|
Resolution
number ARCCC/2024/64
MOVED by Chairperson P Connell, seconded by Cr
A Dalton:
That the Audit and Risk Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
b) whakaae
/ agree that Andrew McConnell, Deputy Controller and Auditor-General, David
Taylor, Sector Manager - Auckland, Athol Graham, Audit Director, Audit New
Zealand, René van Zyl, Audit Director, Audit New Zealand
and Penica Cortez, Audit Manager, Audit New Zealand be permitted to remain
for the confidential part of the meeting after the public has been excluded,
because of their knowledge of matters which will help the Audit and Risk
Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Council-controlled organisations' audit and risk updates
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
s7(2)(c)(i) - The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar information
or information from the same source and it is in the public interest that
such information should continue to be supplied.
s7(2)(h) - The withholding of the information is
necessary to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report contains risk reporting
and detailed top risks reported confidentially to the council-controlled
organisations' board or Audit and Risk Committee. The council-controlled
organisations have provided their risk report to Auckland Council's Audit
and Risk Committee subject to confidentiality.
|
s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
C2 CONFIDENTIAL: Port of
Auckland Limited audit and risk update
|
Reason for passing this resolution in
relation to each matter
|
Particular interest(s) protected (where
applicable)
|
Ground(s) under section 48(1) for the
passing of this resolution
|
|
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
s7(2)(c)(i) - The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar information
or information from the same source and it is in the public interest that
such information should continue to be supplied.
s7(2)(h) - The withholding of the information is
necessary to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report contains risk reporting
and detailed top risks reported confidentially to the Port of Auckland
Limited's board or Audit and Risk Committee. Port of Auckland Limited have
provided their risk report to Auckland Council's Audit and Risk Committee
subject to confidentiality
|
s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
C3 CONFIDENTIAL: Draft Green
Bond Annual Report 2024
|
Reason for passing this resolution in
relation to each matter
|
Particular interest(s) protected (where
applicable)
|
Ground(s) under section 48(1) for the
passing of this resolution
|
|
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
s7(2)(j) - The withholding of the information is
necessary to prevent the disclosure or use of official information for
improper gain or improper advantage.
In particular, the report and attachments contain
information regarding the use of green bond proceeds as at 30 June 2024 which
cannot be released to the public before it is released on the NZX.
|
s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
C4 CONFIDENTIAL: Recommendation
of Auckland Council's draft annual report 2023/2024 and summary annual report
2023/2024
|
Reason for passing this resolution in
relation to each matter
|
Particular interest(s) protected (where
applicable)
|
Ground(s) under section 48(1) for the
passing of this resolution
|
|
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
s7(2)(j) - The withholding of the information is
necessary to prevent the disclosure or use of official information for
improper gain or improper advantage.
In particular, the report contains financial information
that forms part of the Auckland Council Group Annual Report 2023/2024 and
can only be made public following the release of the annual report to the
NZX on 27 September 2024.
|
s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
C5 CONFIDENTIAL: Office of the
Auditor-General and Audit New Zealand briefing
|
Reason for passing this resolution in
relation to each matter
|
Particular interest(s) protected (where
applicable)
|
Ground(s) under section 48(1) for the passing
of this resolution
|
|
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
s7(2)(j) - The withholding of the information is necessary
to prevent the disclosure or use of official information for improper gain
or improper advantage.
In particular, the report from the Office of the
Auditor-General and Audit New Zealand contains information regarding the
financial results of the Auckland Council Group and Auckland Council for 30
June 2024 which cannot be made public until released to the NZX.
|
s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
|
