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Governing Body
29 August 2024
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Note: In the absence
of His Worship the Mayor, Deputy Mayor D Simpson presided.
1 Ngā Tamōtanga
| Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Cr Shane
Henderson declared an interest in Item 7 - Dates for bringing Auckland
Council's Local Alcohol Policy into force.
Cr Daniel Newman declared an interest in Item 7 - Dates for bringing
Auckland Council's Local Alcohol Policy into force.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Te
Mihi | Acknowledgement
The Governing Body acknowledged
the recent passing of Wally Thomas who had served a long career in Local
Government in Auckland. His contribution was huge and condolences were
passed to his whanau.
A moments silence was observed.
Cr C Darby entered the meeting
at 10.03am.
4 Ngā Kōrero a te Marea | Public
Input
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4.1
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Public
Input: National Public Health Service - Northern Region - Auckland
Council's Local Alcohol Policy
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A PowerPoint presentation was
given in support of the item. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Cr M Lee entered the meeting at 10.07am.
Cr J Watson entered the
meeting at 10.09am.
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Resolution
number GB/2024/110
MOVED by
Deputy Mayor D Simpson, seconded by Cr L Fuli:
That the Governing Body:
a) whiwhi
/ receive the public input from Jo Vanderwee on behalf of the National Public
Health Service – Northern Region regarding Auckland Council’s
Local Alcohol Policy and whakamihi / thank
her for attending.
CARRIED
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Attachments
a 29 August 2024, Governing Body: Item 4.1 - Public
Input: National Public Health Service - Northern Region - Auckland Council's
Local Alcohol Policy, Presentation
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4.2
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Public
Input: Alcohol Healthwatch Whakatūpato Waipiro - Auckland
Council's Local Alcohol Policy
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A PowerPoint presentation was
given in support of the item. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number GB/2024/111
MOVED by
Deputy Mayor D Simpson, seconded by Cr C Fletcher:
That the Governing Body:
a) whiwhi
/ receive the public input from J
Jennifer Lamm on behalf of Alcohol Healthwatch Whakatūpato Waipiro regarding Auckland Council’s Local
Alcohol Policy and whakamihi / thank her for
attending.
CARRIED
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Attachments
a 29 August 2024, Governing Body: Item 4.2 - Public
Input: Alcohol Healthwatch Whakatūpato Waipiro - Auckland
Council's Local Alcohol Policy, Presentation
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4.3
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Public
Input: Communities Against Alcohol Harms Inc, Otara Gambling and
Alcohol Action Group and Turehou Māori Wardens - Auckland Council's
Local Alcohol Policy
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Cr S Stewart entered the meeting at 10.39am.
Cr M Williamson entered the
meeting at 10.39am.
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Resolution
number GB/2024/112
MOVED by
Deputy Mayor D Simpson, seconded by Cr C Fletcher:
That the Governing Body:
a) whiwhi
/ receive the public input from Communities Against Alcohol Harms Inc, the
Otara Gambling and Alcohol Action Group and Turehou Māori Wardens regarding Auckland Council’s Local Alcohol Policy and whakamihi / thank the representatives for attending.
CARRIED
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5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
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5.1
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Local Board Input: Manurewa Local Board -
Auckland Council's Local Alcohol Policy
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Note: Due to unforeseen
circumstances, the Chair of Manurewa Local Board was unable to attend the
meeting, however, the Local Board was in support of the Local Alcohol Policy
being brough into force.
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6 Ngā Pakihi Autaia
| Extraordinary Business
There was no
extraordinary business.
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7
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Dates for
bringing Auckland Council's Local Alcohol Policy into force
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Cr Shane Henderson had declared an interest in this item
and left the room.
Cr Daniel Newman had declared
an interest in this item and left the room.
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Cr S Henderson left the
meeting at 11.05am.
Cr D
Newman left the meeting at 11.05am.
