Agenda of Papakura Local Board - Wednesday, 28 August 2024

No.	Title	Page
a ⇩	Auckland Transport Update for the Papakura Local Board – August 2024	15

No.	Title	Page
a ⇩	Report Attachment A - Location Map	25
b ⇩	Report Attachment B - Site Plan	27

Papakura Local Board

28 August 2024

Developing a community-led disaster resilience plan for Papakura

File No.: CP2024/11428

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board on the progress in developing a community-led disaster resilience plan for Papakura, to seek the local board endorsement in-principle for the direction of the draft plan and current projects, and to support the formation of a leadership group for the plan.

Whakarāpopototanga matua

Executive summary

2. On the 26 July 2023, the Papakura Local Board adopted its 2023/2024 Connected Communities work programme which included the implementation of a community resilience project.

3. Developing a community-led disaster resilience plan for Papakura responds to the Papakura Local Board Plan 2023.

4. In February 2024, Papakura Neighbourhood Support, in close liaison with Community Wellbeing (previously Connected Communities) staff, initiated a community-led disaster resilience plan project.

5. A draft community-led disaster resilience plan for Papakura ‘He mahere aumangea ā-hapori’ is provided as Attachment A.

6. The plan prioritises a community-led approach, genuine Māori participation and partnership, and fostering stronger community connection in Papakura.

7. Auckland Emergency Management provided ongoing advice during the community workshops to develop the plan, which were held between February and June 2024. Papakura Local Board Chair Brent Catchpole and Member Kelvin Hieatt were regular attendees.

8. Two initial projects emerged from the planning process and are seed-funded by a regional Auckland Council community-led climate adaptation pilot (Resilient Tāmaki Makaurau). These are street activations to build community resilience at a local level, and training for plan leaders and participants on various emergency preparedness topics.

9. A leadership group from the community is forming to oversee finalisation of the plan and its implementation. With the establishment of the new leadership group, support is needed in the areas of capacity building, communication strategy, and community emergency hubs.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) ohia / endorse in principle the draft community-led disaster resilience plan for Papakura in Attachment A

b) tuhi ā-taipitopito / note that two initial community-led disaster resilience plan projects (street activations and training) are being funded by the regional Auckland Council pilot for climate adaptation: Resilient Tāmaki Makaurau

c) tautoko / support the formation of a leadership group for the community-led disaster resilience plan and acknowledge community participants for their commitment in developing the plan and contributing to its ongoing implementation

d) tuhi ā-taipitopito / note that the priorities for the community-led disaster resilience plan’s leadership group in financial year 2024/2025 are:

establishing the leadership group to finalise and start implementing the plan

a communications and awareness-raising strategy for Papakura

confirming and developing Papakura community emergency hubs.

Horopaki

Context

10. On 26 June 2023, the Papakura Local Board adopted its 2023/2024 Connected Communities work programme which included the Supporting Community-led Resilience initiative. This initiative aimed to support community-led activations that respond to emergencies and disasters and locally-led resilience initiatives.

11. The development of a community-led disaster resilience plan for Papakura aligns with the goals in the Papakura Local Board Plan 2023. This plan emphasises the importance of community involvement in enhancing local resilience and preparedness.

12. The Our People section of the local board plan highlights “advocating for improved community preparedness and resilience through a current, localised, and actionable emergency management plan”. The deliverables include:

What we want to achieve

(Objectives)

What we will deliver in the next 3 years (Key Initiatives)

What success looks like

(Measure of success)

To enhance community wellbeing

Support development of Papakura Local Board area community and business emergency response plans and resilience programme

Community and business emergency response plans and resilience programme is commenced

13. In February 2024, Community Wellbeing (previously Connected Communities) staff collaborated with Papakura Neighbourhood Support to facilitate the development of the Papakura community-led disaster resilience plan.

Papakura Community-led Disaster Resilience Plan project goals

14. Community Wellbeing staff and Papakura Neighbourhood Support established three main goals as part of the Papakura community-led disaster resilience plan project. These were:

to use a community-led approach in the development of the plan

to ensure genuine Māori participation and partnership

to utilise the planning process to foster stronger community connection in Papakura.

15. The description and reason for selecting these three project goals are as below.

Community-led approach

16. When a disaster strikes, it is often community members who are the first to respond and help. Practical assistance for those in need typically comes from neighbours, whānau (extended family), friends living nearby, or existing local community groups. These groups include faith-based organisations, volunteer organisations, marae, neighbourhood support groups, residents' associations, social service organisations, sports clubs, and more.

17. Emergency response agencies, such as Fire and Emergency New Zealand, Police, Ambulance services, and Auckland Emergency Management, coordinate reduction, readiness, response, and recovery activities across Auckland. These agencies can prioritise their disaster response efforts more effectively if communities also act independently to support themselves and others. Collaboration and interconnectivity are essential for ensuring the safety and wellbeing of everyone during a disaster.

18. No one knows the community better than its residents. This community-led disaster resilience plan leverages the best practices and resources developed by Auckland Emergency Management to encourage the communities of Papakura to come together. The goal is to discuss and plan for emergencies, enhancing readiness and preparedness.

19. This community-led disaster resilience plan is tailored specifically for Papakura. It aims to enable and empower individuals and communities to take ownership of emergency preparedness. By increasing understanding of and readiness for potential hazards, the plan promotes community problem-solving and self-sufficiency, potentially reducing reliance on first responder agencies.

Māori participation and partnership

20. Māori communities are often disproportionately impacted by natural disasters and emergencies. However, iwi, hapū, and marae bring substantial capabilities in emergency management, making their contributions essential before, during, and after emergencies. This has been repeatedly demonstrated, as seen during the COVID-19 pandemic, Cyclone Gabrielle, and other past emergencies, where iwi and marae have rapidly and effectively provided support to communities.

21. It is crucial to incorporate Māori perspectives, particularly from Papakura Marae, Ngāti Tamaoho, and other iwi mana whenua, into the Papakura community-led disaster resilience plan. This includes creating opportunities for Māori involvement in the plan's implementation and ensuring that the extensive knowledge, experience, and role of marae, iwi, and Māori organisations are appropriately recognised and supported.

22. Engagement with marae and iwi as part of this planning process has been proactive, involving specific and targeted efforts to include their perspectives and expertise.

Fostering community connection

23. The community resilience plan is driven, developed, and owned by the community. This approach encourages broad-based participation from a wide array of community members, iwi, and rōpū (groups) representatives, reflecting the diverse social, cultural, and economic backgrounds of Papakura's population.

24. The planning process aims to build involvement and ownership among local people, recognising that their capacity for involvement varies considerably. The draft plan includes roles for those who can commit significant time, those with limited time, and those who prefer to be available on an as-needed basis.

25. Embedding community representatives and members into this disaster resilience plan creates a new, purposeful local network. This fosters community connection, enhances the ability for community mobilisation in emergencies, and contributes to the growth of Papakura’s 'community capital’.

26. Those who have committed to key roles in the community-led disaster resilience plan have expressed readiness for training by Auckland Emergency Management. This training will increase their understanding of emergency management, enabling them to lead the community-led disaster resilience plan at the community level. There is also a desire to practice aspects of the plan in emergency scenarios, such as opening and 'testing' community emergency hubs.

Tātaritanga me ngā tohutohu

Analysis and advice

Approach to the development of a community-led disaster resilience plan for Papakura

1. Community Wellbeing staff identified potential stakeholders through existing contacts and networks. Staff prepared communications about the project purpose and utilised various channels to issue invitations for a series of community workshops.

2. Before the community workshops began, hui were held with key representatives of Ngāti Tamaoho and Papakura Marae. These discussions focused on incorporating their knowledge and perspectives into this kaupapa (initiative) and fostering opportunities for iwi and marae involvement. The hui provided supportive feedback for a whole-of-community approach to disaster resilience.

3. Facilitated workshop sessions were held with community participants to develop the plan. These workshops took place at various locations across Papakura to encourage diverse attendance. Over 60 people participated in total, with many attending regularly, and representing a diverse array of organisations outlined on page 2 of the draft community-led disaster resilience plan (attachment A to the agenda report).

4. A contracted facilitator prepared the format for each session, facilitated the workshops, and utilised community input to iteratively develop the draft community-led disaster resilience plan provided in Attachment A.

5. Advice from Auckland Emergency Management (AEM) has been integral to this process, with the presence and support of AEM staff throughout the series of community workshops.

6. Community workshops were held on the following dates and locations in 2024:

· 29 February, Red Hill Community Centre

· 26 March, Blue Light Papakura

· 18 April, Papakura Radio Club

· 15 May, Papakura Marae

· 28 May, Papakura Netball Centre

· 25 June, Papakura Local Board office.

7. At the most recent community workshop on 25 June, participants who had previously expressed a capacity and willingness to take on a leadership role for the plan convened to commence the handover of the plan to these volunteers.

Papakura pilot project: Community-led climate adaptation (Resilient Tāmaki Makaurau)

8. In the longer term, Auckland Council would also like to understand how it can support communities like Papakura to plan for climate disruption. On 29 June 2024, the Auckland Council Planning, Environment and Parks Committee agreed to establish the Resilient Tāmaki Makaurau programme, which is delivering three lines of action to build a more resilient region (resolution PEPCC/2023/81).

