Agenda of Manurewa Local Board - Thursday, 19 September 2024

1 Nau mai | Welcome

A board member will lead the meeting in prayer.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Manurewa Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 22 August 2024, as a true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Waka Pacific Trust

Te take mō te pūrongo

Purpose of the report

1. Morgan Darkwa, community and marketing manager, and David Comery, Chief Executive Officer, from Waka Pacific will be in attendance to update the board on their work.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Morgan Darkwa and David Comery for their attendance and presentation.

8.2 Deputation - Equal Justice Project

Te take mō te pūrongo

Purpose of the report

1. Rosa Kweon and Ariana Aminian, volunteers from the Equal Justice Project, will be in attendance to speak to the board about the Remote Seller Alcohol License Analysis research they undertook in conjunction with Communities Against Alcohol Harm.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Rosa Kweon and Ariana Aminian from the Equal Justice Project for their attendance and presentation.

8.3 Deputation - CLM Community Sport

Te take mō te pūrongo

Purpose of the report

1. Bernie Tovio, General Manager and Craig Carter, Chief Executive Officer from CLM community sport will be in attendance to speak to the board about their work with the local community, schools and sports organisations.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Bernie Tovio and Craig Carter from CLM sport for their attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Manurewa Local Board

19 September 2024

2024/2025 Manurewa Rangatahi Youth Grants Allocation

File No.: CP2024/12097

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received to the 2024/2025 Manurewa Rangatahi Youth Grants.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board adopted the Manurewa Rangatahi Youth Grants 2024/2025 in Attachment A, which sets application guidelines for youth grants submitted to the board.

3. This report presents applications received in the 2024/2025 Manurewa Rangatahi Youth Grants in Attachment B.

4. The Manurewa Local Board has set a total Manurewa Rangatahi Youth Grants budget of $25,000.00 for the 2024/2025 financial year.

5. Eighteen applications were submitted to the 2024/2025 Manurewa Rangatahi Youth Grants requesting a total of $28,161.90.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) to fund, part-fund, or decline applications received to the 2024/2025 Manurewa Rangatahi Youth Grants

Application ID	Requesting funding for	Amount requested	Eligibility
YG2510-102	Towards softball bat and catching gear	$1,499.98	Eligible
YG2510-103	Towards streaming device and accessories for further job option	$2,000.00	Eligible
YG2510-104	Towards course fee and related costs	$2,000.00	Eligible
YG2510-107	Towards training equipment for softball	$1,199.95	Eligible
YG2510-111	Towards course fee and accommodation cost	$2,000.00	Eligible
YG2510-112	Towards public transport, books, stationary and school related cost	$2,000.00	Eligible
YG2510-113	Towards public transport cost	$2,000.00	Eligible
YG2510-115	Towards accommodation cost for university	$2,000.00	Eligible
YG2510-116	Towards cost to attend National School Mountain Bike Championships	$1,361.97	Eligible
YG2510-118	Towards fee for NZ Mens Netball High Performance Youth Squad 2024	$500.00	Eligible
YG2510-119	Towards fee for NZ Mens Netball High Performance Youth Squad 2024	$500.00	Eligible
YG2510-121	Towards cost of a laptop	$2,000.00	Eligible
YG2510-122	Towards camp fee	$1,225.00	Eligible
YG2510-123	Towards leadership programme cost	$500.00	Eligible
YG2510-124	Towards uniforms and equipment for a boxing gym	$2,000.00	Ineligible
YG2510-126	Towards travel and course fee	$1,375.00	Eligible
YG2510-127	Towards transportation and course related costs	$2,000.00	Eligible
YG2510-130	Towards transportation and course related fee	$2,000.00	Eligible
Total		$28,161.90

Horopaki

Context

6. The local board provide funds for young people in the Manurewa Local Board area for learning and development opportunities.

7. The youth grants were advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

8. The Manurewa Local Board adopted the Manurewa Rangatahi Youth Grants Programme, which sets application guidelines for contestable youth grant applications submitted to the board.

9. The criteria for applicants are as follows:

· be aged between 12 and 24 years old

· have a meaningful connection to the Manurewa Local Board area

· be a New Zealand citizen or permanent resident

· include a letter from your school principal, teacher, tutor, community leader, or employer in support of your application.

