Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 19 September 2024 at 10.01am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Roseanne Hay

 

 

Mark Pervan

 

 

Bobby Shen (on line via MS Teams)

 

 

Jon Turner

 

 

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

 

Councillor Fairey

 

 

Councillor Fletcher

 

 

 

 

 


 

1          Nau mai | Welcome

 

            Member Mark Pervan delivered the welcome message.

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2024/155

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting held on Thursday, 15  August 2024 as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement

 

Resolution number PKTPP/2024/156

MOVED by Deputy Chairperson F Lai, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)          wishes to acknowledge and congratulate all the Olympians and The New Zealand Team for their outstanding performances.  Special congratulations are extended to Maddison-Lee Wesche (known as Maddie Wesche), a former student of Lynfield College, who won the silver medal in the women’s shot put final at the Paris 2024 Olympics.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Mark Xu and  Mark Michaels - The Y update

 

Wil-Riaan Engelbrecht and Heather Leah were in attendance in replacement of Mark Xu and Mark Michaels who were both unavailable to attend on the day.

 

Resolution number PKTPP/2024/157

MOVED by Member R Hay, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Wil Engelbrecht and Heather Leah for their attendance and presentation.

CARRIED

 

 

8.2

Waikōwhai resident advocacy group through Te Hotonga Hapori wellbeing study "Community Wellbeing and Lived Experiences"

 

A Powerpoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number PKTPP/2024/158

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)          whakamihi / thank Gillian Ross and the Waikōwhai resident advocacy group for their attendance and presentation.

CARRIED

 

Attachments

a     19 September 2024, Puketāpapa Local Board: Item 8.2 Deputation - Te Hotonga Hapori Community Wellbeing and Lived Experience Waikōwhai Community Advocacy Group

 

 

8.3

Doreen Wakefield - Home Interaction Program for Parents and Youngsters (HIPPY) programme

 

Resolution number PKTPP/2024/159

MOVED by Deputy Chairperson F Lai, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Doreen Wakefield for her attendance and presentation.

CARRIED

 

Attachments

a     19 September 2024, Puketāpapa Local Board: Item 8.3 Doreen Wakefield Deputation HIPPY programme

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

Precedence of Business

Resolution number PKTPP/2024/160

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)          whakaae / agree that Item 18: Albert-Eden Puketapapa Ward Councillors’ Update be accorded precedence at this time.

CARRIED

 

 

18

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Councillors’ Fairey and Fletcher attended the meeting and gave their separate updates.

 

Resolution number PKTPP/2024/161

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)    whiwhi / receive Albert-Eden-Puketāpapa Ward Councillors update.

b)    whihii / receive the tabled Ward Councillor Report from Councillor Julie Fairey for August 2024.

CARRIED

 

Attachments

a     19 September 2024, Item 18 Albert-Eden Puketāpapa Ward Councillors' Update - Councillor Julie Fairey August 2024

 

 

11

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024

 

Jennifer Fraser, Elected Member Relationship Partner, Auckland Transport was in attendance to speak to this report.

 

Resolution number PKTPP/2024/162

MOVED by Member J Turner, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)          whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

b)         whiwhi / receive attachment b) the tabled Road Maintenance activities for the local board area.

c)          whakamihi / thank Jennifer Fraser for her attendance.

CARRIED

 

Attachments

a     19 September 2024, Puketāpapa Local Board, Item 11 Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024, Attachment B quarterly update on road maintenance activities

 

 

12

Joint traffic bylaw review feedback report

 

Jennifer Fraser, Elected Member Relationship Partner, Auckland Transport was in attendance to speak to this report.

 

Resolution number PKTPP/2024/163

MOVED by Deputy Chairperson F Lai, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)         In principal, support the proposed changes and recommended options on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report, which are:

i)        replace the following bylaws:

·         one-way travel directions and turning restrictions. 

·         special vehicle lanes. 

·         unformed roads. 

·         vehicles on beaches. 

·         cycle paths, shared paths and shared zones. 

·         cruising and light-weight vehicle restrictions. 

·         engine braking. 

·         parking (including zone parking), designating parking place or transport station, or prescribing conditions of use. 

·         parking vehicles off a roadway (for examples, berm parking). 

·         mobility parking (parking for disabled persons). 

·         residents parking. 

·         special events. 

·         unsuitable (including heavy) traffic.

ii)      revoke the following bylaws:

·         leaving machinery or goods on a road or public place. 

·         parking for display or sale (sole purpose is advertising or sale). 

·         broken down vehicles on a road or public place. 

·         speed limits on council-controlled lanes.

iii)        transfer the following to better-aligned bylaws:

·         vehicle repairs on a road.

 

b)      whakarite / provide the following feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report:

iv)        note that the Puketāpapa Local Board anticipates the prompt initiation of enforcement actions and extends its support to Auckland Transport in the implementation of these measures.

v)         note that certain areas within the Auckland-wide region have poorly designed narrow streets that impede emergency vehicle access which may cause vehicles parking on the berm.

vi)        note that parking vehicles on the berms damages ratepayers’ critical assets such as the footpath and underground infrastructure.

vii)      note that the Puketāpapa Local Board agrees that Auckland Transport should continue to seek local board views and adhere to the consultation process whenever proposing or implementing restrictions or road changes. This collaborative approach will ensure that local perspectives and concerns are adequately considered in the decision-making process.

viii)     request Auckland Transport advise what roads are hot spots for vehicles parking on the berm so the local board can advise residents before enforcement action takes place.

c)          whakamihi / thank Jennifer Fraser for her attendance.

CARRIED

 

 

13

​​Proposed new community lease to the Fairholme Tennis Club Incorporated at Newsome Park, 6-8 Fairholme Avenue, Epsom

 

Malinda Naido, Community Lease Specialist was in attendance via MS Teams to speak to this report.

 

Resolution number PKTPP/2024/164

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)         karaati / grant under Section 54 (1)(b) of the Reserves Act 1977, a new community lease to the Fairholme Tennis Club Incorporated for 1765 square metres (more or less) located at 6-8 Fairholme Avenue, Epsom on the land legally described as Lot 41 Deposited Plan 15865 being part of certificate of title NA/44/283 (as per Attachment A – Site Plan - Newsome Park, 6-8 Fairholme Avenue, Epsom), subject to the following terms and conditions:

i)        term – five years, commencing 1 March 2025, with one five year right of renewal  

ii)      rent as follows:

A)    $500 plus GST for the 2025/2026 financial year

B)     $1,300 plus GST per annum from 2026/2027 onwards as per the Community Occupancy Guidelines 2012 (updated 2023).

iii)    maintenance fee/operational charge - $2,500 plus GST per annum.

b)         Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan). 

c)         ​whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement.

d)         whakamihi / thank Malinda Naido for her attendance via MS Teams.

CARRIED

 

 

14

Puketāpapa Local Board Annual Report 2023/2024

 

Manoj Rathod, Lead Financial Advisor was in attendance to speak to this report.

 

Resolution number PKTPP/2024/165

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)             note the draft 2023/2024 Puketāpapa Local Board Annual Report (attachment a) in the agenda report was updated.

b)             whai / adopt the draft 2023/2024 Puketāpapa Local Board Annual Report as tabled.

c)             whakamihi / thank Manoj Rathod for his attendance.

CARRIED

 

Attachments

a     19 September 2024, Puketapapa Local Board: Item 14 Puketāpapa Local Board Annual Report 2023/2024 attachment a) updated Annual Report

 

 

15

Thriving Rangatahi

 

Resolution number PKTPP/2024/166

MOVED by Deputy Chairperson F Lai, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)         ohia / endorse Thriving Rangatahi the council’s commitment and plan to support the wellbeing of children and young people.

CARRIED

 

 

16

Adoption of Eke Panuku Puketāpapa Local Board Engagement Plan 2024/2025

 

Resolution number PKTPP/2024/167

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whai / adopt the Eke Panuku Puketāpapa Local Board Development Auckland Engagement Plan 2024/2025 included in the agenda report as Attachment A.

b)         tono /request Liston Village is added to the engagement plan.

c)          tuhi ā-taipitopito / note that Eke Panuku will provide a memorandum annually to update on the Onehunga Urban Regeneration – Onehunga Wharf. This project is of relevance given its close proximity to the Puketāpapa Local Board area.

d)      whakamana / authorise the local board chair to sign this engagement plan on behalf of the local board.

CARRIED

 

 

17

Addition to the 2022-2025 Puketāpapa Local Board meeting schedule

 

Vanessa Phillips, Local Board Advisor was in attendance to speak to this report.

 

 

Resolution number PKTPP/2024/168

MOVED by Member J Turner, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whakaae / approve the addition of two meeting dates to the 2022-2025 Puketāpapa Local Board meeting schedule to accommodate the Annual Budget 2025-2026 timeframes as follows:

i)       Thursday, 1 May 2025 at 10.00am

ii)      Thursday, 12 June 2025 at 10.00am.

CARRIED

 

 

Item 18. Albert-Eden-Puketāpapa Ward Councillors' Updates - has been moved ahead of Item 11:  Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024.

 

19

Chairperson's Report

 

Resolution number PKTPP/2024/169

MOVED by Deputy Chairperson F Lai, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Ella Kumar’s Chairperson’s update for the 01 August – 31 August 2024.

CARRIED

 

 

20

Board Member Reports

 

This item was withdrawn.

 

 

21

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2024/170

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Puketāpapa Local Board workshop notes for: 08 August 2024, 15 August 2024, 22 August 2024 and 29 August 2024.

 

CARRIED

 

 

22

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2024/171

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar as at 12 September 2024.

 

CARRIED

 

 

 

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

 

24        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PKTPP/2024/172

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Pools and Leisure Outsourced Centre Procurement Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information which could prejudice commercial negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

12.27pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.20pm            The public was re-admitted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Pools and Leisure Outsourced Centre Procurement Report

 

g)    whakaae / agree that the decision only be released and that the report and any attachments remain confidential until the need for confidentiality no longer exists.

h)    thank Claire Stewart in person and Rebecca McKeown on line via MS Teams for their attendance.

 

 

 

 

1.21 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................