Agenda of Whau Local Board - Wednesday, 28 August 2024

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Whau Local Board:

Member	Organisation	Position
Kay Thomas	New Lynn Citizens Advice Bureau	Volunteer
	Citizens Advice Bureau Waitākere Board	Chair
	Literacy Waitākere	Board Member
	West Auckland Heritage Conference	Committee Member
	Whau Wildlink Network	Member
Fasitua Amosa	Equity NZ	Vice President
	Massive Theatre Company	Board Member
	Avondale Business Association	Family Member is Chair
	Silo Theatre Trust	Board Member
Ross Clow	Portage Licensing Trust	Trustee
	Te Whau Coastal Walkway Environmental Trust	Patron
	Bay Olympic Sports Club	Life Member
	Forest and Bird Society	Member
	Waitākere Ranges Protection Society	Member
	New Lynn Heritage Protection Society	Member
	Trust Community foundation Limited	Trustee
	Karekare Surf Lifesaving Club	Member
	Libraries	Family Member is Librarian
Catherine Farmer	Avondale-Waterview Historical Society	Member
	Blockhouse Bay Historical Society	Member
	Blockhouse Bay Bowls	Patron
	Forest and Bird organisation	Member
	Grey Power	Member
Sarah Paterson-Hamlin	New Zealand Down Syndrome Association	Employee
	Raukatauri Music Therapy Centre	Employee
Warren Piper	New Lynn RSA	Associate Member
Warren Piper	New Lynn Business Association	Member
Susan Zhu	Chinese Women Association of New Zealand	Member / Legal Advisor
Susan Zhu	Chinese Medicine Council of New Zealand	Member / Deputy Chair

External Organisations	Lead	Alternate
The Avondale Business Association	Kay Thomas	Ross Clow
The Blockhouse Bay Business Association	Warren Piper	Sarah Paterson-Hamlin
The New Lynn Business Association	Warren Piper	Kay Thomas
The Rosebank Business Association	Warren Piper	Fasitua Amosa
The Whau Coastal Walkway Environmental Trust	Ross Clow	Sarah Paterson-Hamlin

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Whau Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 24 July 2024, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: WestConnect

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation on the CommunityConnect programme delivered in Avondale and future plans for other Whau communities..

Whakarāpopototanga matua

Executive summary

2. Josh Simpkins, Auckland Team Leader for Touch NZ CommunityConnect, will be presenting to the board on the CommunityConnect programme.

3. The primary goals of the deputation are to update the local board on the WestConnect programme delivered in Avondale, inform the board on future plans for other Whau communities, and to strengthen their relationship with the local board.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) whiwhi / receive the presentation and thank Josh Simpkins, from Touch NZ CommunityConnect, for his attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Ward Councillor Kerrin Leoni's Report - July-August 2024	11

Whau Local Board

28 August 2024

Public notification of the intention to grant a new lease to the Powersports Association Incorporated located at 126 Patiki Road, Rosebank Park Domain (Rosebank Speedway)

File No.: CP2024/12015

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Whau Local Board to publicly notify Auckland Council’s intention to grant a new community ground lease to the Powersports Association Incorporated (Rosebank Speedway) located at 126 Patiki Road, Rangimatariki/Rosebank Park Domain, Avondale.

Whakarāpopototanga matua

Executive summary

2. The Power Sports Association Incorporated (the group) is seeking a new community lease to continue occupation and operation of its club, the Rosebank Motorcycle Speedway located at 126 Patiki Road, Rangimatariki / Rosebank Park Domain, Avondale.

3. The group’s lease expired on 25 August 2019 with no further rights of renewal. The lease has been rolling over on a month-by-month basis on existing terms and conditions until a new lease is entered into or formally terminated.

4. A new lease was identified by the local board as part of the Community Facilities: Community Leases Work Programme 2019/2020 that was approved at its 26 August 2020 board meeting (resolution WH/2020/93). However, it was deferred in 2020, when staff from Parks Services signaled the intention to prepare a report that would consider the options for the future of motor sports across the Auckland region. This proposed report would inform decision making for Rangimatariki/Rosebank Park Domain. In early 2024 staff advised the local board that the report was not going to be progressed. The local board subsequently approved a new lease to be part of the 2024/2025 work programme (resolution WH/2024/68).

