Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1-7 The Strand, Takapuna on Tuesday, 17 September 2024 at 10:00 am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 


Devonport-Takapuna Local Board

17 September 2024

 

 

 

1          Nau mai | Welcome

 

The meeting was opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number DT/2024/135

MOVED by Chairperson T van Tonder, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)           whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 20 August 2024, as true and correct.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6          Te Mihi | Acknowledgements

 

6.1

Kiingi Tuheitia Pootatau Te Wherowhero VII

 

Resolution number DT/2024/136

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)           acknowledge the passing of Kiingi Tuheitia and offer condolences.

b)          acknowledge the coronation of Te Arikinui Kuini Nga wai hono i te po

 

CARRIED

 

6.2

Rhiannon Guinness

 

Resolution number DT/2024/137

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)     acknowledge the service and support of Rhiannon Guinness

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Timothy Moon and Rod Cornelius - Health and Safety Investigation of Maunga Uika/North Head

 

Documents were tabled. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:

A book was tabled as part of this item and will be archived alongside the minutes attachments.

 

Resolution number DT/2024/138

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Martin and Eleanor Butler and thank them for their attendance.

 

CARRIED

 

Attachments

a     17 September 2024 - Devonport-Takapuna Local Board Business Meeting - Item 8.1: Health and Safety Investigation of Maunga Uika/North Head - Presentation by Martin Butler

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Bill Rayner

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2024/139

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)           receive the presentation from Bill Rayner and thank them for their attendance.

CARRIED

 

Attachments

a     17 September 2024 - Devonport-Takapuna Local Board Business Meeting - Item 9.1: 46 Cheltenham Rd lease

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Termination and proposed new lease to The North Shore Budget Services Incorporated at the Takapuna Community Services Building at 3 Gibbons Road, Takapuna

 

Resolution number DT/2024/140

MOVED by Member G Wood, seconded by Chairperson T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      whakaae/approve to terminate, as of 17 October 2024, the existing community lease for The North Shore Budget Service Incorporated, located at the Mary Thomas Centre, 3 Gibbons Road, Takapuna

b)      tuku/grant, under the Local Government Act 2002, a new monthly lease for 225 square metres for The North Shore Budget Service Incorporated, in the Auckland Council-owned premises identified as Takapuna Community Services Building, 3 Gibbons Road, Takapuna on the land legally described as Lot 2 Deposited Plan 150933, comprised in record of title NA90A/193 and Lot 3 Deposited Plan 134486, comprised in record of title NA79B/624 in Attachment A (Site/Floor Plan), subject to the following terms and conditions:

i)    term – month-to-month lease commencing 18 October 2024

ii)   rent – $1,300.00 plus goods and services tax (GST) per annum if demanded.

iii)  operational expenditure charge – $45.00 per square metre plus GST per annum

c)      whakaae/approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023) and the Local Government Act 2002

d)      tuhi ā-taipitopito/note, that engagement with mana whenua and public notification are not required for Auckland Council’s intention to grant a new monthly lease

e)      tuhi ā-taipitopito/note, due to the prioritisation of this matter, this will be added to the local board Parks and Community Facilities: Community Leases Work Programme 2024/2025.

 

CARRIED

 

 

12

New community lease to The Air Training Corps Association of New Zealand Incorporated at Achilles Crescent Reserve, Narrow Neck

 

Resolution number DT/2024/141

MOVED by Member G Wood, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)      tuku / grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to The Air Training Corps Association of New Zealand Incorporated for approximately 3,091 square meters (more or less) of land and the council-owned building 220 square metres (more or less) located at Achilles Crescent Reserve, R 13 Achilles Crescent, Narrow Neck legally described as Lot 32 and 35 Deposited Plan 38181, Lot 3 Deposited Plan 49953, Part Lot 2 Deposited Plan 4515 (as per Figure 1 and Attachment A to the agenda report – Site Plan), subject to the following terms and conditions:

i)       term – an initial term of five years commencing 17 September 2024, with one (1) five-year right of renewal

ii)      rent – $1.00 plus GST per annum if demanded

iii)     subsidised maintenance fee – $500.00 plus GST per annum applicable to the council-owned building (shown outlined in red and marked “B” on Attachment A to the agenda report – Site Plan)

iv)     community outcomes plan – to be appended as a schedule to the lease agreement

b)      whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023).

