Agenda of Rodney Local Board - Wednesday, 18 September 2024

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Rodney Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 21 August 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Helensville Art Centre update

Te take mō te pūrongo

Purpose of the report

1. Yvonne Abercrombie from the Helensville Art Centre has requested a deputation to discuss upgrading the centre’s, growth and its expansion.

2. Supporting information has been provided and is available under Attachment A of this item (under separate cover).

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Abercrombie and Mr Thomson for their presentation and attendance at the meeting.

8.2 Deputation: Pete Brydon - property issues

Te take mō te pūrongo

Purpose of the report

1. Pete Brydon has requested a deputation to discuss the ongoing issues at his property with regards to storm water runoff.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Brydon for his attendance at the meeting.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

18 September 2024

Chairperson's Report: Measures to protect Rodney Local Paths

File No.: CP2024/12606

Te take mō te pūrongo

Purpose of the report

1. To request Auckland Council and Auckland Transport staff identify and provide measures to protect unformed legal roads that are part of the Rodney Local Paths (Greenways) through through bylaw imposed motor vehicle restrictions or imposing a modal filter to prevent access by motor vehicles that would be a hazard to pedestrians, cyclists and horse riders or that would cause damage to the surface of the unformed legal roads.

Whakarāpopototanga matua

Executive summary

2. Auckland's greenways plans aim to develop safe and enjoyable cycling, walking, and bridle routes that enhance local ecology and recreational access. They will connect various areas including housing, parks, town centres, and transport hubs, linking communities with neighbouring regions and regional proposals in Auckland. The plans focus on improving walking, cycling, and bridle connections, expanding recreational and ecological opportunities, and enhancing access to waterways. Rodney Local Board contributes by defining greenways tailored to its area while working towards the common goal of a connected and active community network.

3. Following extensive community consultation processes, for the Rodney Local Board area, the following Rodney Greenways Plans have been adopted:

i) the Kumeu, Huapai, Waimauku and Riverhead Local Paths (Greenways) Plan was adopted on 15 December 2016 (Resolution number RD/2016/165). It identifies five priority routes that will guide the prioritisation of walkway and cycleway projects in the west of the local board area in the future.

ii) the Pūhoi to Pakiri Local Paths (Greenways) Plan was adopted on 15 June 2017 (Resolution number RD/2017/99) defines the long-term Greenways Plan for the southeast coast of the local board area. It identifies walking, cycle and bridleways links and covers Warkworth / Matakana / Algies Bay / Snells Beach.

iii) the Wellsford Local Paths (Greenways) Plan was adopted on 6 July 2015 (Resolution number RODPC/2015/39). This plan covers the Wellsford area.

iv) the Rodney West Local Paths (Greenways) Plan was adopted on 20 June 2019 (Resolution number RD/2019/68). The plan covers the area west of State Highway 1 and north to, and including, Wainui and Kaukapakapa.

4. The Rodney Greenways Plans will be implemented progressively to achieve the objectives set out in the Rodney Local Board Plan 2023. The plans focus on improving existing walking and cycling routes, both on-road and off-road, and creating new connections within open spaces, on unformed (paper) roads, and through designated areas, potentially in partnership with non-council entities. Physical upgrades may include enhancing footpaths or roads to meet design guide standards of the Local Path (Greenways) Design Guide.

5. Given the low density of the Rodney area, the plans will make significant use of existing sealed roads, where anticipated usage will be relatively low in the coming years. While some of these roads may already have footpaths, others might need new walking, cycling, or bridleway connections due to high traffic speeds and volumes that could make road sharing undesirable.

6. Where the greenways will make use of unformed legal roads, these should be protected to ensure vehicles are not allowed access. Allowing vehicles onto greenways introduces the following risks:

a) Safety: Increased risk of injury to pedestrians, cyclists and horses if proper separation is lacking.

b) Traffic and congestion: Vehicle access may cause congestion and conflicts among users, reducing the recreational experience.

c) Infrastructure damage: Vehicles can wear out surfaces not designed for motor traffic that leads to higher maintenance costs.

d) Environmental impact: Increased noise and emissions can disrupt ecosystems and wildlife habitats.

e) Reduced enjoyment: vehicles can diminish the tranquillity and appeal of greenways for walkers, cyclists and horse riders.

f) Legal issues: Vehicle access may complicate insurance and liability management.

7. Mitigation requires careful planning, such as clear signage, physical barriers, and prohibited or restricted vehicle access to maintain safety and enjoyment.

8. The Land Transport Act 1998 provides for Auckland Transport to address vehicular use of unformed legal road through bylaws and Land Transport Rules. The Auckland Transport Traffic Bylaw 2012 includes the following relevant provisions:

17 Unformed legal roads

(1) Auckland Transport may by resolution restrict the use of motor vehicles on unformed legal roads for the purposes of protecting the environment, the road and adjoining land, and the safety of road users.

(2) A person must not use a motor vehicle on an unformed road contrary to a restriction made by Auckland Transport.

9. However, from 21 August 2023 the newly adopted Land Transport Rule: Streets Layout 2023 enables Auckland Transport to prohibit or restrict through traffic by motor vehicles, or one or more classes of motor vehicle, at a given point on the roadway at all times, at specified times or during specified conditions.

10. The purpose of such a filter on the modes or classes of traffic that can use a road must be one of those set out in clause 4(2) of the Rule – a number of the specified purposes are ideally suited for the purpose of protecting unsealed legal roads that are part of the greenways:

The purposes of actions taken under subclause (1) must be any of the following:

(a) to improve the access and mobility of any of the following:

(i) pedestrians:

(ii) cyclists:

(iii) riders of mobility devices:

(iv) riders of wheeled recreational devices:

(b) to improve the operation of public transport:

(c) to protect and promote public health and safety

(d) to support environmental sustainability, including reducing carbon dioxide emissions:

(e) to create public spaces that support the wellbeing of communities.

11. Auckland Transport generally has a wait and see approach to being the road controlling authority for its unformed legal roads; it sets aside no specific budget for them and makes no future focused plans for their use. Its approach is to respond to issues, concerns and requests as they arise rather than seeking to anticipate such matters. Therefore, in order to have Auckland Transport staff initiate action to protect the unformed legal roads forming parts of the Greenways it would best if the Rodney Local Board formally resolves a request that they do so. It would be advantageous in enabling Auckland Transport to take regulatory steps to protect these roads would be to identify and map the relevant unsealed roads.

12. An initial rough estimate of costs not exceeding $30,000 should enable the relevant roads to be identified and reports to be prepared seeking the necessary decisions from Auckland Transport’s Traffic Control Committee to prevent motor vehicle access on the unformed legal roads that are part of the proposed routes of the Rodney Greenways. Physical barriers and gates can then legally be installed to match the legal decision. While no funding has been allocated for this purpose in the Rodney Local Board Agreement 2024- 2025, it is anticipated that funding may become available during the financial year. Re-allocation of the required budget can be done as part of the quarterly reporting process during the current financial year.

Closing the unsealed section of Macky Road Kaukapakapa

13. The plan attached to the agenda report as Attachment A, depicts Macky Road extension in Kaukapakapa, as an unformed legal road that local residents have transformed into a well-used walking and bridle path. This informal development aligns with both the historical Kaukapakapa development guide and is included in the Rodney West Local Paths (Greenways) Plan, which were developed through extensive consultation with various stakeholders, including Auckland Transport. This path is a crucial part of the local greenway network, as shown in the map, and connects the formed part of Macky Road with Anderson Road.

14. Although initially designated as an unformed road, it has proven unsuitable for vehicle use. The legacy Rodney District Council installed bollards and boom gates years ago to prevent damage caused by four-wheel-drive vehicles that were cutting through the adjacent paddock. Since then, there have been incidents of cutting the boom gates, vandalising the path, and destroying trees. Local residents have undertaken repairs, and incurring costs as a result. Despite these issues, the path continues to be a valuable and frequently used community resource for pedestrians.

15. Recently, there have been attempts to persuade Auckland Transport, as the road-controlling authority, to remove the boom gates and open the road to vehicles. There have been enquiries whether Auckland Transport will take action if someone forcibly opens the locked gates blocking Macky Road, who installed the gates, and if permission was granted by the council, Auckland Transport, or the government for their installation. This included enquiries about possession of the keys to the gate and why, despite identifying the keyholders, there is still difficulty in providing access for those who purportedly need it.

16. It is crucial to take measures to protect the unsealed extension of Macky Road as part of the Greenways Plan from the threat of damage through vehicle access and to protect pedestrian and cycle access. Due to the urgency of protecting the unsealed section of Macky Road, Auckland Transport has agreed to use its resources to respond to a request from the local board that will not require funding from the local board to prepare the required cadastral map and report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tono / request Auckland Transport provide measures to protect the unformed legal road extension of Macky Road, Kaukapakapa from the end of the formed part of Macky Road to its intersection with Anderson Road that is identified in the Rodney West Greenways Plans (Map 2 – Helensville Parakai and Kaukapakapa) through bylaw imposed motor vehicle restrictions or imposing a modal filter to prevent access by motor vehicles that would be a hazard to pedestrians, cyclists and horse riders or that would cause damage to the surface of the unformed legal road

b) tono / request Auckland Council and Auckland Transport staff identify unformed legal roads that are part of the proposed routes of the Rodney Greenways identified in the i) Kumeu, Huapai, Waimauku and Riverhead, ii) the Pūhoi to Pakiri iii) the Wellsford and iv) the Rodney West Greenways Plans and take pro-active measures to protect them through bylaw imposed motor vehicle restrictions or imposing a modal filter to prevent access by motor vehicles that would be a hazard to pedestrians, cyclists and horse riders or that would cause damage to the surface of the unformed legal roads.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Helensville Parakai and Kaukapakapa Greenways, Macky Road, map and photos	11

Ngā kaihaina

Signatories

Author

Brent Bailey – Chairperson of the Rodney Local Board

Rodney Local Board

18 September 2024

Approval for new private road names at 223 Falls Road, Warkworth

File No.: CP2024/12862

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name two private roads being commonly owned access lots, created by way of a subdivision development at 223 Falls Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Turnstone Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the private roads at 223 Falls Road, Warkworth are:

Road Number

Applicant’s Preference

Alternatives

Road 1

Rockford Place

Browns Mill Place

Stillmont Place

Road 2

Browns Mill Lane

Ridgemont Place

Goldfinch Lane

6. The report author has recommended that the applicant’s preference for Road 2, ‘Brown Mills Lane’ should not be used as the name is likely to have links back to a European settler, John Anderson Brown, who it is claimed took advantage of local Māori as outlined in the Māori Impact Statement section of this report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the following names for two private roads created by way of subdivision undertaken by Turnstone Limited at 223 Falls Road, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN9011761)

i) Rockford Place (Road 1)

ii) Goldfinch Lane (Road 2).