9. The programme includes a project to ‘speed up community-led adaptation’. By working together on grassroots solutions, communities (and future generations) will be better positioned to thrive in a changing climate. If they plan and act early, they will have more options available, and time to implement them.

10. To help understand how to empower community-led adaptation, staff would like to test ways to:

grow civic participation in planning for climate disruption

put communities in the driving seat of grassroots conversations and action

strengthen community input into grassroots investment decisions.

11. Papakura has been identified as a good location for a pilot because it is highly exposed to future disruption (especially flooding) and there are also signs that the community is ready for conversations about the future. Staff have initiated discussions with Ngāti Tamaoho and Papakura Marae (as key community leaders) about what the process could look like.

12. The energy built around the community-led disaster resilience planning process provides the ideal starting point for the pilot, as it has already brought together a range of people who want to prepare for the future. To help set the foundations for a successful transition to conversations about the longer-term, two projects from the plan will be seed-funded by the Resilient Tāmaki Makaurau programme:

a) Street activities expansion: Building on the successful Ashdown Place model to enhance Papakura community resilience whānau-by-whānau, street-by-street, and neighbourhood-by-neighbourhood. Papakura Neighbourhood Support will lead and coordinate volunteers from the plan workshops to implement this in their areas. This has been covered by Our Auckland in July 2024 and April 2024

b) Training for community participants: A trainer has been identified to deliver training on psycho-social first aid, basic first aid, and the establishment and management of community emergency hubs, including scenario training. A train-the-trainers approach will enable community leaders to train others.

Papakura Local Board support for the Papakura Community-led Disaster Resilience Plan in 2024/2025

13. A core leadership group for the plan began to form and establish itself at the last community-led disaster resilience workshop on 25 June.

14. With the establishment of a core leadership group, support is needed in the three areas.

Capacity building: Assisting the leadership group with establishing roles, finalising the plan, and implementing initial actions

Communication strategy: Developing and implementing a plan to raise awareness about disaster preparedness within the community

Community emergency hubs: Confirming suitable locations, compiling resources and future resource requirements, and establishing agreements with facility owners.

15. On 26 June 2024, the local board adopted its work programmes for financial year 2024/2025. This included an allocation of $10,000 for the continuation of line item 355 Supporting Community-led Resilience Papakura to support community-led activations and initiatives that respond to emergencies and disasters and also locally-led resilience initiatives.

16. Community Wellbeing staff propose to deliver on the below three identified areas to support the core leadership group through this line item:

capacity-building for the core leadership group

commencing a communications and awareness-raising strategy

confirming and developing Papakura community emergency hubs.

The disaster resilience plan leadership group has agreed to meet on the last Tuesday of every month. These meetings will provide the framework for the development and delivery of the support areas.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. In 2019, Auckland Council declared a climate emergency and in 2020 adopted a climate plan -Te Tāruke ā Tāwhiri. Meeting the goals set out in this plan means taking ambitious action to reduce emissions and to adapt to a changing climate.

28. Local boards have an important role to play in leading and supporting Auckland’s response to the climate emergency, including supporting regional climate plan initiatives and integrating climate awareness into all decisions, including community investment.

29. The Papakura Local Board Plan 2023 states that Papakura faces several climate-related challenges. Geographically, Papakura has low-lying areas that are prone to erosion and flooding. Impacts from climate change were assessed as part of Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan with coastal parts of Papakura found to be the most vulnerable, and Takaanini, Papakura central, Rosehill and Red Hill identified as hotspots with lower adaptive capacity.

30. Opportunities for the local community and local board to respond to climate impact in the Papakura Local Board Plan 2023 include developing a local emergency response plan that is community-led and implemented and connecting groups and agencies within Papakura to work on climate capability and resilience.

31. The Papakura climate pilot initiated through the Resilient Tāmaki Makaurau programme also provides a significant opportunity for the Papakura community to come together and discuss how Papakura will thrive in a changing taiao (climate).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Auckland Emergency Management (AEM) is a part of Auckland Council and works in partnership with emergency services and other organisations to ensure effective coordination of civil defence and emergency management within the region.

33. AEM encourages development of community resilience plans by members of a particular community for that community to use. AEM provides a broad framework, advice and guidance in the planning process.

34. The community disaster resilience plan for Papakura has been developed with AEM support and advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The Papakura Local Board has made a significant commitment to developing a community disaster resilience plan for Papakura through the Papakura Local Board Plan 2023 and through the local board 2023/2024 and 2024/2025 Customer & Community Services work programmes.

Tauākī whakaaweawe Māori

Māori impact statement

36. A goal in developing a community disaster resilience plan for Papakura has been to ensure genuine Māori participation and partnership.

37. Engagement with mana whenua iwi and marae as part of this planning process has been proactive, involving specific and targeted efforts to include their perspectives and expertise.

38. Ngāti Tamaoho and Papakura Marae are both represented on the leadership group of the community-led disaster resilience plan for Papakura.

Ngā ritenga ā-pūtea

Financial implications

39. There are no financial implications in this report other than the delivery of the Supporting Community-led Resilience Papakura line item with the allocated budget of $10,000 as part of the adopted 2024/2025 Customer & Community Services work programme budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk that momentum may be reduced as the leadership group forms to oversee the disaster resilience plan and its implementation. With the establishment of the new leadership group, support needs have also been identified in the areas of capacity building, communication strategy and community emergency hubs.

41. Plan sustainability is also a risk identified by community participants, where community energy or Auckland Council support may dwindle over time.

42. These risks can be mitigated through an appropriate level of ongoing involvement of staff and local board members in this initiative and prioritising capacity building to firmly establish and equip the plan’s leadership group.

43. Community Wellbeing staff will support and attend disaster resilience plan leadership group meetings until such time as the group is well-established.

44. Papakura Local Board is represented on the leadership group of the disaster resilience plan and will be able to closely monitor progress.

Ngā koringa ā-muri

Next steps

45. Community Wellbeing staff will provide quarterly work programme updates to the local board on progress of the community-led disaster resilience plan for Papakura.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft: He mahere aumangea ā-hapori / A community disaster resilience plan for Papakura	37

Ngā kaihaina

Signatories

Authors

Adel Chanson - Specialist Advisor

Authorisers

Kim Taunga - Head of Community Delivery

Manoj Ragupathy - Local Area Manager

Papakura Local Board

28 August 2024

Local board views on Proposed Plan Change 102 - Sites of Significance to Mana Whenua - Tranche 2a

File No.: CP2024/10277

Te take mō te pūrongo

Purpose of the report

1. To inform the local board of the submissions received on the Council-initiated Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a to the Auckland Unitary Plan, and to invite local board views on the plan change in light of these submissions.

Whakarāpopototanga matua

Executive summary

2. Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a seeks to introduce nine Sites and Places of Significance to Mana Whenua to Schedule 12 of the Auckland Unitary Plan. Changes to two other schedules in the Auckland Unitary Plan are proposed to recognise the association mana whenua have with scheduled Outstanding Natural Features and Historic Heritage Places in Schedules 6 and 14.1 of that plan. A name change is proposed to one already scheduled Historic Heritage Place.

3. Decision-makers on Council-initiated plan changes to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

4. As part of the development of Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a, a confidential workshop and business meeting were held with the Papakura Local Board on 7 February 2024 and 27 March 2024 respectively. The local board resolution PPK/2024/18 from the 27 March business meeting is provided as Attachment 1.

5. The plan change was publicly notified on 23 May 2024. Twenty submissions and four further submissions have been received.

6. There is one nominated site of cultural significance in the Papakura Local Board area, Pahurehure Islands. Only one submission has been received on this site and it is from the landowner and developer, Karaka Harbourside Estates Limited and Pararēkau Island Limited.

7. They are supportive of the proposed scheduling but also seek some minor changes to the proposed site extent and changes to the historic heritage schedule of the Auckland Unitary Plan.

8. The Karaka Harbourside Estates Limited and Pararēkau Island Limited submission generally reflects an agreed position reached between the nominating iwi and the landowner prior to the notification of the plan change.

9. Two general submissions on the plan change as a whole are also relevant to this site.

10. A plan change-wide submission in support has been received from the mana whenua entity Te Kawerau ā Maki.

11. A plan change-wide submission point has also been made by the mana whenua entity Ngāti Whātua Ōrākei seeking that greater certainty is provided on which mana whenua group(s) should be consulted on future development proposals on scheduled Sites of Significance to Mana Whenua.

12. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a in light of the submissions received, including seeking to present at a forthcoming hearing.

13. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whakarite / provide local board views on the Council-initiated Plan Change 102

b) kopou / appoint a local board member to speak to the local board views at a Council hearing on Plan Change 102

c) tautapa / delegate authority to the chairperson of the Papakura Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing

Horopaki

Context

14. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws.

15. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

16. A plan change will result in amendments to the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on plan change proposals.

17. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions.

