controlled organisations recommended that council-controlled organisations (CCOs) and local boards adopt an engagement plan to help cement their relationship, agree on a common understanding of accountability and coordinate CCO actions better at the local level.

9. Eke Panuku is a council-controlled organisation with two core functions:

· leads urban regeneration across Tāmaki Makaurau / Auckland, with a focus on town centres and locations agreed with the council

· manages a property portfolio of $2.6 billion of council non-service properties and provides property-related services to the council group.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Eke Panuku is committed to the free flow of information with the local board regarding issues of mutual interest and to engage meaningfully with the local board. The nature of such engagement will depend on the nature of the issue, project or activity in question. The level of engagement with the local board will be discussed and agreed with the local board.

Key principles for working together

11. A successful working relationship between the local board and Eke Panuku is founded on:

· a shared understanding and mutual respect for the roles, responsibilities and decision-making authority of the local board and Eke Panuku

· transparent and timely communication with no surprises

· understanding and acknowledgement of shared responsibilities between the parties

· a commitment to early inclusion in the planning and decision-making process where issues have specific relevance to the local board

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

12. The levels of engagement with the local board on the various activities are derived from the International Association for Public Participation framework, and are as follows:

	Commitment
Inform	We will keep you informed.
Consult	We will keep you informed, listen to, and acknowledge concerns and aspirations, and provide feedback on how your input influenced the decision. We will seek your feedback on drafts and proposals.
Collaborate	We will work together with you to formulate solutions and incorporate your input into the decisions to the maximum extent possible.

13. The engagement approach consists of:


Annually	· review the engagement with the local board · confirm the list of local activities to be included in the reporting · report to the local board to formally adopt the engagement plan · provide the local board with a memorandum annually to update on Eke Panuku activities in the local board area.
Activity criteria	· activities of governance interest to the local board · activities that require community engagement or consultation · activities in the local board area with high public and media interest.
Reactive	Eke Panuku commits to the free flow of information with the local board regarding issues of interest, promptly responding to the local board’s queries and requests for information.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The adoption of the engagement plan does not have a direct impact on climate.

15. Eke Panuku is committed to work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The engagement plan will be shared with the relevant council and CCO staff and is expected to give staff a greater visibility of Eke Panuku activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The engagement plan provides an opportunity to keep the community and interested stakeholders up to date with Eke Panuku activities in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

18. The adoption of the engagement plan does not have a direct impact on Māori. Eke Panuku has structured engagement processes with Māori.

Ngā ritenga ā-pūtea

Financial implications

19. The adoption of the engagement plan 2024/2025 between the local board and Eke Panuku does not have financial impacts on local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. It is likely that there will be changes made to some items in the engagement plan during the year, or to the level of engagement with the local board. This risk is mitigated by ensuring that the local board is informed and involved promptly of any potential changes.

Ngā koringa ā-muri

Next steps

21. Eke Panuku will implement the new approach and provide a memorandum annually to the local board to update on its relevant activities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Draft Eke Panuku Hibiscus and Bays Local Board Engagement Plan 2024/2025	33

Ngā kaihaina

Signatories

Author

Carlos Rahman - Principal Governance and Engagement Advisor, Eke Panuku

Authorisers

Angelika Cutler - Manager Governance Relationships

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 August 2024

Submission on the representation review initial proposal

File No.: CP2024/11710

Te take mō te pūrongo

Purpose of the report

1. To provide a formal submission on Auckland Council’s initial representation review proposal for the 2025 elections.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined in the body of this report and provided in Attachment A to the agenda report.

3. Auckland Council’s representation review initial proposal for the 2025 elections was open for consultation between 8 July and 8 August 2024 and the summary of key themes from the feedback provided is contained in the Representation Review 2024- summary of feedback report included as Attachment B to the agenda report.

4. At the time of writing this report, approximately 2359 submissions have been received.

5. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be considered before the council adopts its final proposal.

6. The initial proposal contains a recommendation that the Hibiscus and Bays Local Board does not comply with the fairness of representation rule. At a high level, feedback is generally in support of the non-compliance, with the feedback supporting the reasons provided in the initial proposal.

7. The initial proposal also contains proposed changes to the North Shore and Albany ward boundaries. Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support do not agree disagree with the need for any change.