Horopaki

Context

7. Resource consent reference BUN60339957 (Subdivision Consent reference: SUB60339965) was issued on 30 October 2021 for a subdivision development consisting of 41 residential lots, an esplanade reserve, and a number of commonly owned access lots.

8. Site and location plans of the development can be found in Attachments A and B to the agenda report.

9. In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

10. Within this development Lots 100, 101, and 201 will need to be named. Lots 101 and 201 are treated as one road and will have the same name. The other COALs do not need to be named. The roads that require names are highlighted in blue in Attachment B.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

12. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. Theme: The proposed names either reflect the history of the area or the landscape/ environmental features in the area

Road Number	Proposed name	Meaning (as described by applicant)
Road 1	Rockford Place (applicant’s preference)	The choice of ’Rockford Place’ was inspired by the Fjord at the bottom of Falls Road. In essence, while ’Rockford Place’ doesn’t directly mean Fjord, it was chosen as Fjords are usually characterised by their rocky terrain which metaphorically evokes a sense of stability, natural charm, and enduring beauty. Whilst 'Place' conveys a welcoming and cohesive neighbourhood atmosphere. This name was selected to resonate positively with residents and the beauty on their doorstep
	Browns Mill Place (alternative)	’Browns Mill Place’ is taken from the historical use of the name in Warkworth from over 100 years ago, and it serves to honour the town's historical roots. The name reinforces a sense of community identity and provides educational value for the public by prompting curiosity and interest in the history of Warkworth. Whilst 'Place' conveys a welcoming and cohesive neighbourhood atmosphere
	Stillmont Place (alternative)	The name ’Stillmont Place’ emphasises the tranquil and desirable qualities of the neighbourhood and to align with the surrounding area’s natural features. Whilst 'Place' conveys a welcoming and cohesive neighbourhood atmosphere
Road 2	Browns Mill Lane (applicant’s preference)	’Browns Mill Lane’ is derived from the history of the name in Warkworth from over 100 years ago, it honours the town's historical roots. The name reinforces a sense of community identity and provides educational value for the public by prompting curiosity and interest in the history of Warkworth.
	Ridgemont Place (alternative)	’Ridgemont Place’ is proposed as the residence is situated near a ridge, which offers scenic views and an elevated position. This choice once again reflects the geographical features of the area, offering its residents a sense of the natural beauty and topography of the location. Whilst 'Place' conveys a welcoming and cohesive neighbourhood atmosphere
	Goldfinch Lane (alternative)	This specific road name was chosen to reflect the biodiversity of the area as Goldfinches were spotted in the surrounding native trees. This celebrates the local biodiversity the area has to offer, evoking a sense of natural beauty and biodiversity which creates a distinctive neighbourhood identity. This in turn enhances the neighbourhood’s appeal and residents’ pride in their community

14. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16. Road Type ‘Place’ and ‘Lane’ are acceptable road types for the new roads, suiting the form and layout of the COALs.

17. Consultation: Community groups and mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. On 22 May 2024, the applicant contacted Ngāti Manuhiri for feedback and suggestions. Ngāti Manuhiri indicated that they do not support the proposed names due to the fact that the names celebrate a period of time where it is claimed a European, John Anderson Brown, took advantage of Ngāti Manuhiri.

23. On 7 August 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Ngāti Paoa Iwi Trust

· Te Kawerau ā Maki

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Ngāti Whanaunga

· Ngāti Manuhiri

· Ngāti Wai.

24. By the close of the consultation period (10 working days), a response had been received from Ngāti Manuhiri indicating that they oppose the names proposed. The applicant has been encouraged to consult further with Ngāti Manuhiri. However, they are of the opinion that sufficient consultation has been carried out with Ngāti Manuhiri and they have been provided with two opportunities to suggest alternative names but have not suggested any. The applicant has further advised that there is now a degree of urgency to have the roads named because the subdivision is near completion.

25. Whist Ngāti Manuhiri has not explicitly identified which of the names they do not support, the report author has recommended the approval of the name ’Goldfinch Lane’ for Road 2 instead of the applicant’s preferred name of ’Browns Mill Lane,’ which likely has a link back to John Anderson Brown, a European settler who it is claimed took advantage of local Māori.

26. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site plan	23
b ⇩	Attachment B - Location map	25

Ngā kaihaina

Signatories

Author

Qiuan Wang - Senior Planning Consultant Align

Authorisers

Trevor Cullen - Team Leader Subdivision

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Approval for new road names at 64 Sidwell Road, Upper Orewa

File No.: CP2024/12900

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name three new public roads and to use three existing road names for the extension of three existing public roads, created by way of a subdivision development at 64 Sidwell Road, Upper Orewa.

Whakarāpopototanga matua

Executive summary

3. The developer and applicant, Sidwell Developments Limited Partnership has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been generally met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new roads at 64 Sidwell Road, Upper Orewa are:

	Applicant’s Preference	Alternatives
Road 1	Koanga Road	Matata Road Torotoro Road
Road 2	Hōtoke Road	Covenant Road Akaaka Road
Road 3	Ngahuru Road	Pūrangi Road Panaki Road
Road 4	Maurice Kelly Road (extension of an existing road)
Road 5	Maryvale Road (extension of an existing road)
Road 6	Waiparaheka Drive (extension of an existing road)

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the following names for three new public roads, and the extension of three public roads created by way of subdivision undertaken by Sidwell Developments Limited Partnership at 64 Sidwell Road, Upper Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference: RDN90117411, resource consent references: BUN60390590 and SUB60391069):

i) Koanga Road (Road 1)

ii) Hōtoke Road (Road 2)

iii) Ngahuru Road (Road 3)

iv) Maurice Kelly Road (Road 4, extension of existing road)

v) Maryvale Road (Road 5, extension of existing road)

vi) Waiparaheka Drive (Road 6, extension of existing road).

Horopaki

Context

6. Resource consent reference BUN60390590 (subdivision reference SUB60391069) was issued on 28 October 2022 for the creation of 74 residential dwellings, four minor dwellings and associated subdivision.

7. Site and location plans of the development can be found in Attachments A and B to the agenda report.

8. In accordance with the standards, every public road and any private way, commonly owned access lot, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. The new public roads therefore require a name. The roads to be named are highlighted in yellow in Attachment B. There is a commonly owned access lot within the development. However, the commonly owned access lot does not require a name because the properties it serves can be addressed from the new public roads.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The following table gives the meaning of the proposed names. The proposed names reflect environmental and landscape features in the site’s vicinity as well as the history of the area.

Road Number	Proposed name	Meaning (as described by applicant)
Road 1	Koanga Road (applicant’s preference)	This name is recommended by Ngāti Manuhiri. Koanga means ’Spring’ in Māori
	Matata Road (alternative)	Name for the Fernbird, (Bowdleria punctata) - a warm brown bird heavily streaked and spotted dark brown with a long-frayed tail. Secretive and lives in freshwater and tidal wetlands
	Torotoro Road (alternative)	’Torotoro’ means a cable (for securing a canoe)
Road 2	Hōtoke Road (applicant’s preference)	This name is recommended by Ngāti Manuhiri. Hōteke means ’Winter’ in Māori
	Covenant Road (alternative)	The original block was part farm owned by the Lysnar family. The family subdivided the site into lifestyle blocks subject to a covenant. The family continued to reside within the subdivision until they sold their remaining blocks to Fulton Hogan Given there is already a Lysnar Road within the wider area this name could not be used. Therefore, “Covenant Road” is proposed as a nod to the history of the site
	Akaaka Road (alternative)	Means a climbing plant or root
Road 3	Ngahuru Road (applicant’s preference)	This name is recommended by Ngāti Manuhiri. Ngahuru means ’Autumn’ in Māori
	Pūrangi Road (alternative)	Means a bag, a net attached to a hīnaki to guide the eels to the mouth. This would have previously been done in the surrounding creeks and streams
	Panaki Road (alternative)	Means an incline with a gentle slope, slope gently. This name reflects the topography of the site

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: Road’ is an acceptable road type for the new roads, suiting the form and layout of the roads.

16. Consultation: Community groups and mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. Prior to the lodgment of the road naming application, the applicant contacted Ngāti Manuhiri to see if they could suggest some suitable names.

22. On 12 August 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Te Ākitai Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Trust Board

· Ngāti Paoa Iwi Trust

· Ngāti Maru

· Ngāti Whanaunga

· Ngāti Manuhiri

· Ngāti Wai.

23. By the close of the consultation period (10 working days), no responses, comments, or feedback were received. While no other iwi has given feedback, the consultation undertaken with Ngāti Manuhiri resulted in the sourcing of some of the proposed Te Reo Māori names which have been put forward as preferred names.

24. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	33
b ⇩	Report Attachment B Location Map	35

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024

File No.: CP2024/13445

Te take mō te pūrongo

Purpose of the report

1. To provide the September 2024 quarterly update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2024-2025 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2024-2025 is a local board’s engagement plan within Auckland Transport’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the Rodney Local Board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport. The Kōkiri Agreement is formed thru an annual process that includes the following steps:

October/November	Auckland Transport provides quality advice to local boards on the next financial year’s work programme
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project
April/May	Auckland Transpot responds to that feedback, and a Kōkiri Agreement is written for each local board
June/July	Auckland Transport seeks formal endorsement of the Kōkiri Agreement from local boards

6. Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with Auckland Transport. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps AT to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	Auckland Transport and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible
Consultation	Auckland Transport leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision
Informing	Auckland Transport leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by Auckland Transport, however there is no expectation that the project must be modified based on that input

11. Attachment A to the agenda report provides updates about all projects and programmes currently listed in the Rodney Local Board’s Kōkiri Agreement 2024-2025.This report also includes the following attachments:

· Attachment B is a quarterly update on road maintenance activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. Auckland Transport started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. Auckland Transport receives local board feedback via regular engagement. This also includes surveying local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement Department.

18. The Kōkiri Agreement is reported to the Local Board Chair’s Forum on a regular basis.

19. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCO) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2024-2025 at their 17 July 2024 business meeting. This report provides the first quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on Auckland Transport’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, the Local Board Transport Capital Fund.

25. Updates about Local Board Transport Capital Fund projects are included in this report, but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, Auckland Transport will respond to any additional resolutions.

29. The next quarterly report is planned for November 2024.

30. In October or November 2024, Aukland Transport will conduct its annual forward works programme brief which starts the process to develop the Kōkiri Agreement 2025-2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Schedule of Kōkiri Agreement updates	41
b ⇩	Attachment B - Road maintenance activities	47

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Principal Advisor – Auckland Transport

Authoriser

Lou-Ann Ballantyne - General Manager Governance and Engagement

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Review of the Speed Limit on the Northern Motorway (State Highway 1) : Northern Gateway Toll Road and the Motorway from Ara Tūhono – Pūhoi to Warkworth

File No.: CP2024/13090

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the proposed increased speed limit from 100km/h to 110km/h on two sections of Northern Motorway (State Highway 1):

a) the Northern Gateway Toll Road between Orewa and the Johnstone’s Hill Tunnels (speed limit increases exclude the tunnels).

b) Ara Tūhono - Pūhoi to Warkworth motorway, that connects the Northern Gateway Toll Road to extend State Highway1 further north from the Johnstone’s Hill Tunnels to just north of Warkworth.

Whakarāpopototanga matua

Executive summary

2. These roads are part of the Northern Motorway (State Highway 1) between Orewa and Warkworth. The Northern Motorway provides a safe, direct and resilient route between Auckland and Northland for more than 20,000 vehicles every day. These sections of the motorway currently have a speed limit of 100km/h.

3. The proposal by New Zealand Transport Agency Waka Kotahi is a new increased speed limit of 110km/h on two sections of the Northern Motorway:

a) The Northern Gateway Toll Road, opened in 2009, is a 6.5km route between Orewa and the Johnstone’s Hill Tunnels (speed limit increases exclude the tunnels).

b) Ara Tūhono - Pūhoi to Warkworth motorway, opened in 2023, is 18.5km long, and connects to the Northern Gateway Toll Road to extend State Highway 1 further north from the Johnstone’s Hill Tunnels to just north of Warkworth.

4. A map of the relevant section of Northern Motorway (State Highway 1) showing the proposed changes is at Attachment A to the agenda report.

5. New Zealand Transport Agency Waka Kotahi advise it is committed to delivering state highways to help people and freight move quickly and safely. It is estimated that the increase in the limit by 10km/h will reduce the travel time over the 25km of the affected section of the motorway for vehicles (except heavy vehicles and towing vehicles) by one minute and 36 seconds.

6. The current 90km/h speed limit for heavy vehicles and towing vehicles will still apply on roads with a 110km/h speed limit. The roads proposed to change to 110km/h have at least two lanes in each direction, so other road users should be able to safely and easily pass slower-moving vehicles.  

7. The on and off ramps at Pūhoi Road interchange are included in this 110km/h speed limit review. The sections of those ramps connecting to local roads are excluded.

8. While the Johnstone’s Hill Tunnels are built to high safety standards, the enclosed environment within a tunnel creates a different safety risk to that of the surrounding motorway. The speed limit on Northern Motorway (State Highway 1) through the Johnstone’s Hill Tunnels is 80km/h and at this stage there are no plans to review and change that speed limit.

9. These sections of the Northern Motorway (State Highway 1) are designed and constructed to a high safety standard which means New Zealand Transport Agency Waka Kotahi can consider increasing the speed limit. There has been zero deaths and serious injuries on this section of the motorway, reflecting the high safety standard. Safety features include two lanes in each direction to provide safe passing opportunities, physical separation between opposing lanes to prevent head-on crashes, and a mostly straight, wide alignment.

10. Police will apply the same enforcement to 110km/h roads as any other part of the road network.

11. Consultation on the proposed changes to the speed limit opened on 3 September and closes on 1 October 2024.

12. Before recommending the new speed limit, New Zealand Transport Agency Waka Kotahi will consider all feedback received during the consultation process and review it alongside the technical and safety assessments. The new speed limit is only set once the Director of Land Transport approves it. This process could take up to 6-12 months before any new speed limits are legalised and installed, subject to approvals. The speed limit remains at 100km/h until this process is complete.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakarite / provide feedback on the proposed increased speed limit of 110km/h on two sections of the Northern Motorway (State Highway 1):

i) the Northern Gateway Toll Road between Orewa and the Johnstone’s Hill Tunnels (speed limit increases exclude the tunnels).

ii) Ara Tūhono - Pūhoi to Warkworth motorway, that connects the Northern Gateway Toll Road to extend State Highway1 further north from the Johnstone’s Hill Tunnels to just north of Warkworth.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Map - State Highway 1: Northern Gateway Toll Road and the Motorway from Ara Tūhono – Pūhoi to Warkworth	55

Ngā kaihaina

Signatories

Author	Helgard Wagener - Senior Local Board Advisor
Authoriser	Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Landowner approval to Matakana Community Group Incorporated for the creation of a pump track at Matakana Diamond Jubilee Park, Matakana

File No.: CP2024/12975

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the landowner application from the Matakana Community Group Incorporated for the creation of a pump track at Matakana Diamond Jubilee Park, Matakana.

Whakarāpopototanga matua

Executive summary

2. The Matakana Community Group Incorporated (the applicant) have applied for landowner approval to establish a pump track at Matakana Diamond Jubilee Park.

3. The pump track will be established at the applicant’s cost and upon completion, would be vested to Auckland Council who will take on maintenance and ownership responsibilities.

4. In 2018 Bespoke Landscape Architects produced the Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report (the study) which contemplated the future use of Matakana Diamond Jubilee Park as outlined in Attachment A of the agenda report.

5. At its business meeting on 15 November 2018, the Rodney Local Board resolved to approve in principle that an area of the park be set aside for community open space (resolution number RODPC/2018/40) and favoured a park layout shown in the study (Figure 4).

6. Following the local board resolution, the applicant prepared plans to provide new community offerings within the area set aside for community use. These plans included the creation of a pump track in the northwestern corner of the park.

7. At its business meeting on 19 July 2023, the local board formally adopted the Rodney Local Parks Management Plan (resolution number RD/2023/100). Upon adoption, the Rodney Local Parks Management Plan became the primary guidance document for Matakana Diamond Jubilee Park and its future use and management.

8. The applicant’s proposal has received support and objections from the local community. The Matakana Branch Pony Club Incorporated hold a licence to occupy over an area adjacent to the proposed pump track and object to the proposal.

9. Staff are aware that the community have differing opinions regarding the merits of the proposal. However, considering plan alignment, previous discussions around park use, the benefits the proposal provides, and potential compromises with other park users, staff are supportive of the proposal.

10. This report recommends that the local board approve the landowner application from the Matakana Community Group Incorporated for its proposal to create a pump track at Matakana Diamond Jubilee Park, Matakana.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the landowner application from the Matakana Community Group Incorporated for the construction of a pump track on land legally described as Part Allotment 3 Parish of Matakana at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana (as shown in figure 2 of the agenda report).

Horopaki

Context

The land

11. The land sited at 207 Matakana Valley Road is known as Matakana Jubilee Park and is described as being Part Allotment 3 Parish of Matakana and comprises 3.8065 hectares.

12. The land is contained in record of title NA567/38 and held by Auckland Council as a classified recreation reserve, subject to the Reserves Act 1977.

Figure 1. Extent of Matakana Diamond Jubilee Park, 207 207 Matakana Valley Road,

Matakana – 2017 satellite imagery.

Proposal

13. The Matakana Community Group Incorporated have a vision to diversify the range of recreation options within Matakana Diamond Jubilee Park. This is in line with the management intentions for the park, as set out in the Rodney Local Parks Management Plan.

14. The applicant proposes to construct the pump track in the northwestern corner of the park, with a desire to start works in November 2024 (Figure 2).

Figure 2. Proposed pump track and approximate construction laydown area (red).

15. The construction of the pump track would be paid for by the applicant, who has provided evidence of finances to cover the build (with an appropriate buffer for unforeseen occurrences). Upon completion, the pump track will be vested to Auckland Council, and the council will take on the maintenance and ownership responsibilities.

16. The pump track will be comprised of an asphalt surface atop a crushed aggregate base, with artificial turf placed in internal non-riding areas. The pump track will cover an area of approximately 1600m², with a ridable area of approximately 800m².

17. The pump track would be suitable for bikes, scooters, roller-skates and skateboards, and would be designed to accommodate users of all skill levels.

18. Earthworks and drainage works would be required in order to establish the track. The specifics of these are currently unknown and would be managed at resource consent stage, if the proposal is approved.

19. Construction is expected to run for approximately six weeks but may take longer depending on weather and other factors.

20. During construction, the area in which the pump track is proposed would be inaccessible to the public, as would the area next to the tennis courts (shown in Figure 2) which will be used as a construction laydown area.

21. Following the completion of the works, the applicant will return the laydown area to the prior condition/repair any damage to the park surface that has arisen from the works.