18. If appointed by a resolution, local board members may present the local board’s views at the hearing to commissioners, who in turn decide on the plan change.

19. This report provides an overview of the plan change, and a summary of the submission points relevant to the Papakura Local Board area.

20. The report does not recommend what view the local board should convey, if the local board expresses its views on PC102. The planner must include any local board views verbatim in the evaluation of the submissions on the plan change. The planner cannot advise the local board as to what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

21. PC102 seeks to introduce nine SSMW to Schedule 12 of the AUP. Changes to two other schedules in the Auckland Unitary Plan are proposed to recognise the association mana whenua have with scheduled Outstanding Natural Features and Historic Heritage Places in Schedules 6 and 14.1 of that plan. A name change is proposed to one already scheduled Historic Heritage Place.

22. The purpose of the plan change is to recognise and protect the tangible and intangible Māori cultural values of sites and places within Tāmaki Makaurau to provide for the relationship of mana whenua with their cultural heritage.

23. Within the Papakura Local Board area, PC102 applies to the Pahurehure Islands (also known as the Hingaia Islands). A location map of the site is included as Figure 1. Individual maps of the site are included as Figure 2 and Figure 3.

Figure 1: Location Map of the Pahurehure Islands (Hingaia Islands)

Figure 2:Pahurehure Islands aerial extent (note proposed schedule excludes the largest island, Pararēkau Isl)

Figure 3: Pahurehure Islands site extent (note proposed schedule excludes largest island, Pararēkau Isl)

24. The plan change includes technical reports and evaluation that assesses the efficiency and effectiveness of scheduling these sites in the Auckland Unitary Plan. The reports and other application details are available from council’s website here. Council’s planner, and other experts, will evaluate and report on:

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

25. Key submission themes are listed below.

· Support the plan change (general submission across all sites),

· Include a specific requirement that only the 'appropriate' or 'correct' hapū which are recognised as 'tangata whenua' are engaged with for development proposals within identified Sites and Places of Significance to Mana Whenua (general submission point across all sites),

· Support-in-part the scheduling of the Pahurehure Islands but seek that the overlay be removed from causeways and easement areas. Also seek text changes to the site location description and updates to the historic heritage schedule of the Auckland Unitary Plan.

26. Only one party, the landowner and developer, made a submission specifically on the site Pahurehure Islands.

27. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website here.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

29. The local board could consider whether the Council-initiated plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

30. Of relevance to climate impact is an aspiration by the nominating iwi to naturalise Sites and Places of Significance to Mana Whenua rather than enable their development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. No council-controlled organisation has made a submission on PC102.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. PC102 affects five local board areas. One of the nominated sites of cultural significance, the Pahurehure Islands, is located within the Papakura Local Board area.

33. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area,

· well-being of communities within the local board area,

· local board documents, such as a local board plan or local board agreement,

· responsibilities and operation of the local board.

34. Engagement was undertaken with the local board during the development of PC102 and local board views were provided in relation to the proposed plan change.

35. This report is the mechanism for obtaining formal local board views in light of submissions received on PC102. The independent hearings commissioners will consider local board views, if provided, when making the council’s decision on the Council-initiated plan change.

Tauākī whakaaweawe Māori

Māori impact statement

36. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview).

37. PC102 is the result of work undertaken through Auckland Council’s Māori Cultural Heritage Programme, a programme that works alongside the 19 recognised mana whenua entities of Tāmaki Makaurau to understand the cultural values and therefore significance of sites and places of significance to mana whenua. This included working with Te Kawerau ā Maki and Ngāti Whātua Ōrākei, who have submitted on this plan change.

38. Te Kawerau ā Maki is in support of the plan change as notified. Ngāti Whātua Ōrākei seeks that the plan provisions clearly identify the relevant mana whenua group to be consulted for the purpose of planning processes.

39. The hearing report will include analysis of Part 2 of the Resource Management Act 1991 which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

40. The hearing report will analyse these matters as they are of particular relevance to the plan change.

Ngā ritenga ā-pūtea

Financial implications

41. No financial implications for council have been identified with respect to the Pahurehure Islands site.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. No significant risks to the local board have been identified in the submissions received.

Ngā koringa ā-muri

Next steps

43. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44. The planner will advise the local board of the decision on the plan change by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment 1 - Papakura Local Board Resolution	65

Ngā kaihaina

Signatories

Authors

Matthew Gouge - Senior Policy Planner

Authorisers

John Duguid - General Manager Planning and Resource Consents

Manoj Ragupathy - Local Area Manager

Papakura Local Board

28 August 2024

Response to Ombudsman's recommendation to open workshops by default

File No.: CP2024/10238

Te take mō te pūrongo

Purpose of the report

1. To respond to the recommendations made in the Ombudsman’s report ‘Open for business’ in relation to transparency and workshop practices.

Whakarāpopototanga matua

Executive summary

2. Local board workshops are informal, non-decision-making meetings used for discussions and refining options before formal board decisions.

3. The standard approach to workshops is that they are closed however, the decision to open a workshop can be made by each local board. Currently, six boards allow public observation, and eight release workshop materials proactively.

4. In October 2023, the Ombudsman released a report which found no evidence of decision-making occurring in workshops but noted practices that could undermine transparency. The Ombudsman recommended that workshops should be open by default, with any closures justified on a case-by-case basis.

5. Local boards generally follow best practices aligned with many of the Ombudsman’s recommendations, such as publishing workshop records and releasing information proactively. However, there is variation in how this is applied.

6. In light of the Ombudsman’s report, local board elected members and senior staff with experience in open workshops were asked to provide their views. They reported:

· risks to opening workshops, such as breaching confidentiality, discouraging free and frank discussions, causing public confusion about whether a decision is being made and potential disruption of subsequent community engagement and governance processes; public attendance is also very low for those local boards that do hold open workshops

· benefits of opening workshops, such as supporting transparency and holding elected members accountable, increasing public awareness of council matters, and enabling community connection; there is also a level of public expectation that the Ombudsman’s recommendations will be adopted.

7. To meet the Ombudsman’s expectations for transparency, it is recommended local board workshops default to being open. Staff will update the Best Practice Guidance for the 2025-28 term.

8. Some methods for opening workshops include in-person attendance, live streaming or recording. Staff will explore feasible options if workshops are open.

9. At its 27 June meeting, the Governing Body agreed that from 1 September 2024 the default setting for its workshops will be open to the public unless the relevant chairperson considers it is reasonable to close a workshop in a particular case. It also agreed that the way the workshop will be made open to the public is by recording the workshop and uploading that video to the council’s website.

10. If workshops default to being open, staff will need a period to implement it to ensure staff are properly briefed and systems are in place to deliver. Alternatively, the board may wish to implement this for the start of the 2025-2028 term.

11. The chairperson can open or close a workshop without a board resolution, as it is an informal meeting. However, a decision helps to confirm support of the local board.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) tuhi ā-taipitopito / note that to meet transparency, the Ombudsman expects workshops to be open by default

b) whakaae / agree that workshops will be open to the public by default, unless the chairperson deems it reasonable to close a specific workshop

c) tuhi ā-taipitopito / note that staff are preparing guidance to support an open by default approach into the Best Practice Guidance for the 2025 term.

Horopaki

Context

Defining workshops

12. The Governance Manual (Section 10.8) defines elected member workshops as:

· informal, non-decision-making meetings, which are generally closed to the public or media. Workshops support the decision-making process by informing elected members on items prior to making a formal decision.

· a mechanism for staff to seek informal guidance from elected members to improve future advice, including identifying information gaps and discussing options for policy development.

13. Local boards use workshops for informal discussions, brainstorming, scoping draft proposals, unpacking complex topics and refining options for a final decision. Workshops are typically used to enable discussion between elected members, and between elected members and staff. Workshops are also used for cross local board collaboration and for joint discussions between the Governing Body and local board members.

14. Workshops are not used for decision-making and this is made clear to members when elected.

LGOIMA requirements

15. The Local Government Information and Meetings Act 1987 (LGOIMA) promotes the open and public transaction of business at meetings of local authorities.

16. LGOIMA states that a meeting at which no resolutions or decisions are made, is not a meeting for the purposes of setting requirements for local authority meetings. Therefore, there is no statutory requirement that a non-decision-making workshop be open to the public, notified in advance and have minutes taken.

17. Although not required, local boards may hold non-decision-making workshops in open and invite members of the public, media or stakeholders to attend.

18. Through each term’s induction process, elected members are reminded of their obligations to be open and transparent in decision-making. It is made clear to elected members that closed workshops do not replace the decision-making meetings.

Current local board practice

19. Six local boards allow public observation at their workshops. They are Devonport-Takapuna, Kaipātiki, Waitākere Ranges, Hibiscus and Bays, Rodney and Waitematā.

20. While the driver for this practice is to demonstrate a commitment to openness and transparency, public attendance has been low.

21. Eight local boards have adopted the practice of proactively releasing workshop materials. They are Devonport-Takapuna, Hibiscus and Bays, Kaipātiki, Puketāpapa, Rodney, Waiheke, Waitākere Ranges and Waitematā.