10. The grants are available for applicants to apply for funding up to $2,000 for any one of the following:

· attending conferences, programmes, or training for personal development (such as climate change, leadership, social innovation, youth development, wellness, arts and culture, trade, sports, and media)

· learning and development opportunities to build leadership experience within your community

· the development of social enterprise or community project

· rangatahi youth health and well-being

· technology resources

· running an event or programme in response to community interest and need

· education and tertiary related fees.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Funding these grants is intended to equip young people with skills, training, and support to flourish to grow and succeed.

12. Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success in the future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Youth Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to young people for projects that support and enable community climate action.

14. Community climate action involves reducing or responding to climate change by residents in a locally relevant way.

15. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The Youth Grants are managed and delivered by the Grants Team. Based on the focus of an application, a subject matter expert who is a youth specialist will provide input and advice.

17. The local board Communications Advisor will assist with the marketing and promotion of the scholarships.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of youth grants. The Manurewa Local Board is required to fund, part-fund, or decline these grant applications against the outcomes identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful grant applicants so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

21. The youth grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to young people who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. The Manurewa Local Board has set a total Manurewa Rangatahi Youth Grants budget of $25,000.00 for the 2024/2025 financial year.

23. Eighteen applications were submitted to the 2024/2025 Manurewa Rangatahi Youth Grants requesting a total of $28,161.90.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Manurewa Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2024/2025 Manurewa Youth Grants Programme	17
b ⇨	2024/2025 Manurewa Rangatahi Youth Grants Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

19 September 2024

2024/2025 Manurewa Local Grant Round One Grants Allocations

File No.: CP2024/12098

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for 2024/2025 Manurewa Local Grant Round One.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in 2024/2025 Manurewa Local Grant Round One in Attachment A.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2024/2025 as provided in Attachment B. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $156,979 for the 2024/2025 financial year.

5. Forty-three local grant applications were received in 2024/2025 Manurewa Local Grant Round One, requesting a total amount of $251,540.56.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2024/2025