Background

22. In 2018, following public consultation associated with the study prepared by Bespoke Landscape Architects, the Rodney Local Board resolved to approve in principle that an area of Matakana Diamond Jubilee Park be set aside for use as a community open space, and to approve that the remaining area of Matakana Diamond Jubilee Park continue to be made available for use by Matakana Branch Pony Club and Matakana Tennis Club (resolution RODPC/2018/40).

23. Subsequently, the Matakana Branch Pony Club Incorporated surrendered a portion of the park it had previously held under a licence to occupy. This section of the park was then made available as ‘community open space’, with the pony club retaining the remainder of its licenced area.

24. Following the 2018 Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report, the applicant assessed opportunities to utilise this area of the park and provide new recreation opportunities.

25. In 2021, the applicant applied for landowner approval to install a pump track and perimeter path within the park. Following discussion with the applicant and the Rodney Local Board, the applicant received landowner approval to establish a perimeter path. However, the pump track proposal was placed on hold, pending the development of more detailed design plans.

26. The Matakana Community Group presented a deputation to the Rodney Local Board on 20 September 2023 (resolution RD/2023/142). The purpose of the deputation was to communicate the project proposal and present their concept design. The proposal was well received, and the local board provided the applicant with a letter of support of the proposal to establish the pump track.

27. The Matakana Branch Pony Club Incorporated presented at a deputation to the Rodney Local Board on 19 June 2024 (resolution RD/2024/80). The purpose of this deputation was to raise concern around the proposed pump track and specifically, the issues associated with the loss of parking for pony club events.

28. Aware of tension and conflicting views on the park’s use, Parks and Community Facilities mediated discussions between the applicant and the Matakana Pony Club who hold a licence to occupy over a large portion of the park.

29. In July 2024, staff believed they had achieved a shared use solution, that would enable the pump track to proceed, while still providing the pony club with adequate parking for their events. Since then, local meetings were held between the two groups without Auckland Council involvement, where communications appear to have broken down. As a result, the pony club have stated that it does not believe the compromise will work for their purposes.

30. Accordingly, staff believe that further discussion between the two groups is unlikely to produce a favourable outcome for both parties, and considering the applicant’s desire to commence work toward the end of 2024, have referred the decision on the land owner application to the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

31. The following staff have been consulted and the below advice is based on comments received.

Position	Department
Senior Land Use Advisor	Parks and Community Facilities
Community Lease Specialist	Parks and Community Facilities
Parks & Places Specialist	Parks and Community Facilities
Project Manager – Operations	Parks and Community Facilities
Facilities Manager	Parks and Community Facilities
Area Operations Manager	Parks and Community Facilities
Facility Performance Analyst	Parks and Community Facilities
Manager Local Board Financial Advisors	Financial Advisory

Proposal

32. The construction of the proposed pump track would be fully funded by the applicant. Following a post-construction inspection, the pump track would be vested to Auckland Council, and the council would then retain ownership and maintenance responsibilities.

33. The pump track would also be subject to a 12-month defects liability period, wherein the applicant would need to remedy any defect to the satisfaction of Auckland Council.

34. Detailed design and construction of the project will be overseen by a Parks and Community Facilities project manager to ensure the resulting asset is fit for purpose.

35. The applicant has provided a register of supporters/donors, showing a number of community members in support of the application. The applicant has also provided evidence of funding to cover the construction quote, with an appropriate buffer fund for unexpected occurrences.

36. During construction, the area between the tennis court and proposed pump track will be utilised as a construction laydown area. There is potential this could impact the other users including the pony club and tennis club.

37. If approved, conditions will be put in place, requiring the applicant to share work schedules with the tennis and pony clubs and avoid construction during their organised events.

38. The laydown area may be made available to the pony club for parking, if the construction period overlaps with a pony club event.

39. The applicant has not provided earthworks or drainage plans as they are seeking landowner approval prior to investing resources in producing these. However, these plans will be required at resource consent stage and this process will ensure the earthworks and drainage are carried out in accordance with Auckland Council’s regulatory standards.

40. Upon completion, the Parks and Community Facilities operations team would carry out a post-completion inspection. Any obvious issues, omissions or defects must be made good by the installing contractor prior to handover to Auckland Council. Once vested to the council, the pump track will be maintained and renewed by Parks and Community Facilities.

Existing reserve users

41. The primary users of the park are the Matakana Branch Pony Club Incorporated and the Matakana Tennis Club Incorporated. However, the Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report (2018) and Rodney Local Parks Management Plan (2023) have highlighted the need to provide for a wider range of users at the park.

42. The Matakana Pony Club Incorporated hold a lease for the footprint of land on which its clubhouse is located (approximately 180m²) which provides for exclusive use of this area. The pony club also hold a licence to occupy over approximately 20,000m² of the park.

43. A licence to occupy is a contract that allows a party to come onto a defined premise to carry out an activity, usually on a regular and/or frequent basis, and does not create an interest in or grant exclusive rights over the land. Accordingly, the land included in the licence may be used by any member of the public when not in use by the pony club.

44. The Matakana Tennis Club Incorporated hold a lease for the land on which the tennis courts and associated improvements are located in the northeastern corner of the park (approximately 1776m²).

Figure 3. Extent of the licence to occupy held by Matakana Branch Pony Club Incorporated (large yellow area to the south) and Matakana Tennis Club Incorporated lease (yellow area to the northeast).

Plan alignment and land management

45. Staff consider the applicant’s proposal to align with the relevant plans, policies and assessments which guide the use and management of the park. The relevant plans and policies and how they relate to the proposal are discussed below.

Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report (2018)

46. Bespoke Landscape Architects produced the Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report ’ in 2018. The development of this document included a significant amount of public consultation to determine potential future uses for Matakana Diamond Jubilee Park.

47. The study resulted in the Rodney Local Board resolving (in principle) that an area of the park be set aside for community open space and favoured a layout as shown on page 41 of the document (Figure 4).

48. The layout showed the area where the pump track is proposed as ‘Anytime Public Use Open Field Space’ but highlights the opportunity for future expansion of park amenities.

49. While the proposal would see the reduction of open space, it would meet the study’s long-term directions of providing new park amenities.

Figure 4. Page 41 of the Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report , favoured by the local board (RODPC/2018/40) – The full study is included in Attachment A.

Rodney Strategic Parks Provision Assessment (2018)

50. The Rodney Strategic Parks Provision Assessment, completed in 2018, highlighted a general lack of play offerings for children aged 10 years and over, a lack of variety in play facilities, and advocated for the creation of varied wheeled play offerings.

51. The proposal addresses the lack of wheeled play offerings and is aimed at providing play for children, including older children. Accordingly, the proposal aligns with the Rodney Strategic Parks Provision Assessment.

Rodney Local Parks Management Plan

52. The Rodney Local Parks Management Plan provides a policy framework that helps guide decision-making for local parks. Public consultation on the draft Rodney Local Parks Management Plan was completed in August 2022 and the local board formally adopted the Rodney Local Parks Management Plan at its business meeting on 19 July 2023.

53. The Rodney Local Parks Management Plan is the primary guidance document for activities at Matakana Diamond Jubilee Park and supersedes any previous reserve management plan.

54. The Rodney Local Parks Management Plan details the ‘Management Focus’ of the area where the pump track is proposed as ‘informal recreation’, which aligns with the proposal.

55. The Rodney Local Parks Management Plan notes that the community around Matakana Diamond Jubilee Park is changing. With increasing population, the demand on parks and community facilities increases as does the demand for a variety of recreational offerings.

56. The Rodney Local Parks Management Plan details a ‘Management Intention’ to ‘support the community to optimise the use of the park including identifying ways to share spaces, protect open space and provide space for community activations’. As this community-led proposal enables a new user group to access and enjoy the area, it is deemed to align with the management intention through enabling the community to share the park.

57. While both the Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report (2018) and Rodney Local Parks Management Plan (2023) highlight the need to preserve open space, this applies to the park as a whole and includes the area licenced by the pony club. The pump track would see a reduction of approximately 1,600m² of open space, which is not considered to significantly impact the open space qualities of the park. This is as the pump track would cover approximately 4.2 per cent of the park area, the total park area being 38,066m².

Rodney Local Board Plan 2023

58. The proposal aligns with a number of objectives of the Rodney Local Board Plan 2023. Specifically, those laid out in ‘Tō Tātou Hapori | Our Community’ section of the plan (Table 1).

Table 1. Objectives listed in ‘Tō Tātou Hapori | Our Community’ section of the Rodney Local Board Plan 2023.

Objectives

Community facilities and services are well used, inclusive and cater to the changing needs of our local communities

Children, young people and whanau are able to access services, activities and programmes locally

Communities have great local options for indoor and outdoor play, sport and recreation that provide opportunities for all ages and abilities

Parks and open spaces meet the needs of our growing town centres and diverse rural communities

Auckland Plan

59. The Auckland Plan also highlights the need to provide sufficient public places and spaces that are inclusive, well designed and accessible to a wide range of people. As the aim of this proposal is to activate the park for a user group which is currently under provided for (children 10 and over), it aligns with the Auckland Plan.

Other considerations

60. There are approximately 45 carparking spaces along the border of Matakana Diamond Jubilee Park. Staff consider this parking to be sufficient for those visiting the pump track. However, with increasing urbanisation, pressure on existing parking may occur in the future.

61. To alleviate future parking pressure, the local board, in collaboration with Parks and Community Facilities and/or Auckland Transport may wish to assess the possibilities of proving additional parking in the area.

Objections and compromise

62. Staff have been made aware of an objection from a nearby resident who is concerned about implications of establishing a pump track within the park. The main concern surrounds the potential for noise to increase within the park. The resident also raised safety concerns about access to the park, mainly how young users may need to cross busy roads without dedicated footpaths and cycleways connecting to the site.

63. Staff acknowledge that there may be an increase in noise, as a result of the use of the pump track within the park. However, this land is a local park held for the enjoyment of the local community. Noise is a byproduct of the community enjoying open spaces, through organised, informal, passive and/or active recreational activities. As such, the level of noise expected to be generated from the use of the pump track is in keeping with the purpose of the land.