Best practice guidance

22. At the start of the 2022-2025 term, the Local Board Services Best Practices Review 2022 recommended that workshops should be closed to the public because:

· a non-public setting can better facilitate and support free and frank exchanges between staff and elected members

· workshops do not provide opportunity for the public to give input (in the way that the business meeting provides for a public forum), so the role of the public in the workshop would only be to bear witness to the informal discussions

· attending a workshop may not provide a complete picture of council processes or may lead to some premature assumptions about decisions and projects

· workshops provide a safe space for elected members to assess the overall progress, measure the effectiveness of its work programme and reflect on their own effectiveness as a local board. This type of exercise is unlikely to be robust and less likely to be authentic if done with a public audience.

Ombudsman’s findings

23. In October 2023, the Ombudsman released a report, Open for business, detailing the investigation into the actions and decisions of eight councils regarding both council meetings held under LGOIMA and workshops (and other informal meetings) to which LGOIMA meeting provisions do not apply.

24. The Ombudsman’s review was carried out using their powers under the Ombudsman Act 1975 which allows the Ombudsman to review any act or omission by a local authority – except for a decision made by a full council (i.e., a decision by the Governing Body or a committee of the whole).

25. The purpose of the investigation was to test concerns that councils were using workshops and other informal meetings to make decisions.

26. The eight councils investigated were Rotorua Lakes Council, Taranaki Regional Council, Taupō District Council, Palmerston North City Council, Rangitīkei District Council, Waimakariri District Council, Timaru District Council and Clutha District Council.

27. The Ombudsman’s report highlights the requirement under the Local Government Act 2002 (LGA) for a local authority to “conduct its business in an open, transparent, and democratically accountable manner”. It also highlights the requirement in the LGOIMA that anything taking place or provided to any meeting is “official information” and subject to the principle of availability, unless there is a good reason to withhold it.

28. The Ombudsman found no evidence of decisions being made in workshops. They did see workshop practices that in their opinion were “counter to the principles of openness and could contribute to a public perception that workshops are not being used in the right way”. These examples included not advertising workshops or having all workshops closed to the public.

29. The Ombudsman also cautioned against using workshops to include a significant component of determination, such as a substantial narrowing of options prior to public consultation.

30. The Ombudsman has provided three principles of good administrative practice, which they consider should guide council workshops:

· Councils have a general discretion to advertise and undertake all meetings in public, and this is consistent with the principle in the LGA that councils should conduct their business in an open, transparent, and democratically accountable manner.

· A general policy of not publicising / closing all non-decision-making meetings, such as workshops, may be unreasonable and / or contrary to law. The Ombudsman can assess this on a case-by-case basis.

· Using closed workshops to do “everything but” make a final decision could be seen as undermining the principles in the LGA and purposes of the LGOIMA and may be unreasonable in terms of the Ombudsmen Act 1975.

Tātaritanga me ngā tohutohu

Analysis and advice

Aligning to the Ombudsman’s recommendation

31. The Ombudsman reports that workshops should be open by default as a matter of good practice. Open workshops are consistent with the principles of transparency, openness, and accountability.

32. The Ombudsman recognises there may be good reasons to close a workshop to the public, and that LGOIMA doesn’t require workshops to be open.

33. The six key recommendations made by the Ombudsman in respect of council workshops are:

· adopt a principle of openness by default for all workshops, including a clear commitment to record a clear basis for closure where justified, on a case-by-case basis

· publicise times, dates, venues, and subject matters of all workshops in advance, including a rationale for closing them, where applicable

· provide clear audit trails of all workshops and internal guidance for the keeping of records of workshop proceedings

· publish workshop records on the council website as soon as practicable

· formalise a process for considering the release of information from closed workshops

· consider sign-posting on the council website that members of the public can complain to the ombudsman in relation to the administration of workshops.

34. The Ombudsman’s report is not legally binding on the council. But the Ombudsman has made it clear that open by default is the best practice approach, and they will be closely monitoring decisions on these matters.

35. To meet the Ombudsman’s expectations that workshops are seen to be open, transparent and democratically accountable, it is recommended local boards have a default setting of open for workshops.

How local boards currently adhere to the recommendations

36. Local boards individually set their own meeting practices in accordance with LGOIMA.

37. Local Board Services identifies that many of the existing practices already meet the Ombudsman’s expectations. This includes:

· having a standing report on business meeting agendas which notes the record of any workshops held since the previous meeting

· posting agendas on the council’s website with as much advance notice as possible before meeting dates

· clear and robust practices for keeping of meeting minutes and drafting of public exclusion resolutions

· publication of workshop records on the council’s website as soon as practicable after the workshop

· actively releasing confidential information as soon as practicable, when the reason for withholding has passed

· restating information in subsequent open meetings and keeping records of the workshop.

38. In principle, the holding of closed workshops does not mean that workshops are secret or inconsistent with the principles of transparency and openness. Any lack of transparency can be addressed through the proactive release of workshop information (where possible), restating information in subsequent open meetings and keeping records of the workshop.

39. Governing Body workshops are currently closed to public observation. To address transparency, workshop records are proactively published as part of its next meeting agenda, including presentations and other documentation discussed or made accessible.

40. At its 27 June meeting, the Governing Body agreed that from 1 September 2024 the default setting for its workshops will be open to the public unless the relevant chairperson considers it is reasonable to close a workshop in a particular case. They also agreed that the way the workshop will be made open to the public is by recording the workshop and uploading that video to the council’s website.

41. Staff will incorporate the Ombudsman’s recommendations into the next Local Board Services Best Practice Review, which will inform induction for the 2025-2028 term.

How to implement open workshops

42. Options for open workshops include:

· opening the workshop so the public can attend in-person

· providing remote access via MS Teams link without the public present in the room

· recording workshops without the public present and making available on Auckland Council’s website.

43. Each method for conducting an open workshop has its own risks, benefits, and operational impacts. These are currently being investigated further for each option. The resulting guidance will be included in the 2025-2028 Best Practices Review.

44. Guidance will also include considerations for when to close workshops if operating under a default open workshop approach. The Ombudsman recognises that in some instances it will be reasonable to close workshops to the public and that this should be considered on a case-by-case basis.

45. Should any local boards choose to change to open workshops before the next term begins, staff will assist in this process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The decisions in this report are not expected to have any significant impact on our climate objectives or targets. Staff have not quantified the impact of increased administrative requirements or the likely impact of increased travel requirements for in-person workshop observers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. As staff are seeking a political decision from local boards on their approach, there has not been a comprehensive consultation with the council group.

48. Senior Governance staff provided views which largely reflect the pros and cons highlighted by elected members with some additional concerns including:

· low public attendance: the benefits of transparency are limited

· communication challenges: keeping the public updated on workshop details can be difficult due to last-minute changes

· reduced input opportunity: local boards may miss the chance to provide early input on topics not ready for public release

· staff exposure: open workshops may make staff vulnerable to inappropriate behavior, especially as their faces are visible to the public and their names may be published by the media.

49. The Ombudsman’s investigation had canvassed a few concerns and potential risks and concluded that while there are good reasons that exist for closing workshops, they did not consider controversy and complexity to be good reasons in themselves.

50. If the decision to open workshops is approved before next term, staff will need an implementation period to ensure the council group is properly briefed and supported.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Staff have gathered the views from some local board elected members with open workshops to understand their current experiences.

Benefits of open workshops

· Transparency and community connection: media access boosts public awareness of local board business, helps local board members gain recognition, and reduces reliance on social media.

· Access to information: even if public attendance is low, people appreciate the option which fosters a better understanding of decision-making and the ability to follow topics of interest.

Risks of open workshops

· Media sensationalism: can hinder effective governance by swaying decisions based on a few vocal individuals rather than the broader community.

· Public disruption: the presence of the public can alter interactions between board members and staff, leading to potential harassment of staff and reducing the willingness of staff to participate. Public interjections can derail workshop progress and disrupt important relationships, such as those with local iwi and community groups.

· Overemphasis: a small number of vocal attendees can gain disproportionate political influence, overshadowing the broader community's input.

52. Opinions on whether workshops should be open or closed varied. Some elected members preferred closed workshops to create a safe environment for staff, allowing for free and frank discussions in a more relaxed setting. They believed that open workshops often led to political posturing, which could harm the democratic process by giving undue influence to a small number of voices. And they noted negative impacts on subsequent community engagement, such as when the media prematurely releases information. Overall, they felt that the benefits were outweighed by the disadvantages.

53. Conversely, other elected members argued that workshops should be open to ensure transparency and public trust. They believed that the presence of the public generally did not pose significant issues. These chairs felt that board members should be prepared to handle the political environment and potential media exposure and public scrutiny.

Tauākī whakaaweawe Māori

Māori impact statement

54. Māori were not consulted on this report. There are no identified direct impacts on Māori arising from this report.

55. Open workshops would provide an opportunity for Māori to observe a workshop but would not provide for an opportunity to engage in the decision-making process and would not go beyond what is already available through invitation by a local board to engage directly on an issue.