8. The next stage is for the Joint Governance Working Party to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

9. Local board chairpersons who are members of the Joint Governance Working Party are recommended to step aside from participating in decision-making on their local board’s formal feedback to enable them to fully participate in the work of the hearings panel.

10. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the Joint Governance Working Party to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 per cent rule).

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakarite / provide its formal submission on the initial representation review proposal

b) tuhi ā-taipitopito / note that the Joint Governance Working Party will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024

c) tono / appoint a local board member to speak to the submission in front of the Joint Governance Working Party at the hearing.

Horopaki

Context

Process

11. The Local Electoral Act 2001 (LEA) requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

Action	Required timeframe	Planned timeframe
Resolution of initial proposal	By 31 July 2024	27 June 2024
Public notice of initial proposal	Within 14 days of resolving initial proposal	8 July 2024
Public consultation	Period of no less than one month	8 July – 8 August 2024
Hearings	-	2 – 13 September 2024
Resolve final proposal	-	26 September 2024
Public notice of final proposal	Within eight weeks of close of submissions	3 October 2024
Receive objections or appeals to final proposal	Period of no less than one month	3 October – 3 November 2024
Forward objections or appeals to the LGC for final determination	As soon as practicable but no later than 1 December 2024	4 November 2024
Final determination on proposal from the LGC	No later than 11 April 2025	-

12. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May 2024 meeting before finalising and confirming the content of the associated public consultation material at its 27 June 2024 meeting. The proposal was publicly notified for feedback from 8 July to 8 August 2024.

13. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

14. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

15. The Joint Governance Working Party (JGWP) has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September 2024, including 6 September 2024 to hear local board feedback and 13 September 2024 to deliberate and make recommendations to the Governing Body.

16. The JGWP recommendations will be reported to the 26 September 2024 Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

17. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

18. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

19. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4.

ii) enlarge the North Shore Ward to include an area around Bayview, reducing non-compliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki local boards, as shown in map 1.5.

iii) non-compliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, two members

B) South Rural, two members

C) Warkworth, two members

D) Kumeū, two members

E) Dairy Flat, one member.

ii) the total number of members on the Howick Local Board will increase from nine to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, three members (no change)

B) Pakuranga, three members (no change)

C) Botany, two members (changed area)

D) Flat Bush, three members (new subdivision).

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1)

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1)

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2).

iv) non-compliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays

B) Maungakiekie-Tāmaki

C) Ōtara-Papatoetoe

D) Franklin.

Feedback on the representation review initial proposal

20. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

21. The consultation document, feedback questions and maps are provided in Attachment A.

High level summary of feedback

22. At the time of writing this report, approximately 2359 submissions have been received.

23. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change.
Ward non-compliance	North Shore ward	Feedback is mostly in support of the proposed non-compliance.
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions.	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’. Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries.
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area.	Feedback is mostly in support of the proposed subdivision changes. Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change.
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision.	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members.
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes. Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information.
Local board non-compliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards.	Feedback is mostly in support of the proposed local board non-compliance.

24. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the LEA. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board submission on initial proposal

25. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own submission on the initial proposal.

26. Typically, local boards provide views and preferences, which must be considered by the Governing Body when making a range of decisions, as outlined in sec 16(2)(c) Local Government (Auckland Council) Act 2009. However, this process differs slightly due to the availability of the appeal option to submitters.

27. Local board members who are also members of the JGWP are recommended to stand aside from decision-making on their local board feedback to mitigate the risk of a perceived conflict of interest.

28. Local boards will have an opportunity to present their submission during a hearing on 6 September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

31. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local boards have been involved throughout the representation review process via their representatives on the JGWP, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

33. The Houkura chairperson sits on the JGWP and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

34. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July 2024.

35. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

36. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the JGWP and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

37. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

38. Direct costs associated with election process changes, modification of election material etc. will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

40. The local board submission will be considered by the JGWP which has been appointed as the panel to hear submissions in early September 2024 and included as appropriate in the working party’s report to the Governing Body.

41. The Governing Body will make decisions on the representation review at it 26 September 2024 meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November 2024, which will make final decisions.

42. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Initial proposal document and feedback form (Under Separate Cover)
b ⇨	Representation Review 2024 - summary of feedback report (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Libby Hetet - Senior Policy Project Manager - Representation Project

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 August 2024

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter four 2023/2024

File No.: CP2024/12179

Te take mō te pūrongo

Purpose of the report

1. To receive the performance report for quarter four, 1 April 2024 to 30 June 2024 and the overall performance for the financial year against the 2023/2024 Hibiscus and Bays Local Board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Hibiscus and Bays Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year. The work programme is produced annually and aligns with Hibiscus and Bays Local Board Plan 2023 outcomes.

3. One hundred and nineteen activities within the approved work programmes have a green status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected). Two activities have an amber status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold). Seven activities have a red status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and five activities have a grey status (activities that have been cancelled or deferred in the period April 2024 to June 2024).

4. Key activity achievements from the 2023/2024 work programme includes:

· Item 169, 170, and 171 Operational grant to Centrestage Theatre, Estuary Arts Centre, and Mairangi Arts Centre

· Item 30228 Centennial Park, Campbells Bay - renew road

· Item 24083 Ōrewa Community Centre - renew roof

· Item 45723 Hibiscus and Bays - storm capex damage – renewal.

5. Key activities not delivered / not progressed as expected includes:

· Item 20550 Mairangi Bay Reserve – implement development plan (on hold)

· Item 18071 Hibiscus and Bays - deliver Centre Plan improvements (on hold)

· Item 26325 Freyberg Park - renew car park and retaining wall (on hold)

· Item 17932 12 Hibiscus Coast Highway, Silverdale - renew facility (on hold).

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the performance report for quarter four, 1 April 2024 to 30 June 2024, and the overall performance for the financial year against the 2023/2024 Hibiscus and Bays Local Board work programmes

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Hibiscus and Bays Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local board work programme snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 · multi-year projects that are significantly delayed · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 · multi-year projects that have not progressed as expected · activities that are on hold.
Green	· activities that were completed by the end of the financial year · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April 2024 to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

13. Key updates in the delivery of the local board work programmes for quarter four include:

· Activity ID 6 East Coast Bays Leisure Centre operations: the customer satisfaction score for the quarter is 84 per cent, which is the same compared to the corresponding quarter in FY2022/2023

· Activity ID 9 Stanmore Bay Pool and Leisure Centre operations: customer satisfaction for the quarter is 82 per cent, an increase of five per cent over the corresponding quarter in FY2022/2023

· Activity 16475 (OLI) Kohu Street to Marine View, Ōrewa Beach - renew northern seawall: the construction tender has been evaluated and negotiations with the preferred contractor are underway. Property survey inspections for properties adjacent to the foreshore are complete and reports are being finalised. A building consent application has been prepared

· Activity ID37508 Stanmore Bay Park - renew park bridges: bridge number one and number two are complete

· Activity ID 28190 Waiake Beach Reserve – remediate boardwalk and storage shed: technical engineers are preparing the detailed design documentation. Ngāti Manuhiri have provided a Kaitiaki Report for the resource consent. Resource and building consents are being processed

· Activity ID 188 Anzac Services Hibiscus and Bays: the local board co-hosted the Browns Bay Anzac Day dawn and civic services held at the Browns Bay Memorial. The services were attended by 5,000 people from the local community.

Key activity achievements from the 2023/2024 work programme

14. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

· Activity ID 169 Operational grant to Centrestage Theatre: in 2023/2024 there were 47,325 participants and attendees. Many were external hirers with local schools, dance schools, arts and performing arts groups, and church groups

· Activity ID 170 Operational grant to the Estuary Arts Centre: in 2023/2024 there were 80,190 visitors and programme participants

· Activity ID 171 Operational grant to the Mairangi Arts Centre: in 2023/2024 there were 26,740 visitors and programme participants. There were 650 programmes offered and 62 of these had Māori outcomes

· Activity ID 30228 Centennial Park, Campbells Bay - renew road: complete

· Activity ID 24083 Ōrewa Community Centre - renew roof: complete

· Activity ID 45723 Hibiscus and Bays - storm capex damage – renewal: the following projects have been completed in 2023/2024; A concrete path section at Te Tara Tahuna Cycleway. New timber barrier is installed along Clifftop walkway. Reinforcing of bank at Glenelg Reserve. Okoromai Walkway and Swann Beach Reserve fence renewal. Deborah Reserve tracks and boardwalk renewal. Mairangi Bay Park retaining wall and Brookvale Reserve bridge reinstatement, as well as Murrays Bay boat ramp renewal.