64. Regarding access, many pump track users are expected to utilise the existing vehicle parking servicing the park. The creation of dedicated footpaths/cycleways linking the park to the wider area, sits outside of this report and the resulting decision. However, the local board could, through their relationship with Auckland Transport, explore the creation of dedicated footpaths and cycleway connections to the park.

65. The pony club has voiced opposition to the creation of the pump track. The pony club’s main concern is associated with their utilisation of the area to the north of their licence area, where the track would be established, for parking during events. Both staff and the applicant have attempted to engage and explore areas of compromise with the pony club.

66. The pony club also raise additional concerns around safety. These mostly concern the increased activity and use of bikes having potential to frighten horses. While this is a consideration, it should be noted that irrespective of whether the pump track is built, the current area is available for the public to use at any time. Accordingly, the park could be used in its current form for bike riding, picnicking, casual sports or any other activity, some of which would have the potential to cause noise and spook horses.

67. Regarding parking, staff believe the pony club can utilise the area in between the tennis courts and proposed pump track to achieve adequate parking during events. This compromise appeared achievable during the discussions held between staff, the applicant and pony club in July 2024. However, the club have since stated that even including this area for parking, their events may need to be reduced or scaled down and that they may need to move items from within their licence area. The club notes that this will take time and resource and are of the belief they should not need to cover such costs. While unfortunate, the pony club may need to adjust how they undertake events in order to fit fully within their licence area and the additional area, between the tennis court and pump track.

68. While staff acknowledge that the pony club may need to readjust its activities, staff note that all proposed works are outside of the pony club’s licence area. While the pony club has historically used the area now proposed for the pump track it does not have any greater right to utilise this area than any other member of the community. Additionally, the Rodney Local Board resolved to favour of the layout shown in the Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations report (2018) (Figure 4), which showed the pony club’s event parking being contained fully within its licence area.

69. It is believed that pony club are in discussions with the Warkworth Branch Pony Club, as to whether some activities/events could be merged and undertaken at the Warkworth Showgrounds. While the outcome of these discussions are unknown, and may be some time away, the forming of closer ties with Warkworth Branch Pony Club remains a possibility for pony club and should be considered when assessing future use of Matakana Diamond Jubilee Park.

70. To summarise, it appeared that there was a reasonable compromise reached in July 2024, however, discussion have subsequently broken down. While staff appreciate all parties views on the use of the land, it is noted the land in question is open for use by the public at all times, with no one party having a greater claim for use over it. The land falls outside of any lease and/or licence agreement and the proposal would see the council gain a new community asset at no cost, that is believed to fill an identified gap in wheeled play and play offerings for older children.

71. Staff also believe that the compromise of having the area between the proposed pump track and tennis court as available for parking by the pony club, during events, should be sufficient for the club to carry out the activities within their licenced area. Furthermore, allowing the pony club to place signage at the park, advising the public that an event is underway and requesting that the pump track be avoided, may reduce perceived conflict between users.

Tauākī whakaaweawe āhuarangi

Climate impact statement

72. The creation of the pump track is not expected to have a significant climate impact. However, there may be a minor increase in vehicle emissions due to vehicle use during construction and the potential for users to travel to the asset in vehicles.

73. The bulk of Matakana Diamond Jubilee Park, including the proposed pump track location falls within a flood plain. Accordingly, the pump track will need to be designed to ensure it does not exacerbate localised flooding. This aspect of the proposal will be assessed during the associated resource consent application.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

74. Council-controlled organisations were not engaged for feedback on this proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

75. The proposal aligns with various objectives of the ‘Tō Tātou Hapori | Our Community’ section of the Rodney Local Board Plan 2023 as previously outlined in this report.

76. The Rodney Local Board have indicated support at various stages of the proposal’s development, including providing a letter of support for the current application.

Tauākī whakaaweawe Māori

Māori impact statement

77. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

78. The Auckland Unitary Plan shows no recorded ‘Sites and Places of Significance to Mana Whenua’ at the site.

Ngā ritenga ā-pūtea

Financial implications

79. The applicant proposes to cover the costs of the build and associated consents. Accordingly, there will be no upfront costs to Aukland Council associated with the pump track construction.

80. Once the pump track has been handed over to Auckland Council, the cost associated with maintenance will be absorbed into the ongoing costs associated with maintaining the park (Full Facilities Contract).

81. The expected maintenance costs (operational expenditure) are approximately $10,000 per financial year. However, this is a high-level estimate, and the true maintenance costs may vary.

82. The pump track will be constructed to a high standard and will be expected have a long lifespan prior to requiring renewal. However, as with all built assets, the pump track will require renewal in the future. Given renewal will be many years away, and the specifics of the design are yet to be confirmed, staff are unable to provide an accurate estimate at this stage.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

83. Considering the differing views held on the use and future of the park, there is risk associated with some members of the community being discontent with either a decision to approve or decline the proposal.

84. If declined, there is risk associated with the public perception of the loss of an asset which Auckland Council would have received at no cost and which fills identified provision gaps.

85. If declined, the applicant will not be able to achieve their vision of providing more diverse play offerings within the community.

86. If approved, the pony club will have to operate with reduced parking and subsequently may need to downsize their activities (noting there is no reduction of either their lease or licence areas).

Ngā koringa ā-muri

Next steps

87. The Rodney Local Board may delay returning a decision on the proposal pending further action (such as discussion with community groups etc.) or may approve or decline the proposal. Staff will inform the applicant of the local board’s decision and carry out the necessary actions (e.g. issue a landowner approval agreement).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A - Matakana Diamond Jubilee Park - Regional Open Space Study and Enhancement Recommendations 2018 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Alex Stansfield - Senior Land Use Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Local Board views on Private Plan Change 100 (PC100) by Riverhead Landowners Group, Riverhead

File No.: CP2024/12755

Te take mō te pūrongo

Purpose of the report

1. To seek the Rodney Local Board views on Private Plan Change 100 by Riverhead Landowner Group.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. The Riverhead Landowner Group seeks to rezone 75.5 hectares of land in Riverhead from Future Urban to Rural-Mixed Rural zone and to a mix of Residential – Mixed Housing Suburban, Residential – Terrace Housing and Apartment Building, Business – Local Centre and Business – Neighbourhood Centre zones. It also requests that six hectares of land in Riverhead be rezoned from Future Urban to Rural-Mixed Rural zone. The request also seeks to shift the Rural Urban Boundary to align with the boundary between the proposed Rural Mixed Rural zoning and the urban zones. A new Riverhead Precinct is also proposed.

5. A total of 254 submissions and nine further submissions were received on the plan change.

6. Over 200 submissions opposed the plan change either fully or unless certain amendments are made. A total of 37 submissions were in support or supported with amendments. Key themes that have been raised in submissions opposing the plan change are concerns about transport infrastructure, water and wastewater provision, flooding, open space and educational facilities. There are also a number of submissions regarding the details of the plan change provisions and the nature of the development that would be enabled by Private Plan Change 100, and the effects that this will have on the character of Riverhead. There are also submissions that seek less restrictive planning provisions for development in the plan change area.

7. This report is the mechanism for the local board to resolve and provide its views on Private Plan Change 100. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakarite / provide local board views on Private Plan Change 100 lodged by the Riverhead Landowner Group.

b) kopou / appoint a local board member to speak to the local board views at a hearing on Private Plan Change 100.

c) tautapa/ delegate authority to the chairperson of the Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

9. A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests when an entity other than the council proposes a change to the Auckland Unitary Plan.

10. If the local board chooses to provide its views, the reporting planner includes those views in the section 42A hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

11. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

12. This report provides an overview of the private plan change and a summary of submissions’ key themes.

13. The report does not recommend what views the local board should convey, should the local board convey its views on Private Plan Change 100. The planner cannot advise the local board as to what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

14. Private Plan Change 100 proposes to rezone six hectares of land in Riverhead from Future Urban to Rural-Mixed Rural zone and 75.5 hectares to a mix of Residential – Mixed Housing Suburban, Residential – Terrace Housing and Apartment Building, Business – Local Centre and Business – Neighbourhood Centre zones with associated precinct provisions. The request also seeks to shift the Rural Urban Boundary to align with the boundary between the proposed Rural Mixed Rural zoning and the urban zones.

15. The rezoning proposal provides capacity for approximately 1450-1750 dwellings.

16. The plan change also includes a precinct, which details refined residential standards for the Residential Terrace Housing and Apartment Building and Residential – Mixed Housing Suburban zones and in response to the locational attributes of the plan change area. The precinct also details the indicative road and open space network, stormwater management, provisions to recognise mana whenua values including the provision of a cultural landscape map, and standards to align development with the availability of infrastructure.

17. The plan change area together with the proposed precinct boundaries are shown on Figure 1 below.

Figure 1 – Plan change location and precinct boundaries.

18. All the land within the plan change area is currently zoned Future Urban Zone (FUZ). The plan change area is a physically well-defined area bounded by Coatesville-Riverhead Highway and Cambridge Road to the east, the Rangitopuni Stream to the north, and rural zoned land to the west and south. The plan change area is regular in shape, with individual land parcels creating a geometric pattern of shelterbelts and other farm boundary definitions.

19. The current land use within the plan change area is predominantly horticulture with some agriculture (grazing). Various residential and commercial (horticulture-related) buildings are present across the plan change area. The topography of the plan change area is largely flat with the land in the northern portion of the plan change area sloping gently towards the north.

20. In terms of land use and built form in the immediate locality, the surrounding area is characterised by a mix of activities and building types. To the west and the south of the plan change area are large rural landholdings. To the north is the Riverhead State Forest. The existing Riverhead township is located to the east.

21. The land within the plan change area is currently not served with reticulated water, wastewater infrastructure nor with stormwater infrastructure.

22. There are a number of overland flow paths that traverse the plan change area. In addition, the northern portion of the plan change area is subject to flooding.