Ngā ritenga ā-pūtea

Financial implications

56. There will be financial implications to open workshops, depending on how they are conducted, including time and cost of enabling online access or potentially managing security at a physical meeting. These costs will vary by board, including what technology is currently used, so will need to be considered on a case by case basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The Ombudsman’s recommendations are non-binding. However, there may be reputational and/or political consequences arising from a failure to act where needed to respond to recommendations from the Ombudsman.

58. The Best Practice Review 2022 notes some risks that should be considered when opening a workshop, such as:

· increasing likelihood of breaching the LGOIMA and the Auckland Council Confidential Information Policy and Protocols through wilful or advertent ‘disclosure of information for which good reason to withhold would exist’

· discouraging free and frank exchange of views between members and provision of advice from staff, which is often necessary in the early stages of a project or idea

· potentially creating misinformation or confusion in the community about the status of projects

· increasing potential for Code of Conduct complaints about predetermination and conflicts of interest if elected members indicate specific preferences in a workshop

· exposing staff to opportunities for harassment and complaints based on comments made when giving free and frank advice to elected members (note Auckland Council has obligations under the Health, Safety and Work Act 2015 to ensure staff are not put at risk while conducting their role).

59. There is also a risk that workshops can be called or cancelled at very short notice. This may impact on members of the public that may plan to attend. Staff will do all they can to keep advertised information about workshops current.

60. Local boards can review their approach in the future if opening workshops by default leads to unintended adverse consequences.

Ngā koringa ā-muri

Next steps

61. If the local board decide to hold open workshops by default, staff will provide advice on practices, procedures, and information technology to support this decision.

62. If a local board requests to open their workshops before next term, staff will need an implementation period to ensure the council group is properly briefed and supported.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Alyson Roach - Senior Advisor Business Planning & Projects

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Papakura Local Board

28 August 2024

Feedback on the representation review initial proposal

File No.: CP2024/11817

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the initial representation review proposal.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined in the body of this report and provided in Attachment A.

3. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

4. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Papakura Local Board business meeting.

5. At the time of writing this report, approximately 1050 submissions have been received. The final submission numbers will be communicated via the feedback analysis report.

6. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be considered before the council adopts its final proposal.

7. The next stage is for the Joint Governance Working Party (JGWP) to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

8. Local board chairs who are members of the JGWP are recommended to step aside from participating in decision-making on their board’s formal feedback to enable them to fully participate in the work of the hearings panel.

9. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the JGWP to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 percent rule).

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whiwhi / receive the summary of feedback on the representation review initial proposal via memo prior to the business meeting.

b) tuhi ā-taipitopito / note that the Joint Governance Working Party (JGWP) will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024.

c) whakarite / provide its formal submission on the proposal.

d) tono / request to speak to its submission in front of the JGWP at the hearing.

Horopaki

Context

Process

10. The Local Electoral Act 2001 (LEA) requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

Action	Required timeframe	Planned timeframe
Resolution of initial proposal	By 31 July 2024	27 June 2024
Public notice of initial proposal	Within 14 days of resolving initial proposal	8 July 2024
Public consultation	Period of no less than 1 month	8 July – 8 August 2024
Hearings	-	2 – 13 September 2024
Resolve final proposal	-	26 September 2024
Public notice of final proposal	Within eight weeks of close of submissions	3 October 2024
Receive objections or appeals to final proposal	Period of no less than 1 month	3 October – 3 November 2024
Forward objections or appeals to the LGC for final determination	As soon as practicable but no later than 1 December 2024	4 November 2024
Final determination on proposal from the LGC	No later than 11 April 2025	-

11. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May meeting before finalising and confirming the content of the associated public consultation material at its 27 June meeting. The proposal was publicly notified for feedback from 8 July to 8 August.

12. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

13. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

14. The JGWP has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September, including the 6 September to hear local board feedback and 13 September to deliberate and make recommendations to the Governing Body.

15. The JGWP recommendations will be reported to the 26 September Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

16. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

17. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

18. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4.

ii) enlarge the North Shore Ward to include an area around Bayview, reducing noncompliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki local boards, as shown in map 1.5.

iii) Noncompliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, 2 members

B) South Rural, 2 members

C) Warkworth, 2 members

D) Kumeū, 2 members

E) Dairy Flat, 1 member

ii) the total number of members on the Howick Local Board will increase from 9 to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, 3 members (no change)

B) Pakuranga, 3 members (no change)

C) Botany, 2 members (changed area)

D) Flat Bush, 3 members (new subdivision)

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1)

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1)

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2)

iv) noncompliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays

B) Maungakiekie-Tāmaki

C) Ōtara-Papatoetoe

D) Franklin

Feedback on the representation review initial proposal

19. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

20. The consultation document, feedback questions and maps are provided in Attachment A to this report.

21. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Papakura Local Board business meeting.

High level summary of feedback

22. At the time of writing this report, approximately 1050 submissions have been received however the final submission numbers will be confirmed at a later date and communicated via the feedback analysis report.

23. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change.
Ward noncompliance	North Shore ward	Feedback is mostly in support of the proposed noncompliance.
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions.	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’. Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries.
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area.	Feedback is mostly in support of the proposed subdivision changes. Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change.
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision.	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members.
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes. Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information.
Local board noncompliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards.	Feedback is mostly in support of the proposed local board noncompliance.

24. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the LEA. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board feedback on initial proposal

25. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own submission on the initial proposal.

26. Local board members who are also members of the JGWP are recommended to stand aside from decision-making on their local board feedback discussions to mitigate the risk of a perceived conflict of interest.

27. Local boards will have an opportunity to present their submission during a hearing on the 6

28. September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

31. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local boards have been involved throughout the representation review process via their representatives on the JGWP, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

33. The Houkura chair sits on the JGWP and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

34. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July.

35. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

36. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the JGWP and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

37. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

38. Direct costs associated with election process changes, modification of election material etc will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

40. Local board feedback will be considered by the JGWP which has been appointed as the panel to hear feedback in early September and included as appropriate in the working party’s report to the Governing Body.

41. The Governing Body will make decisions on the representation review at it 26 September meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November, which will make final decisions.

42. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Initial proposal document and feedback form (Under Separate Cover)
b	Summary of feedback received during Auckland Council’s public consultation from 8 July to 8 August 2024 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Libby Hetet - Senior Policy Project Manager Representation Review – Planning and Operations

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Papakura Local Board

28 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/12004

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a framework for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts will meet with and discuss the traffic bylaw review with the Papakura Local Board at a workshop on Wednesday 7 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Papakura Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	89

Ngā kaihaina

Signatories

Authors

Ben Stallworthy, Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Papakura Local Board Urgent Decision on New Zealand’s Second Emissions Reduction Plan	97
b ⇩	Memo dated 30 July 2024 providing background information on New Zealand's Second Emissions Reduction Plan	99

No.	Title	Page
a ⇩	Urgent Decision - Papakura Local Board input to Auckland Council’s submission on the Ministry of Business, Innovation and Employment discussion document: Making it easier to build granny flats	105
b ⇩	Papakura Local Board input on the Ministry of Business, Innovation and Employment discussion document: Making it easier to build granny flats	107
c ⇩	Memo dated 16 July 2024 regarding the Ministry of Business, Innovation and Employment discussion document: Making it easier to build granny flats	117

Papakura Local Board

28 August 2024

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter four 2023/2024

File No.: CP2024/10315

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Papakura Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year The work programme is produced annually and aligns with Papakura Local Board Plan outcomes.

3. Eighty activities within the approved work programmes have a green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected). Eight activities have an amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold). Six activities have a red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues). Seven activities have a grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· Community facilities such as Hawkins Theatre, Papakura Museum, Papakura Library and Te Pataaka Koorero o Takaanini programmes continue to be well supported by the community

· The local board installed the half basketball courts at Kaakaho / Milano Reserve and McLennan Park

· The renewal programme saw the completion of the Massey Park sport field lights, Drury Cricket pitches, completion of stage one of the renewal programme for Massey Park Aquatic Centre, and the completion of the Pahurehure Esplanade (Young’s Beach Reserve) carpark

· The upgrade of the Elsie Morton Reserve playground upgrade, basketball court including installation and drainage was completed.

5. Key activities not delivered / not progressed as expected include:

· Papakura Local Board - Te Kete Rukuruku (Māori naming of parks and places) Tranche Two (ID701) – 11 sites remain under discussion. Funding carried forward to FY24/25

· Papakura Local Parks Management Plan (ID1323) – ongoing programme of work

· Bottle Top Bay Esplanade – renew car park (ID15650) - This project was put on hold in November 2023 awaiting the outcome from the Pahurehure Shoreline Adaptation Plan. The carpark is in the tidal zone and will most likely need to be shifted to a new location

· Community lease work programme – Hingaia Reserve Park: community garden (ID4011) - This work programme cannot be progressed until staff formalise the requirements for the site

· Community lease work programme - Negotiations - Longford Park Esplanade Reserve: Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (1R Great South Road, Papakura) (ID4051) - on hold until a decision is made about the future use of the building

· Implementing Te Rautaki Whakamarama moo ngaa Waahi Tuku Iho Heritage Interpretation Strategy Papakura (ID3456) – progressing, expected completion quarter two FY2024/2025. Budget carried forward.