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Note: changes
to the original motion, adding new clause b) were made with the agreement of
the meeting.
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Resolution
number GB/2024/114
MOVED by
Cr J Bartley, seconded by Cr A Dalton:
That the Governing Body:
a) whakaae
/ agree to bring the Auckland Council Local Alcohol Policy into force on the
following dates:
i) clauses
on maximum trading hours for on-licences and off-licences (being clauses 3.4,
4.3, 5.3, 6.1 and 7.1 and all of their sub-clauses) on 9 December 2024, three
months after public notification of the adoption of the Local Alcohol Policy
ii) all
other clauses, including those regarding the temporary freeze and
discretionary conditions, on 16 September 2024 following public notification
of the adoption of the Local Alcohol Policy.
b)
tono /
request staff monitor and regularly report back to the Regulatory and Safety
Committee on the implementation and effectiveness of the Local Alcohol Policy
including providing data on alcohol-related harm in Auckland especially in
the Priority Overlay area.
CARRIED UNANIMOUSLY
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The meeting adjourned at 11.58am and reconvened at 12.07pm.
Deputy Mayor D
Simpson vacated the chair. Mayor W Brown entered the meeting and resumed the
chair at 12.07pm.
Cr S Henderson returned to the meeting at 12.07pm.
Cr D Newman returned to the meeting at 12.07pm.
Cr A Filipaina and Cr M Lee were not present.
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8
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North Harbour
Stadium and Domain Precinct - report back to the Governing Body
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Anna
Atkinson, Upper Harbour Local Board Chair, Uzra Balouch, Upper Harbour Local
Board Deputy Chair, Alexis Poppelbaum, Hibiscus and Bays Local Board Chair
and Gary Brown, Hibiscus and Bays Local Board Deputy Chair were in
attendance.
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Cr M Lee returned to the meeting at 12.08pm.
Cr A Filipaina returned to the meeting at 12.09pm.
Cr M Williamson left the meeting at 12.41pm.
Cr R Hills entered the meeting at 12.55pm.
Cr M Williamson returned to
the meeting at 1.03pm.
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Resolution
number GB/2024/115
MOVED by
Deputy Mayor D Simpson, seconded by Cr W Walker:
That the Governing Body:
a) tuhi ā-taipitopito / note
the North Harbour Stadium and Domain Precinct Working Group have prepared a
discussion document.
b) tuhi ā-taipitopito / note
the North Harbour Stadium and Domain Precinct Working Group wishes to pursue
a concurrent two-stage process for the future of the North Harbour Stadium
and Domain Precinct as follows:
i) Stage 1 – undertake a locally led Expression of
Interest process in conjunction with Tātaki Auckland Unlimited to see if there is a party or
organisation who could operate and manage the North Harbour Stadium and
Domain Precinct for an agreed period commencing July 2025, subject to cost
benefit analysis and a value for money assessment against the Stadium and
Domain Precinct’s
management in the prior financial year
ii) Stage 2 – undertake a concurrent process to
determine the most appropriate ownership, funding, governance, improvements,
and operational management model for the long-term future use of the North
Harbour Stadium and Domain Precinct by December 2026.
c) tono / request that the North Harbour Stadium Working
Group report back to the Governing Body with an update on Stage 1 and Stage 2
in clause b) above, prior to December 2024.
d) tono / request that Auckland Council’s Chief
Executive and Tātaki Auckland Unlimited establish cost-effective
resourcing, funding and support for clauses b) i) and b) ii).
CARRIED
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The meeting adjourned at 1.05pm and reconvened at 1.33pm.
Cr J Bartley, Cr J Fairey, Cr S Henderson, Cr M Lee, Cr D
Newman, Cr G Sayers, Cr K Turner, Cr W Walker and Cr J Watson were not present.
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10
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Delegations
to Council officers under the Resource Management Act 1991, the Housing
Accords and Special Housing Areas Act 2013 and the Local Government (Rating)
Act 2002
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Cr M Lee returned to the
meeting at 1.36pm.
Cr K Turner returned to the meeting at 1.36pm.
Cr J Bartley returned to the meeting at 1.37pm.
Cr S Henderson returned to the meeting at 1.37pm.
Cr J Fairey returned to the meeting at 1.37pm.
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Resolution
number GB/2024/117
MOVED by
Cr R Hills, seconded by Cr A Dalton:
That the Governing Body:
a) tautapa
/ delegate to Auckland Council officers and Hearings Commissioners the functions,
duties and powers under the Resource Management Act 1991, the Housing Accords
and Special Housing Areas Act 2013 and the Local Government (Rating) Act 2002 as
set out in Attachment A of the agenda report.
CARRIED
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11
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Summary of Governing
Body and Committee information memoranda and briefings (including the Forward
Work Programme) - 29 August 2024
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Cr W Walker returned to the
meeting at 1.40pm.
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MOVED by Deputy Mayor D Simpson, seconded by
Cr A Dalton:
That the Governing
Body:
a) whiwhi
/ receive the Summary of Governing Body information memoranda and briefings
(including the Forward Work Programme) – 29 August 2024.
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Resolution
number GB/2024/118,
MOVED by
Cr M Lee, seconded by Cr J Watson, an amendment by way of addition:
That the Governing
Body:
b) whiwhi
/ receive the Waiheke Local Board’s resolution calling on central
government to urgently grant humanitarian visas for the family members of
Palestinian residents and citizens of Aotearoa New Zealand.
c) tuku ki tangata kē / forward the Waiheke Local Board’s resolution on
to the immigration minister as requested by the Waiheke Local Board
CARRIED
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Note: Under
Standing order 1.8.6, Cr S Stewart requested her dissenting vote be recorded.
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The substantive motion was put.
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Resolution
number GB/2024/119
MOVED by
Deputy Mayor D Simpson, seconded by Cr A Dalton:
That the Governing Body:
a)
whiwhi / receive
the Summary of Governing Body information memoranda and briefings (including
the Forward Work Programme) – 29 August 2024
b)
whiwhi / receive
the Waiheke Local Board’s resolution calling on central government to
urgently grant humanitarian visas for the family members of Palestinian
residents and citizens of Aotearoa New Zealand.
c)
tuku ki tangata kē / forward the Waiheke Local Board’s
resolution on to the immigration minister as requested by the Waiheke Local
Board.
CARRIED
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12
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Shareholder
Comments on Port of Auckland Limited Draft Statement of Corporate Intent
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Cr G Sayers returned to the
meeting at 1.42pm.
Cr D Newman returned to the meeting at 1.44pm.
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Resolution
number GB/2024/120
MOVED by
Mayor W Brown, seconded by Cr C Darby:
That the Governing Body:
a) whakaae / approve the shareholder comments on
Port of Auckland Limited’s draft Statement of Corporate Intent for the
period ending 30 June 2027 as set out in this report.
b) tautapa
/ delegate authority to the Mayor to:
i) finalise
the letter to Port of Auckland Limited setting out the shareholder comments
on the draft Statement of Corporate Intent in line with the direction set by
the committee.
ii) approve
any amendments to the shareholder comments, if required.
CARRIED
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14
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Chief
Executive and Group Chief Financial Officer Update
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The monthly dashboard had been
circulated prior to the meeting. A copy has been placed on the official
minutes and are available on the Auckland Council website as a minutes
attachment.
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Cr C Darby left the meeting
at 3.20pm.
Cr M Williamson left the meeting at 3.20pm.
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Resolution
number GB/2024/122
MOVED by
Cr D Newman, seconded by Deputy Mayor D Simpson:
That
the Governing Body:
a) whiwhi
/ receive the information provided in this report, in the monthly financial
dashboard circulated prior to the meeting and the verbal updates by the Chief
Executive and Group Chief Financial Officer.
CARRIED
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Attachments
a 29 August 2024, Governing Body, Item 14 - Chief Executive
and Group Chief Financial Officer Update, Monthly Dashboard
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15
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Auckland
Future Fund Establishment Update
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A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Cr C Darby returned to the
meeting at 3.23pm.
Cr M Williamson returned to the meeting at 3.24pm.
Cr A Dalton retired from the meeting at 3.39pm.
Cr D Newman left the meeting at 3.54pm.
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At 4.00pm it was:
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Extension
of Meeting Time
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Resolution
number GB/2024/123
MOVED by Deputy Mayor D Simpson, seconded by
Cr J Fairey:
That the Governing Body:
a)
whakaae / agree
under Standing Order 1.1.3, that an extension of time be granted, until the
business of the agenda is complete.
CARRIED
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Debate on the
motion commenced.
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Cr D
Newman returned to the meeting at 4.08pm.
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Resolution
number GB/2024/124
MOVED by
Cr C Fletcher, seconded by Mayor W Brown:
That the Governing Body:
a) tuhi-ā-taipitopito
/ note progress with preparatory work to enable the directors of Auckland
Future Fund Trustee Limited to start their work and make key decisions about
the operation of the Auckland Future Fund once appointed.
b) tuhi-ā-taipitopito
/ note progress with seeking legislative protection of the Auckland Future
Fund.
CARRIED
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Attachments
a 29 August 2024, Governing Body: Item 15 - Auckland
Future Fund Establishment Update, Presentation
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16
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Committee Structure
Changes and Appointments
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Note: An updated
committee structure was tabled at the meeting. A copy is attached to
the minutes and is available on the Auckland Council website as a minutes
attachment.
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Cr L Fuli left the meeting
at 4.31pm and joined online at 4.39pm.
Cr M Lee retired from the meeting at 4.44pm.
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Resolution
number GB/2024/125
MOVED by
Mayor W Brown, seconded by Cr A Baker:
That the Governing Body:
a) note
the decisions of the Mayor on changes to the committee structure, and
appointment of chairpersons, deputy chairpersons and other roles; and
b) appoint
Councillor Maurice Williamson as director of Auckland Transport to replace
Councillor Andy Baker
c) approve
the updated allocation of the Auckland Council governance remuneration pool
as set out in the report, noting that this allocates the remaining governance
remuneration pool resulting from changes to the committee structure and
associated roles and responsibilities equally across all 20 councillors.
CARRIED
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Attachments
a 29 August 2024, Governing Body: Item 16 - Committee
Structure Changes and Appointments, Updated Committee Structure table
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17
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Amendment to
the Terms of Reference
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Cr G Sayers left the
meeting at 5.00pm.
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Resolution
number GB/2024/126
MOVED by
Cr R Hills, seconded by Mayor W Brown:
That the Governing Body:
a) whai
/ adopt the Terms of Reference in Attachment A of the agenda report and
delegate those powers and responsibilities as listed in Attachment A with
immediate effect.
b) whakamana
/ authorise the Director of Policy, Planning and Governance to amend the
Terms of Reference by reflecting additional decisions of the Mayor and
Governing Body that relate to membership and other minor amendments required
to ensure completeness.
CARRIED
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18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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19 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public
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Resolution
number GB/2024/127
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Auckland Council Group and Auckland Council Quarterly Performance Report for
the twelve months ending June 2024
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(j) - The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
In particular, the
report contains
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s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions is made available to the
public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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5.01pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.30pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL:
Auckland Council Group and Auckland Council Quarterly Performance Report for
the twelve months ending June 2024
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Resolution number GB/2024/128
MOVED by Mayor W Brown,
seconded by Cr M Williamson:
b) whakaae
/ agree that the decision, report and attachments remain confidential until
the need for confidentiality no longer exists.
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5.30pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