5. The land is classified as a recreation reserve and is subject to the Reserves Act 1977, specifically section 54(1)(b) which outlines Auckland Council’s ability to lease to any voluntary organisation part of the reserve for stands, pavilions and other structures associated with and necessary for the use of the reserve for outdoor sports, games or other recreational activities.

6. Rangimatariki / Rosebank Park Domain has been long identified as a wheeled and motor sport destination and is identified as one of three Motorsport Precincts in the operative part of the Auckland Unitary Plan. The permitted and restricted activities of Rosebank Speedway have been outlined in the Unitary Plan and include noise and lighting standards and the permitted hours and days of operation.

7. There is no Auckland Council reserve (or parks) management plan for Rangimatariki / Rosebank Park Domain. Therefore, any new lease granted will be subject to public notification and mana whenua engagement, with all iwi identified as having an interest in the Whau geographical area.

8. The group’s current leased area comprises the whole of Rangimatariki / Rosebank Park Domain of approximately 56,000m² (refer to figure 1 below). This footprint includes endangered and native vegetation of high ecological value around the leased area's perimeter and is home to endangered bird species like dotterel.

9. The vegetation area is approximately 13,000m². Subject matter experts have recommended that this area be removed from the new lease footprint to allow for better maintenance of the vegetation and the Whau River. This is consistent with the Whau Local Board Plan 2023 and Auckland Council‘s Long-Term Plan 2024-2035 in which the Whau Local Board has expressed its intention to encourage and support volunteerism and community participation, especially through environmental and ecological initiatives around the Manukau Harbour and foreshore, the Whau River and its tributaries.

10. Therefore, the new lease footprint is recommended to be 43,000m².

11. This report recommends that the Whau Local Board approve the public notification of Auckland Council’s intention to grant a new community ground lease to the Powersports Association Incorporated.

12. Staff recommend a 5-year lease with one 5-year right of renewal in light of a proposed future reserve management plan at Rosebank Park Domain to investigate alternative uses of the reserve. The proposed new lease term aligns with the anticipated completion of the proposed reserve management plan.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) a) whakaae / approve the public notification of Auckland Council’s intention to grant under Section 54 of the Reserves Act 1977 a new community ground lease to the Powersports Association Incorporated on land legally described as Section 83 SO 510769, held by the Crown through the Department of Conservation, vested Auckland Council in trust, subject to the following terms and conditions:

i) The lease footprint of 43,000m², and

ii) The initial term of the new lease for five (5) years, and

iii) One right of renewal for a further five (5) years

iv) all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement.

b) tautapa / delegate authority to the chairperson to appoint a hearings panel, if required, to hear any objections or submissions received as a result of the public notification and note that the hearings panel would subsequently make a recommendation to the local board to make a decision on the lease.

Horopaki

Context

13. The Whau Local Board is the allocated authority relating to local, recreation, sport, and community facilities, including community leasing matters.

14. The Power Sports Association Incorporated (the group) is seeking a new community lease to continue occupation and operation of its club, the Rosebank Motorcycle Speedway located at 126 Patiki Road, Rangimatariki / Rosebank Park Domain, Avondale.

15. The group’s lease expired on 25 August 2019 with no further rights of renewal. The lease has been rolling over on a month-by-month basis on existing terms and conditions until a new lease is entered into or formally terminated.

16. A new lease was identified by the local board as part of the Community Facilities: Community Leases Work Programme 2019/2020 that was approved at its 26 August 2020 board meeting (resolution WH/2020/93). However, it was deferred in 2020, when staff from Parks Services signaled the intention to prepare a report that would consider the options for the future of motor sports across the Auckland region. This proposed report would inform decision making for Rangimatariki/Rosebank Park Domain. In early 2024 staff advised the local board that the report was not going to be progressed. The local board subsequently approved a new lease to be part of the 2024/2025 work programme (resolution WH/2024/68).

Tātaritanga me ngā tohutohu

Analysis and advice

Land

17. Rosebank Park Domain is described as Part Allotment 1 Parish of Titirangi and comprises 6.6224 hectares. The leased area sits on Section 83 SO 510769, vested in fee simple by Auckland Council and is classified as a recreation reserve. The current leased area comprises approximately 56,000m² and consists of a racing track, clubrooms and a fence which are owned and maintained by the group.