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for quarter four ending 30 June 2024

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Papakura Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Plans and Places

· Local Governance

· Auckland Emergency Management.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Graph 4: Work programme by activity status – number of activities

Key activity updates from quarter four

13. The Papakura Leisure Centre (ID48) recreation programmes were attended by 18,154 people (an overall increase of 60 percent). The customer satisfaction score for the quarter was 84 percent, an increase of seven percent when compared to the corresponding quarter in FY23.

14. Papakura ‘out and about’ activation programme (ID5100) has been delivered with 2,701 participants attending 70 activations.

15. Library Services – Papakura (ID1198) saw a busy quarter four with the full range of library and council services enquiries, including the start of the busy dog registration season as well as the following activities:

· JP Services continued to be in high demand along with associated printing and scanning services

· A NZ Music Month display featured the screening of FromThePit, an annual curated exhibition of music photography, featuring images of New Zealand musicians performing live, captured by some of the best music photographers across Aotearoa.

· Matariki celebrations featured:

· the Mau Moko exhibition which was opened with support from Ngāti Tamaoho, Whiri Aroha weaving demonstration and displays

· A special shadow puppet story time for preschool age tamariki was a highlight of our Matariki programming

· Three of the early childhood centres that receive regular outreach visits attended this special Matariki story time along with local whanau and visitors from outside of Auckland

· The April School Holidays theme was Secrets Under the Sea. The children made yarn fish, seashell creatures, did experiments on pollution, brought their art to life with QuiverVision, and attended workshops on emergency management and mindfulness. They played digital games with Cybernix and participated in a Connect 4 tournament.

16. Te Paataka Koorero o Takaanini (ID1199) also had a busy quarter four with regular programming growing throughout the year, reflected in strong attendance and outreach numbers and activities such as:

· Te Ao Ahurea: World of Cultures included an exhibition with Brazilian photographer, Diego Barbosa; and a two week long film festival utilising Libraries Beama Film service. This culminated in a Celebration Day including waananga, Afrobeats dance class, Capoiera and cultural performances. Whaanau of all ages and backgrounds were introduced to new cultural experiences

· Matariki season was busy and the community enjoyed weaving, a waananga exploring Matariki and shadow puppetry delivered bilingually. Matariki season ended with a kapa haka festival, showcasing the talents of local kura

· Age Concern Auckland held a drivers' refresher course. 'Steady As You Go' was introduced as a weekly exercise and fall prevention programme

· Weekly 'DigiLit for kaumaatua' classes were established in term three, a fresher take on previous digital literacy offerings

· He Kaakano and Piipii Paopao under 5’s programming has seen a boost in attendance numbers

· Early childhood education outreach has strengthened relationships with our local centres

· Chess Club on Fridays continues to grow in popularity

· Kitten Cuddles with 9 Lives Orphanage was very popular

· A successful pest free workshop with Beautification Trust saw patrons equipped with free rat traps

· English classes are now on offer weekly.

17. Papakura Art Gallery (ID343) saw a variety of community engagement and new visitors connecting with the gallery and an increase in programmes with Māori outcomes in quarter four with activities such as:

· A Matariki whānau drop-in kite making activity and two artist workshops held in June were booked out by a cross section of the community, some of whom were new to the gallery

· Exhibitions: A vibrant show 'Enersefrequence' by Sean Hill followed by 'Dizziness and Drawing' by Georgia Arnold. Sean Hill grew up In Papakura and Georgia Arnold was a previous gallery coordinator. Both had booked out public programmes

· The homeschool art classes are continuing to be very popular and are creating a meeting a place for the homeschool community

· Reconnecting with the students and staff from Te Aoatea Alternative Education, Papakura High for regular Friday morning creative sessions has been a highlight. The gallery supports local rangatahi through these regular creative sessions and have received excellent feedback from the teachers

· A vibrant series of performances by the group 'Pocket Money' continued the offer of live performance at the gallery

· New visitors were connected to the galley through a Kimchi making workshop which was run by Kimchi expert Yeong Lee Song. The workshop promoted whanaungatanga, a respect for Korean Culture and healthy eating

· The gallery ran training for Kaiako from the local primary school, Kelvin Road School, on colour mixing - leading up to their whole school art exhibition. Good connections were made with this local school through these workshops, and they will be back for a follow up next term

· The school holiday drop-in sessions bought in about 90 visitors over the 3-hour sessions - one day each of the April school holidays. Attendees also had a chance to contribute to the native garden boxes outside, by planting a native plant and adding their name next to it. This workshop promoted whanaungatanga, a sense of belonging to the gallery garden and the gallery and promoted an awareness of our environment through the planting of native species

· A pompom making workshop with a side project of multi-material collage for the younger community members was held in the second week of the school holidays. An outcome of this workshop was the engagement of older tamariki – the 10+ age range which was a new development for the gallery.

18. Hawkins Theatre (ID344) - Hawkins Theatre had another busy quarter to finish the financial year with. Over this time the venue hosted 40 programmes, consisting of 133 film screenings, performances, workshops and rehearsals, with 13,012 participants.

· Venue Hires - The quarter started out with a new hirer to Hawkins, the Kiwi Tamil Samoogam organisation picked the venue for their inaugural event, which was an evening packed full of music, dance, spoken word and excellent food

· Other highlights during the quarter included another new hirer to the venue, Brookby School. The school chose Hawkins Theatre to host their school production that involved almost the entire school in some way or form.

· Doyles Irish Dance returned after a short spell away to host their annual competitions, as well as the annual Papakura Performing Arts Competition Society, Faces of Movement and Stewarts Dance Studios competitions

· Live shows included two sold out events from Hawkins’ favourites Operatunity, catering for the daytime, elderly audiences with people travelling from all over the region to come to the venue

· ACG Strathallan performed this year’s production of Chitty, Chitty, Bang, Bang! which was a huge hit with audiences

· Hawkins Youth Theatre Company (HYTC) entered Term two with all the classes now on waitlist, which is a first since Covid times. A full complement of HYTC continued with drama workshops with a view to this year’s coming production in October, with auditions commencing in July

· Film Screenings: The 2024 Film season continued with the April school holidays providing a wide variety of entertainment offerings for the whole family. The holiday’s favourite film was without doubt, Kung Fu Panda 4 however other films such as the latest in the Ghostbuster franchise Frozen Empire, Kiwi film The Mountain and for adults British comedy Wicked Little Letters continued screening for two months due to its popularity.

19. The Papakura Museum (ID346) delivered 14 programmes with 3,508 participants and attendees, achieving three Māori outcomes in quarter four. Highlights include:

· Colleen Brown’s talk on "Violet's Scarf," Alan Knowles' presentation on Ancient Egypt, and the "Violet's Scarf" exhibition

· The museum joined a mana whenua project forum with local iwi. School visits featured programmes on whakapapa, local history, and significant places in Papakura

· The museum contributed to the NZ Listener's "Taonga Tales" and hosted tours and talks on various historical topics, enriching community understanding and representation of history.

20. The Local crime prevention fund, safety initiatives investment (ID3991) work programme line saw:

· The Takanini Business Association provide an update (via a deputation in June 2024) advising the funding was allocated to two number plate recognition cameras that will be linked to the safer cities grid for ongoing monitoring

· Mātātoa rangatahi provided an update (via a deputation in May 2024) highlighting the growth of confidence and capability of the rangatahi involved in the programme

· Kōhine Initiative: Kootuitui ki Papakura continue to collaborate with local stakeholders to support Kōhine realise aspirations towards future endeavours. Results show ten Kōhine have successfully transitioned into higher education, two have transitioned into employment and five are actively being supported to identify next steps

· A quote from one of the Kōhine highlights the gravitas of the empowering support provided: "Kootuitui was the only reason I went [to uni] so smoothly because I wouldn't have applied for the big scholarship that I got if it wasn't for (mentors name redacted). I wouldn't have applied for it because I wouldn't get that. It's 24k, they are not going to give me 24k. I got it. I got it".

21. Papakura ecological and environmental volunteer programme (ID973) - Volunteer hours 312. Two hundred and forty plants planted. A school planting took place in Keri Downs Park supported by 40 students from Redhill Primary School. Winter plantings are underway with corporates, community groups and schools, these will be completed before the end of Q1 and is funded from FY24 accruals.

· In quarter four the Pest Free South Auckland (ID3034) work programme saw:

· A Moth Plant Pod competition concluded, and the award ceremony was held on 13 June 2024. In 2023/2024, a total of 30 students from Papakura participated by collecting 7,081 pods, 3,938 more pods than 2022/2023

· Pest trapping workshops were conducted at three community events which were hosted by Papakura Marae, Mountains to Sea trust, and Quota with 85 people engaged

· Red Hill, Papakura Central and Hingaia Peninsula schools were also engaged with pest control work

· A backyard trapping project around Redhill reserve and Margans bush was launched with letter drops to 133 households; 10 rat traps and one possum trap have been installed to date with engagements to continue into financial year 2024/2025

· 60 pest animals were caught this financial year.

