Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 19 September 2024 at 3.00pm.
Te Hunga kua Tae mai | present
Chairperson |
Scott Milne, JP |
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Members |
Troy Churton |
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Penny Tucker |
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Margaret Voyce |
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David Wong, JP |
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Te Hunga Kāore i Tae Mai | ABSENT
Deputy Chairperson |
Sarah Powrie |
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Member |
Angus McPhee |
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Te Hunga Āpiti kua Tae mai | ALSO PRESENT
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He Hunga atu anō i Tae mai | IN ATTENDANCE
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Ōrākei Local Board 19 September 2024 |
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Chairperson S Milne welcomed those present with a karakia and acknowledged Te Wiki o te Reo Māori (Māori language week).
2 Ngā Tamōtanga | Apologies
Resolution number OR/2024/106 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) accept the apologies from Deputy Chair Sarah Powrie and Member Angus McPhee for absence. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number OR/2024/107 MOVED by Chairperson S Milne, seconded by Member P Tucker: That the Ōrākei Local Board: a) confirm the minutes of its ordinary meeting, held on Thursday, 15 August 2024, and the minutes of its additional meeting, held on Thursday, 29 August 2024, including the confidential section, as true and correct. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
6.1 |
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Resolution number OR/2024/108 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) acknowledge today, 19 September, as Suffrage Day. We mark 131 years ago when, in 1893, New Zealand became the first nation in the world where women gained the right to vote. We commemorate this milestone and acknowledge the contributions of women who have fought to advance women’s rights and the betterment of our society. b) acknowledge the passing of Māori King Kiingi Tūheitia Pootatau Te Wherowhero VII on 30 August 2024. We would also like to acknowledge the new monarch of the Kiingitanga, the Māori King movement, who was anointed on the 5 September 2024, Te Arikinui Kuini Nga wai hono I te po Pootatau Te Wherowhero VIII. c) acknowledge the passing of several highly respected and much-loved members of the Ōrākei community over the last year. Their contributions to the life of our community are appreciated and will be remembered. We are grateful for the life of: i) Elizabeth Mary Macky, mother of Ōrākei Local Board Deputy Chair Sarah Powrie, passed away 23 September 2023, aged 94. Elizabeth was consistently kind in helping people to understand the value of engaging in issues to do with the preservation of our city's heritage. She was a passionate gardener, and the family garden contained a wealth of interesting things to harvest, which she used to cook up a storm. Elizabeth adored Lake Rotoiti and lived at a small house there during World War Two. It was there that she learned that her brother who was serving in the war had died. Her view was that one must soldier on and this informed her entire life. (Words by Member P Tucker, whose family were long-term friends of the Macky family.) ii) Leonie Elisabeth Lawson MNZM, mother of Deputy Mayor and Ōrākei Ward Councillor Desley Simpson, passed away 20 May 2024, aged 93. Leonie was loved and respected by so many for her lifelong contributions to music, teaching and the New Zealand choral scene. She was a life member of the New Zealand Choral Federation, and was Director of Music at Auckland Diocesan School for Girls for many years. She also founded the Auckland Girls' Choir and was their Musical Director until recently, and served as Assistant Director and accompanist for the Auckland Boys' Choir for more than 10 years. iii) Sir Colin James Maiden KNZM, passed away 31 July 2024, aged 91. Sir Colin served as Vice Chancellor of the University of Auckland from 1971 to 1994. A Rhodes Scholarship took him to the University of Oxford, where he completed his doctorate in 1957. He held directorships of many New Zealand companies and served on a number of New Zealand government committees. He is the namesake of Ōrākei Local Board’s well-used local sports park, Colin Maiden Park. |
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
There were no deputations.