18. The land has been identified as a Motorsport Precinct in the operative part of the Auckland Unitary Plan. There are currently three sites identified as a motorsport precinct in Auckland being the Colin Dale Park, Rosebank Park, and Waikaraka Park. The purpose of a motorsport precinct identification is to enable the ongoing use and development of the site while recognising the effects associated with motorsport activities such as noise and traffic generation.

19. The site is adjacent to State Highway 16, the Western Ring Route with the closest residential area being across the Whau River as shown on Figure 1 below.

Figure 1: Current leased area outlined in blue, adjacent to the motorway shaded in orange below

Figure 2: Proposed new leased area with the vegetation removed, outlined in red below

20. Rosebank Park Domain changed from an educational reserve to recreational reserve in 1908. By the 1930s, motorcycle racing and go-karting took place on a grass track at Rosebank Park. The site was widely used for informal racing on a grass track and the sport had only been halted for a short period of time during construction of the western motorway.

21. The wider part of Rosebank Domain remained underdeveloped until 1962 when it was decided by the former Wāitakere City Council that the best use of the land would be a place for people with noisy hobbies such as go-karts, motorcycles, powered model aeroplanes, cars and scooters. The land was intended to be used for noisier recreational activities surrounded by a new industrial area.

22. The Power Sports Association Incorporated (the group) have formally occupied the space since 1977.

23. The site is isolated in respect to surrounding buildings and about 300 meters from Rosebank Road’s industrial area. The site is located in a Sport and Active Recreation zone, neighboured by Business – Heavy Industry, and Business – Light Industry zones.

24. The land opposite the speedway and motorway is on a Coastal Marine Zone with a Significant Ecological Area – Marine (SEA-M) overlay. This overlay suggests that the land adjacent to the speedway is considered the most vulnerable to any adverse effects of inappropriate use and development.

25. The land is also considered a Natural Heritage with Outstanding Natural Features and High Natural Character Overlays. This means that the land surrounding the speedway would likely remain undeveloped for recreational use and will remain a historic site free from any construction, continuing to pay homage to early Māori settlers. The speedway site is the only area on the domain used for recreational purposes.

The group

26. The Power Sports Association Incorporated (the group) was established in 1965. They have two clubs, namely the Kartsport Auckland and the Auckland Speedway Riders Club. The latter have been operating from the Rosebank Park Domain since 1977.

27. The group’s activities align with the Whau Local Board ’s priorities of quality urban development and community facilities to meet the needs of our growing and changing population, supporting initiatives to increase active lifestyles, providing appropriate options for active recreation, and recognising the role of organised sport in our communities and work with our sports clubs to increase participation, particularly for children and young people.

28. The group is represented by Speedway New Zealand Incorporated and are bound by rules such as maintaining a valid track license and adhering to a strict training and mentoring programme prior to allowing people to race.

29. The Auckland Speedway Riders Club is responsible for its own administration and associated costs. Grants, competitor levies and sponsorships from over 30 sponsors including some well-known names such as Harley-Davidson and the Lion Foundation among their funding sources.

Public notification

30. Per section 54(1A) of the Reserves Act 1977, where there is no reserve management plan contemplating the activities of a lease or licence, public notification must be undertaken. This provides an opportunity for the community to provide feedback on the proposed new lease.

31. Rules regarding how public notification ought to be carried out are outlined in sections 119 and 120 of the Reserves Act 1977. The public notification process will involve publishing an advertisement once in the local (Avondale) newspaper detailing the proposed new lease if there is one. If there is no such newspaper, the advertisement is to be published once in the Gazette.

32. By way of practice, the advertisement will also be advertised on Auckland Council’s website in the “public notices” section which is visible to the public.

33. Staff would also recommend posters be put up in places where interested individuals may gather such as along the Te Whau Cycleway, Avondale Library and the Avondale Community Centre.

34. The public are invited to make submissions or objections and are given one calendar month to submit these and advise whether they wish to be heard. This may lead to a hearing process by way of a hearing panel.

35. Staff have also been compiling a register of interested individuals who wish to be personally notified once public notification has begun so that they can make a submission. Staff will contact them the day the public notification goes live to give them the opportunity to make a submission.