Table One: Manurewa Local Grant Round One 2024/2025 applications

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2510-102	Independent Living Service Trust	Towards meal and mooncake, venue hire, gifts cards, communication and admin cost to celebrate Mid-Autumn Festival at Wiri Community Hall, Leabank Community Hall, Manurewa Senior Club from 30 September 2024 to 30 November 2024	$2,823.15	Eligible
LG2510-103	Sapphire Events Limited	Towards a contribution to venue hire cost for the Gluten Free Food Festival 2024 at Due Drop Events Centre from 18 October 2024 to 19 October 2024	$5,000.00	Eligible
LG2510-104	Weymouth Residents and Ratepayers Incorporated	Towards a contribution of Weymouth News printing cost from 1 October 2024 to 1 January 2025	$4,000.00	Eligible
LG2510-105	Common	Towards a contribution of staff salary for community clothing programme from 8 October 2024 to 21 January 2025	$3,750.00	Eligible
LG2510-106	School Start First Impressions	Towards a computer for volunteers to deliver programmes initiated by School Start First Impressions from 1 October 2024	$1,598.00	Eligible
LG2510-107	Fur Paws Sake	Towards veterinary costs to de-sex stray and unwanted cats and dogs in Manurewa from 1 October 2024 to 31 December 2024	$36,005.00	Eligible
LG2510-108	Wattle Downs Residents & Ratepayers Association Inc	Towards band and marquees for a local picnic at Wattle Downs Golf Course on 15 December 2024	$1,258.00	Eligible
LG2510-109	Counties Manukau Gymnastics Inc	Towards certificate cost for Counties Manukau Gymnastics from 2 October 2024	$1,076.20	Eligible
LG2510-110	Guardians of Our Children Charitable Trust	Towards operational cost to deliver community programmes delivered at Clendon Pride Community House and Clendon Shopping Centre from 1 October 2024 to 30 September 2025	$15,000.00	Eligible
LG2510-111	Re-Creators Charitable Trust	Towards tutor fee, project management, prep and materials, marketing, traveling and admin cost to deliver Community Upcycling Workshops at local community centres and libraries in Manurewa from 1 October 2024 22 December 2024	$5,060.00	Eligible
LG2510-113	Kiwiora Community Trust	Towards ingredients, materials and tutor time to deliver Spring Rolls workshop and Star Lanterns workshop at Manurewa Library from 14 October 2024 to 30 November 2024	$1,541.50	Eligible
LG2510-116	Age Concern Auckland Trust	Towards operation cost to deliver Manurewa Age Concern care and support at Cambria House from 1 October 2024 to 31 January 2025	$5,000.00	Eligible
LG2510-117	Counties Manukau Sports Foundation	Towards driving lessons, driver's license and admin cost for youth in Manurewa from 1 October 2024 to 1 October 2025	$19,000.00	Eligible
LG2510-118	South East Auckland Senior Citizens' Association Incorporated	Towards venue hire, catering, cleaning, performers and sound system hire cost to celebrate Christmas at Texas Smoke House or Manukau Event Centre on 14 December 2024	$11,900.00	Eligible
LG2510-119	The Rising Foundation Trust	Towards programme coordinator operating cost to run mentor/leadership programme at Manurewa High School from 15 October 2024 to 26 November 2024	$5,144.00	Eligible
LG2510-120	SL1 Consulting Limited	Towards workshop delivery, newsletter, subscription, team assistance and social media cost to deliver Digital Wellbeing Initiative in Manurewa from 20 January 2025 to 5 December 2025	$5,000.00	Eligible
LG2510-123	Randwick Park Residents Association Incorporated	Towards purchase and install an electric barbeque for community at Randwick Park from 1 October 2024 to 31 July 2025	$14,000.00	Eligible
LG2510-128	Great Potentials Foundation	Towards the salary of Programme Manager to deliver MATES project at Finlayson Park School and Clendon Park School from 1 October 2024 to 1 January 2025	$3,000.00	Eligible
LG2510-129	Mobility Assistance Dogs Trust	Towards medical costs for mobility dog in Manurewa Local Board area from 1 December 2024 to 30 June 2024	$1,500.00	Eligible
LG2510-130	South Auckland Choral Society Incorporated	Towards a contribution to the conductor and accompanist costs for Christmas Concert at Crossroads Church from 1 October 2024 to 15 December 2024	$2,000.00	Eligible
LG2510-131	Auckland Seniors Support and Caring Group Incorporated	Towards the venue hire fee and the tutors fees at Reremoana School Hall from 6 October 2024 to 29 June 2025	$1,000.00	Eligible
LG2510-134	Pearl of the Islands Foundation Incorporated	Towards lamps and admin cost to deliver mosaic lamp-making workshops in Manurewa and Papakura from 1 November 2024 to 31 August 2025	$10,220.00	Eligible
LG2510-135	Shivarchan Senior Citizens Association	Towards hall hire and part of food catering for a Diwali celebration at location from 19 October to 31 October 2024	$1,000.00	Eligible
LG2510-137	Manurewa Tennis Club Incorporated	Towards coaching, tennis rackets and balls cost to deliver Term 4 Junior Coaching Programme at Manurewa Tennis Club from 17 October 2024 to 19 December 2024	$4,905.25	Eligible
LG2510-140	Kowhatu Memorial Charitable Trust	Towards a tandem trailer for providing affordable headstones at Manurewa from 2 October to 31 December 2024	$4,950.00	Eligible
LG2510-141	Manukau Photographic Society Incorporated	Towards venue hire, website and subscription, device, competition cost to deliver photographic competitions and workshops at St Luke’s Anglican Church and Community Centre in Manurewa from 1 October 2024 and 30 September 2025	$1,855.00	Eligible
LG2510-142	New Zealand Health Association Limited T/A Sanitarium Health & Wellbeing	Towards pool and Lifeguard hire for South Auckland Sanitarium Weet-Bix Kids TRYathlon at Mountfort Park and Manurewa Leisure Centre on 20 November 2024	$2,061.50	Eligible
LG2510-143	Well Women	Towards a contribution to operational cost and staff wage for Well Women to deliver service at Manu Tukutuku Community Centre from 1 October 2024 to 30 September 2025	$10,000.00	Eligible
LG2510-144	Life Education Trust Counties Manukau	Towards programme delivery and workbook cost to deliver health and wellbeing lessons for youth at Manurewa schools from 14 October 2024 to 31 January 2025	$6,333.20	Eligible
LG2510-145	Pacific Seniors' Association Incorporated	Towards food cost to celebrate Christmas and Diwali in Manurewa from 7 October 2024 to 31 December 2024	$3,300.00	Eligible
LG2510-148	Warriors Community Foundation	Towards staff cost to deliver Community Programme in Manurewa schools from 1 October 2024 to 20 December 2024	$4,536.00	Eligible
LG2510-150	Momentum Charitable Trust	Towards cost to run six one-day life and financial skills programmes at Manurewa Probation Centre from 1 October 2024 to 20 August 2024	$10,170.00	Eligible
LG2510-153	Counties Manukau Sport Foundation	Towards video audio equipment and printing cost as a contribution to deliver Counties Manukau Sporting Excellence Awards at Papatoetoe Cosmopolitan Club on 21 November 2024	$3,000.00	Eligible
LG2510-154	Jenniene Fleming	Towards equipment hire, trainer fee, venue hire cost to deliver free AZC Hauora Wairua Fitness and Wellness Project at Homai School from 1 October 2024 to 31 October 2024	$1,000.00	Eligible
LG2510-156	PHAB Association Incorporated	Towards operating cost such as insurance and staff wage to deliver community programme in Manurewa and PHAB Club from 25 October 2024 to 24 October 2025	$3,000.00	Eligible
LG2510-158	Te Whakaora Tangata	Towards a contribution to Christmas food box and programme delivery coordinator cost for Life Restoration Programmes at 10 Roys Road from 1 October 2024 to 31 December 2024	$8,000.00	Eligible
LG2510-160	Southside Drama	Towards a contribution to the cost of costumes, printing, staging to deliver Southside Production Project at Elim Christian Centre from 24 February 2024 to 8 March 2025	$1,000.00	Eligible
LG2510-163	Mountfort Park Water Polo Club Incorporated	Towards coach, admin and pool hire cost to deliver Water Polo for the Community project at Manurewa Aquatic & Leisure Centre from 18 August to 30 November 2024	$7,102.50	Ineligible
LG2510-164	The Operating Theatre Trust trading as Tim Bray Theatre Company	Towards ticket cost for disabled or disadvantaged children to attend Mrs Wishy Washy show from 14 October 2024 to 19 October 2024	$6,522.00	Eligible
LG2510-166	Tōtara Hospice	Towards catheterisation trainer cost for Catheter Training Aid at Totara Hub from 1 October 2024 to 1 January 2025	$3,726.26	Eligible
LG2510-167	Manurewa Samoan Catholic Sunday School	Towards pool hire, Marae venue hire, food and workshop cost to deliver Manurewa Samoan Katoliko Sunday School Noho Marae project at Whaiora Marae Otara on 8 October 2024	$3,000.00	Eligible
LG2510-168	The Helping Paws Charitable Trust	Towards a contribution to veterinary care including de-sexing cost for Manurewa Community Cat Desexing Programme from 1 October 2024 to 30 September 2025	$5,000.00	Eligible
LG2510-169	Raukatauri Music Therapy Trust	Towards a contribution to music therapy sessions and travel cost to Manurewa from 14 October 2024 to 19 September 2025	$6,203.00	Eligible
Total			$251,540.56