9 Te Matapaki Tūmatanui | Public Forum
9.1 |
Public Forum - Alan Minson and Phil O’Flaherty - The Mens Shed Auckland East Incorporated – the extension of lease to Mens Shed Auckland East |
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Alan Minson (Governance Committee Member and Lease Extension Project Manager – The Mens Shed) and Phil O’Flaherty (Governance Committee Member – The Mens Shed) were in attendance to speak to the item. |
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A PowerPoint was tabled in support of this item. A copy of the tabled PowerPoint has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2024/109 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the presentation from the Mens Shed Auckland East Incorporated regarding the extension of lease to the Mens Shed, and thank Alan Minson and Phil O’Flaherty for their attendance. |
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a 19 September, Ōrākei Local Board: Item 9.1 - Public Forum - Alan Minson - The Mens Shed Auckland East Incorporated – the extension of lease to Mens Shed Auckland East |
9.2 |
Public Forum - Gill Blower - Kohimarama Tennis Club - the lease renewal for Kohimarama Tennis Club |
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Gill Blower was in attendance to speak to the item. |
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Resolution number OR/2024/110 MOVED by Member P Tucker, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) receive the presentation regarding the lease renewal for Kohimarama Tennis Club and thank Gill Blower for her attendance. b) request staff to liaise with the Lease department to expedite the lease renewal. |
9.3 |
Buddy Carson - Bridge repairment and the outlet blockage at Dingle Dell Reserve |
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Buddy Carson was in attendance to speak to the item. |
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Resolution number OR/2024/111 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the presentation regarding the bridge repairment and the outlet blockage from Buddy Carson, and thank him for his attendance. b) request staff to liaise with Community Facilities staff to provide the board with an update on the process as soon as possible. c) request an update from Healthy Waters on progress that has been made to reduce the likelihood of flooding at Dingle Road at the end of Dingle Dell. |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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Waiatarua Reserve – Landowner Approval – additional building for Mens Shed Auckland East |
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Kate Burson (Land Use Advisor) and Alex Stansfield (Senior Land Use Advisor) were in attendance to speak to the item. |
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Resolution number OR/2024/112 MOVED by Chairperson S Milne, seconded by Member T Churton: That the Ōrākei Local Board: a) note that the Mens Shed offers local residents a way to connect with each other, learn new skills and provides a valuable service to the community, and that the local board appreciates their enthusiasm and contribution to the community b) approve the landowner application from Mens Shed Auckland East Incorporated (Mens Shed) seeking landowner approval to build an additional building in Waiatarua Reserve, 98 Abbotts Way, Remuera subject to the following being provided or achieved: i) Further technical and design details of the proposed structure being provided whereby the view shaft into the reserve is partially or wholly preserved through a revised land area requirement, and the board being satisfied with the quality and fit of the building for its intended use including health and safety requirements ii) The above being achieved within 18 months of this resolution. c) note that landowner approval does not necessarily imply the granting of an agreement to lease and that the local board granting a lease will also be subject to the satisfactory provision of the above requirements. |
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Adoption of Eke Panuku Ōrākei Local Board Engagement Plan 2024/2025 |
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Resolution number OR/2024/113 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) adopt the Eke Panuku Development Auckland Ōrākei Local Board Engagement Plan 2024/2025. b) note that Eke Panuku will provide a six-monthly memorandum to update the local board on the following items: i) 78 Merton Road (26,000 sq metres of open grass land at the front and BMX track at the rear) ii) 84 -100 Morrin Road (Lot 1 and 2 are currently under development by Fletcher Building, LOT 3 15,000 sq metres are set aside for reserve (Purchas Hill) iii) 84a Morrin Road (3,500 sq metres has been sold) iv) 6 Clonbern Road (Carpark next to New World) v) Ōrākei request for service property optimisation i) Meadowbank Community Centre, Tahapa Hall, 4 Victoria Avenue (collaboration with development partner to redevelop Meadowbank Community Centre) c) authorise the chairperson of the local board to sign this engagement plan on behalf of the local board. |
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Justin Kary (Senior Local Board Advisor) was in attendance to speak to the item. |
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Resolution number OR/2024/114 MOVED by Member P Tucker, seconded by Member D Wong: That the Ōrākei Local Board: a) adopt the draft 2023/2024 Ōrākei Local Board Annual Report as set out in Attachment A to the agenda report. b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 26 September 2024. |
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Approval for four new road names at 80 Korere Terrace and 30 Kauriki Terrace, Stonefields |