c)      whakaae / approve The Air Training Corps Association of New Zealand Incorporated community outcomes plan (Attachment B to the agenda report)

d)      tuhi ā-taipitopito / note that staff undertook public notification during the period 9 November 2023 until 7 December 2023, and mana whenua engagement from 6 December 2023 until 26 January 2024 regarding Auckland Council’s intention to grant a new community lease to The Air Training Corps Association of New Zealand Incorporated for its occupied premises located at Achilles Crescent Reserve, R 13 Achilles Crescent, Narrow Neck.

e)      tuhi ā-taipitopito / note that staff did not receive any submissions or objections during the public notification period about the proposed new community lease to The Air Training Corps Association of New Zealand Incorporated at Achilles Crescent Reserve, R 13 Achilles Crescent, Narrow Neck.

 

 

CARRIED

 

 

 

13

Extension of lease term of commercial lease at 46 Cheltenham Road Devonport

 

Resolution number DT/2024/142

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      approve a new lease at 46 Cheltenham Road, Devonport subject to Eke Panuku completing the required statutory process, and the following terms:

i)          term – five years from 12 July 2025 with three further rights of renewal of five years each

ii)         use – Restaurant and Wedding Reception venue

 

CARRIED

 

 

14

Approval of the concept design for the renewal of Achilles Crescent Reserve play spaces at 13 Achilles Crescent, Narrow Neck

 

Resolution number DT/2024/143

MOVED by Chairperson T van Tonder, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)           whakaae / approve the proposed play space renewal at Achilles Crescent Reserve – renewal option 3 – concept design option B(2) located at 13 Achilles Crescent, Narrow Neck as per attachment A of the agenda report and request staff to progress the project to construction.

b)           Investigate as part of the detailed design stage the inclusion of up to two picnic tables, retention of existing rubbish bin(s) and the installation of a drinking fountain and shade sail.

 

CARRIED

 

 

15

Approval of the concept design for the renewal of Belle Verde Reserve play spaces at 10 Belle Verde Drive, Sunnynook

 

Resolution number DT/2024/144

MOVED by Member M Powell, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)           whakaae / approve the proposed play space renewal at Belle Verde Reserve (renewal option 3 - concept design option D(2) located at 10 Belle Verde Drive, Sunnynook as per attachment A of the agenda report and request staff to progress the project to construction.

b)          Investigate as part of the detailed design stage the inclusion of seating or picnic tables, retention of existing bin(s) and the installation of a shade sail.

 

CARRIED

 

 

 

 

 

16

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024

 

Resolution number DT/2024/145

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)           whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024/2025.

b)          endorse the updated and more comprehensive Kōkiri Agreement, included as Attachment A to this report

c)           note that the following planned technology projects are missing from Attachment A and request that they be reinstated:

i)             Lake Rd / Takapuna Grammar Schools intersection pedestrian detection

ii)           Fred Thomas / Taharoto / Anzac intersection pedestrian detection

d)          request the following new project is added to the Kōkiri Agreement under Collaborate:

i)             Lake Road optimisation

e)           request the following projects are added to the Kōkiri Agreement under Advocacy:

i)             Francis to Esmonde link

ii)           Auburn Street pedestrian crossing

f)            do not support AT imposing new variable speed limits outside schools prior to the Minister of Transport bringing out his new speed limit rule, especially in relation to the additional costs in subsequently changing.

 

CARRIED

 

 

17

Thriving Rangatahi

 

Resolution number DT/2024/146

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)                endorse in principle the Thriving Rangatahi strategy and provide the following feedback:

i)             note that this strategy is currently unfunded by the Council Group and as such places an unfair burden on Local Boards to deliver from their restrained budgets.

ii)           request that council establish annual reporting on what programmes and initiatives have been delivered within the Council group that addresses these issues, and that success can be measured year on year to ensure this strategy remains relevant.

iii)         request an annual hui for Local Boards be facilitated to encourage the sharing of work programme lines, ideas and opportunities, that improve the wellbeing of rangatahi.

iv)         note that the Devonport-Takapuna currently supports this strategy by:

A)          providing operational funding towards accessible and safe spaces for young people such as Shore Junction, Takapuna and Devonport Libraries, Sunnynook Community Centre and Devonport Community Centre.

