Ōtara-Papatoetoe Local Board

OPEN MINUTES

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 17 September 2024 at 5:00 pm.

Te Hunga kua Tae mai | present

Chairperson	Apulu Reece Autagavaia
Deputy Chairperson	Vi Hausia
Members	Dr Ashraf Choudhary, QSO, JP	via online electronic link, joined the meeting at 5.07pm
	Dr Ofa Dewes, MNZM
	Topou Folau
	Li'amanaia Lorenzo Kaisara
	Albert Lim	joined the meeting at 5.03pm

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

Councillor	Alf Filipaina	via online electronic link, left the meeting at 6.55pm
Councillor	Lotu Fuli	left the meeting at 7.17pm

Ōtara-Papatoetoe Local Board 17 September 2024

1          Nau mai | Welcome

Chair Apulu Reece Autagavaia opened the meeting with a karakia and welcomed everyone present.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OP/2024/120

MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM:

That the Ōtara-Papatoetoe Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 20 August 2024, as a true and correct record.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1

Passing of Kīngi Tūheitia

Resolution number OP/2024/121 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) He mihi tuatahi ki a Kīngi Tūheitia kua ngaro ne, Haere rā e te Āriki.   Haere ki te kāhui āriki ki te rangi. E tangi mamae ana te ngākau, haere, haere, haere atu rā. Translation The first greeting to Kīngi Tūheitia who has passed Depart dearest Āriki.  And go to the Āriki in the heavens The heart is afflicted with pain at your loss. Depart, beyond CARRIED

6.2

Stand Up Stand Out 2024 winners

Resolution number OP/2024/122 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) acknowledge and congratulate the winners for Stand Up Stand out 2024 from our local schools; - Group Vocal Winner: Toka Tu Moana Choir (Tangaroa College) - Dance Winner: AO (Aorere College) - Solo Instrumental Runner-up: Ioane Pasikala (Aorere College) - Solo Vocal Runner-up: Cyrus Holloway (De La Salle College). CARRIED

6.3	Miss Solomon Islands
	Resolution number OP/2024/123 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) acknowledge and congratulate Tangaroa College alumni and former head girl, Elsie Polosovai, on being crowned Miss Solomon Islands 2024/2025. CARRIED

6.4

Sports

Resolution number OP/2024/124 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a)   acknowledge and congratulate the following teams; i. Basketball Northern Cup Premiership; - U19 Girls Basketball Champions: Aorere College. ii. Rugby League National Secondary Schools; - Boys Premiership 2^nd Place: De La Salle College iii. IVF Va'a World Sprint Championship in Waka Ama, Hawaii - V6 500 and V6 1000: Silver – De La Salle Year 13 Soul Misiepo in    the Aotearoa NZ Elite Junior Men team - V12 500: Bronze – De La Salle Year 10 Jaekhim Motuliki in the Junior 16 Mens team for Hei Matau Paddlers team. iv. Rugby 1^st XV Secondary School Competition; - 1B Championship: Tangaroa College winners - 2B Championship: De La Salle College runner up - 2C Championship: De La Salle College runner up. CARRIED

6.4	Lemauga Lydia Sosene
	Resolution number OP/2024/125 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) acknowledge MP Lemauga Lydia Sosene for her work and has taken leave from Parliament, as she was diagnosed with cancer. The board wishes her a speedy recovery. CARRIED

Precedence of Business

Resolution number OP/2024/126

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / agree that  items 11 – Governing Body member, 12 – Board Members’ Report and 13 – Chairperson’s Announcements be accorded precedence at this time.

CARRIED

11	Governing Body member Update
	Councillors Lotu Fuli and Alf Filipaina provided updates on Local Alcohol Policy Updates, Sports and Recreation fund, safety issues in the Local Board area and Manukau Sports Bowl funding.
	Resolution number OP/2024/127 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      whiwhi / receive the verbal reports from the Manukau Ward Councillors. CARRIED

12	Board Members' Report
	Deputy Chair Vi Hausia, Members Dr. Ashraf Chaudhary, Topou Falou and Li'amanaia Lorenzo Kaisara provided a verbal update. A copy of the written report by Deputy Chair Vi Hausia has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2024/128 MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau: That the Ōtara-Papatoetoe Local Board: a)      whiwhi / receive the board members’ written and verbal reports. CARRIED
	Attachments a     17 September 2024 - Ōtara-Papatoetoe Local Board - Item no.11 - Board Members Report - Vi Hausia

