Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local board office, 2 Glen Road, Browns Bay on Tuesday, 27 August 2024 at 10:00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Alexis Poppelbaum, JP

 

Deputy Chairperson

Gary Brown

 

Members

Jake Law

 

 

Sam Mills

 

 

Julia Parfitt, JP

 

 

Victoria Short (from 10.05am)

 

 

Gregg Walden

 

 

Leanne Willis

 

 

 


Hibiscus and Bays Local Board

27 August 2024

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

Member G Walden led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

            Note: Member V Short entered the meeting at 10.05am.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2024/101

MOVED by Deputy Chairperson G Brown, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 23 July 2024 as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

Chairperson A Poppelbaum acknowledged the passing of Peter Aimer on 17 August 2024. Peter was a long-standing volunteer and committee member of Centennial Park Bush Society for fifteen years and headed the Pest Control Programme for eight of those years. Despite retiring in 2021 at the age of 86, he continued to run his own bait line, order and distribute bait and train new volunteers.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 


 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Hibiscus Coast Raiders Rugby League Club

 

Resolution number HB/2024/102

MOVED by Member L Willis, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)         whakamihi / thank Duane Mann and Seth Gleeson for their presentation and attendance at the meeting.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Darag Rennie

 

Resolution number HB/2024/103

MOVED by Member S Mills, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         whakamihi / thank Darag Rennie for his attendance at the meeting.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Request for installation of Broken Yellow Lines at 4 Bute Road, Browns Bay

 

Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport was in attendance for this item.

 

Resolution number HB/2024/104

MOVED by Member J Parfitt, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)         whakaae / approve the installation of ‘No Stopping At All Times’ or ‘broken yellow lines’ at 4 Bute Road, Browns Bay, along the carpark surface of the southern wall of The Victor Apartments where the building adjoins the council service lane.

CARRIED

 

 

12

Joint traffic bylaw review feedback report

 

Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport was in attendance for this item.

 

Resolution number HB/2024/105

MOVED by Member J Parfitt, seconded by Chairperson A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)         whakarite / provide the following feedback on the review of the proposed changes to the joint Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A to the agenda report:

i)          tautoko / support Option 4, to establish a single bylaw by Auckland Transport and Auckland Council to replace the existing bylaws

ii)         whakaae / agree to continue to prohibit or restrict the use and parking of vehicles on a beach, which ensures our highly valued beaches are safe and able to be used recreationally by all

iii)       tautoko / support the prohibition of berm parking where there is a formed kerb and channel, or in areas that have been grassed or planted, or any vegetation not intended to be a carpark, but note the following concerns that need to be further considered:

A)        express concern that the unintended consequences of berm parking bans, particularly in areas with narrow streets and in areas that are not well served by public and active transport

B)        express concern that the prohibition of berm parking could cause confusion for residents and motorists if it will be applied ad hoc rather than a general ban

C)        express concern that restrictions on berm parking will be challenging to implement with the lack of carparks in intensified developments as a result of the removal of minimum carparking requirements in the Auckland Unitary Plan.

iv)       tuhi ā-taipitopito / note public safety concerns, emergency vehicle access and potential damage berm parking can cause and therefore the need to prevent it

v)         tautoko / support amendments relating to unsuitable traffic or heavy vehicles parked on roads, particularly to help address heavy vehicles accessing development or construction sites, causing damage to surrounding roads

vi)       tautoko / support the prohibition of heavy and commercial vehicles being parked overnight on residential streets

vii)      tono / request that an additional concurrent piece of work be delivered to ensure effective enforcement of the rules contained in a new transport bylaw.

CARRIED

 

 

13

Adoption of Eke Panuku Hibiscus and Bays Engagement Plan 2024/2025

 

Carlos Rahman – Principal Governance and Engagement Advisor, Eke Panuku Development Auckland was in attendance for this item.

 

Resolution number HB/2024/106

MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)         whai / adopt the Eke Panuku Development Auckland Hibiscus and Bays Local Board Engagement Plan 2024/2025

b)        tuhi ā-taipitopito / note that Eke Panuku Development Auckland will provide a memorandum annually to update on the agreed items

c)         whakamana / authorise the chairperson of the local board to sign this engagement plan on behalf of the local board.

CARRIED

 

 

14

Submission on the representation review initial proposal

 

Resolution number HB/2024/107

MOVED by Member J Law, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)         whakarite / provide the following submission on the initial representation review proposal:

i)               tuhi ā-taipitopito / note the consultation results sent on 16 August 2024 following the 2024 Auckland Council representation review process

ii)             tautoko / support minor boundary changes to the Albany Ward following supportive community consultation results 

iii)       tuhi ā-taipitopito / note that the East Coast Bays subdivision is currently not compliant with the rule for fairness of representation and that there is currently no practical way to resolve that within our current local board boundaries

iv)       tuhi ā-taipitopito / note that the Hibiscus and Bays Local Board believes retaining communities of interest will lead to stronger local governance understanding and engagement

v)         tuhi ā-taipitopito / note that the Hibiscus and Bays Local Board advocated for changes to the local board and ward boundary to include Ara Hills subdivision into the Hibiscus Coast subdivision and this was not included in consultation

vi)       tuhi ā-taipitopito / note that Ara Hills currently only has direct access into the Hibiscus Coast subdivision and does not have direct access into the Rodney Local Board. Ara Hills residents use Hibiscus Coast schools, public facilities, parks and recreation

vii)      tuhi ā-taipitopito / note that the Hibiscus and Bays Local Board requested a boundary change review to include Rangitoto College, the majority of students who derive from the East Coast Bays, to be part of the East Coast Bays subdivision and this was not included in consultation

viii)     tono / request that the next representation review is a local government commission review that should allow a full discussion for future ward boundary changes to reflect expected new developments, population growth and shifts in communities of interest, and early planning and consultation with local boards and community will be essential and resourcing should be planned for accordingly.

b)        tuhi ā-taipitopito / note that the Joint Governance Working Party will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024.

CARRIED

 


 

 

15

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter four 2023/2024

 

Resolution number HB/2024/108

MOVED by Member G Walden, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         whiwhi / receive the performance report for quarter four, 1 April 2024 to 30 June 2024, and the overall performance for the financial year against the 2023/2024 Hibiscus and Bays Local Board work programmes

b)        tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

CARRIED

 

 

16

Chairperson's report

 

Resolution number HB/2024/109

MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)         whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

CARRIED

 

 

17

Hōtaka Kaupapa - Policy Schedule for August 2024

 

Resolution number HB/2024/110

MOVED by Chairperson A Poppelbaum, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)         whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for August 2024.

CARRIED

 

 

18

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2024/111

MOVED by Member S Mills, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)         whiwhi / receive the workshop records for August 2024.

CARRIED

 

 


 

 

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.21am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................