23. State Highway 16 is located approximately 2km south of the plan change area and can be accessed via Coatesville-Riverhead Highway, Old North Road or Riverhead Road. State Highway 16 provides connections to Kumeū to the west, and Westgate to the south. It also provides a connection to State Highway 18 (via Brigham Creek Road or Trig Road) which provides a connection to Albany and the North Shore.

24. Figure 2 below sets out the current zoning of the land.

Figure 2: Current Auckland Unitary Plan zoning

Private plan change content

25. Figure 3 below sets out the applicant’s proposed zoning.

Figure 3 – Proposed Zoning

26. Private Plan Change 100 seeks to rezone approximately 75.5 hectares of Future Urban zoned land for urban development, which will comprise approximately:

· 1.8ha Business – Local Centre zone

· 0.7ha Business – Neighbourhood Centre zone

· 4.3ha Residential – Terrace Housing and Apartment Building zone

· 69ha Residential – Mixed Housing Suburban zone.

27. Private Plan Change 100 also seeks to rezone approximately six hectares of Future Urban Land within the north to Rural – Mixed Rural zone. The RUB is also proposed to be shifted accordingly. The stormwater assessment that has been undertaken by the applicant to support the plan change application has identified that this land is subject to significant flooding and is not suitable for urbanisation. The Rural – Mixed Rural zone is proposed to be applied for consistency with the adjoining rural sites.

28. Private Plan Change 100 also proposes to introduce the Stormwater Management Area – Flow1 control over the plan change area.

29. Private Plan Change 100 also proposes to apply a new precinct being the ‘Riverhead Precinct’ to the portion of the plan change area proposed to be urbanised to manage the effects of urbanisation on the local environment. The ‘Riverhead Precinct’ comprises two sub-precincts summarised below:

· Sub-Precinct A is zoned Residential - Terrace Housing and Apartment Building and provides for the greatest height and residential densities at a key intersection adjacent to the Local Centre Zone and public transport facilities. A wider range of non-residential activities is provided for at ground floor

· Sub-Precinct B is zoned Residential – Mixed Housing Suburban and provides for a transition in building height between Sub-Precinct A and the surrounding Mixed Housing Suburban area where height has been limited to two storeys to respond to the existing built character of the Riverhead settlement.

30. A package of provisions, including policies, activity standards, development standards, associated matters of discretion and assessment criteria are proposed to achieve the objectives of the precinct and the wider Unitary Plan.

· more permissive activity statuses for restaurants, cafes, retail, and healthcare facilities within the Residential – Terrace Housing and Apartment Building zone

· a transport infrastructure staging rule to coordinate the occupation of buildings with the delivery of required infrastructure

· a road widening setback rule along Riverhead Road to provide for future widening

· a riparian planting rule requiring a 10m native vegetation riparian buffer each side of a permanent or intermittent stream to mitigate the effects of urbanisation on water

· a stormwater quality rule to ensure impervious areas are treated and that development incorporates inert building materials to increase the quality of stormwater runoff

· a rural interface setback rule to provide a buffer between residential activities within the precinct and the neighbouring Mixed Rural zone

· a fencing rule to require lower height/greater permeability fences where adjoining publicly accessible open space, to ensure development positively contributes to the visual quality and interest of those spaces;

· a height rule that increases height within Sub-Precinct B to 11m (three-storeys) to enable a transition in height from the Terrace Housing and Apartment Building zone and the Local Centre zone

· height in relation to boundary, yard, maximum impervious area, building coverage, landscaped area, outlook space and outdoor living space rules to replace those of the underlying zone with those set out in the Medium Density Residential Standards

· additional assessment criteria to ensure there is adequate wastewater/water supply infrastructure to service development

· additional assessment criteria for open space to ensure that the open space network integrates with natural features and delivers the multi-purpose green corridor: a key structuring element for the precinct and required for stormwater conveyance purposes

· additional assessment criteria for the layout and design of roads to ensure a highly connected street layout that integrates with the wider Riverhead area and provides for all modes of transport

· Additional assessment criteria to recognise and the spiritual connections and key views of cultural significance to of Te Kawerau a Maki and Ngāti Whātua o Kaipara and other interested iwi to ensure hononga to ancestors, the connection and leadership, and whakapapa are all preserved to honour the special significance of this cultural history.

31. The reasons given by the applicant for the plan change request include the following;

· The purpose of the Plan Change is to enable the provision of additional housing in Riverhead along with a Local Centre, a Neighbourhood Centre and a network of open spaces. The Applicant is the majority owner of the Plan Change area and intends to develop their landholdings in a manner consistent with the proposed zoning framework, which this Plan Change request will enable

· The Plan Change is consistent with the objectives of the Council’s planning documents and, in this regard, the reasons for the Plan Change are justified and consistent with sound resource management practice.

Themes from submissions received

32. A total of 254 submissions were received on the plan change. Key matters raised are outlined in the Table 1 below:

Table 1 submissions received on Plan Change 100

Submissions	Number of submissions	Key matters raised
In support	21	Approve the plan change without amendments
In Support, with amendments	16	Provide infrastructure before development Specific amendments to the plan change provisions Zone area proposed to be rural for urban development
In opposition	166	Oppose the plan change due to: - Is premature - Lack of infrastructure - Type of development is not appropriate - Effects on stormwater and flooding - Effects on the character of Riverhead - Lack of educational facilities - Insufficient or inappropriate open space.
In opposition (unless these concerns are addressed)	45	- Lack of infrastructure - Effects on stormwater and flooding - Effects on the character of Riverhead - Lack of educational facilities - Insufficient or inappropriate open space.
Neither supports or opposes the plan change	6	Seek specific amendments requested without being for or against.

33. Detailed information on individual submissions and the summary of all decisions requested by submitters is available from the following link on council’s website:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=263

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

34. Council declared a climate emergency in Auckland in June 2019. The decision included a commitment for all council decision-makers to consider the climate implications of their decisions. In particular, consideration needs to be given in two key ways:

a) how the proposed decision will impact on greenhouse gas emissions and the approach to reduce emissions.

b) what effect climate change could have over the lifetime of a proposed decision and how these effects are being taken into account.

35. The subject site is in an area identified by the council for urban development in the future. The proposal includes limited measures to provide for public transport and the stormwater/ flooding assessment includes consideration of climate change.

36. The climate impacts can be considered in the hearing report on the private plan change request. At that time the potential impacts on Auckland’s overall greenhouse gas emissions may be considered (whether it encourages car dependency, enhances connections to public transport, walking and cycling or supports quality compact urban form), and whether the request elevates or alleviates climate risks (such as flooding).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Staff from Healthy Waters, Environmental Services and Engineering [in Regulatory Services] will review relevant submissions and provide expert advice that supports the preparation of the hearing report.

38. Auckland Transport and Watercare Services have submitted on Private Plan Change 100 to address the provision of transport, water and wastewater infrastructure. These submissions will be dealt with in the hearing and decision-making process on the plan change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The private plan change request is within and relates to the Rodney Local Board area only.

40. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

41. This report is the mechanism for obtaining formal local board views. The decision-maker (Independent Commissioners) for Private Plan Change 100 will consider local board views, if provided, alongside the section 42A report, technical reporting, submitters and a site visit when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

42. If the local board chooses to provide its views on Private Plan Change 100, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, wellbeing of Māori communities or Te Ao Māori (Māori worldview).

43. All relevant iwi authorities were notified in accordance with the Resource Management Act and had the opportunity to make submissions on Private Plan Change 100 on issues that are important to them. There were no submissions from iwi authorities.

44. The applicant notes that several 19 Iwi groups were consulted, and several huis have been held with Te Kawerau ā Maki and Ngāti Whātua o Kaipara. Feedback provided by Te Kawerau ā Maki has informed the proposed precinct provisions, particularly with regard to managing the effects and impacts of future development on values associated with the Māori cultural landscape. It is anticipated that engagement with Te Kawerau ā Maki and Ngāti Whātua o Kaipara will be ongoing as the proposed plan change and precinct provisions are further developed.

Ngā ritenga ā-pūtea

Financial implications

45. The costs associated with processing the private plan change request are recovered from the applicant. The effects of development associated with the private plan change request on infrastructure (and any associated funding/financing issues) is a matter that will need to be addressed in the section 42A hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. There is a risk that the local board will be unable to provide its views and preferences on Private Plan Change 100 if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing on behalf of the local board.

47. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

48. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).^{^[3]} This report enables the whole local board to decide whether to provide its views and if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

49. The reporting planner will include, and report on, any resolution of the local board in the section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing of submissions for that purpose.

50. The reporting planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A - Private Plan Change 100 (Under Separate Cover)
b ⇨	Attachment B Section 32 Report Private Plan Change 100 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Peter Vari - Team Leader Planning

David Wren - Planning Consultant

Authorisers

Warren Maclennan - Manager Regional, North, West and Islands Planning

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Rodney Local Board Annual Report 2023/2024

File No.: CP2024/13038

Te take mō te pūrongo

Purpose of the report

1. To adopt the 2023/2024 Annual Report for the Rodney Local Board, prior to it being adopted by the Governing Body on 26 September 2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2023/2024 is being prepared and needs to be adopted by the Governing Body by 26 September 2024. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whai / adopt the draft 2023/2024 Rodney Local Board Annual Report as set out in Attachment A to the agenda report.

b) tuhi ā-taipitopito / note that any minor changes after the local board adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 26 September 2024.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English
About this report	An overview of what is covered in this document
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance
Local board members	A group photo of the local board members
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2023/2024.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2023/2024 Annual Report for the local board are:

· Audit NZ review during August and September 2024

· report to the Governing Body for adoption on 26 September 2024

· physical copies provided to local board offices, council service centres and libraries by the end of October 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Rodney Local Board Annual Report 2023/2024	83

Ngā kaihaina

Signatories

Author

Sarah Murray - Lead Financial Advisor

Authorisers

Faithe Smith - Lead Financial Advisor

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Thriving Rangatahi

File No.: CP2024/13195

Te take mō te pūrongo

Purpose of the report

1. To seek local board endorsement of Thriving Rangatahi, the council’s commitment and plan to support the wellbeing of children and young people.

