Minutes of Performance and Appointments Committee

Performance and Appointments Committee

27 August 2024

1 Ngā Tamōtanga | Apologies

Resolution number PACCC/2024/60

MOVED by Chairperson D Newman, seconded by Cr R Hills:

That the Performance and Appointments Committee:

a) whakaae / accept the apology from:

Lateness

Cr L Fuli

CARRIED

Note: Subsequently, the meeting concluded before Cr L Fuli could join the meeting.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PACCC/2024/61

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:

That the Performance and Appointments Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 30 July 2024, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Process to make appointments to the boards of Council Organisations

Resolution number PACCC/2024/62

MOVED by Chairperson D Newman, seconded by Mayor W Brown:

That the Performance and Appointments Committee:

a) tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding:

i) Auckland Future Fund Trustee Limited

ii) Auckland Transport

b) tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain.

CARRIED

Review of remuneration for directors of substantive council-controlled organisations

Cr J Watson joined to the meeting at 10.11am.

Note: changes were made to the original recommendations, deleting clause a) iii), with the agreement of the meeting.

MOVED by Chairperson D Newman, seconded by Mayor W Brown:

That the Performance and Appointments Committee:

a) whakaae/approve an increase in base director fees of 8.2 per cent for directors of substantive council controlled organisations as follows:

i) Band one: $58,500 per annum

ii) Band two: $44,500 per annum

b) whakaae/approve the increase of Tātaki Auckland Unlimited director fees from Band two to Band one.

Note: Mayor W Brown moved and Cr R Hills seconded the following amendment. However, as Mayor W Brown had already spoken to the original motion, Cr C Fletcher moved the amendment.

Resolution number PACCC/2024/63

MOVED by Cr C Fletcher, seconded by Cr R Hills: an amendment by way of replacement:

a) whakaae/approve an increase in base director fees of 4 per cent for directors of substantive council controlled organisations as follows:

i) Band one: $56,160 per annum

ii) Band two: $42,750 per annum

A division was called for, voting on which was as follows:

For

Mayor W Brown

Cr C Fletcher

Cr R Hills

Chairperson D Newman

Cr G Sayers

Cr M Williamson

Against

Deputy Chairperson M Lee

Cr J Watson

Abstained

Houkura Chair D Taipari

The motion was declared carried by 6 votes to 2.

CARRIED

The substantive motion was put.

Resolution number PACCC/2024/64

MOVED by Chairperson D Newman, seconded by Mayor W Brown:

That the Performance and Appointments Committee:

a) whakaae/approve an increase in base director fees of 4 per cent for directors of substantive council controlled organisations as follows:

i) Band one: $56,160 per annum

ii) Band two: $42,750 per annum

b) whakaae/approve the increase of Tātaki Auckland Unlimited director fees from Band two to Band one.

CARRIED

Note: Under Standing Order 1.8.6, the following councillors requested that their dissenting vote, be recorded:

· Cr M Lee

· Cr J Watson

10	Criteria for the appointment of Watercare Services Limited directors
	Note: changes were made to the original recommendations, adding clause d), with the agreement of the meeting.
	Cr Williamson entered the meeting in person at 10.47am.
	Resolution number PACCC/2024/65 MOVED by Chairperson D Newman, seconded by Cr C Fletcher: That the Performance and Appointments Committee: a) whakaae / approve specific criteria for selecting two directors of Watercare Services Limited as follows: i) the ability to put Aucklanders and customers first in decision making with experience contracting in public places and minimising disruption to the public ii) experience of utility industries, including working within regulatory frameworks on pricing. iii) experience of audit, risk and insurance with skills to ensure that Watercare Services Limted’s risks are managed appropriately iv) knowledge of Te Ao Māori and in particular, knowledge of Tikanga Māori – to provide the board with knowledge suitable to ensure that Watercare Services Limited has regard for protocols and maintaining strong relationships with iwi v) experience raising funds to invest in capital projects that benefit Auckland and provide exceptional value for money b) tautapa / nominate Cr D Newman (as a Chair) and Deputy Mayor Simpson to serve on the selection panel for Watercare Services Limited directors c) tuhi ā-taipitopito / note that the Houkura Independent Māori Statutory Board is invited to nominate a member of the selection panel. d) note that the timeline for the appointment itself is indicative only and that officers will report on updated timetable at a future meeting. CARRIED

Review of the Forward Work Programme - Performance and Appointments Committee

Resolution number PACCC/2024/66

MOVED by Chairperson D Newman, seconded by Cr M Williamson:

That the Performance and Appointments Committee:

a) riro / receive and arotake / review the progress on the 2024 forward work programme as appended in Attachment A of the agenda report.

b) whakaae / approve the updated forward work programme.

CARRIED

Summary of Confidential Decisions and related information released into Open

Resolution number PACCC/2024/67

MOVED by Chairperson D Newman, seconded by Cr M Williamson:

That the Performance and Appointments Committee:

a) tuhi ā-taipitopito / note the confidential decisions and related information that is now publicly available:

i) Appointment of the chair of Eke Panuku Development Auckland

ii) Appointment of the Watercare Services Limited Chair

iii) Auckland Regional Amenities Funding Board appointments

iv) Auckland War Memorial Museum reappointments

v) Port of Auckland Limited chair reappointment.

CARRIED

Note: Under Standing Order 1.8.6, Houkura Chair Taipari requested that his dissenting vote against clause a) ii), be recorded.

13 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

14 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2024/68

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:

That the Performance and Appointments Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Appointment of a deputy chair for Auckland Transport

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution