1 Nau mai | Welcome
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically, members are asked to identify any new interests that they
have not previously disclosed and any interest that might be considered as a
conflict of interest with a matter on the agenda.
The following are declared interests of elected members of
the Whau Local Board:
|
Member
|
Organisation
|
Position
|
|
Kay Thomas
|
New Lynn Citizens Advice Bureau
|
Volunteer
|
|
Citizens Advice
Bureau
Waitākere Board
|
Deputy Chair
|
|
Literacy Waitākere
|
Board Member
|
|
West Auckland
Heritage Conference
|
Committee
Member
|
|
Whau Ethnic
Collective
|
Patron
|
|
Whau Wildlink
Network
|
Member
|
|
Fasitua Amosa
|
Equity NZ
|
Vice President
|
|
Massive Theatre
Company
|
Board Member
|
|
Avondale Business Association
|
Family Member is Chair
|
|
Silo Theatre
Trust
|
Board Member
|
|
Ross Clow
|
Portage Licensing Trust
|
Trustee
|
|
Te Whau Coastal
Walkway Environmental Trust
|
Patron
|
|
Bay Olympic Sports Club
|
Life Member
|
|
Forest and Bird
Society
|
Member
|
|
Waitākere Ranges Protection
Society
|
Member
|
|
New Lynn Heritage
Protection Society
|
Member
|
|
Trust Community foundation Limited
|
Trustee
|
|
Karekare Surf
Lifesaving Club
|
Member
|
|
Libraries
|
Family Member is Librarian
|
|
Catherine Farmer
|
Avondale-Waterview
Historical Society
|
Member
|
|
Blockhouse Bay Historical Society
|
Member
|
|
Blockhouse Bay
Bowls
|
Patron
|
|
Forest and Bird organisation
|
Member
|
|
Grey Power
|
Member
|
|
Sarah Paterson-Hamlin
|
New Zealand
Down Syndrome Association
|
Employee
|
|
|
Raukatauri
Music Therapy Centre
|
Employee
|
|
Warren Piper
|
New Lynn RSA
|
Associate
Member
|
|
New Lynn Business
Association
|
Member
|
|
Susan Zhu
|
Chinese Women Association of New
Zealand
|
Member / Legal Advisor
|
|
Chinese Medicine
Council of New Zealand
|
Member / Deputy
Chair
|
|
External Organisations
|
Lead
|
Alternate
|
|
The Avondale Business Association
|
Kay Thomas
|
Ross Clow
|
|
The Blockhouse Bay Business
Association
|
Warren Piper
|
Sarah Paterson-Hamlin
|
|
The New Lynn Business Association
|
Warren Piper
|
Kay Thomas
|
|
The Rosebank Business
Association
|
Warren Piper
|
Fasitua Amosa
|
|
The Whau Coastal Walkway Environmental Trust
|
Ross Clow
|
Sarah Paterson-Hamlin
|
|
Whau Local Board
18 September 2024
|
|
Whau
Local Board Annual Report 2023/2024
File No.: CP2024/13293
Te take mō te pūrongo
Purpose of the report
1. To
seek local board adoption of the 2023/2024 Annual Report for the Whau Local
Board, prior to it being adopted by the Governing Body on 26 September 2024.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Council Annual Report 2023/2024 is being prepared and needs to be
adopted by the Governing Body by 26 September 2024. As part of the overall
report package, individual reports for each local board are prepared.
Ngā tūtohunga
Recommendation/s
That the Whau Local Board:
a) whai
/ adopt the draft 2023/2024 Whau Local Board Annual Report as set out in
Attachment A to the agenda report.
b) tuhi
ā-taipitopito / note that any proposed changes after the adoption will be
clearly communicated and agreed with the chairperson before the report is
submitted for adoption by the Governing Body on 26 September 2024.
Horopaki
Context
3. In
accordance with the Local Government (Auckland Council) Act 2009 and the Local
Government Act 2002, each local board is required to monitor and report on the
implementation of its Local Board Agreement. This includes reporting on the
performance measures for local activities and the overall funding impact
statement for the local board.
4. In
addition to the compliance purpose, local board annual reports are an
opportunity to tell the wider performance story with a strong local flavour,
including how the local board is working towards the outcomes of their local board
plan.
Tātaritanga me ngā tohutohu
Analysis and advice
5. The
annual report contains the following sections:
|
Section
|
Description
|
|
Mihi
|
The
mihi is an introduction specific to each local board area and is presented in
Te Reo Māori and English.
|
|
About this report
|
An
overview of what is covered in this document.
|
|
Message from the chairperson
|
An
overall message introducing the report, highlighting achievements and
challenges, including both financial and non-financial performance.
|
|
Local board members
|
A
group photo of the local board members.
|
|
Our area – projects and improvements
|
A
visual layout of the local board area summarising key demographic information
and showing key projects and facilities in the area.
|
|
Performance report
|
Provides
performance measure results for each activity, providing explanations where
targeted service levels have not been achieved. Includes the activity
highlights and challenges.
|
|
Our performance explained
|
Highlights
of the local board’s work programme which contributed to a performance
outcome
|
|
Local flavour
|
A
profile of either an outstanding resident, grant, project or facility that
benefits the local community.
|
|
Funding impact statement
|
Financial
performance results compared to long-term plan and annual plan budgets,
together with explanations about variances.
|
Tauākī whakaaweawe
āhuarangi
Climate impact statement
6. The
council’s climate change disclosures are covered in volume four of the annual
report and sections within the summary annual report.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
7. Council
departments and council-controlled organisations comments and views have been considered
and included in the annual report in relation to activities they are
responsible for delivering on behalf of local boards.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
8. Local board
feedback will be included where possible. Any changes to the content of the
final annual report will be discussed with the chairperson.
Tauākī whakaaweawe
Māori
Māori impact statement
9. The
annual report provides information on how Auckland Council has progressed its
agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This
includes engagement with Māori, as well as projects that benefit various
population groups, including Māori.
Ngā ritenga
ā-pūtea
Financial implications
10. The annual report
provides a retrospective view on both the financial and service performance in
each local board area for the financial year 2023/2024.
11. There are no
financial implications associated with this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
12. The annual report
is a legislatively required document. It is audited by Audit New Zealand who
assess if the report represents information fairly and consistently, and that
the financial statements comply with accounting standard PBE FRS-43: Summary
Financial Statements. Failure to demonstrate this could result in a qualified
audit opinion.
13. The annual report
is a key communication to residents. It is important to tell a clear and
balanced performance story, in plain English and in a form that is accessible,
to ensure that council meets its obligations to be open with the public it
serves.
Ngā koringa ā-muri
Next steps
14. The next steps
for the draft 2023/2024 Annual Report for the local board are:
· Audit
NZ review during August and September 2024
· report
to the Governing Body for adoption on 26 September 2024
· physical
copies provided to local board offices, council service centres and libraries
by the end of October 2024.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Draft Whau Local Board Annual Report 2023/2024
|
11
|
Ngā kaihaina
Signatories
|
Authors
|
David Rose - Lead Financial Advisor
|
|
Authorisers
|
Faithe Smith - Lead Financial Advisor
Adam Milina - Local Area Manager
|