22. Wai Care programme (ID619) - Whitebait Connections have continued to engage Ōpaheke and Papakura Normal Schools with their education sessions. At Ōpaheke School all Year 5 and 6 students were involved in this programme which included classroom and outdoor experiential sessions. All syndicate teachers were involved in the planning of the sessions with the students actively engaged with this Inquiry Learning. Social media played a part with informing the school community about what the students were learning. Redhill and Kelvin Road joined the programme for 2024. In total 600 students and 20 classroom teachers were involved. Monitoring was carried out at Greenhaven Reserve, McLennan Park and Slippery Creek.

23. Te Koiwi pond enhancement (ID614) – In quarter four, an additional area was cleared and planted, including the small island in the pond, using reallocated funding from the board. The smaller pond now features a three to five-metre border of native plants, designed to enhance the stormwater ecosystem's functionality, also adding aesthetic value to the park overall. This year's programme objectives encompassed weeding, infill planting, and three general clean-ups, all of which are now finalised, alongside the completion of the additional planted area.

24. Takanini business support – establishing a new BID programme (ID1409) – The Takanini Business Association (TBA) has completed this stage of the establishment project leading up to the association holding their Annual General Meeting (AGM) on 14 August 2024 where members will approve:

· the BID programme establishment project including the proposed BID area map

· BID income and expenditure budget and business plan for 2025/2026

· BID targeted rate mechanism

· BID voting timeframe.

At the conclusion of the AGM, TBA will present to the local board for approval of the proposed BID map in September 2024. The aim of TBA is to undertake the BID ballot before 31 March 2025.

Changes to the local board work programme in quarter four

Activities with changes

25. The following work programmes activities changes have been formally approved by the board.

Table 2: Work programme changes formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
ID365	Customer and Community Services	Community Grants work programme	Reallocated $3,713.46 one off payment to the Illegal Dumping Regional budget for the rubbish removal/clean up at Oakland Road.	PPK/2024/61 Resolution b) 22 May 2024 business meeting
ID365	Customer and Community Services	Community Grants work programme	Reallocated following underspends to the community grants work programme: i) $27,000 - Papakura Full Facilities Contracts Park Bins Top-up work programme (ID44764) ii) $430.80 - Movies in Parks work programme (ID364) iii) $4,000 – Ara Kōtui iv) $545 – TUIA programme	PPK/2024/61 Resolution c) 22 May 2024 business meeting
ID365	Customer and Community Services	Community Grants work programme	Noted the refund from the Papakura Playcentre (LG2314-234) grant of $250.73	PPK/2024/61 Resolution d) 22 May 2024 business meeting
ID43398	Customer and Community Services	Kirks Bush Butterworth House - conduct investigation and design of the facility work programme	Cancelled the work programme and reallocated the $50,000 budget to the Papakura – general renewals of community centre and open space buildings work programme (ID40231)	PPK/2024/61 Resolution e) 22 May 2024 business meeting
ID357	Customer and Community Services	The Social Innovation and Enterprise Papakura - The Corner Creative Trust work programme	Change of activity name to Support Engagement with the Papakura Rangatahi Voice. Activity description and activity benefits also updated.	PPK/2024/61 Resolution f) 22 May 2024 business meeting

Key activity achievements from the 2023/2024 work programme

26. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

27. Papakura ‘out and about’ activation programme (ID51000) - The 2023/2024 activation programme has been delivered with 2,701 participants attending 70 activations.

28. Hawkins Theatre (ID344) - Over the 2023/2024 financial year the venue hosted 139 programmes, consisting of 451 film screenings, performances, workshops and rehearsals, with 52,366 participants and attendees.

29. Papakura Museum (ID346) - In the 2023/2024 Papakura Museum ran 34 programmes, attracting over 7,996 visitors and achieving 12 Māori outcomes. Key highlights included:

· The "Turama: Illuminating Matariki" exhibition, which blended traditional and modern art

· Talks by experts like Alan Knowles on Ancient Egypt and Rob Finlay on local history which were well-received

· Educational engagements featured school tours and outreach programmes, enhancing historical knowledge among students

· The museum's participation in the Auckland Heritage Festival and hosting of workshops and heritage walks demonstrated the commitment to community engagement

· Collaborations with Ngāti Tamaoho enriched cultural programmes

· Exhibitions like "Peace, Love, Protest" and "Old Tech" highlighted local heritage.

30. Māra Kai and Food Security initiatives (ID350) – The community gardens at Smith’s Ave, Rollerson Park, and Waiata Shores continue to thrive with collaborations and harvests being shared.

31. Community Grants (ID365) and Youth Grants (ID3476) – Allocated $421,878 community grants and $20,000 Youth Grants.

32. Install basketball half courts (ID28568) – half basketball courts were installed at Kaakaho / Milano Reserve and McLennan Park.

33. Papakura renew sports asset components 2023/2024 – 2025/2026 (ID40202) – Completed the Massey Park sport field lights works and Drury Cricket pitches renewal.

34. Massey Park Aquatic Centre – renew facility assets (Stage 1) (ID20574) - Completed the concourse remediation, hydro-slide floor replacement, outdoor pool tiling, plant room recladding, pool hall window replacements, boiler burner replacement, hydro-slide landing chute refurbishment, HVAC duct, AHU2 fan refurbishments and filter sock replacements.

35. Completed the Pahurehure Esplanade (Young’s Beach Reserve) carpark renewal (ID26182).

36. Completed the Elsie Morton Reserve playground upgrade, basketball court installation and drainage (ID26123).

37. ANZAC services Papakura (ID360) - The local board hosted the Papakura dawn and civic services held at the Papakura War Memorial Cenotaph. The services were attended by 500 people from the local community. The local board also supported the community-led Drury Service.

38. Delivery of the 2024 Papakura Movies in Parks (ID364) event on Saturday 24 February 2024 at Central Park to an estimated audience of 500.

39. Takanini business support – establishing a new BID programme (ID1409) – The Takanini Business Association (TBA) has completed this stage of the establishment project leading up to the association holding their Annual General Meeting (AGM) on 14 August 2024.

40. Te Koiwi pond enhancement (ID614) - This year's programme objectives encompassed weeding, infill planting, and three general clean-ups, alongside the completion of the additional planted area.

41. Manukau Harbour Forum (ID857) - This year the work programme was successfully completed, including four community engagement hui, targeted support for planting initiatives, and widespread distribution of developed educational materials in libraries and events. Collaboration with Sea Cleaners underscored environmental stewardship, while workshops with all nine local boards shared successful delivery of objectives.

42. Papakura Waste Minimisation (ID610) - In financial year 2023/2024, the work programme delivered 75 workshops with 641 attendees participating in the workshops.

43. Papakura Stream restoration programme (ID615) - Conservation Volunteers have run 17 planting events, with 753 volunteer days given and 23,568 plants planted.

Overview of work programme performance

Customer and Community Services work programme

44. In the Customer and Community Services work programme, there are 72 activities with a green RAG status, six activities with an amber RAG status, five activities with a red RAG status and seven activities with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Papakura Local Board - Te Kete Rukuruku (Māori naming of parks and places) Tranche Two (ID701)	Red	In progress	Most sites resolved for naming with just 11 sites remaining under discussion. Funding has been applied to be carried forward to fully resolve this and start naming next financial year.
Papakura Local Parks Management Plan (ID1323)	Red	In progress	An ongoing programme of work. Local board workshop held on 29 May 2024 discussing 20 key parks, their issues and opportunities. Local board workshop of 17 July 2024 discussed park values for these 20 key parks.
Bottle Top Bay Esplanade – renew car park (ID15650)	Red	On hold	This project was put on hold in November 2023 awaiting the outcome from the Pahurehure Shoreline Adaptation Plan. The carpark is in the tidal zone and will most likely need to be shifted to a new location.
Community lease work programme – Hingaia Reserve Park: community garden (ID4011)	Red	On hold	This work programme cannot be progressed until internal staff formalise the requirements for the site.
Community lease work programme - Negotiations - Longford Park Esplanade Reserve: Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (1R Great South Road, Papakura) (ID4051)	Red	On hold	This item is on hold until a decision is made about the future use of the building.
Activity name	RAG status	Activity status	Explanation and mitigation
Papakura Open Space Network Plan – prioritise delivery (ID590)	Amber	In progress	This is a multi-year activity that is expected to continue in the next financial year. It has not progressed as expected for the current year. Priority investment opportunities will be presented at a local board workshop in August 2024.
Local Civic Events (ID362)	Amber	In progress	The Kai-paawhara reserve opening was postponed due to delays in the delivery of the capital project. The event is scheduled to be delivered in Q1 of FY 2024/2025.
Prince Edward Park – renewal of softball diamond field two (ID42579)	Amber	On hold	The project was put on hold in June 2024. Project ID 28571 (Prince Edward Park - install new drainage and irrigation system on softball field two) has been cancelled and merged with this project as both are the same scope of works. Funding has been deferred to FY27 due to budget constraints and competing priorities. Physical works will initiate in 2027.
Community lease work programme – 6R Liddy Place, Papakura: Te Kohanga Reo National Trust Board (ID3323)	Amber	In progress	The current lease expires 30 September 2024. This line has been deferred to the 2024/2025 work programme.
Community Lease work programme – Old Wairoa Reserve: Papakura Lapidary Club Incorporated (ID3609)	Amber	In progress	This work programme line has been deferred to the 2024/2025 work programme.
Community Lease work programme – Prince Edward Park: Counties Manukau Softball Association Incorporated (ID3608)	Amber	In progress	Due to maintenance issues this work programme line has been deferred to the 2024/2025 work programme.
Elizabeth Campbell Centre: Vacant (ID4010)	Grey	Deferred	The expressions of interest process for this site is to be deferred to the 2025/2026 work programme due to refurbishment works