B)          advocating for cctv and lighting along our transport network, as well as safe transit to school via walking and cycling improvements.

C)          enabling youth engagement through Younite and by directing funding to a youth specialist in our work programme.

D)          supporting our migrant youth through activities and actions contained within our Ethnic Plan.

E)          funding two community activators who support grass-roots community development that directly impacts youth wellbeing.

F)          funding and supporting arts, culture, music, sporting and community groups that directly benefit the wellbeing of our rangatahi.

 

CARRIED

 

 

18

Devonport-Takapuna Local Board Annual Report 2023/2024

 

Resolution number DT/2024/147

MOVED by Member M Powell, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)      whai / adopt the draft 2023/2024 Devonport-Takapuna Local Board Annual Report as set out in Attachment A to the agenda report.

b)      tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 26 September 2024.

c)      request that the Local Board Annual Report be circulated to our funded partners and community groups

 

CARRIED

 

 

19

Revision of the Devonport-Takapuna Local Board Standing Orders

 

Resolution number DT/2024/148

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:   

That the Devonport-Takapuna Local Board:

a)           whakaae / agree that Item 19: Revision of the Devonport-Takapuna Local Board Standing Orders be deferred until the next meeting of the Devonport-Takapuna Local Board scheduled to be held Tuesday 15 October 2024 at 10.00am.

 

CARRIED

 

 

20

Addition to the 2022-2025 Devonport-Takapuna Local Board meeting schedule

 

Resolution number DT/2024/149

MOVED by Chairperson T van Tonder, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)      approve the addition of two meeting dates to the 2022-2025 Devonport-Takapuna Local Board meeting schedule to accommodate the Annual Budget 2025-2026 timeframes as follows:

i)       Tuesday, 29 April 2025 at 10.00am

ii)      Tuesday, 10 June 2025 at 10.00am.

 

CARRIED

 

 

21

Elected Members' Reports

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2024/150

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)      receive and thank member Gavin Busch for their written report.

b)      receive and thank member Melissa Powell for their tabled report.

c)      receive and thank member George Wood for their written report.

 

CARRIED

 

Attachments

a     17 September 2024 - Devonport-Takapuna Local Board Business Meeting - Item 21: Elected Members Reports - Melissa Powell Member Report September 2024

 

 

22

Resolutions Pending Action report

 

Resolution number DT/2024/151

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board resolutions pending action report as at 10 September 2024.

 

CARRIED

 

 

 

 

 

 

 

 

23

Devonport-Takapuna Local Board - Resource Consent Applications - August 2024

 

Resolution number DT/2024/152

MOVED by Member G Wood, seconded by Chairperson T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      note the list of resource consents applications (Attachment A) related to the Devonport-Takapuna Local Board area received from 5 August 2024 to 31 August 2024.

 

CARRIED

 

 

24

Devonport-Takapuna Local Board - Record of Workshops August 2024

 

Resolution number DT/2024/153

MOVED by Member P Allen, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in August 2024.

 

CARRIED

 

 

25

Hōtaka Kaupapa - Policy Schedule

 

Resolution number DT/2024/154

MOVED by Deputy Chairperson T Harpur, seconded by Chairperson T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for September 2024 as set out in Attachment A of this agenda report.

 

CARRIED

 

 

 

26        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

The Chairperson closed the meeting with a karakia.

 

Unuhia, unuhia

Unuhia mai te urutapu nui

Kia wātea, kia māmā,

te ngākau te tinana, te hinengaro

i te ara takatū

Koia rā e Rongo

e whakairia ake ki runga

Kia tina! Haumi e!

Hui e! Tāiki e!

Draw on, draw on

Draw on the supreme sacredness

To clear and to set free

the heart, the body and the inner essence

In preparation for our pathways

Let peace and humility

 be raised above all

Manifest this! Realise this!

Bind together! Affirm!

 

12.00pm                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................