Agenda of Papakura Local Board - Wednesday, 18 September 2024

I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 18 September 2024

4:00pm

Local Board Chambers
35 Coles Crescent
Papakura
Auckland

Papakura Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster

(Quorum 3 members)

Sital Prasad

Democracy Advisor

12 September 2024

Contact Telephone: 0273255719

Email: sital.prasad@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Papakura Local Board

18 September 2024

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

8.1 Deputation - Waka Pacific Trust 5

8.2 Deputation - Well Women Franklin Trust 6

8.3 Deputation - Multi-Use Skate Park in Waiata Shores 6

9 Te Matapaki Tūmatanui | Public Forum 6

10 Ngā Pakihi Autaia | Extraordinary Business 7

11 Papakura Local Board Annual Report 2023/2024 9

12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

1 Nau mai | Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Papakura Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 28 August 2024, including the confidential section, as true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Waka Pacific Trust

Te take mō te pūrongo

Purpose of the report

1. Morgan Darkwa and David Comery from Waka Pacific Trust will be in attendance to to provide an update on the recent activities at Due Drop Events Centre and Vector Wero Whitewater Park.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whakamihi / thank Morgan Darkwa and David Comery for their attendance and presentation.

8.2 Deputation - Well Women Franklin Trust

Te take mō te pūrongo

Purpose of the report

1. Sally Warrender from Well Women Franklin will be in attendance to outline the support services Well Women Franklin provides from Redhill Community Centre for local māmā facing maternal mental health issues with free Peer Support Groups and a range of individualised one-on-one support. They have been endeavoring to reach more of the local Papakura community and support local māmā and the wider whānau in Papakura.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whakamihi / thank Sally Warrender for her attendance and presentation.

8.3 Deputation - Multi-Use Skate Park in Waiata Shores

Te take mō te pūrongo

Purpose of the report

1. Xavier Moke and Aaron Martin will be in attendance to discuss the proposal to construct a multi-use skatepark in Waiata Shores.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whakamihi / thank Xavier Moke and Aaron Martin for their attendance and presentation.

Attachments

a Multi-Use Skate Park in Waita Shore Presentation......................................... 29

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

18 September 2024

Papakura Local Board Annual Report 2023/2024

File No.: CP2024/13054

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2023/2024 Annual Report for the Papakura Local Board, prior to it being adopted by the Governing Body on 26 September 2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2023/2024 is being prepared and needs to be adopted by the Governing Body by 26 September 2024. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whai / adopt the draft 2023/2024 Papakura Local Board Annual Report as set out in Attachment A

b) tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 26 September 2024.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2023/2024.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2023/2024 Annual Report for the local board are:

· Audit NZ review during August and September 2024

· report to the Governing Body for adoption on 26 September 2024

· physical copies provided to local board offices, council service centres and libraries by the end of October 2024.

Ngā tāpirihanga

Attachments