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Manurewa Local Board adopted the Grants Programme for 2024/2025 in Attachment B. The document sets application guidelines for contestable community grants submitted to the local board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. The Manurewa Local Board set a total community grants budget of $156,979 for the 2024/2025 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

13. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The Manurewa Local Board set a total community grants budget of $156,979 for the 2024/2025 financial year.

20. Forty-three local grant applications were received in 2024/2025 Manurewa Local Grant Round One, requesting a total amount of $251,540.56.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22. Following the Manurewa Local Board allocating funding for Local Grants Round One, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	2024/2025 Manurewa Local Grant Round One Application Summary (Under Separate Cover)
b ⇩	2024/2025 Manurewa Local Board Community Grants Programme	29

Ngā kaihaina

Signatories

Authors

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

19 September 2024

Joint traffic bylaw review feedback report

File No.: CP2024/13218

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport and Auckland Council traffic-related bylaws outlined in Attachment A.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Manurewa Local Board at a workshop on Thursday 22 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics, as listed in Attachment A, to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Manurewa Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	43

Ngā kaihaina

Signatories

Authors

Ben Stallworthy – Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

19 September 2024

Thriving Rangatahi

File No.: CP2024/13257

Te take mō te pūrongo

Purpose of the report

1. To seek local board endorsement of Thriving Rangatahi, the council’s commitment and plan to support the wellbeing of children and young people.

Whakarāpopototanga matua

Executive summary

2. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people.

3. The review found the strategy was not adequately addressing the needs of children and young people and that council could better target support to those facing the greatest disparities in outcomes.

4. As the review findings aligned closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities, the Planning, Environment and Parks Committee approved “nesting” priorities for children and young people under this.

5. Thriving Rangatahi sets out council’s commitment and plan to support the wellbeing of children and young people within this nested approach (Attachment A).

6. It has five focus areas based on the review findings and what children and young told us was important to their wellbeing: civic participation, climate and the environment, connection and belonging, health and wellbeing and access to opportunities.

7. These contribute to Ngā Hapori Momoho’s outcomes for community wellbeing and ensure a strong child and youth focus on council’s investment decisions and activities.

