I hereby give notice that an ordinary
meeting of the Performance and Appointments Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 27
August 2024
10.00am
Room 1, Level
26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland
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Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Daniel Newman, JP
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Deputy Chairperson
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Cr Mike Lee
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Members
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Mayor Wayne Brown
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Cr Christine Fletcher, QSO
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Cr Lotu Fuli
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Cr Richard Hills
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Cr Greg Sayers
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Cr John Watson
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Cr Maurice Williamson
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Ex-officio
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Deputy Mayor Desley Simpson, JP
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Houkura Chair David Taipari
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(Quorum 4 members)
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Sonja Tomovska
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
22 August 2024
Contact Telephone: +64 21 417 830
Email: Sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Performance and Appointments Committee
27 August 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Process to make
appointments to the boards of Council Organisations (Covering report) 7
9 Review of
remuneration for directors of substantive council-controlled organisations (Covering
report) 9
10 Criteria for the
appointment of Watercare Services Limited directors (Covering report) 11
11 Review of the Forward Work
Programme - Performance and Appointments Committee 13
12 Summary of Confidential
Decisions and related information released into Open 15
13 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
14 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 17
C1 CONFIDENTIAL: Appointment of a
deputy chair for Auckland Transport (Covering report) 17
C2 CONFIDENTIAL: Appointments to
the Auckland Future Fund Trustee Limited board (Covering report) 17
C3 CONFIDENTIAL: Interim FY24 Chief
Executive's Performance Objectives - progress against objectives (Covering
report) 18
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Click
the meeting date below to access the minutes.
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That the Performance and Appointments Committee:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Tuesday,
30 July 2024, including the confidential section,
as a true and correct record.
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4 Ngā Petihana | Petitions
5 Ngā Kōrero a te Marea | Public Input
6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
7 Ngā Pakihi Autaia | Extraordinary Business
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Performance and Appointments Committee
27 August 2024
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Process to
make appointments to the boards of Council Organisations (Covering report)
File No.: CP2024/12396
Te take mō te
pūrongo
Purpose of the report
1. To
receive information about the processes to make board appointment decisions
considered in the confidential part of this meeting.
Whakarāpopototanga matua
Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 27 August 2024 Performance and Appointments Committee meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Performance and Appointments Committee
27 August 2024
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Review of remuneration
for directors of substantive council-controlled organisations (Covering report)
File No.: CP2024/12397
Te take mō te
pūrongo
Purpose of the report
1. To
approve changes to director fees for board members of substantive council-controlled
organisations.
Whakarāpopototanga matua
Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 27 August 2024 Performance and Appointments Committee meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Performance and Appointments Committee
27 August 2024
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Criteria for
the appointment of Watercare Services Limited directors (Covering report)
File No.: CP2024/12398
Te take mō te
pūrongo
Purpose of the report
1. To
approve criteria for selecting Watercare Services Limited directors.
Whakarāpopototanga matua
Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 27 August 2024 Performance and Appointments Committee meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Performance and Appointments Committee
27 August 2024
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Review of
the Forward Work Programme - Performance and Appointments Committee
File No.: CP2024/10683
Te take mō te
pūrongo
Purpose of the report
1. To arotake / review and tuhi / note progress on the 2024 Performance
and Appointments Committee forward work programme appended
as Attachment A of the agenda report.
Whakarāpopototanga matua
Executive summary
2. The
forward work programme for the Performance and Appointments Committee adopted
by the committee at its meeting held on 18 April 2023 (Resolution number PACCC/2023/19). It has been reviewed on 19
September 2023 (Resolution number PACCC/2023/69) and March 2024 (Resolution number PACCC/2024/10).
It was agreed that the forward work programme would be reported for information
and reviewed on a six-monthly basis.
3. All
committees have been requested to review their forward work programme, by the
end of September 2024.
4. Following
approval, all committee forward work programmes will be reported to the
Governing Body in April and October each year, for oversight as per the Terms
of Reference.
5. The current forward work programme for the Performance and
Appointments Committee is appended as Attachment A.
6. Following
the approval of the forward work programme, it will be reported to the
Governing Body, for oversight as per the Terms of Reference.
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) riro
/ receive and arotake / review the progress on the 2024 forward work programme
as appended in Attachment A of the agenda report.
b) whakaae
/ approve the updated forward work programme.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Forward Work Programme
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
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Authoriser
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Phil Wilson - Chief Executive
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Performance and Appointments Committee
27 August 2024
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Summary of
Confidential Decisions and related information released into Open
File No.: CP2024/09602
Te take mō te
pūrongo
Purpose of the report
1. To note
confidential decisions and related information released into the public domain.
Whakarāpopototanga matua
Executive summary
2. This is
a regular information-only report which aims to provide greater visibility of
confidential decisions made that can now be released into the public domain.
3. The
following decisions/documents are now publicly available:
4. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
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Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi ā-taipitopito / note the confidential decisions
and related information that is now publicly available:
i) Appointment
of the chair of Eke Panuku Development Auckland
ii) Appointment
of the Watercare Services Limited Chair
iii) Auckland
Regional Amenities Funding Board appointments
iv) Auckland
War Memorial Museum reappointments
v) Port
of Auckland Limited chair reappointment.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Auckland Regional Amenities Funding Board appointments
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b⇨
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Auckland War Memorial Museum reappointments
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c⇨
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Port of Auckland Limited chair reappointment
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
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Authoriser
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Phil Wilson - Chief Executive
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Performance and Appointments Committee
27 August 2024
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Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
That the Performance
and Appointments Committee
a) whakaae / agree to exclude the public from
the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding of
the whole or relevant part of the proceedings of the meeting in public, as
follows:
C1 CONFIDENTIAL:
Appointment of a deputy chair for Auckland Transport (Covering report)
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains private information about the recommended
candidate for deputy chair of Auckland Transport.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 CONFIDENTIAL:
Appointments to the Auckland Future Fund Trustee Limited board (Covering
report)
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding
candidates for the board of Auckland Future Fund Trustee Limited.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C3 CONFIDENTIAL:
Interim FY24 Chief Executive's Performance Objectives - progress against
objectives (Covering report)
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under section
7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that relates to the performance
objectives for the chief executive, and the committee may discuss matters
relating to the chief executive's current performance.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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