13	Chairperson's Announcements
	Chair Apulu Reece Autagavaia acknowledged and gave updates on the Māori Language Week, Te Puke Ōtara, Enviro Schools, Bike Learning Programme, Free Snip and Chip services (SPCA), 360 Tautua Trust, Local Library for School Holiday Programme, Sistema Aotearoa and Auckland Heritage Festival (Pacifica).
	Resolution number OP/2024/129 MOVED by Member O Dewes, MNZM, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a)      whiwhi / receive the chairperson’s verbal update. CARRIED

7          Ngā Petihana | Petitions

7.1	Petition - Opposing Street Trading Licenses to Non-Ratepaying Vendors in the Ōtara Business Improvement District (BID)
	Amit Narchal and Rana Judge were in attendance to present the petition to the local board.
	Resolution number OP/2024/130 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      whiwhi / receive the petition from Amit Narchal and Rana Judge on behalf of the Ōtara Business Improvement District (BID) requesting to reconsider the decision to issue street trading licenses to non-ratepaying vendors within the Ōtara Business Improvement District (BID). CARRIED

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Clover Park Community House
	Resolution number OP/2024/131 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a)      whakamihi / thank Antoinette Tiatia, the manager of Clover Park Community House for her deputation and attendance. CARRIED

8.2	Deputation - Equal Justice Project
	A Report of Remote Seller Alcholhol License Analysis 2024 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2024/132 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a)      whakamihi / thank volunteer Nicolas Powell at Equal Justice Project for his deputation and attendance. CARRIED
	Attachments a     17 September 2024 - Ōtara -Papatoetoe Local Board - Deputations- Item 8.2 - Equal Justice Project - Report of Remote Seller Alcohol License Analysis 2024

8.3	Deputation - Waka Pacific Trust
	Resolution number OP/2024/133 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      whakamihi / will thank Morgan Darkwa, the GM of Community and Marketing and CEO David Comery at Waka Pacific Trust for their deputation and attendance. CARRIED

9          Te Matapaki Tūmatanui  | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Secretarial Note:

- Meeting adjourned at 7.17 pm

- Meeting convened at 7.36 pm.

14	Shoreline Adaptation Plan Programme: Manukau Harbour East Report
	Resolution number OP/2024/134 MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau: That the Ōtara-Papatoetoe Local Board: a)      ohia / endorse the Manukau Harbour East Shoreline Adaptation Plan (Attachment A). CARRIED

15	Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four 2023/2024
	Resolution number OP/2024/135 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a)      whiwhi / receive the performance report for quarter four ending 30 June 2024. CARRIED

Secretarial Note:

- Item 18 was discussed and resolved after Item 15.

16

Ōtara-Papatoetoe Quick Response grants round one 2024/2025 grant allocations

Resolution number OP/2024/136

MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM:

That the Ōtara-Papatoetoe Local Board:

a)     whakaae / agree to fund or part-fund each application received as follows in column - Amount Allocated :