8. Thriving Rangatahi recognises that while council has important roles to play, we don’t hold all the levers in supporting child and youth wellbeing. Working with others, including government, iwi and community will be critical to success.

9. It proposes four ways of working to improve wellbeing outcomes: working in partnership, targeting our efforts to those who need it most, using mana-enhancing approaches; and ensuring there is a youth voice in decision-making.

10. Informal feedback from local boards during workshops in July / August was generally supportive of the focus areas and council’s roles in supporting children and young people.

11. There is a perceived risk that nesting under Ngā Hapori Momoho will reduce council’s commitment to children and young people. Maintaining accountability and promoting youth voice will help mitigate this.

12. Following endorsement and formal feedback from local boards, Thriving Rangatahi will be reported to the Policy and Planning Committee for approval.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) ohia / endorse Thriving Rangatahi and provide any feedback.

Horopaki

Context

13. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people. The purpose of the review was to take stock of progress and consider if the strategy was fit for the future.

14. The engagement methodology and findings are detailed in the Voices of children and young people from Tāmaki Makaurau report and the full review findings are detailed in the I Am Auckland three-year review report.

Most children and young people in Auckland are doing well

15. The review found that most children and young people are doing well. Children and young people in Auckland are active and have strong relationships with trusted adults.

16. Children and young people told us they love their communities, the diversity of Auckland and all the opportunities that come with living in Tāmaki Makaurau.

Some children and young people face persistent issues

17. Some children and young people are growing up in poverty and living in substandard housing. They told us about their families struggling to afford basic necessities and keep food on the table.

18. We heard that deteriorating mental health is an urgent issue for children and young people in Auckland. They told us about the harms of substance abuse, and the difficulties of growing up while facing discrimination.

19. Tamariki and rangatahi Māori, Pasifika children and young people, rainbow children and young people, and disabled children are more likely to experience inequity across a range of measures than their peers.

The context for growing up in Auckland has changed for children and young people

20. The review found the context for children and young people has changed significantly since I Am Auckland was adopted in 2013.

21. Emerging scenarios such as climate disruption, declining mental health, growing wealth inequality and the changing nature of work and education all impact on the wellbeing of children and young people.

The findings led to four key insights about the needs of children and young people

22. The findings from engagement with children and young people led to four key insights to help inform our strategic direction. These insights highlight what is important to children and young people in Auckland today.

· Community spaces are critical to children and young people’s wellbeing.

· Children and young people need to get around the region safely and reliably.

· Children and young people need loving and accepting relationships and communities.

· We need to involve children and young people in the big decisions about the region.

23. The Auckland Council Group plays a central role in providing community spaces, providing safe and reliable transport options, fostering connection and belonging across Auckland, and ensuring diverse Aucklanders have a say in decisions for the region.

24. When delivering services and making investment decisions, the council can consider these insights and the impacts of our decision-making for children and young people.

The review findings also led to some new opportunities for council

25. The review also identified some new opportunities to inform the way we work. These opportunities allow council to better support the needs of children and young people in Auckland based on evidence, including the voices of children and young people.

Figure 1 Findings from the review and new opportunities for council

Council agrees to a new approach to support child and youth wellbeing

26. Many of the review findings and opportunities align closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities.

27. Ngā Hapori Momoho has a strong focus on equity; empowering community-led solutions; and supporting improved outcomes for Māori.

28. The review recommended that we nest priorities for children and young people under Ngā Hapori Momoho to:

· respond to the changing context facing children and young people

· progress partnerships required when facing long-term and complex issues

· deliver on the request to consolidate council strategies without diminishing our commitment to improving child and youth wellbeing.

29. In October 2023, the Planning, Environment and Parks Committee received the three-year review of I Am Auckland and agreed to a new approach to “nest” council’s strategic priorities for children and young people under Ngā Hapori Momoho (PEPCC/2023/128).

Tātaritanga me ngā tohutohu

Analysis and advice

Five focus areas can help council deliver outcomes for children and young people

30. Through engagement we heard what matters most to children and young people and what their aspirations are for the future. This has been organised into five themes or focus areas for council.

31. These are what we need to focus on to create positive outcomes for children and young people.

32. The five focus areas are:

Figure 2 Thriving Rangatahi Five Focus Areas

33. These focus areas align to the objectives in Ngā Hapori Momoho and support delivery of its outcomes. Thriving Rangatahi provides a youth lens to the vision to create a fairer, more sustainable Tāmaki Makaurau where every Aucklander feels like they belong.