Overview of work programme performance

Customer and Community Services work programme

15. In the Customer and Community Services work programme, there are 107 activities with a green RAG status, two activities with an amber RAG status, seven activities with a red RAG status and five activities with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Activity ID 39968 Hibiscus and Bays - water feature - renew minor assets	Amber	In progress	Purchase order issued for Moana Reserve - Airborne Water Feature wireless wind controller and Browns Bay Water Feature plant renewal.
Activity ID 694 Hibiscus and Bays Local Board - Te Kete Rukuruku (Māori naming of parks and places) Tranche Two	Amber	In progress	Iwi advised they did not wish to proceed with a whakarewatanga for tranche one, they want to focus on finalising the narrative for Whenua-roa, now complete. The list of sites for tranche two has been sent to iwi for feedback. None has been received.
Activity ID 20550 Mairangi Bay Reserve - implement development plan	Red	In progress	This project is on hold, awaiting the Revised Reserve Management Plan. Professional services developed preliminary design of the turning heads on Sidmouth Street and Montrose Terrace to prepare for the pedestrianisation of Montrose Terrace along the beachfront.
Activity ID 18071 Hibiscus and Bays - deliver Centre Plan improvements	Red	In progress	This project is on hold until future years.
Activity ID 26325 Freyberg Park - renew car park and retaining wall	Red	In progress	This project is on hold until future years.
Activity ID 17932 12 Hibiscus Coast Highway, Silverdale - renew facility	Red	In progress	This project is on hold until future years.

Infrastructure and Environmental Services work programme

16. In the Infrastructure and Environmental Services work programme there are eleven activities with a green RAG status.

Auckland Emergency Management work programme

17. In the Auckland Emergency Management work programme there is one activity with a green RAG status.

Deferred activities

18. The Lead Financial Advisor has identified the following projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward:

· Activity ID 1310 Mairangi Bay Beach Reserves Management Plan variation ($20,000)

· Activity ID 694 Te Kete Rukuruku Tranche two ($3,000).

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. The local board is invested in several environmental and sustainable projects which aim to build awareness and deliver in part on climate mitigation practices. These include:

· Activity ID 4004 Hibiscus and Bays Storm Recovery and Resilience

· Activity ID 724 Ko te wai he taonga: Water is a treasure

· Activity ID 572 EcoNeighbourhoods Hibiscus and Bays

· Activity ID 3017 Industrial pollution prevention programme - Silverdale (Hibiscus and Bays)

· Activity ID 721 Zero Waste Early Childhood Education Programme

· Activity ID 729 Trash Free Taiaotea (Browns Bay Waste Minimisation Programme).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report informs the Hibiscus and Bays Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Hibiscus and Bays Local Board Plan 2023 provides a commitment framework through the development of initiatives that respond to Māori aspirations. The following activities have a Māori outcome focus:

· Activity ID 507: Te Ao Māori and community led conservation

· Activity ID 174: Māori responsiveness Hibiscus and Bays

· Activity ID 694: Te Kete Rukuruku (Māori naming of parks and places) Tranche Two

· Activity ID 175: Local implementation of Ngā Hapori Momoho (Thriving Communities) councils social wellbeing strategy Hibiscus and Bays

· Activity ID 1103: Library services - Hibiscus and Bays.

Ngā ritenga ā-pūtea

Financial implications

24. This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

25. Auckland Council (council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (quoted bonds). As a result, the council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (listing rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

26. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

27. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

29. The next work programme performance report will cover quarter one of the 2024/2025 financial year and will be provided after 30 September 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Hibiscus and Bays Local Board: 1 April 2024 - 30 June 2024 work programme update (Under Separate Cover)
b ⇩	Hibiscus and Bays Local Board - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author	Saskia Coley - Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 August 2024

Chairperson's report

File No.: CP2024/11263

Te take mō te pūrongo

Purpose of the report

1. To receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2. Items noted in this report are intended to be key highlights, not a full overview of all activity.

Our People

3. I was pleased to provide the opening remarks of the ‘We Empower Us Summit’ on 20 August 2024. We Empower Us is a youth wellbeing community activation project in the East Coast Bays that has been supported by the local board via our Community Broker. The summit day consisted of around 70 people from key community organisations and young people from local schools that have been part of the appreciative inquiry. The local board will be receiving an update in due course on the outcomes of the summit.