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Resolution number OR/2024/115 MOVED by Member D Wong, seconded by Member P Tucker: That the Ōrākei Local Board: a) approve the following names for the two new roads created by a development undertaken by Fletcher Residential Ltd at 80 Korere Terrace, Stonefields, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90116870, resource consent reference BUN60421394). ii) Koinaki Road (Road 1) iii) Reitu Rise (COAL 1) b) approve the following names for the two new roads which will be created by way of a future subdivision undertaken by Fletcher Residential Ltd at 30 Kauriki Terrace, Stonefields, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90116870). i) Kohatu Street (Road 2) ii) Sarsen Place (COAL 2) |
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Pursuant to Standing Orders 9.4 Member M Voyce requested that her dissenting vote be recorded. |
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Resolution number OR/2024/116 MOVED by Chairperson S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a) endorse Thriving Rangatahi, the council’s commitment and plan to support the wellbeing of children and young people. |
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Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024 |
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Lorna Stewart (AT Elected Member Relationship Manager) was in attendance to speak to the item. |
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Resolution number OR/2024/117 MOVED by Chairperson S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a) receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025. |
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Lorna Stewart (AT Elected Member Relationship Manager) was in attendance to speak to the item. |
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Resolution number OR/2024/118 MOVED by Member M Voyce, seconded by Member D Wong: That the Ōrākei Local Board: a) confirm the Local Board Transport Capital Fund projects as follows: ii) Authorise Auckland Transport to install a driver feedback sign on Combes Road per the plan presented to the Ōrākei Local Board at the workshops in June 2024 and recorded in this report. iii) Authorise Auckland Transport to install safety and speed calming measures on Riddell Road between Whitehaven Road and Hartland Avenue as per the plan presented to the Ōrākei Local Board at workshops in June 2024 and recorded in this report. |
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Addition to the 2022-2025 Ōrākei Local Board meeting schedule |
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Resolution number OR/2024/119 MOVED by Chairperson S Milne, seconded by Member T Churton: That the Ōrākei Local Board: a) approve the addition of three meeting dates to the 2022-2025 Ōrākei Local Board meeting schedule to accommodate the Annual Budget 2025-2026 timeframes as follows: i) Thursday 12 December 2024 at 12.00pm ii) Thursday 1 May 2025 at 12.00pm iii) Thursday 12 June 2025 at 12.00pm |
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Governance Forward Work Calendar and Resolutions Pending Action Report |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2024/120 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) note the draft governance forward work calendar as at 19 September 2024. b) note the Ōrākei Local Board Resolutions Pending Action report as at 19 September 2024. c) provide an updated Governance Forward Calendar. |
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a 19 September, Ōrākei Local Board: Item 19 - Governance Forward Work Calendar and Resolutions Pending Action Report - Governance Forward Work Calendar |
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Resolution number OR/2024/121 MOVED by Member D Wong, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) note the records for the local board workshops held on the 1st, 8th, 22nd and 29th of August 2024. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the Ōrākei Local Board Chairperson and Board Members’ Report for August 2024. b) receive the letter of thanks from Ngāti Whātua Ōrākei. |
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By the way of addition, Member T Churton moved an amendment, seconded by Member P Tucker. a) request each board members’ report not to exceed one page. A division was called for, voting on which was as follows:
The motion was declared carried by 3 votes to 2.
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The substantive motion was put: |
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Resolution number OR/2024/122 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the Ōrākei Local Board Chairperson and Board Members’ Report for August 2024. b) receive the letter of thanks from Ngāti Whātua Ōrākei. c) request each board members’ report not to exceed one page. |
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a 19 September, Ōrākei Local Board: Item 21 - Chairperson and Board Members' Report - Letter of thanks from Ngāti Whātua Ōrākei |
22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
23 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public |
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Resolution number OR/2024/123 MOVED by Chairperson S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a) agree to exclude the public from the following part(s) of the proceedings of this meeting. b) agree that related specialist staff be permitted to remain for Confidential Item C1 Pools and Leisure Outsourced Centre Procurement Report after the public has been excluded, because of their knowledge of the matter, which will help the Ōrākei Local Board in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Pools and Leisure Outsourced Centre Procurement Report
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
4.35pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
restatementS
It was resolved while the public was excluded:
C1 |
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Resolution number OR/2024/124 MOVED by Chairperson S Milne, seconded by Member T Churton: That the Ōrākei Local Board: b) agree that the decision only be released and that the report and any attachments remain confidential until the need for confidentiality no longer exists. |
4.47 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................