The council has six key roles that contribute to wellbeing outcomes

34. Under the Local Government Act 2002, local government must enable democratic local decision-making and action and promote the social, economic, environmental and cultural wellbeing of communities in the present and future.

35. There are many ways Auckland Council can contribute to community wellbeing. The different roles of council fit into the six broad categories listed below.

Figure 3 Six roles of council to support community wellbeing

Council has roles alongside others to support children and young people

36. The council group already contributes significantly to many of the five focus areas. However, many of the issues facing children and young people are systemic and complex and cannot be solved by council alone.

37. The wellbeing of children and young people is dependent on different players including central government, iwi, organisations, communities and whānau.

38. When determining our role in supporting child and youth wellbeing it is important to acknowledge the wider ecosystem of support and work together to meet the needs of communities.

39. Aligned to council’s six broad levers, Thriving Rangatahi identifies some specific roles council plays that support the wellbeing of children and young people and their whānau, as set out in the table below.

Table 1 Council's roles to support the wellbeing of children and young people

Services and programmes

· Continue to provide services tailored to the needs of tamariki and rangatahi.

Council as facilitator

· Strengthen local networks and facilitate sharing of resources.

Partnerships

· Partner with organisations and agencies to provide a joined-up response.

· Partner with communities to support their leadership.

Community funding and grants

· Resource children and young people to develop their own solutions.

· Support a whānau centred approach to health and wellbeing.

Council workforce

· Create employment pathways and development opportunities for rangatahi.

· Provide capability training for staff.

Facilities, parks and open space

· Provide safe and accessible spaces where children and young people feel welcome.

Leadership and advocacy

· Advocate for the needs of children and young people.

· Pilot new and innovative ways of working with children and young people.

Learning and skills

· Provide programmes and services that incorporate learning and skill development.

· Provide employment initiatives that support youth getting into the workforce.

Transport

· Connect children and young people to the places they want to go safely and reliably.

· Provide multiple transport options.

Urban form

· Reinforce Auckland’s bicultural foundation and reflect our diversity.

· Ensure our urban form provides opportunities to connect, promotes health and wellbeing and connects people to art and nature.

New ways of working to address the challenges facing children and young people

40. To deliver better outcomes for all children and young people the council also needs to change the way we work. Thriving Rangatahi proposes four approaches that are based on best practice evidence of what works and the voices of children and young people.

41. These closely align to the key shifts and investment principles outlined in Ngā Hapori Momoho and affirm the connection between the wellbeing of children and young people and the wellbeing of their whānau and wider communities.

42. More information on the focus areas and key ways of working can be found in Attachment A.

Table 2 Thriving Rangatahi four ways of working

Our ways of working
Working in partnership	A targeted approach
Partner with others to deliver more joined-up responses that leverage impact and support improve outcomes. Issues such as deteriorating mental health, poverty, and access to safe, warm and dry housing are complex and require long-term joined-up responses. Council does not hold all the levers and must work in partnership with central government, iwi, child and youth organisations and communities to create positive change.	Target our support to those children and young people facing the greatest disparities in outcomes. This is an equity-based approach that targets support to those who need it most. Achieving equity requires us to examine the barriers some children and young people experience that mean they do not have access to the same opportunities or achieve the same outcomes. It may require additional resources and different approaches.
Effective and mana-enhancing	A voice in decision-making
Use best practice, mana enhancing and culturally grounded ways of working to deliver more impact. These are based on foundational principles important to working effectively with children and young people: · culturally responsive · strengths-based · whānau-centred · co-designed. Targeting support to key life stages (first 1000 days and early adolescence) can also deliver more long-term impacts.	Ensure children and young people have a voice in decisions that impact them. Rangatahi feel they remain under-represented and largely voiceless in community decision-making. They are often considered the leaders of tomorrow, but many are already leaders today. Rangatahi feel that government agencies do not listen or when they do listen, they do not act on what they hear. To develop rangatahi potential will require adults to empower them to take an active role in decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Children and young people told us about their love for Auckland’s environment including the beaches, parks and open spaces. They want to be connected to nature and care for the environment.

44. Council kaimahi told us that children and young people are experiencing climate anxiety, and that climate disruption will have significant impacts on Auckland and in particular children and young people. The decisions we make today will have long-term and far-reaching impacts for generations to come.

45. One of the five focus areas is climate and the environment. Through renewed commitment to the wellbeing of children and young people we can promote a strong child and youth voice in climate action and decision-making.