36. This exceeds the usual public notification process on recreation reserve land but keeping in mind the scale and cultural importance of the site, it is imperative council ensures the community have ample opportunity to discuss the proposed new lease.

37. The proposed advertisement will specify that the public will have the right to be heard and will include details on how to request a hearing.

38. Based on the nature of and number of submissions received, a hearings panel may be required. If a hearings panel is required, the Chairperson of the local board will appoint a hearings panel to hear any objections or submissions received as a result of the public notification process and make a recommendation to the local board to make a decision on the lease. The Council’s hearings team will run the hearing.

39. The panel can be made up of independent commissioners, elected members or a combination.

40. Once a panel has heard any objections or submissions, it subsequently makes a recommendation to the local board who, in turn, will make a decision on a new lease

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Council staff from within the Customer and Community Services Directorate support the proposed new lease provided that the footprint is reduced to 43,000m².

43. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The proposed new lease aligns with the Whau Local Board Plan to support strong, diverse, and vibrant communities through libraries and literacy, arts and culture, parks, sport and recreation. The Whau Local Board is the final decision maker when granting leases.

Tauākī whakaaweawe Māori

Māori impact statement

45. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

46. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

47. Te Kawerau a Maki are mana whenua of the proposed leased area within the Whau Local Board area and around the Whau River. They have been informed of the proposed new lease and their views have been given due consideration by the Whau Local Board through a memorandum and workshop.

48. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

49. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

50. The costs associated with public notification and engagement with the community on council’s intention to grant a new community lease will be borne by the Parks and Community Facilities Department. Any additional costs such as a hearing process will also be borne by the Parks and Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. Should the Whau Local Board resolve not to undertake public consultation, the local board will be non-compliant with the Reserves Act 1977 which may adversely affect any decision the board makes around the proposed new lease.

Ngā koringa ā-muri

Next steps

52. Subject to the Whau Local Board’s approval, staff will undertake public consultation on the proposed new lease and inform the local board if there are any submissions or objections received in response to the public notification advertisement.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Amirah Rab - Community Lease Specialist

Authorisers

Adam Milina - Local Area Manager

Kim O’Neill - Head of Property & Commercial Business

Whau Local Board

28 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/12033

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Whau Local Board at a workshop on Wednesday 7 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Whau Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	33

Ngā kaihaina

Signatories

Authors

Ben Stallworthy, Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Adam Milina - Local Area Manager

No.	Title	Page
a ⇩	Delegated Whau Local Board feedback on Making it easier to build granny flats	41

No.	Title	Page
a ⇩	Delegated Whau Local Board feedback on New Zealand’s Second Emissions Reduction Plan	47

Whau Local Board

28 August 2024

Auckland Council’s Quarterly Performance Report: Whau Local Board for quarter four 2023/2024

File No.: CP2024/12153

Te take mō te pūrongo

Purpose of the report

1. To provide the Whau Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Whau Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year. The work programme is produced annually and aligns with Whau Local Board Plan outcomes.

3. 109 activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected), 9 activities have an Amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold), 7 activities have a Red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and 3 activities have a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· Te Whau Pou Maumahara (ID30810) – The Pou has been installed at Rata Street Bridge. The carving is now unwrapped, and an acknowledgement has been organised in September with Te Kawerau ā Maki.

· Green Bay Domain - renew playground and associated park furniture (ID24131)– The project was completed, and the playground opened on 11 May 2024.

· Whau - renew structures and footpaths 2022/2023-2023/2024 (ID30486) – Renewal works were completed at Blockhouse Bay Recreation Reserve and Manawa Wetlands.

5. Key activities not delivered / not progressed as expected include:

· Miranda Reserve - renew playground and associated park furniture (ID24210) – The project is currently on hold due to ongoing construction works by Watercare for the Central Interceptor project. Site reinstatement is planned upon the completion of Watercare's activities.

· Olympic Park Masterplan (ID1332) – The project has been delayed but is progressing. Following the local board direction in February 2024 workshop, further velodrome research is underway to inform the needs assessment. The budget has been identified for carry-forward.

· Olympic Park - renew velodrome (ID24382) – The project is on hold. Investigations are still in progress with Regional Services and Strategy to inform the Olympic Park Master Plan.