Activity name	RAG status	Activity status	Explanation and mitigation
Prince Edward Park – install softball warm up cages (ID28572)	Grey	Merged	This project has been cancelled as it has been merged with project ID26184 Prince Edward Park – renewal of softball diamond field one.
Prince Edward Park – investigate the upgrade of light-emitting diode (LED) lighting system (ID42393)	Grey	Merged	This project has been cancelled and merged with project ID26184 Prince Edward Park – renewal of softball diamond field one.
Prince Edward Park – upgrade sports field lighting (ID28571)	Grey	Merged	The project has been cancelled and merged with ID42579 Prince Edward Park – renewal of softball diamond field two.
Youth Economy (Youth Connections) work programme (ID1284)	Grey	Cancelled	Staff have been unable to re-engage Ngāti Tamaoho to deliver their Ngā Tamariki Tikitiki programme. Unfortunately, this means that Youth Economy will no longer be able to deliver this work programme line for the 2023/2024 period, as the vacant staff positions will be disestablished due to budget cuts. The opex funding was moved to the Papakura community grants work programme for reallocation at the 28 February 2024 business meeting (refer to resolution PPK/2024/13 b).
Kirks Bush Butterworth House - conduct investigation and design of the facility (ID43398)	Grey	Cancelled	On 20 March 2024, the Papakura Local Board gave direction to cancel and subsequently reallocate the $50,000 budget to support 'ID40231 Papakura - general renewals of community centre and open space buildings'.

Infrastructure and Environmental Services work programme

45. In the Infrastructure and Environmental Services work programme, there are a total of six activities. These activities have a green RAG status.

Governance work programme

46. In the Governance work programme, there two activities. Both these activities have an amber RAG status and are discussed below:

Table 6: Governance activities with significant impact

Activity name		RAG status		Activity status		Explanation and mitigation
	Achieving Māori Outcomes Papakura: Tuia Programme (ID3553)		Amber		In progress		For 2024 this project is not progressing due to uncertainty surrounding funding and the Governing Body decision in 2023 to withdraw from membership of Local Government NZ and the Mayor’s Taskforce for Jobs.
	Activity name		RAG status		Activity status		Explanation and mitigation
	Achieving Māori Outcomes Papakura: Ara Kōtui (ID3554)		Amber		In progress		A hui was held on 14 May 2024 with a presentation from Te Kotahi a Tāmaki Marae Collective, and a presentation on the Māori Outcomes Fund. A representative from Ngāti Tamaoho made an informal presentation on their priorities.

Plans and Places work programme

47. In the Plans and Places work programme, there is one activity. This activity has a red RAG status and is discussed below:

Table 7: Plans and Places activities with significant impact

Activity name		RAG status		Activity status		Explanation and mitigation
	Implementing Te Rautaki Whakamarama moo ngaa Waahi Tuku Iho Heritage Interpretation Strategy Papakura (ID3456)		Red		In progress		A contractor, Trestle Creative has been secured to facilitate this project. A meeting with Mana Whenua (Te Ākitai Waiohua, Ngāti Tamaoho, and Ngāti Te Ata), Papakura Museum and Papakura District Historical Society have been set up to decide content for a heritage map of Papakura including Te Kete Rukuruku sites. Remaining budget has been carried forward to the 2024/2025 financial year. Expected to be completed in the second quarter of 2024/2025.

Auckland Emergency Management work programme

48. In the Auckland Emergency Management work programme, there is one activity. This activity has a green RAG status.

Deferred activities

49. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

51. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

Papakura Waste Minimisation (ID610) - In quarter four:

52. Funds have supported a Promotions Coordinator role to create regular ongoing posts on social media and the website.

53. Eighteen workshops were delivered with 155 attendees in total. Participants report improved wellbeing and resilience, greater sense of community and new understanding of waste minimisation and sustainability. Some participants have become volunteers and Waste Champions for Sustainable Papakura. Many workshop participants have signed up as Friends of Sustainable Papakura, thereby receiving regular information on volunteering, sustainable living tips, and opportunities to participate in further Sustainable Papakura activities and becoming a part of Papakura's sustainable community.

54. In financial year 2023/2024, the work programme delivered 75 workshops with 641 attendees participating in the workshops.

Papakura Stream Restoration programme (ID615):

55. Conservation Volunteers (CVNZ) have run 17 planting events, with 753 volunteer days given and 23,568 plants planted.

56. These events have included volunteers from schools, community members, religious groups, corporates and other community groups.

57. Over the duration of the project, over 100,000 plants have been planted along the stream.

58. Water quality testing has begun in locations for e-coli and nutrient loads. Two of the three sites rated as poor quality and one very poor.

59. E-DNA sampling was undertaken at three project sites which revealed lots of native species residing in the stream including īnanga, tuna kuwharuwharu and common bullies, as banded kokopu, koura and pāteke at one site. Water quality and e-DNA samplings will continue to be carried out.

60. Work is being undertaken to choose new locations for future planting sites.

61. CVNZ are also developing their native plant nursery. Plans are on track to grow 5,000 – 10,000 plants in 2024/2025.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

62. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

63. This report informs the Papakura Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

64. Community arts programme (ID348) - In quarter four:

· Matariki ki Papakura held a market day in the foyer of the Papakura Library & Museum on Saturday June 15th. There were:

· performances by kapa haka groups from Papakura Central and Intermediate Schools, as well as kōrero from Rikki Solomon (Ngati Kahungunu and Ngati Kahu ki Whangaroa), a well respected mātanga (expert) of the maramataka Māori, the Māori environmental calendar

· live demonstrations from traditional Māori weaving group Whiri Aroha and carver Blaine Te Rito

· many other musical performances by Riki Bennet, who performed using taonga puoro, as well as grammy nominated artists Junelle and Abe Kunin, and Naughty Natives.

65. There is also a participation and learning day being planned for July. Six schools have been invited as well as elders from Papakura Marae, two rest homes and the Papakura RSA. The artists and speakers for the learning day are Pita Turei, Rikki Solomon (Maramataka expert), Riki Bennett (Taonga Puoro), Claudine Muru (painter), Tania Miller (Kairaranga), and Mairangi and Rehua (Singers).

66. Māori film maker Eugene Carnachan (Hinge Productions) has paired up with an up and coming local cinematographer to produce a mini-documentary showcasing local Papakura artists explaining the importance of the inter-generational nurturing, and passing on of knowledge and arts practices. The local cinematographer Daniel Kuang who captured the video has also been offered future work with the production company on professional television and film productions.

67. Support Māori led aspirations (ID351):

· Whiri Aroha provided workshops and an exhibition at Sir Edmund Hillary over Matariki

· Weekly classes in the community keep raranga Māori and the traditional art of korowai weaving alive supporting intercultural connection

· Community-led Piipii Paopao sessions engage tamariki of many ethnicities through waiata and pakiwaitra. The inclusive classes share traditional knowledge with newcomers, support meaningful engagement and participation through Te Ao Māori lens

· Houtipua have supported local board members on a journey strengthening relationships and understanding of tikanga through Te Ao Māori lens, highlights included singing local board and mana whenua co-designed waiata Papakura e Karanga nei, appropriately responding to Papakura Marae Māori Wardens deputation

· Papakura Marae Māori Wardens (PMMW) provided community-led messaging, education and awareness through videos during Road Safety Week NZ, amplifying Māori leadership and Māori-led solutions

· PMMW provided car seat education to 54 whānau and replaced 24 car seats at the Papakura Marae Hauora Day, successful Māori-led initiative responding to Māori aspirations in practical and effective ways and improving social and economic outcomes for local whānau and communities.

68. Te Kete Rukuruku (Māori naming of parks and places) Tranche Two (ID701) – This project is progressing with most of the sites resolved for naming and 11 sites remaining under discussion.

Ngā ritenga ā-pūtea

Financial implications

69. This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

70. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

71. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

72. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

74. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

75. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board - 1 April to 30 June 2024 Work Programme Update	145
b ⇩	Papakura Local Board - Operating Performance Financial Summary (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Authors	Lee Manaia - Local Board Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster

Authors	Sital Prasad - Democracy Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Traffic bylaws

Reviewing Auckland’s traffic bylaws

Exclusion of the Public: Local Government Official Information and Meetings Act 1987