46. Through the civic voice focus area, we can help to build the leadership and capability of our young people to enable them to be involved in leading climate change action and being part of the change they want to see in Tāmaki Makaurau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council’s commitment to children and young people through Thriving Rangatahi sits under Nga Hapori Momoho / Thriving Communities which is a core strategy for the whole council group.

48. Council staff and the Youth Advisory Panel have participated in the development of the focus areas and helped identify the roles and activities we do that support the wellbeing of children and young people.

49. We will continue to work with council staff to develop tools and build capability to implement the new ways of working and ensure children and young people have a voice in decision-making.

50. We are working to build relationships with council-controlled organisations to create a joined-up response across the council group and embed the focus areas, ways of working (key shifts, investment principles); and youth voice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Local boards play a pivotal role in understanding and responding to the needs of children and young people and whānau in their local areas.

52. Thriving Rangatahi recognises that the needs of children and young people vary across communities. This means shifting from one-size fits all to more targeted approaches that respond to local community needs and enable community-led solutions.

53. Many local boards have statements and objectives in their plans to meet the needs of children and young people in their area. Local boards are delivering wellbeing outcomes through their work plans and responding to the diverse needs of their communities.

54. We held workshops with 21 local boards during July and August to introduce the new approach of nesting strategic priorities for children and young people under Ngā Hapori Momoho.

55. During the workshops we asked for initial feedback and answered questions about the review findings and how we will action council’s continued commitment to supporting the wellbeing of children and young people.

56. We analysed the feedback and the key themes are summarised below:

· Council struggles with ensuring a diverse youth voice is represented in decision-making and there is a desire for more information and advice on this.

· Safe and affordable transport options are a key issue for local boards.

· There were mixed responses to the climate and environment focus area with some local boards very happy to see this clearly represented and others were unsure if this was as important as other focus areas.

· There were many questions and comments about council’s role. Some local boards agreed our actions deliver wellbeing outcomes; however some local boards were concerned about overlap with central government’s role.

· Local boards were very interested in how Thriving Rangatahi can be implemented at a local level and how this relates to other strategies.

57. Feedback from local boards has helped to shape Thriving Rangatahi. For example, more information on council’s role and the actions council can take to support children and young people was added to address some of the concerns.

58. A full summary of feedback from the 21 local board workshops and how it has been considered, is attached to this report as Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

59. Tamariki and rangatahi are taonga, treasured members of Māori communities and whānau.

60. Over half of the Māori population (50.1 per cent) in Auckland is under 25 years old.

61. Māori children and young people are more likely than the rest of the Auckland population to face disparities across multiple outcomes, including many measures in health and wellbeing.

62. Thriving Communities, Kia Ora Tāmaki Makaurau, and the Independent Māori Statutory Board Māori Plan all emphasise whānau and youth wellbeing as an issue of significance.

63. Māori children and young people made up 12 per cent of total engagement responses for the review of I Am Auckland, and 25 per cent of participants in targeted engagement methods such as empathy interviews and spoken word poetry workshops.

64. The voices of tamariki and rangatahi Māori provided valuable insights for the development of the Thriving Rangatahi focus areas and the four ways of working.

65. Culturally appropriate and mana-enhancing ways of engaging are crucial to achieving better outcomes for tamariki and rangatahi Māori.

66. Te ao Māori, in alignment with evidence and best practice, tells us that the wellbeing of children and young people is interconnected to the wellbeing of whānau.

67. Applying a whānau lens to services and programmes allows council to uplift the wellbeing of children and young people through achieving positive outcomes for their whānau.

68. Uplifting the voices of tamariki and rangatahi Māori and prioritising their needs and aspirations in the design of spaces and programmes offered by council will create a welcoming and safe environment for all whānau. Welcoming spaces, programmes and services are essential to ensuing everyone has access to the same opportunities.

69. Thriving Rangatahi is a commitment by council to work differently. Targeting resources to achieve more equitable outcomes, partnering with others; and working in ways that are mana-enhancing and culturally appropriate will support improved outcomes for tamariki and rangatahi and whānau Māori.

Ngā ritenga ā-pūtea

Financial implications

70. There are no additional budget implications arising from the decision in this report.

71. Thriving Rangatahi is nested under Ngā Hapori Momoho which does not have specific budget attached to it. The strategy provides focus for the use of council’s existing resources and investment, and direction on how we need to work to deliver more impact.

72. Local boards can target their resources to the needs of their communities. This can include decisions on how facilities and open spaces are used and designed, what programs are delivered, and which partners they collaborate with in the community.