· New Windsor Area - park upgrade or development (ID27785) – The project is on hold and budget deferred to future years. A workshop will be planned to confirm the scope.

· Riversdale Reserve - refurbish amenity block (ID31934) – The project is significantly delayed. The toilet was heavily vandalised before the project was completed. A building assessment has been received and reviewed, and a complete rebuild is required. Staff are seeking compensation through insurance and undertaking stakeholder engagement to determine the services required for a complete rebuild.

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive the performance report for quarter four ending 30 June 2024.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Whau Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

· Local Governance

9. The graph below shows how the work programme activities meet Whau Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

13. Te Hono community centre and library (ID17967) – The detailed design is 90 per cent completed and the resource consent lodged. Site set-up and enabling works is scheduled for November 2024.

14. Blockhouse Bay Library - renew roof and building (ID37466) – The detailed design and procurement is underway. Physical works are scheduled to begin mid-October after the school holidays.

15. Blockhouse Bay Community Centre - refurbish building (ID30466) – The project is progressing, and windows removal / reinstatement starting. The project is expected to be completed August 2024.

16. Whau Coastal Walkway Environment Trust Grant 2023/2024 (ID1413) - Construction continues on Te Whau Pathway sections connecting the northwest cycleway to the bottom of Bridge Avenue and Te Pae Kawau (Bridge Avenue Reserve) to Horowai (Roberts Field).

17. Placemaking: Kai across the Whau (ID487) - Kai Whau has been supporting the Kai Village at Glenavon and supporting the Fruitvale school garden. Ongoing volunteer training has been delivered in New Lynn and support provided to food waste collections from Rosebank Business Association.

18. Activation of community led venue partners Whau (ID498) - Blockhouse Bay Community Centre reopened on 14 May 2024. The centre has lost hirers due to the extended closure.

19. Māori Responsiveness: E Tu (ID493)- Matariki was celebrated across all the Whau community hubs and houses. Te Rā Mokopuna and Te Rā Kāumatua days at Te Kura Kaupapa Māori o Te Kotuku will take place in the next business year.

20. Placemaking: Neighbourhood and town centre development Whau (ID492) – The Memorandum of Understanding between the New Windsor Hub and New Windsor School has been extended with more space allocated for the hub.

21. EcoFest West Festival (EcoMatters) Whau (ID668)– The event was delivered in April 2024. EcoMatters supported more than 130 events, including 30 events in the Whau.

Changes to the local board work programme in quarter four

Activities with changes

22. The following work programmes activities have changes which been formally approved by the board.

Table 2: Work programmes change formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
1406	Local Governance	Mana Whenua Engagement	The Rangatira ki te Rangatira hui with the three west local boards was on hold in quarter four, as Te Kawerau ā Maki evaluated its engagement activities with Council. In May, the local board reallocated $3,000 to Māori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau (ID 493) The local board has confirmed budget to continue engagement in 2024/2025.	WH/2024/1
37646	Customer and Community Facilities	Ambrico Studio - refurbish building including roof	Storm Damage CAPEX budget replaced Asset Based Services (ABS): CAPEX Local Renewals budget in the financial year 2023/2024 and the financial year 2024/2025.	WH/2024/2
37466	Customer and Community Facilities	Blockhouse Bay Library - renew roof and building	Storm Damage CAPEX budget replaced Asset Based Services (ABS): CAPEX Local Renewals budget in the financial year 2023/2024 and the financial year 2024/2025.	WH/2024/3
NEW: 45821	Customer and Community Facilities	New Lynn Library HVAC Replacement	New project and budget of $46,360 approved. This is required due to the failure of the HVAC system at the New Lynn Library that occurred on the 9 January 2024.	WH/2024/4
31935	Customer and Community Facilities	Gittos Domain - refurbish amenity block	Approved for the Risk Adjusted Programme (RAP). $85,268 budget increase in financial year 2024/2025 to enable staff to deliver in 2023/2024 as part of RAP.
30475	Customer and Community Facilities	New Lynn Community Centre - renew toilets, kitchen and ventilation	Approved for the Risk Adjusted Programme (RAP). $114,004 budget increase in 2024/2025 financial year to enable staff to deliver in 2023/2024 as part of RAP.	WH/2024/5
27858	Customer and Community Facilities	Ambrico Historical Reserve - refurbish kiln roof	Approved for the Risk Adjusted Programme (RAP). $100,457 budget increase in 2024/2025 financial year to enable staff to deliver in 2023/2024 as part of RAP.	WH/2024/6
30810	Customer and Community Facilities	Whau - design and install artwork/pou near Rata Street bridge	Approved for the Risk Adjusted Programme (RAP). Additional $40,762 Locally Driven Initiatives Capital Expenditure allocated to cover the shortfall in the SH16/18 External Funding to complete the project.	WH/2024/7
23869	Customer and Community Facilities	Blockhouse Bay Recreational Reserve - renew amenity block on Rathlin Road	Approved variations to budget allocations between financial years with a total reduction of $467,657 in 2023/2024.	WH/2024/8
30470	Customer and Community Facilities	Gittos Domain - renew park tracks (stage 2)	Approved variations to budget allocations between financial years to bring forward $530,000 from 2024/2025 to 2023/2024 and reduce the total project budget by $22,780.	WH/2024/9