Application ID	Organisation	Requesting funding for	Amount Requested	Amount Allocated
QR2513-102	Communicare	Towards venue and transportation hire at Wesley Methodist Church from 1 October 2024 to 30 June 2025	$1,906.00	$1,906.00
QR2513-103	Inner Wheel Club of Howick	Towards care packages and materials to create dolls and clothing	$1,500.00	$1,500.00
QR2513-104	Auckland Seniors Support and Caring Group	Towards venue hire, wages and festival operating fees at Otara Music Arts Centre from 5 October 2024 to 28 June 2025	$2,000.00	$1,000.00
QR2513-105	Inspire Charitable Trust	Towards facilitation fees, catering and venue hire at 9 Dunnotar Road from 9 October 2024 to 11 December 2024	$2,000.00	$1,000.00
QR2513-106	Mobility Assistance Dogs Trust	Towards dog food purchase	$2,000.00	$2,000.00
QR2513-110	Papatoetoe Probus Club	Towards catering at Papatoetoe Cosmopolitan Club on 12 December 2024	$2,000.00	$1,500
QR2513-111	L A Shu-Peng	Towards coaching fees and venue hire from 2 October 2024 to 30 October 2024	$1,000.00	$400
QR2513-116	Papatoetoe Adolescent Christian Trust	Towards 10 sponsored spots in the PACT Holiday programme from 1 October 2024 to 4 October 2024	$1,300.00	$1,300.00
QR2513-117	Indian Association (Manukau) New Zealand	Towards bus hire and catering at 25 Tui Road	$2,000.00	$2,000.00
QR2513-122	Counties Manukau Sports Foundation	Towards photography and flowers at the Counties Manukau Sporting Excellence Awards on 21 November 2024	$2,000.00	$1,000.00
QR2513-123	Manukau Business Association Incorporated	Towards installation of signs around the Manukau Business District	$2,000.00	$2,000.00
QR2513-124	The Massive Co Trust	Towards venue hire, catering and facilitator costs at Ōtara Music Arts Centre from 14 April 2025 to 16 April 2025	$1,595.00	$1,595.00
QR2513-125	South East Auckland Senior Citizens Association	Towards venue hire, catering, cleaning, performers and sound system hire at 736 Great South Road on 14 December 2024	$2,000.00	$1500.00
QR2513-127	XLR8 Sports Trust	Towards coach costs, venue hire and equipment at location from 7 October 2024 to 12 October 2024	$2,000.00	$2,000.00
QR2513-128	Te Whakaora Tangata Trust	Towards catering and Christmas boxes at 10 Roys Road	$1,976.00	$1,500
QR2513-132	Papatoetoe Hunters Cnr Bowling Club Inc	Towards fees and utilities at Hunters Corner Bowling Club from 31 October 2024 to 30 November 2024	$1,352.46	$1,352.46
QR2513-134	Counties Manukau Sports Foundation	Towards venue, video and audio hire at Otara Pool and Leisure Centre on 2 November 2024	$2,000.00	$1,000.00
QR2513-135	East Tamaki Rugby Football Club Incorporated	Towards rugby gear, first aid equipment and catering	$2,000.00	$2,000.00
QR2513-136	Momentum Charitable Trust	Towards one session of a life and financial skill programme at 25 Bairds Road	$1,695.00	$1,695.00
QR2513-137	Damoni Senior Citizens Association	Towards venue hire and catering at Decor of Elegance	$1,980.00	$600.00
QR2513-138	Counties-Manukau Touch Association	Towards the purchase of sports gear bags	$1,998.13	$1,000.00
QR2513-139	Affirming Works Limited	Towards picnic table purchase for 5/46 Fair Mall	$1,600.00	$1,200.00
QR2513-141	Runners High Ltd	Towards gift cards, advertising, generator and Ipad	$2,000.00	$200.00
Total			$43,902.59	$31,248.46

b)   whakaae / agree to decline each application received as follows:

Application ID	Organisation	Requesting funding for	Amount Requested	Amount Allocated
QR2513-101	Brown Pride Gym	Towards wages and venue hire at 19b Norman Spencer Drive from 6 October 2024 to 8 December 2024	$2,000.00	$0
QR2513-108	South Auckland Seniors And Youth Association Incorporated	Towards overall club expenses at 90 High Street Otahuhu	$2,000.00	$0
QR2513-112	Re-Creators Charitable Trust	Towards wages, travel and materials for community upcycling workshops	$2,000.00	$0
QR2513-113	National Council of Women	Towards accommodation, flights and conference fees on 5 October 2024 to 6 October 2024	$859.33	$0
QR2513-114	Independent Living Services Trust	Towards catering, gift cards, phone costs and mileage at Te Puke O Tara and Senior Villages from 1 October 2024 to 29 November 2024	$2,000.00	$0
QR2513-115	Anointed Indian Church	Towards food purchases at 39 East Tamaki road on 15 December 2024	$2,000.00	$0
QR2513-131	Warriors Community Foundation	Towards wages from 1 October 2024 to 31 March 2025	$2,000.00	$0
QR2513-133	Road Safety Education Limited	Towards venue hire and wages from 1 December 2024 to 30 June 2025	$2,000.00	$0
Total			$12,859.33	$0

CARRIED

17

Investigation outcomes into community facilities in the Ōtara Town Centre, at 46 Fair Mall

Resolution number OP/2024/137 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That Te Poari ā Rohe o Ōtara-Papatoetoe (Ōtara-Papatoetoe Local Board): a)         whakaae / agree to develop an indicative business case (IBC) within the next four to six years, to plan for the long-term community services in the Ōtara Town Centre b)        tuhi ā-taipitopito / note that finances have been provisionally set aside for a staged roof replacement in financial years 2026, 2027 and 2028 in the capex work programme to support the continuity of services at 46 Fair Mall c)         tuhi ā-taipitopito / note the board’s advocacy for urban regeneration and joined-up planning for high-quality urban environment of Ōtara town centre and its surroundings  remains a priority d)         tono / request officers for urgency on the Ōtara-Papatoetoe Local Board area portfolio review in light of changes stemming from the Ministry of Housing and Urban Development plans in the Ōtara town centre. CARRIED

Secretarial Note:

- Item 21 was discussed and resolved after Item 17. 