Whakarāpopototanga matua

Executive summary

2. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people.

3. The review found the strategy was not adequately addressing the needs of children and young people and that council could better target support to those facing the greatest disparities in outcomes.

4. As the review findings aligned closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities, the Planning, Environment and Parks Committee approved “nesting” priorities for children and young people under this.

5. Thriving Rangatahi sets out council’s commitment and plan to support the wellbeing of children and young people within this nested approach (Attachment A to the agenda report).

6. It has five focus areas based on the review findings and what children and young told us was important to their wellbeing: civic participation, climate and the environment, connection and belonging, health and wellbeing and access to opportunities.

7. These contribute to Ngā Hapori Momoho’s outcomes for community wellbeing and ensure a strong child and youth focus on council’s investment decisions and activities.

8. Thriving Rangatahi recognises that while council has important roles to play, we don’t hold all the levers in supporting child and youth wellbeing. Working with others, including government, iwi and community will be critical to success.

9. It proposes four ways of working to improve wellbeing outcomes: working in partnership, targeting our efforts to those who need it most, using mana-enhancing approaches; and ensuring there is a youth voice in decision-making.

10. Informal feedback from local boards during workshops in July / August was generally supportive of the focus areas and council’s roles in supporting children and young people.

11. There is a perceived risk that nesting under Ngā Hapori Momoho will reduce council’s commitment to children and young people. Maintaining accountability and promoting youth voice will help mitigate this.

12. Following endorsement and formal feedback from local boards, Thriving Rangatahi will be reported to the Policy and Planning Committee for approval.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) ohia / endorse Thriving Rangatahi and provide any feedback.

Horopaki

Context

13. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people. The purpose of the review was to take stock of progress and consider if the strategy was fit for the future.

14. The engagement methodology and findings are detailed in the Voices of children and young people from Tāmaki Makaurau report and the full review findings are detailed in the I Am Auckland three-year review report.

Most children and young people in Auckland are doing well

15. The review found that most children and young people are doing well. Children and young people in Auckland are active and have strong relationships with trusted adults.

16. Children and young people told us they love their communities, the diversity of Auckland and all the opportunities that come with living in Tāmaki Makaurau.

Some children and young people face persistent issues

17. Some children and young people are growing up in poverty and living in substandard housing. They told us about their families struggling to afford basic necessities and keep food on the table.

18. We heard that deteriorating mental health is an urgent issue for children and young people in Auckland. They told us about the harms of substance abuse, and the difficulties of growing up while facing discrimination.

19. Tamariki and rangatahi Māori, Pasifika children and young people, rainbow children and young people, and disabled children are more likely to experience inequity across a range of measures than their peers.

The context for growing up in Auckland has changed for children and young people

20. The review found the context for children and young people has changed significantly since I Am Auckland was adopted in 2013.

21. Emerging scenarios such as climate disruption, declining mental health, growing wealth inequality and the changing nature of work and education all impact on the wellbeing of children and young people.

The findings led to four key insights about the needs of children and young people

22. The findings from engagement with children and young people led to four key insights to help inform our strategic direction. These insights highlight what is important to children and young people in Auckland today.

· Community spaces are critical to children and young people’s wellbeing

· Children and young people need to get around the region safely and reliably

· Children and young people need loving and accepting relationships and communities

· We need to involve children and young people in the big decisions about the region.

23. The Auckland Council Group plays a central role in providing community spaces, providing safe and reliable transport options, fostering connection and belonging across Auckland, and ensuring diverse Aucklanders have a say in decisions for the region.

24. When delivering services and making investment decisions, the council can consider these insights and the impacts of our decision-making for children and young people.

The review findings also led to some new opportunities for council

25. The review also identified some new opportunities to inform the way we work. These opportunities allow council to better support the needs of children and young people in Auckland based on evidence, including the voices of children and young people.

Figure 1 Findings from the review and new opportunities for council

Council agrees to a new approach to support child and youth wellbeing

26. Many of the review findings and opportunities align closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities.

27. Ngā Hapori Momoho has a strong focus on equity; empowering community-led solutions; and supporting improved outcomes for Māori.

28. The review recommended that we nest priorities for children and young people under Ngā Hapori Momoho to:

· respond to the changing context facing children and young people

· progress partnerships required when facing long-term and complex issues

· deliver on the request to consolidate council strategies without diminishing our commitment to improving child and youth wellbeing.

29. In October 2023, the Planning, Environment and Parks Committee received the three-year review of I Am Auckland and agreed to a new approach to “nest” council’s strategic priorities for children and young people under Ngā Hapori Momoho (PEPCC/2023/128).

Tātaritanga me ngā tohutohu

Analysis and advice

Five focus areas can help council deliver outcomes for children and young people

30. Through engagement we heard what matters most to children and young people and what their aspirations are for the future. This has been organised into five themes or focus areas for council.

31. These are what we need to focus on to create positive outcomes for children and young people.

32. The five focus areas are:

Figure 2 Thriving Rangatahi Five Focus Areas

33. These focus areas align to the objectives in Ngā Hapori Momoho and support delivery of its outcomes. Thriving Rangatahi provides a youth lens to the vision to create a fairer, more sustainable Tāmaki Makaurau where every Aucklander feels like they belong.

The council has six key roles that contribute to wellbeing outcomes

34. Under the Local Government Act 2002, local government must enable democratic local decision-making and action and promote the social, economic, environmental and cultural wellbeing of communities in the present and future.

35. There are many ways Auckland Council can contribute to community wellbeing. The different roles of council fit into the six broad categories listed below.

Figure 3 Six roles of council to support community wellbeing

Council has roles alongside others to support children and young people

36. The council group already contributes significantly to many of the five focus areas. However, many of the issues facing children and young people are systemic and complex and cannot be solved by council alone.

37. The wellbeing of children and young people is dependent on different players including central government, iwi, organisations, communities and whānau.

38. When determining our role in supporting child and youth wellbeing it is important to acknowledge the wider ecosystem of support and work together to meet the needs of communities.

39. Aligned to council’s six broad levers, Thriving Rangatahi identifies some specific roles council plays that support the wellbeing of children and young people and their whānau, as set out in the table below.

Table 1 Council's roles to support the wellbeing of children and young people

Services and programmes

· Continue to provide services tailored to the needs of tamariki and rangatahi.

Council as facilitator

· Strengthen local networks and facilitate sharing of resources.

Partnerships

· Partner with organisations and agencies to provide a joined-up response.

· Partner with communities to support their leadership.

Community funding and grants

· Resource children and young people to develop their own solutions.

· Support a whānau centred approach to health and wellbeing.

Council workforce

· Create employment pathways and development opportunities for rangatahi.

· Provide capability training for staff.

Facilities, parks and open space

· Provide safe and accessible spaces where children and young people feel welcome.

Leadership and advocacy

· Advocate for the needs of children and young people.

· Pilot new and innovative ways of working with children and young people.

Learning and skills

· Provide programmes and services that incorporate learning and skill development.

· Provide employment initiatives that support youth getting into the workforce.

Transport

· Connect children and young people to the places they want to go safely and reliably.

· Provide multiple transport options.

Urban form

· Reinforce Auckland’s bicultural foundation and reflect our diversity.

· Ensure our urban form provides opportunities to connect, promotes health and wellbeing and connects people to art and nature.

New ways of working to address the challenges facing children and young people

40. To deliver better outcomes for all children and young people the council also needs to change the way we work. Thriving Rangatahi proposes four approaches that are based on best practice evidence of what works and the voices of children and young people.

41. These closely align to the key shifts and investment principles outlined in Ngā Hapori Momoho and affirm the connection between the wellbeing of children and young people and the wellbeing of their whānau and wider communities.

42. More information on the focus areas and key ways of working can be found in Attachment A.

Table 2 Thriving Rangatahi four ways of working

Our ways of working
Working in partnership	A targeted approach
Partner with others to deliver more joined-up responses that leverage impact and support improve outcomes. Issues such as deteriorating mental health, poverty, and access to safe, warm and dry housing are complex and require long-term joined-up responses. Council does not hold all the levers and must work in partnership with central government, iwi, child and youth organisations and communities to create positive change.	Target our support to those children and young people facing the greatest disparities in outcomes. This is an equity-based approach that targets support to those who need it most. Achieving equity requires us to examine the barriers some children and young people experience that mean they do not have access to the same opportunities or achieve the same outcomes. It may require additional resources and different approaches.
Effective and mana-enhancing	A voice in decision-making
Use best practice, mana enhancing and culturally grounded ways of working to deliver more impact. These are based on foundational principles important to working effectively with children and young people: · culturally responsive · strengths-based · whānau-centred · co-designed. Targeting support to key life stages (first 1000 days and early adolescence) can also deliver more long-term impacts.	Ensure children and young people have a voice in decisions that impact them. Rangatahi feel they remain under-represented and largely voiceless in community decision-making. They are often considered the leaders of tomorrow, but many are already leaders today. Rangatahi feel that government agencies do not listen or when they do listen, they do not act on what they hear. To develop rangatahi potential will require adults to empower them to take an active role in decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Children and young people told us about their love for Auckland’s environment including the beaches, parks and open spaces. They want to be connected to nature and care for the environment.

44. Council kaimahi told us that children and young people are experiencing climate anxiety, and that climate disruption will have significant impacts on Auckland and in particular children and young people. The decisions we make today will have long-term and far-reaching impacts for generations to come.

45. One of the five focus areas is climate and the environment. Through renewed commitment to the wellbeing of children and young people we can promote a strong child and youth voice in climate action and decision-making.

46. Through the civic voice focus area, we can help to build the leadership and capability of our young people to enable them to be involved in leading climate change action and being part of the change they want to see in Tāmaki Makaurau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council’s commitment to children and young people through Thriving Rangatahi sits under Nga Hapori Momoho / Thriving Communities which is a core strategy for the whole council group.

