|
Governing Body Workshop
18 September 2024
|
|
WORKSHOP:
Representation Review - Initial Proposal
File No.: CP2024/11425
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically directed to do so.
Te take mō te pūrongo
Purpose of the report
1. The purpose of the workshop is to:
i) present
Joint Governance Working Party (JGWP) recommendations for changes to the
representation review initial proposal to the Governing Body before its meeting
on 26 September 2024
ii) seek
direction from the Governing Body on the preparation of any additional maps or
advice needed before the 26 September Governing Body meeting to ensure a smooth
process for public notification on 3 October 2024.
Whakarāpopototanga matua
Executive summary
2. The
representation review initial proposal was publicly notified for consultation
on 8 July 2024 and is provided in Attachment A.
3. 2,359
submissions on the initial proposal were received between 8 July and 8 August
2024. The feedback analysis report is provided in Attachment B.
4. 19
of the 21 local boards resolved formal submissions on the representation review
initial proposal at their August business meetings. The local board feedback is
provided in Attachment C.
5. Following
the close of submissions and receipt of local board submissions, the JGWP
oversaw the hearings process on the representation review initial proposal from
2 – 6 September. The Joint Governance Working Party deliberated on 13
September 2024 whether to recommend any changes to the initial proposal based
off feedback received. The agreed recommendations are provided below.
Central Auckland wards
Resolution
number JGWPC/2024/1
MOVED
by Cr K Leoni, seconded by Cr A Baker:
That the Joint
Governance Working Party:
c) tūtohungia
/ recommend to the Governing Body the following changes to the central Auckland
wards, to reach compliance to the 10% rule:
i) Newmarket
and Parnell to be in Ōrākei ward
ii) Grafton
to be in Waitematā & Gulf ward
iii) Eden
Terrace to be in Albert-Eden-Puketāpapa ward
iv) Ellerslie
to be in Ōrākei ward
v) St Johns
to be in Maungakiekie-Tāmaki ward
vi) Royal
Oak to be in Maungakiekie-Tāmaki ward
North Shore / Albany wards
Resolution number JGWPC/2024/2
MOVED by Cr D Newman, seconded by Member B Catchpole:
That the Joint
Governance Working Party:
a)
whakaae / adopt the initial proposal and acknowledge the non-compliance
to the 10% rule for North Shore ward is necessary to maintain communities of
interest
b)
Rodney Local Board subdivisions
Resolution number JGWPC/2024/3
MOVED by Deputy Chairperson C Handley, seconded by Cr D
Newman:
That the Joint Governance Working Party:
a) whiwhi
/ receive further advice on relevant submissions.
b) tūtohungia / recommend to the Governing Body in relation to the
proposed changes to Rodney Local Board subdivisions:
i) the
adoption of Amendment 2 which includes 5 subdivisions, noting that this will
meet the 10% compliance requirement for all subdivisions:
A) Northern
Rodney (2 elected members) (to include Wainui and Waitoki)
B) Warkworth
(2 elected members)
C) Dairy
Flat (1 elected member)
D) Kumeū
(2 elected members)
E) Southern
Kaipara (2 elected members) (to include Kaukapakapa)
ii) future
work with the local community, through the Rodney Local Board, working with
mana whenua, on the appropriate names for these subdivisions in the future, to
be determined at the next representation review or any earlier opportunity such
as a reorganisation process
Howick Local Board subdivisions
Resolution number JGWPC/2024/4
MOVED by Chairperson J Fairey, seconded by Member B
Catchpole:
That the Joint Governance Working Party:
a) whiwhi
/ receive further advice on relevant submissions.
b) tūtohungia
/ recommend to the Governing Body in relation to the proposed changes to Howick
Local Board subdivisions:
i) adopt
the initial proposal to divide the Botany subdivision to add a Flat Bush
subdivision, for Howick’s subdivisions to have the following
representation:
A) Pakuranga
(3)
B) Howick
(3)
C) Botany
(2)
D) Flat
Bush (3)
Non-complying subdivisions
Resolution number JGWPC/2024/5
MOVED by Chairperson J Fairey, seconded by Member R
Northey:
That the Joint Governance Working Party:
a) whiwhi
/ receive further advice on relevant submissions
b) whakaae
/ recommend to the Governing Body the initial proposal in relation to
non-complying subdivisions:
i) Hibiscus
and Bays Local Board
ii) Maungakiekie-Tāmaki
Local Board
iii) Ōtara-Papatoetoe
Local Board
iv) Franklin
Local Board
Minor changes to local board boundaries
Resolution number JGWPC/2024/6
MOVED by Member A Fulljames, seconded by Member J
Gillon:
That the Joint Governance Working Party:
a) whiwhi
/ receive further advice on relevant submissions.
b) whakaae
/ recommend to the Governing Body the initial proposal in relation to minor
changes to local board boundaries.
i) Devonport-Takapuna
and Upper Harbour local boards (Saunders Reserve)
ii) Kaipātiki
and Upper Harbour local boards (Sunset Road, Kereru Reserve and Bayview)
iii) Puketāpapa
and Maungakiekie-Tāmaki local boards (Taumanu Reserve)
Overall initial proposal and other
matters
Resolution number JGWPC/2024/7
MOVED by Member K Thomas, seconded by Cr S Henderson:
That the Joint Governance Working Party:
a) tūtohungia
/ recommend future work on the following matters:
i) for
the next Representation Review or earlier reorganisation work
A) The
impact of residential growth south of the Tāmaki
river on boundaries of wards and local boards in that area
B) Naming
of wards, local boards and subdivisions to reflect local identity, working with
mana whenua
C) North
Shore/Albany ward and Kaipātiki,
Devonport/Takapuna, Hibiscus and Bays and Upper Harbour local board boundaries
issues
D) Local
board boundary issues in relation to Ōrākei and Waitematā around Newmarket and Parnell
ii) for
the council organisation and partners to address before the 2025 elections:
A) Local
board practice around subdivisions, including a possible publicity campaign
prior to the 2025 elections around the nature of subdivisions within a local
board area, and their purpose for electoral rather than organisational matters.
B) Civics
education regarding the roles of local boards and governing body, and elected
members of the different parts of the structure, to increase community
understanding and effective participation, including in voting.
6. Materials
provided towards informing the deliberation of any recommended changes from the
2 September JGWP meeting agenda will be available on the AK Have Your Say webpage on Monday 16
September, including:
· Agenda items five to
13 – staff reports on hearing matters.
· Written feedback
received and analysis of feedback per proposed change.
· Hearing schedules,
submissions spoken to, and speaker presentations where provided.
· Consultation
approach and communications activity.
· Representation
review initial proposal – further advice.
· Reference maps and
population tables for specific areas of proposed change.
· Hearing session
recordings.
7. The
following will be covered in the workshop:
|
Item
|
|
Overview of
representation review initial proposal and JGWP recommendations
Warwick McNaughton
20 minutes
|
|
JGWP chair comments
Chair Cr Julie Fairey
10 minutes
|
|
Workshop discussion
Governing Body
60 minutes
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Representation Review Initial
Proposal
|
7
|
|
b⇩
|
Representation Review Initial
Proposal - summary of feedback report
|
35
|
|
c⇩
|
Representation Review Inital Proposal
- local board submissions
|
91
|