- Item 18 was discussed and resolved after Item 15.

18	Ōtara-Papatoetoe Local Board Annual Report 2023/2024
	An updated version of Annual Report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2024/138 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      whai / adopt the draft 2023/2024 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A to the agenda report. b)      tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 26 September 2024. CARRIED
	Attachments a     17-September 2024 - Ōtara-Papatoetoe Local Board- Item 18 - Ōtara-Papatoetoe Local Board Annual Report 2023/2024-Annual Report

19

Response to Ombudsman's recommendation to open workshops by default

Resolution number OP/2024/139 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a)      tuhi ā-taipitopito / note that to meet transparency, the Ombudsman expects workshops to be open by default b)      whakaae / agree that workshops will be open to the public by default, unless the chairperson deems it reasonable to close a specific workshop c)      tuhi ā-taipitopito / note that staff are preparing guidance to support an open by default approach into the Best Practice Guidance for the 2025 term d)      whakaae / agree that the local board will implement an open by default with recordings to be made and published later, approach by 1 January 2025. CARRIED

20	Thriving Rangatahi
	Resolution number OP/2024/140 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      ohia / endorse the Thriving Rangatahi plan. CARRIED

Secretarial Note:

- Item 21 was discussed and resolved after Item 17.

21	Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024
	Resolution number OP/2024/141 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025. CARRIED

22

Local board resolution responses, feedback and information report

Resolution number OP/2024/142 MOVED by Deputy Chairperson V Hausia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a)      tuhi ā-taipitopito / note the Pursuit of Excellence Awards Panel, in Attachment A i.       2324OPEA37 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 ii.      2324OPEA53 - Contribution towards airfares, accommodation, and meals for an individual who will travel to Salzburg, Vienna, London and Ireland as part of the Dilworth School Europe Choir Tour - $1,200.00 iii.     2324OPEA63 - Airfares to attend - the annual music concert Ustad Alla Rakha Institute of Music in Mumbai, India - $1,500.00 iv.     2324OPEA71 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 v.      2324OPEA74 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 vi.     2324OPEA75 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 vii.    2324OPEA77 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 viii.   2324OPEA78 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 ix.     2324OPEA79 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 x.      2324OPEA80 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 xi.     2324OPEA81 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $400.00 xii.    2324OPEA82 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 xiii.   2324OPEA83 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 xiv.   2324OPEA84 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 xv.    2324OPEA85 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 xvi.   2324OPEA86 - U12s from Papatoetoe Rugby Football Club competition in Brisbane, Australia - $0.00 xvii.  2324OPEA94 - Attend the Aspiring Leaders Forum in Wellington - $400.00 xviii. 2425OPEA01 - travel, accomodation and registration fees for under 18s Hockey national tournament which is held at Hawkes Bay - $1,200.00 xix.   2425OPEA02 - Cost for two members with parkinsons to attend a three day conference called "Positively Living With Parkinsons" in Mangere - $750.00. b)      tuhi ā-taipitopito / note the Pursuit of Excellence Awards Panel, in Attachment B i.       2425OPEA06- Mr Cullum O'Grady - $800.00 ii.      2425OPEA10 - Mr Buchanan Tuiogo - $800.00 iii.     2425OPEA13 - Mr Tutavake Petero, Raymond Panapa, Journey Isaiah, Taivero, Raka Panapa, Ian Nicolas, Anton-Madison Panapa - $2,000.00 iv.     2425OPEA17 - Mr Jageet Sidhu - $0 v.      2425OPEA18 - Mr Fritz Toeta Fa'apoi Filisi - $0. CARRIED

23	Record of Workshop Notes
	Resolution number OP/2024/143 MOVED by Chairperson AR Autagavaia, seconded by Member L Kaisara: That the Ōtara-Papatoetoe Local Board: a)      tuhi ā-taipitopito / note the workshop records for: 27 August, 3 September and 10 September 2024. CARRIED

24	Hōtaka Kaupapa / Governance Forward Work Calendar
	Resolution number OP/2024/144 MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau: That the Ōtara-Papatoetoe Local Board: a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa. CARRIED

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.46 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................