73. Any additional investment to support new activities for children and young people will go through normal long-term and annual planning budget processes.

74. The policy work to develop Thriving Rangatahi has been delivered through existing resources (staff time and some costs for engagement and materials).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75. The table below presents the key risk to council through this work and how it can be mitigated.

Table 3 Risk and mitigation

Then

Possible mitigations

The “nested” approach results in a real or perceived loss of focus on the needs of children and young people in Auckland.

Trust and relationships between council and stakeholders (children and young people, partners, for example) could weaken.

Council’s reputation is challenged because it is not seen to be prioritising a critical population group.

Strategic investment decisions directed at child and youth wellbeing do not improve outcomes.

A low reputational, strategic, and delivery risk.

Thriving Rangatahi includes a clear mandate to focus on children and young people, which clarifies council’s role and commitment.

Socialise with staff and leverage off current traction with the implementation of Ngā Hapori Momoho.

A monitoring and evaluation framework will be developed aligned to Ngā Hapori Momoho to hold the council group accountable for its commitment to child and youth wellbeing.

Staff are involved in the creation of implementation tools and frameworks.

Ngā koringa ā-muri

Next steps

76. After receiving formal feedback from local boards at their September business meetings, staff will present Thriving Rangatahi to the Policy and Planning Committee in November for approval.

77. If approved, staff will develop a monitoring and evaluation framework aligned with Ngā Hapori Momoho. The timeline for this work is subject to the development of a performance measurement framework for the long-term plan.

78. Staff will continue to develop tools such as best practice engagement guidelines to help build capability for implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Thriving Rangatahi (Under Separate Cover)
b ⇩	Local board feedback from Thriving Rangatahi workshops	57

Ngā kaihaina

Signatories

Authors

Caroline Stephens - Senior Policy Advisor

Mackenzie Blucher - Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Manurewa Local Board Update - September 2024	63

Manurewa Local Board

19 September 2024

Manurewa Local Board Annual Report 2023/2024

File No.: CP2024/13415

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2023/2024 Annual Report for the Manurewa Local Board, prior to it being adopted by the Governing Body on 26 September 2024.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2023/2024 is being prepared and needs to be adopted by the Governing Body by 26 September 2024. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whai / adopt the draft 2023/2024 Manurewa Local Board Annual Report as set out in Attachment A

b) tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 26 September 2024.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2023/2024.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2023/2024 Annual Report for the local board are:

· Audit NZ review during August and September 2024

· report to the Governing Body for adoption on 26 September 2024

· physical copies provided to local board offices, council service centres and libraries by the end of October 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Manurewa Local Board Annual Report 2023/2024	73

Ngā kaihaina

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Hao Chen - Senior Finance and Performance Advisor

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

19 September 2024

Addition to the 2022-2025 Manurewa Local Board meeting schedule

File No.: CP2024/13453

Te take mō te pūrongo

Purpose of the report

1. To seek approval for two meeting dates to be added to the 2022-2025 Manurewa Local Board meeting schedule in order to accommodate the Annual Budget 2025-2026 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board adopted its 2022-2025 meeting schedule on 17 November 2022.

3. At that time the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget were unknown.

4. The local board is being asked to approve two meeting dates as an addition to the Manurewa Local Board meeting schedule so that the modified Annual Budget timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the addition of two meeting dates to the 2022-2025 Manurewa Local Board meeting schedule to accommodate the Annual Budget 2025-2026 timeframes as follows:

i) Thursday, 1 May 2025 at 1.30pm

ii) Thursday, 12 June 2025 at 1.30pm.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Manurewa Local Board adopted its 2022-2025 business meeting schedule during its 17 November 2022 business meeting.

8. The timeframes for local board decision-making in relation to the Annual Budget were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in late-November 2024 and late-April / late May and early-June 2025 to feed into the Annual Budget processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two options for incorporating the meeting dates:

i) Include the meetings as additions to the meeting schedule.

ii) Include the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic the Annual Budget may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget process could be considered at this meeting.

13. Given there is sufficient time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to the meeting schedule this would result in the input of the local board not being able to be presented to the Governing Body for consideration and inclusion in the Annual Budget.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Chloe Hill - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

Lou-Ann Ballantyne - General Manager Governance and Engagement

Chairperson	Matt Winiata
Deputy Chairperson	Glenn Murphy
Members	Joseph Allan
	Heather Andrew
	Anne Candy
	Angela Cunningham-Marino
	Andrew Lesa
	Rangi McLean