Our Community

4. North Harbour Stadium and Domain Precinct Working Group. The chairpersons and deputies of the Hibiscus and Bays and Upper Harbour Local Boards (steering group) have been tasked with co-leading a locally led working group to develop the way forward for North Harbour Stadium (as per the Budget Committee and Governing Body Long-term Plan resolutions). Updates since my July 2024 report include:

· the steering group presented to the Tātaki Auckland Unlimited Board at their July 2024 meeting to provide them an update on the work we have been undertaking and our desire to work closely with them through this process. We have had regular meetings with Chief Executive Nick Hill since then to work through details around our mandate to change operational management of the stadium

· on 14 August 2024 the working group met for the second time, the discussion of which focused on the update report and discussion document going to the 29 August 2024 Governing Body meeting

· The steering group is proposing a two-stage process for the future of the North Harbour Stadium and Domain Precinct as follows:

- Stage 1 – undertake a locally led Expression of Interest process in conjunction with Tātaki Auckland Unlimited for a party or organisation to operate and manage the North Harbour Stadium and Domain Precinct for an agreed period commencing July 2025

- Stage 2 – undertake a concurrent process to determine the most appropriate ownership, funding, governance, improvements, and operational management model for the long-term future use of the North Harbour Stadium and Domain Precinct by December 2026.

5. The deputy chairperson and I met with Acting Waitemata Area Commander on 8 August 2024 for our regular catch up. We spoke about freedom camping and homelessness that have been occurring at Hatfields Beach recently. We noted that there are various issues ranging from genuine freedom campers who may be uncompliant as well as people who are homeless and may be requiring support. Following the meeting I organised for the Acting Area Commander, a Rodney Constable and Auckland Council Manager of Compliance to have a meeting to discuss a combined approach to either supporting people with various needs or compliance enforcement.

We were also updated on the effective results they are seeing from increased resourcing of police officers walking around and being very visible in places like bus stations and shopping malls. They have also been working collaboratively with Auckland Transport’s security offices at bus stations which is providing a greater sense of safety to the public and a reduction in incidents.

6. On 15 August 2024, Keep Whangaparāoa’s Green Spaces held a public meeting to provide an update on their efforts and progress to date to ensure that the Whangaparāoa Peninsula retains its open space zones, particularly upholding the 999 year encumbrance on the golf course land known as the Gulf Harbour Country Club. I was asked to speak and provided some reflections on the incredible efforts and work the organisation have done to date to protect precious open spaces, and the relevant commitments the local board shares in the importance of open spaces in the Hibiscus and Bays Local Board Plan 2023. I also provided an update on the Whangaparāoa bus station project and the Regional Land Transport Plan.

Our Environment

7. Watercare’s Elected Member Relationship Manager is working on engagement agreements that would be specific to each local board. The manager and I had a meeting to discuss whether a draft version he is working on for another local board and if it would meet the expectations of our local board. It was well thought out and concentrated on engagement principles, commitments from Watercare and the local board, as well as a matrix of the level of engagement and communication that would be delivered depending on how a project is categorised. The local board can expect to see a draft from Watercare in due course.

Our Places and Our Economy

8. I was provided a heads up from NZTA Waka Kotahi (NZTA), which I shared with local board members, regarding a forecasted delay in completion of the O Mahurangi Penlink project. The forecasted delay of over 12 months (to early 2028) specifically relates to the construction of the Wēiti River Bridge, which has been more complex than anticipated at tender. A memo dated 5 August 2024 was proactively published on the NZTA website, which had been sent to the Minister and Associate Minister of Transport with further detail on this matter. I have asked NZTA and followed up again, to encourage them to proactively update the community on this matter, which at the time of writing has not yet happened. I have also asked Auckland Transport to provide the local board with advice on whether this delay would have any impact on the Whangaparāoa bus station project that has been named and earmarked for funding in the recent Regional Land Transport Plan.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Louise Healy - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Chairperson	Alexis Poppelbaum, JP
Deputy Chairperson	Gary Brown
Members	Jake Law	Victoria Short
	Sam Mills	Gregg Walden
	Julia Parfitt, JP	Leanne Willis

Exclusion of the Public: Local Government Official Information and Meetings Act 1987