48. Council staff and the Youth Advisory Panel have participated in the development of the focus areas and helped identify the roles and activities we do that support the wellbeing of children and young people.

49. We will continue to work with council staff to develop tools and build capability to implement the new ways of working and ensure children and young people have a voice in decision-making.

50. We are working to build relationships with council-controlled organisations to create a joined-up response across the council group and embed the focus areas, ways of working (key shifts, investment principles); and youth voice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Local boards play a pivotal role in understanding and responding to the needs of children and young people and whānau in their local areas.

52. Thriving Rangatahi recognises that the needs of children and young people vary across communities. This means shifting from one-size fits all to more targeted approaches that respond to local community needs and enable community-led solutions.

53. Many local boards have statements and objectives in their plans to meet the needs of children and young people in their area. Local boards are delivering wellbeing outcomes through their work plans and responding to the diverse needs of their communities.

54. We held workshops with 21 local boards during July and August to introduce the new approach of nesting strategic priorities for children and young people under Ngā Hapori Momoho.

55. During the workshops we asked for initial feedback and answered questions about the review findings and how we will action council’s continued commitment to supporting the wellbeing of children and young people.

56. We analysed the feedback and the key themes are summarised below:

· council struggles with ensuring a diverse youth voice is represented in decision-making and there is a desire for more information and advice on this

· safe and affordable transport options are a key issue for local boards

· there were mixed responses to the climate and environment focus area with some local boards very happy to see this clearly represented and others were unsure if this was as important as other focus areas

· there were many questions and comments about council’s role. Some local boards agreed our actions deliver wellbeing outcomes; however some local boards were concerned about overlap with central government’s role

· local boards were very interested in how Thriving Rangatahi can be implemented at a local level and how this relates to other strategies.

57. Feedback from local boards has helped to shape Thriving Rangatahi. For example, more information on council’s role and the actions council can take to support children and young people was added to address some of the concerns.

58. A full summary of feedback from the 21 local board workshops and how it has been considered, is attached to this report (Attachment B to the agenda report).

Tauākī whakaaweawe Māori

Māori impact statement

59. Tamariki and rangatahi are taonga, treasured members of Māori communities and whānau.

60. Over half of the Māori population (50.1 per cent) in Auckland is under 25 years old.

61. Māori children and young people are more likely than the rest of the Auckland population to face disparities across multiple outcomes, including many measures in health and wellbeing.

62. Thriving Communities, Kia Ora Tāmaki Makaurau, and the Independent Māori Statutory Board Māori Plan all emphasise whānau and youth wellbeing as an issue of significance.

63. Māori children and young people made up 12 per cent of total engagement responses for the review of I Am Auckland, and 25 per cent of participants in targeted engagement methods such as empathy interviews and spoken word poetry workshops.

64. The voices of tamariki and rangatahi Māori provided valuable insights for the development of the Thriving Rangatahi focus areas and the four ways of working.

65. Culturally appropriate and mana-enhancing ways of engaging are crucial to achieving better outcomes for tamariki and rangatahi Māori.

66. Te ao Māori, in alignment with evidence and best practice, tells us that the wellbeing of children and young people is interconnected to the wellbeing of whānau.

67. Applying a whānau lens to services and programmes allows council to uplift the wellbeing of children and young people through achieving positive outcomes for their whānau.

68. Uplifting the voices of tamariki and rangatahi Māori and prioritising their needs and aspirations in the design of spaces and programmes offered by council will create a welcoming and safe environment for all whānau. Welcoming spaces, programmes and services are essential to ensuing everyone has access to the same opportunities.

69. Thriving Rangatahi is a commitment by council to work differently. Targeting resources to achieve more equitable outcomes, partnering with others; and working in ways that are mana-enhancing and culturally appropriate will support improved outcomes for tamariki and rangatahi and whānau Māori.

Ngā ritenga ā-pūtea

Financial implications

70. There are no additional budget implications arising from the decision in this report.

71. Thriving Rangatahi is nested under Ngā Hapori Momoho which does not have specific budget attached to it. The strategy provides focus for the use of council’s existing resources and investment, and direction on how we need to work to deliver more impact.

72. Local boards can target their resources to the needs of their communities. This can include decisions on how facilities and open spaces are used and designed, what programs are delivered, and which partners they collaborate with in the community.

73. Any additional investment to support new activities for children and young people will go through normal long-term and annual planning budget processes.

74. The policy work to develop Thriving Rangatahi has been delivered through existing resources (staff time and some costs for engagement and materials).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75. The table below presents the key risk to council through this work and how it can be mitigated.

Table 3 Risk and mitigation

Then

Possible mitigations

The “nested” approach results in a real or perceived loss of focus on the needs of children and young people in Auckland.

Trust and relationships between council and stakeholders (children and young people, partners, for example) could weaken.

Council’s reputation is challenged because it is not seen to be prioritising a critical population group.

Strategic investment decisions directed at child and youth wellbeing do not improve outcomes.

A low reputational, strategic, and delivery risk.

Thriving Rangatahi includes a clear mandate to focus on children and young people, which clarifies council’s role and commitment.

Socialise with staff and leverage off current traction with the implementation of Ngā Hapori Momoho.

A monitoring and evaluation framework will be developed aligned to Ngā Hapori Momoho to hold the council group accountable for its commitment to child and youth wellbeing.

Staff are involved in the creation of implementation tools and frameworks.

Ngā koringa ā-muri

Next steps

76. After receiving formal feedback from local boards at their September business meetings, staff will present Thriving Rangatahi to the Policy and Planning Committee in November for approval.

77. If approved, staff will develop a monitoring and evaluation framework aligned with Ngā Hapori Momoho. The timeline for this work is subject to the development of a performance measurement framework for the long-term plan.

78. Staff will continue to develop tools such as best practice engagement guidelines to help build capability for implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Thriving Rangatahi (Under Separate Cover)
b ⇨	Local board feedback from Thriving Rangatahi workshops (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Caroline Stephens - Senior Policy Advisor

Mackenzie Blucher - Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Heather Skinner – Acting Local Area Manager

Rodney Local Board

18 September 2024

Addition to the 2022-2025 Rodney Local Board meeting schedule

File No.: CP2024/13147

Te take mō te pūrongo

Purpose of the report

1. To seek approval for two meeting dates to be added to the 2024-2025 Rodney Local Board meeting schedule in order to accommodate the Annual Budget 2025-2026 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2. The Rodney Local Board adopted its 2024-2025 meeting schedule on Wednesday 23 November 2023.

3. At that time the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the annual budget were unknown.

4. The local board is being asked to approve two meeting dates as an addition to the Rodney Local Board meeting schedule so that the modified annual budget timeframes can be met.

5. Additionally, the start time for the scheduled meeting on 20 November 2024 needs to be changed from 10am to 1pm. This adjustment is necessary to allow for a workshop on the Mayor’s Proposal before the local board finalises its feedback.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the addition of two meeting dates to the 2024-2025 Rodney Local Board meeting schedule to accommodate the Annual Budget 2025-2026 timeframes as follows:

i) Wednesday 30 April 2025, 10am at the Kumeū meeting room, 296 Main Road, Kumeū

ii) Wednesday 11 June 2025, 10am at the Rodney Local Board office, 3 Elizabeth Street, Warkworth

b) whakaae / approve the meeting start time change from 10am to 1pm for the 20 November 2024 business meeting.

Horopaki

Context

6. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

7. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

8. The Rodney Local Board adopted its 2024-2025 business meeting schedule during its Wednesday 10 October 2023 business meeting.

9. The timeframes for local board decision-making in relation to the Annual Budget 2025/2026 were unavailable when the meeting schedule was originally adopted.

10. The local board is being asked to make decisions in late November 2024 and late April / May and early June 2025 to feed into the annual budget processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The local board has two options for incorporating the meeting dates:

i) Include the meetings as additions to the meeting schedule.

ii) Include the meetings as extraordinary meetings.

12. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the annual budget timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

13. For option two, only the specific topic the annual budget may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the annual budget process could be considered at this meeting.

14. Given there is sufficient time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

18. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

19. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. If the local board decides not to add this business meeting to the meeting schedule this would result in the input of the local board not being able to be presented to the Governing Body for consideration and inclusion in the annual budget.

Ngā koringa ā-muri

Next steps

21. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Helgard Wagener - Senior Local Board Advisor
Authoriser	Heather Skinner – Acting Local Area Manager

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Brent Bailey
Deputy Chairperson	Louise Johnston
Members	Michelle Carmichael
	Mark Dennis
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart

Local Board Member	Organisation	Position
Brent Bailey	Central Shooters Inc	President
	Auckland Shooting Club	Member
	Royal NZ Yacht Squadron	Member
	Muriwai Community Association Incorporated (MCA)	Member
Michelle Carmichael	Fight the Tip Tiaki te Whenua Inc	Deputy chairperson
Michelle Carmichael	Tapora School Board of Trustees	Staff representative
Mark Dennis	Helensville Tennis Club	Elected member
Mark Dennis	Parakai Springs Complex	Operations manager
Tim Holdgate	Landowners Contractors Association	Vice chairman
Tim Holdgate	Agricultural & Pastoral Society Warkworth	Committee member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Colin Smith	Landowners Contractors Association	Committee member
Geoff Upson
Ivan Wagstaff
Guy Wishart	Huapai Kumeū Lions	Member
	Kaipara ki Mahurangi LEC	Member
	Kumeū Community Centre	Committee member
	Kumeū Small Landowners Assoc	Member
	Future Kumeū Inc Committee	Member
	Kumeū Live (Music Events)	Manager
	Kumeū Emergency Network	Member
	Kumeū Community Action	Member
	Kumeū Showgrounds Committee	Member

Author	Ignacio Quinteros - Democracy Advisor
Authoriser	Heather Skinner – Acting Local Area Manager