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Aotea / Great Barrier Local Board
17 September 2024
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Aotea
/ Great Barrier Local Board Annual Report 2023/2024
File No.: CP2024/13050
Te take mō te
pūrongo
Purpose of the report
1. To
seek local board adoption of the 2023/2024 Annual Report for the Aotea / Great
Barrier Local Board, prior to it being adopted by the Governing Body on 26
September 2024.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Council Annual Report 2023/2024 is being prepared and needs to be
adopted by the Governing Body by 26 September 2024. As part of the overall
report package, individual reports for each local board are prepared.
Ngā tūtohunga
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) whai
/ adopt the draft 2023/2024 Aotea / Great Barrier Local Board Annual Report as
set out in Attachment A to the agenda report.
b) tuhi
ā-taipitopito / note that
any proposed changes after the adoption will be clearly communicated and agreed
with the chairperson before the report is submitted for adoption by the
Governing Body on 26 September 2024.
Horopaki
Context
3. In
accordance with the Local Government (Auckland Council) Act 2009 and the Local
Government Act 2002, each local board is required to monitor and report on the
implementation of its Local Board Agreement. This includes reporting on the
performance measures for local activities and the overall funding impact
statement for the local board.
4. In
addition to the compliance purpose, local board annual reports are an
opportunity to tell the wider performance story with a strong local flavour,
including how the local board is working towards the outcomes of their local
board plan.
Tātaritanga me ngā
tohutohu
Analysis and advice
5. The
annual report contains the following sections:
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Section
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Description
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Mihi
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The mihi is an
introduction specific to each local board area and is presented in Te Reo
Māori and English.
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About this
report
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An overview of
what is covered in this document.
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Message from
the chairperson
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An overall
message introducing the report, highlighting achievements and challenges,
including both financial and non-financial performance.
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Local board
members
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A group photo
of the local board members.
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Our area
– projects and improvements
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A visual layout
of the local board area summarising key demographic information and showing
key projects and facilities in the area.
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Performance
report
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Provides
performance measure results for each activity, providing explanations where
targeted service levels have not been achieved. Includes the activity
highlights and challenges.
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Our
performance explained
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Highlights of
the local board’s work programme which contributed to a performance
outcome
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Local
flavour
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A profile of
either an outstanding resident, grant, project or facility that benefits the
local community.
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Funding
impact statement
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Financial
performance results compared to long-term plan and annual plan budgets,
together with explanations about variances.
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Tauākī whakaaweawe
āhuarangi
Climate impact statement
6. The
council’s climate change disclosures are covered in volume four of the
annual report and sections within the summary annual report.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and
views
7. Council
departments and council-controlled organisations comments and views have been
considered and included in the annual report in relation to activities they are
responsible for delivering on behalf of local boards.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board
views
8. Local
board feedback will be included where possible. Any changes to the content of
the final annual report will be discussed with the chairperson.
Tauākī whakaaweawe
Māori
Māori impact statement
9. The
annual report provides information on how Auckland Council has progressed its
agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This
includes engagement with Māori, as well as projects that benefit various population groups,
including Māori.
Ngā ritenga
ā-pūtea
Financial implications
10. The
annual report provides a retrospective view on both the financial and service
performance in each local board area for the financial year 2023/2024.
11. There
are no financial implications associated with this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
12. The
annual report is a legislatively required document. It is audited by Audit New
Zealand who assess if the report represents information fairly and
consistently, and that the financial statements comply with accounting standard
PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could
result in a qualified audit opinion.
13. The
annual report is a key communication to residents. It is important to tell a
clear and balanced performance story, in plain English and in a form that is
accessible, to ensure that council meets its obligations to be open with the
public it serves.
Ngā koringa ā-muri
Next steps
14. The
next steps for the draft 2023/2024 Annual Report for the local board are:
· Audit
NZ review during August and September 2024
· report
to the Governing Body for adoption on 26 September 2024
· physical
copies provided to local board offices, council service centres and libraries
by the end of October 2023.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Draft Aotea / Great Local Board
Annual Report 2023/2024
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11
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Ngā kaihaina
Signatories
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Author
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Nan Hu - Senior Finance and
Performance Advisor
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Authorisers
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Faithe Smith - Manager Local Board Financial Advisory
Glenn Boyd - Local Area Manager
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