Key activity achievements from the 2023/2024 work programme

23. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

· Te Whau Pou Maumahara (ID30810) has been installed at Rata Street Bridge. The carving is now unwrapped, and an acknowledgement has been organised with Te Kawerau ā Maki in September.

· Green Bay Domain - renew playground and associated park furniture (ID24131)– The project was completed, and the playground opened on 11 May 2024.

· Whau - renew structures and footpaths 2022/2023-2023/2024 (ID30486) – Renewal works were completed at Blockhouse Bay Recreation Reserve and Manawa Wetlands.

Overview of work programme performance

Customer and Community Services work programme

24. In the Customer and Community Services work programme, there are 97 activities with a green RAG status, nine activities that with an amber RAG status, seven activities that with a red RAG status and three activities that with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Whau - design and install artwork/pou near Rata Street bridge (ID30810)	Amber	In progress	The Pou carving has been installed. There were some delays, but the carving is now unwrapped, and an acknowledgement has been organised with Te Kawerau ā Maki in September.
Olympic Park Masterplan (ID1332)	Amber	In progress	Following the local board direction in February 2024 workshop, further velodrome research is underway to inform the needs assessment. This budget has been identified for carry-forward.
Memorial Square, New Lynn - refurbish water feature (ID40134)	Amber	In progress	Site marking of underground services completed, concrete breakout delayed due to weather. Physical works scheduled to continue in early July.
Miranda Reserve - renew playground and associated park furniture (ID24210)	Red	In progress	Construction works by Watercare for the Central Interceptor project is ongoing. Site reinstatement is planned upon the completion of Watercare's activities.
Māori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau (ID493)	Red	Complete	In April 2024 the local board reallocated $3,000 towards the work programme at Ruaumoko marae to support Ko Taku Reo deaf students. The activity was not actioned as the recipient did not meet the deadline to sign the funding agreement. All other activities within this programme were completed.
Whau Local Board - Te Kete Rukuruku (Māori naming and places) Tranche Two (ID706)	Red	In progress	The narrative for Tiakina / Sister Rene Shadbolt Park has now been received and a whakarewatanga and installation of interpretive signage can be planned. An event is not able to be held before the end of the financial year. A workshop will be scheduled in 2024/2025 to discuss details of the event with the local board.
Whau - Te Tohu o Te Auaunga Implementation (ID27863)	Red	In progress	The project is waiting for confirmation of the inclusion of Maori-centered content for the signs.
Riversdale Reserve - refurbish amenity block (ID31934)	Red	In progress	The toilet was heavily vandalised before the project was completed. A building assessment has been received and reviewed, and a complete rebuild is required. Staff seeking compensation through insurance and undertaking stakeholder engagement to determine the services required for a complete rebuild.
Olympic Park - renew velodrome (ID24382)	Red	On Hold	Investigations are still in progress with Regional services and strategy to inform the Olympic Park Master Plan.
New Windsor Area - park upgrade or development (ID27785)	Red	On Hold	The project is currently on hold and budget deferred to future years. A workshop will be planned to confirm the scope.
Whau - upgrade/renew sportsfield and park lighting to LED (ID32121)	Grey	Deferred	Scoping completed, and cost estimates received. Planning the delivery of projects for future years due to funding constraints.
Green Bay Domain - install shared path between Cliff View Drive and Godley Road (ID24028)	Grey	Deferred	The project is deferred to the financial year 2026/2027 due to work programme changes.
Brains Park - West Auckland Association Football and Sports Club Lease Renewal (ID3646)	Grey	Cancelled	Duplicate of item 3437 - completed in 2023.

