I hereby give notice that an ordinary
meeting of the Hibiscus and Bays Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday 17
September 2024
10.00am
2 Glen Road
Browns Bay
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Hibiscus and Bays Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Alexis Poppelbaum, JP
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Deputy Chairperson
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Gary Brown
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Members
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Jake Law
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Victoria Short
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Sam Mills
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Gregg Walden
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Julia Parfitt, JP
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Leanne Willis
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(Quorum 4 members)
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Louise Healy
Democracy Advisor
11 September 2024
Contact Telephone: 021 419 205
Email: louise.healy@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Hibiscus and Bays Local Board
17 September 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Hibiscus and Bays Local
Board Annual Report 2023/2024 7
12 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
1 Nau mai | Welcome
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Hibiscus and Bays Local Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Tuesday 27 August 2024, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of the
agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Hibiscus and Bays Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Hibiscus and Bays Local Board
17 September 2024
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Hibiscus and
Bays Local Board Annual Report 2023/2024
File No.: CP2024/13053
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the 2023/2024 Annual Report for the Hibiscus and Bays Local Board, prior
to it being adopted by the Governing Body on 26 September 2024.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Council Annual Report 2023/2024 is being prepared and needs to be
adopted by the Governing Body by 26 September 2024. As part of the overall
report package, individual reports for each local board are prepared.
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays Local
Board:
a) whai /
adopt the draft Hibiscus and Bays Local Board Annual Report 2023/2024 as set
out in Attachment A to the agenda report.
b) tuhi ā-taipitopito
/ note that any proposed changes after the adoption will be clearly
communicated and agreed with the chairperson before the report is submitted for
adoption by the Governing Body on 26 September 2024.
Horopaki
Context
3. In
accordance with the Local Government (Auckland Council) Act 2009 and the Local Government
Act 2002, each local board is required to monitor and report on the
implementation of its local board agreement. This includes reporting on the
performance measures for local activities and the overall funding impact
statement for the local board.
4. In
addition to the compliance purpose, local board annual reports are an
opportunity to tell the wider performance story with a strong local flavour,
including how the local board is working towards the outcomes of their local
board plan.
Tātaritanga me ngā
tohutohu
Analysis and advice
5. The
annual report contains the following sections:
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Section
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Description
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Mihi
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The mihi is an
introduction specific to each local board area and is presented in Te Reo
Māori and English.
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About this report
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An overview of what is
covered in this document.
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Message from the
chairperson
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An overall message
introducing the report, highlighting achievements and challenges, including
both financial and non-financial performance.
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Local board members
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A group photo of the local
board members.
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Our area –
projects and improvements
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A visual layout of the
local board area summarising key demographic information and showing key
projects and facilities in the area.
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Performance report
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Provides performance
measure results for each activity, providing explanations where targeted
service levels have not been achieved. Includes the activity highlights and
challenges.
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Our performance
explained
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Highlights of the local
board’s work programme which contributed to a performance outcome
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Local flavour
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A profile of either an
outstanding resident, grant, project or facility that benefits the local
community.
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Funding impact
statement
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Financial performance
results compared to long-term plan and annual plan budgets, together with
explanations about variances.
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Tauākī whakaaweawe
āhuarangi
Climate impact statement
6. The
council’s climate change disclosures are covered in volume four of the
annual report and sections within the summary annual report.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
7. Council
departments and council-controlled organisations comments and views have been
considered and included in the annual report in relation to activities they are
responsible for delivering on behalf of local boards.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
8. Local
board feedback will be included where possible. Any changes to the content of
the final annual report will be discussed with the chairperson.
Tauākī whakaaweawe
Māori
Māori impact statement
9. The
annual report provides information on how Auckland Council has progressed its
agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This
includes engagement with Māori, as well as projects that benefit various
population groups, including Māori.
Ngā ritenga
ā-pūtea
Financial implications
10. The annual
report provides a retrospective view on both the financial and service
performance in each local board area for the financial year 2023/2024.
11. There are no
financial implications associated with this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
12. The annual
report is a legislatively required document. It is audited by Audit New Zealand
who assess if the report represents information fairly and consistently, and
that the financial statements comply with accounting standard PBE FRS-43:
Summary Financial Statements. Failure to demonstrate this could result in a
qualified audit opinion.
13. The annual
report is a key communication to residents. It is important to tell a clear and
balanced performance story, in plain English and in a form that is accessible,
to ensure that council meets its obligations to be open with the public it
serves.
Ngā koringa ā-muri
Next steps
14. The next
steps for the draft 2023/2024 Annual Report for the local board are:
· Audit
New Zealand review during August and September 2024
· report
to the Governing Body for adoption on 26 September 2024
· physical
copies provided to local board offices, council service centres and libraries
by the end of October 2023.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Draft Hibiscus and Bays Local Board Annual Report
2023/2024
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11
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Ngā kaihaina
Signatories
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Author
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Nan Hu - Senior Finance and Performance Advisor
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Authorisers
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Faithe Smith – Manager Local Board Financial
Advisory
Heather Skinner – Acting Local Area Manager
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Hibiscus and Bays Local Board
17 September 2024
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