Local Governance work programme

25. In the Local Governance work programme, there is one activity with a grey RAG status. The activity with significant impact is discussed below:

Table 5: Local Governance activity with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Mana Whenua Engagement (ID1406)

Grey

Cancelled

The Rangatira ki te Rangatira hui with the three west local boards was on hold in quarter four, as Te Kawerau ā Maki evaluated its engagement activities with Council.

In May, the local board reallocated $3,000 to Māori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau (ID 493). The local board has confirmed budget to continue engagement in 2024/2025.

Infrastructure and Environmental Services work programme

26. In the Infrastructure and Environmental Services work programme, all 10 activities had a green RAG status.

Auckland Emergency Management work programme

27. In the Auckland Emergency Management work programme, there is one activity (Community and business emergency response plans and resilience programme ID3981) with a green RAG status that began in quarter 4 and is continuing in the current year.

Deferred activities

28. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

30. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID662: Bike Hub (EcoMatters) Whau

· ID666: Community Nurseries (EcoMatters) Whau

· ID668: EcoFest West Festival (EcoMatters) Whau

· ID687: EcoMatters Environment Centre and Sustainability Hub (EcoHub) Whau

· ID688: Climate Action Network Whau

· ID689: Love Your Neighbourhood (EcoMatters) Whau

· ID645: Whau Ecological and environmental programme 2023/2024

· ID683: Whau Urban Ngahere Growing 2023/2024

· ID1413: Whau Coastal Walkway Environment Trust Grant 2023/2024

· ID24435: Whau - renew amenity lighting 2023/2024

· ID27862: Whau - provide natural shade for play spaces.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. This report informs the Whau Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

33. Whau - design and install artwork/pou near Rata Street bridge (ID30810) - The Pou carving has been installed. There were some delays, but the carving is now unwrapped, and an acknowledgement has been organised with Te Kawerau ā Maki to be held in September 2024.

34. Mana Whenua Engagement (ID1406) - The Rangatira ki te Rangatira hui with the three west local boards was on hold in quarter four, as Te Kawerau ā Maki evaluated its engagement activities with Council. In May, the local board reallocated $3,000 to Māori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau (ID 493). The local board has confirmed budget to continue engagement in 2024/2025.

35. Māori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau (ID493) - In April 2024 the local board reallocated $3,000 towards the work programme at Ruaumoko marae to support Ko Taku Reo deaf students. The activity was not actioned as the recipient did not meet the deadline to sign the funding agreement. All other activities within this programme were completed, including Taumata Whau meetings, te reo Māori and cultural arts activities, and Matariki celebrations at Whau community hubs and houses.

36. Whau Local Board - Te Kete Rukuruku (Māori naming and places) Tranche Two (ID706) - The narrative for Tiakina / Sister Rene Shadbolt Park has now been received and a whakarewatanga and installation of interpretive signage can be planned. An event is not able to be held before the end of the financial year. A workshop will be scheduled in 2024/2025 to discuss details of the event with the local board.

37. Whau - Te Tohu o Te Auaunga Implementation (ID27863) - The project is waiting for confirmation of the inclusion of Maori-centered content for the signs.

Ngā ritenga ā-pūtea

Financial implications

38. This report is provided to enable the Whau Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

39. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

40. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

41. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

43. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

44. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Quarterly Performance Report: Whau Local Board for quarter four 2023/2024	67
b	Financial Summary: Whau Local Board for quarter four 2023/2024 - CONFIDENTIAL (Under Separate Cover)

Ngā kaihaina

Signatories

Authors	Caroline Teh - Local Board Advisor
Authorisers	Adam Milina - Local Area Manager

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Sarah Paterson-Hamlin
	Warren Piper
	Susan Zhu

Authors	Liam Courtney - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager