Agenda of Franklin Local Board - Tuesday, 24 September 2024

Franklin Local Board

24 September 2024

Review and approval of the Draft Paths Targeted Rate Partnership Agreement

File No.: CP2024/13569

Te take mō te pūrongo

Purpose of the report

1. To present the Franklin Local Board with the draft Paths Targeted Rate Partnership Agreement for review and approval.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board will provide local governance and decision making for the Paths Targeted Rate programme including monitoring revenue and expenditure by delivery area and or project.

3. A collaborative approach to deliver the programme will best achieve the outcomes sought by the Franklin Local Board, building upon the current working relationships with main delivery agencies, Auckland Transport, and the delivery team in Auckland Council.

4. The purpose of the Paths Targeted Rate Partnership Agreement is to set out how the parties will work together to achieve their shared objectives.

5. The Paths Targeted Rate Partnership Agreement outlines key roles and responsibilities for the parties to the agreement. This includes areas of governance, decision-making, project delivery, funding allocations, dispute resolution, and agreement termination.

6. In terms of financial implications, the Paths Targeted Rate Partnership Agreement sets out the process for the Franklin Local Board to allocate programme funding to Auckland Transport and Parks and Community Facilities to deliver.

7. The Programme Manager will be responsible for managing the overall costs of the Targeted Rate Paths Programme in collaboration with the parties.

8. The main risks identified are a) being unable to adapt the agreement to reflect changing priorities over the 10-year life of the programme, b) the agreements mediation and resolution processes being effective in resolving disputes between the parties, c) supplier contract commitments exceeding programme revenue due to changes in the level of the targeted rate. Staff recommend the local board review the draft Franklin Local Board Paths Targeted Rate Partnership Agreement and provide feedback and direction on any changes required to the document.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the Draft Paths Targeted Rate Partnership Agreement in Attachment A.

Horopaki

Context

9. Based on previous advice from Auckland Transport, a partnership agreement was recommended for the Franklin Local Board Paths Targeted Rate programme. The agreement will confirm the roles and responsibilities of the Franklin Local Board, Auckland Transport, and Auckland Council Parks and Community Facilities Department. This will ensure the successful delivery of the programme over the 10-year timeframe.

10. The successful delivery of the Franklin Local Board Paths Targeted Rate requires collaboration between the local board, and from the delivery teams in Auckland Council and Auckland Transport. It will also require effectively integrating input from consultants, contractors, community and mana whenua.

11. An Auckland Council programme manager role has been established to manage the delivery of the programme. The manager will be responsible for ensuring the provisions of the Paths Targeted Rate Partnership Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Paths Targeted Rate Partnership Agreement has two main purposes. Firstly, it establishes how the Franklin Local Board, Auckland Transport, and the delivery team in Auckland Council will jointly work together to successfully deliver the programme. Secondly, it provides a written record that the parties can refer to during the 10-year period to guide the development of the programme.

13. The Paths Targeted Rate Partnership Agreement confirms the delivery team in Auckland Council (AC) will take accountability of the delivery of projects on council or private land which are funded under the Paths Targeted Rate Programme. Council will manage relevant resourcing and contractual arrangements on behalf of the Franklin Local Board.

14. The Paths Targeted Rate Partnership Agreement confirms Auckland Transport (AT) will take accountability of the delivery of projects within the road corridor which are funded under the Paths Targeted Rate Programme. Auckland Transport will manage relevant resourcing and contractual arrangements on behalf of the Franklin Local Board.

15. The programme spans 10 years from 1 July 2024 to 30 June 2034. The programme spans three 3-yearly local board political election cycles in 2025, 2028 and 2031.

16. Changes to the projects within the Programme Delivery Plan will occur over the 10-year period. This is due to changes in public and community priorities and changes to the make-up of the local board resulting from elections. These changes may affect project prioritization. This agreement summarises the process for updating and changing the projects within the Programme Delivery Plan, considering the following factors:

· Changes in project cost estimates as further investigation and feasibility work is undertaken to assess projects.

· Changing community or local board project priorities over the 10-year timeframe.

· Capacity constraints for AC or AT, or their sub-contractors to deliver projects.

17. The Paths Targeted Rate Partnership Agreement discusses two key decisions relating to project delivery. These are: a) the surface treatments selected for shared paths in rural areas and b) the approach to procuring consultants and contractors.

18. Cost estimates for rural shared path projects (in the road corridor) scoped in the initial Targeted Rate Investment Proposal were based on a 2-metre-wide gravel surface standard.

19. As part of construction, selecting a higher quality surface treatment such as chip seal, will increase project delivery cost estimates from those provided in the initial Targeted Rate Investment Proposal.

20. Where possible it is anticipated that AC and AT will work with communities to identify benevolent contractors. This will be done with the intent to reduce construction costs and leverage council funds to deliver the larger investment programme.

21. The Paths Targeted Rate Partnership Agreement acknowledges that council and Auckland Transport will manage the procurement, construction and confirmation of final design standards for projects on land for which they are responsible.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Additional investment in paths in the Franklin Local Board area will provide an increase in:

· sustainable transport options

· connectivity

· enhanced safety

· improved localised amenity

· promoting sustainable forms of transport for residents in the area.

23. These new services will contribute to an overall reduction in vehicle emissions, however, the impact is not likely to be able to be reliably measured.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. This report has been prepared with input from Auckland Transport and Parks and Community Facilities. The partnership agreement has also been separately reviewed by Auckland Council and Auckland Transport’s Legal Services respectively.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The partnership agreement and targeted rate discussed in this report do not impact on any other local board.

Tauākī whakaaweawe Māori

Māori impact statement

26. The proposed project was presented at the August 2023 South-Central Mana Whenua engagement forum attended by mana whenua with interests in the Franklin Local Board area. Overall, feedback from mana whenua was positive.

27. Staff are currently engaging with Ngāti Te Ata in relation to a path project in Waiuku which has significant cultural values associated with the historical Awaroa Waka Portage. Staff will consult with mana whenua as projects are developed and/or sites with significant cultural values are identified.

28. The partnership agreement discussed in this report will not negatively impact mana whenua, or Māori.

Ngā ritenga ā-pūtea

Financial implications

29. The Franklin Local Board Paths Targeted Rate will fund a dedicated internal programme manager role. This role will manage the delivery of the programme on behalf of the Franklin Local Board.

30. The costs incurred by Auckland Transport and Parks and Community Facilities on the use of external contracted services, and materials to deliver the Projects, will be treated as part of the Franklin Local Board Paths Targeted Rate.

31. The proposed targeted rate will cover the increased maintenance costs of the new paths for the duration of the 10-year Budget 2024-2034. Thereafter Auckland Transport and Parks and Community Facilities will incorporate this cost into their operational budgets.

32. Additional depreciation costs will be met from Auckland Transport and Parks and Community Facilities budgets as individual projects are delivered.

33. All costs relating to the overall management of the programme, and the construction and maintenance of assets over the 10-year period, will be funded from the targeted rate.

34. The combined estimated cost of the projects included in the current investment proposal is $31.6 million (which has been agreed by the Governing Body) exceeds the estimated revenue expected to be collected via the targeted rate (c $20 million). To fully deliver the programme, costs savings of around $11.6 million will be required from the community-led delivery model.

35. The paths targeted rate partnership agreement confirms the process by which targeted rate funding will be approved by the local board and allocated to Auckland Transport and delivery through the Parks and Community Facilities department for programme delivery.

36. The Programme Manager will be responsible for managing the overall costs of the targeted rate paths programme in collaboration with the parties. The agreement confirms the processes for financial reporting on expenditure over the life of the programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following risks and mitigation actions have been identified:

· Risk: over the 10-year time period the programme evolves requiring the partnership agreement to be updated to reflect these changes. Mitigation: the partnership agreement has a built-in review period with the parties formally meeting to determine changes to the partnership agreement.

· Risk: There may be future disagreements between the parties relating to the programme requiring resolution. Mitigations: the partnership agreement has clear dispute resolution and mediation clauses for the parties to follow.

· Risk: a removal or reduction in the targeted rate before the 10-year programme period is concluded would result in a reduction in revenue. This could result in Auckland Transport and Parks and Community Facilities holding multi-year supplier contracts requiring completion. Mitigations: in the event projected programme revenue was less than forecasted the programme manager would take early action to scale back contractual liabilities.

Ngā koringa ā-muri

Next steps

38. Staff recommend the local board review the draft Franklin Local Board paths targeted rate partnership agreement and provide feedback and direction on any changes required to the document.

39. If the Franklin Local Board paths targeted rate partnership agreement is adopted, it will form the basis by which staff will work with the local board to develop, and where necessary revise and deliver the programme of projects.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Franklin Local Board Paths Targeted Rate Partnership Agreement	15

Ngā kaihaina

Signatories

Author

Chris Charles – Regional Trails Programme Manager; Customer and Community Partnerships Team

Authorisers

Jo White - Customer & Community Partnership Programmes Manager

Bryce Pomfrett - Head of Service Strategy & Partnerships

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Franklin rural halls funding for 2024/2025

File No.: CP2024/12796

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the operational funding allocation by the Franklin Local Board for 19 Franklin rural halls for financial year 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Out of 23 community committee managed rural halls in Franklin, 19 halls receive annual funding to deliver community places services across the local board area.

3. In 2018, the local board directed staff to work towards achieving funding equity for the 19 rural halls.

4. At that time, the funding was based on a targeted rate for each hall which had been removed following amalgamation of local government in Auckland and the formation of Auckland Council in 2010.

5. Funding was not considered equitable across all the halls due to different population numbers and amounts per household in each of the targeted rate areas.

6. After considering various funding options and the recommendations in the Rural Halls Future Directions report in August 2020, the local board resolved to use five-year operational plans as the basis of future funding, which contained actual cost projections and future aspirations for the hall.

7. During discussions, the local board gave feedback that criteria to be met for rural halls funding are:

· to stay within budget

· to reduce or stop the funding payments to those council-owned halls with reserves over a certain level to promote equity of funding.

8. A phased approach over four financial years (four tranches) has been used for the development of the five-year operational plans for council-owned halls and those community-owned halls that opt to develop a plan.

9. All tranche one and two hall committees of council-owned halls now have five-year operational plans in place. These are Waiau Pa, Karaka, Te Toro, Glenbrook, Waipipi, Awhitu Central, Hunua, Paparimu, Pukekohe East and Matakawau.

10. Six committees of community-owned halls opted to develop operational plans in tranches three and four: Pollok, Glenbrook Beach, Buckland, Pukeoware, Ramarama and Grahams Beach Settlers.

11. The operational plans for tranche four halls (Buckland, Grahams Beach Settlers, Pollok and Pukeoware) are included as attachments A – D.

12. The 2024/2025 provisional Asset Based Services (ABS) operational (OPEX) funding for the 19 rural halls in Franklin is $220,489.

13. Initial funding calculations based on the operational plans (or operating costs for community-owned halls) for the 19 rural halls for 2024/2025 show a potential budget shortfall of $75,953.

14. Staff have developed three funding options for 2024/2025 using the criteria of staying within budget and to promote equity.

15. Option one retains the same two funding thresholds as 2023/2024. Options two and three have an additional category to help cover insurance premiums for four community-owned halls. Option three also recommends the deletion of the $50,000 threshold over which halls do not receive funding.

16. A full breakdown of the funding for individual halls under each option is provided as Attachment E.

17. At the 30 July 2024 workshop, the local board considered the proposed funding options, existing funding reserves and hall hire revenue for all halls.

18. The local board is now asked to approve one of the proposed options for Franklin rural halls funding for 2024/2025.

19. If approved by the local board, a community centre management agreement or service agreement will be issued to each of the 19 hall committees and annual funding will be administered.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) ohia / endorse five-year operational plans from the following Franklin community-owned rural halls in tranche four (Attachments A, B, C and D):

i) Buckland Hall

ii) Grahams Beach Settlers Hall

iii) Pukeoware Hall

iv) Ramarama Hall

b) whakaae / agree that the above five-year operational plans for rural halls in tranche four will be used as the basis for funding decisions in financial year 2024/2025.

c) whakaae / approve funding all Franklin rural hall committees managing council-owned halls in 2024/2025 according to the following thresholds (option three in the report):

i) fund 45 per cent of expenses as identified in five-year operational plans where hall committees have existing reserves of over $35,000

ii) delete the $50,000 funding reserves threshold for zero payment

iii) provide additional funding of $5,000 each for Ararimu, Buckland, Pollok and Ramarama halls to assist with their transition to paying for insurance premiums

d) whakaae / approve the following funding in 2024/2025 for ten council-owned halls with five-year operational plans:

Hall name	Funding 2024/2025
Glenbrook War Memorial	$15,895
Karaka War Memorial	$13,695
Te Toro	$8,100
Waiau Pa	$5,335
Waipipi	$7,975
Aawhitu Central	$28,050
Hūnua Hall	$15,400
Paparimu	$6,050
Pukekohe East	$9,900
Matakawau	$15,400

e) whakaae / approve the following funding in 2024/2025 for nine community-owned halls:

Hall name	Funding 2024/2025
Ararimu	$13,426
Buckland	$15,691
Glenbrook Beach	$7,232
Grahams Beach Settlers	$8,143
Mauku	$3,330
Pollok	$8,976
Pukeoware	$18,589
Puni	$9,118
Ramarama	$9,837

f) whakaae / approve individual service agreements for Buckland, Grahams Beach Settlers, Mauku, Pukeoware, Puni and Ramarama halls.

Horopaki

Context

20. There are 31 rural halls in the Franklin Local Board area, 23 of which are managed by community hall committees. The remainder are managed by the Auckland Council Venue Hire team.

21. Of the 23 halls,19 receive an annual Asset Based Service (ABS) operational grant (OPEX) to manage and maintain the halls. The other four hall committees do not receive annual funding and the council maintains the halls.

Table 1: Community-owned and council-owned rural halls receiving funding grants

Community-owned halls	Council-owned halls
1. Ararimu	1. Glenbrook War Memorial
2. Glenbrook Beach	2. Karaka
3. Pollok	3. Te Toro
4. Buckland	4. Waiau Pa
5. Grahams Beach Settlers	5. Waipipi
6. Mauku	6. Awhitu Central
7. Pukeoware	7. Hunua
8. Puni	8. Paparimu
9. Ramarama	9. Pukekohe East
	10. Matakawau

22. The annual grant for hall committees has historically been based on legacy targeted rates levied on each of the 19 rural hall areas, with a portion reserved to fund the management of these halls – including activities such as rubbish collection, capacity building for community groups and the annual rural halls hui.

23. In 2018, the Franklin Local Board directed staff to work towards achieving funding equity for the 19 Franklin rural halls receiving annual funding.

Rural halls future directions report

24. Following the insights from the 2019 Community Voices in Community Places report and roadmap, which included information on what worked well and what could be improved for community groups in community places, staff commissioned a report focusing specifically on the council’s rural halls.

25. This report focused on how rural halls were being managed, operated and funded, and how they meet current and future needs in the context of growth and future priorities. It also considered the needs and aspirations of changing communities.

26. The report provided:

· insights on operational requirements to support locally relevant and successful rural halls

· the ability for staff to provide quality advice around funding and support required for these venues to operate successfully and sustainably

· information for the local board planning.

27. The Rural Halls Future Directions report recommends that each hall receiving annual funding from the council requires a three to five-year operational plan to enable funding to be based on actual costs rather than a legacy funding model.

28. In line with these recommendations, the Franklin Local Board, on 25 August 2020 business meeting resolved to develop individual five-year operational hall plans for all 19 halls using a phased approach across four financial years from 2020 to 2024 (resolution number FR/2020/81).

29. Subsequently to this decision, the local board directed that the five-year operational plans would be optional for the nine community-owned halls.

30. The plans were required to take into consideration the following factors:

· maintenance/physical works and operating cost projections

· current annual council funding

· current funding reserves

· committee vision and objectives.

31. Following this decision, a phased timetable in four tranches (as shown in table 3) was developed to roll out the development of the five-year operational plans for the 19 rural halls.

32. Hall committees in tranche four have developed their business plans and these are included as Attachment E.

Calculating average operating costs
33. The average operating cost for each community-owned hall was calculated based on annual expense accounts across a six year period. Expenses included utility costs (power and water) and occupancy costs such as mowing, cleaning and insurance, as shown in the following example for Ararimu Hall:

Table 2: Example of average operating costs calculation for Ararimu Hall

OPEX Group	FY16/17	FY17/18	FY18/19	FY19/20	FY20/21	FY21/22	Average
Utilities	$2,740	$2,927	$3,547	$2,755	$2,642	$3,055
Occupancy	$3,739	$5,694	$8,590	$4,783	$4,959	$5,125
Total OPEX	$6,479	$8,621	$12,138	$7,538	$7,601	$8,181	$8,426

Buckland Hall

34. Buckland Hall’s average operating costs were calculated using data from the most recent expenses for year ending 30 April 2024; due to their historical earlier year end this could be included in calculations.

35. Expenses for 2020/2021 were not included in the Buckland Hall calculations as this was the year the hall was closed due to seismic issues, and the low operating costs would skew the average figure.

Puni School Hall

36. Puni School Hall operating costs are not able to be evaluated using the above method. The school’s annual accounts are for the entire school and separate operating costs for the hall alone are not available.

37. It was agreed that average operating costs for the other five community-owned halls are used as the basis for funding for the school hall.

Tātaritanga me ngā tohutohu

Analysis and advice

38. The total ABS OPEX funding for the 19 committee-managed rural halls in Franklin for 2024/2025 is $220,489, subject to final approval by the Governing Body.

39. Full funding allocations have been developed for the 19 halls for 2024/2025, based on the following considerations:

· council-owned halls: the information in the five-year operational plans for 10 halls from tranches one, two and three relating to asset management plans

· community-owned halls: the average operational funding for nine halls in tranches three and four.

Table 3: Proposed annual full funding for 19 halls

Hall (tranche one with five-year plans in place)	Funding 2024/2025 based on year four of five-year plans
Glenbrook War Memorial	$28,900
Karaka	$24,900
Te Toro	$8,100
Waiau Pa	$9,700
Waipipi	$14,500
Total	$86,100
Hall (tranche two with five-year plans in place)	Funding 2024/2025 based on year three of five-year plans
Awhitu Central	$51,000
Hunua	$28,000
Paparimu	$11,000
Pukekohe East	$18,000
Total	$108,000

Hall (tranche three plus Matakawau Hall)	Funding 2024/2025
Ararimu	$8426
Glenbrook Beach	$7232
Pollok	$3976
Matakawau	$28,000
Total	$47,634
Hall (tranche four)	Funding 2024/2025
Buckland	$10,691
Grahams Beach Settlers	$8143
Mauku	$3330
Pukeoware	$18,589
Puni	$9118*
Ramarama	$4837
Total	$54,708
Grand total (all 19 halls)	$296,442

*Calculated using average funding for the other five community-owned halls

40. The above funding proposal provides a budget shortfall as follows:

Table 4: Total available funding and budget shortfall

Total full funding proposal for 19 hall committees for 2024/2025

Proposed budget 2024/2025 (subject to approval)

Budget shortfall 2024/2025

$296,442

$220,489

$75,953

41. The shortfall represents the difference between the proposed budget for 2024/2025 and the total funding that would be allocated based on the 2024/2025 amount in five-year plans (for council-owned halls) and the average operational costs (for community-owned halls).

42. The scenarios below help to address the budget shortfall by reducing total funding for hall committees with substantial reserves.

Insurance premiums for community-owned halls

43. A number of community-owned halls in Franklin had continued to be covered by the council funded buildings insurance under the community assets schedule in line with legacy arrangements.

44. During 2022, as a result of legislative change, a decision was made by the council’s insurance and risk team to cease insuring any facilities that were not owned by the council. It was decided that insurance would continue for 2022/2023 but not be renewed from 2023/2024 onwards.

45. Four hall committees – Ararimu, Buckland, Pollok and Ramarama – now have high building insurance premiums to pay in order to insure their halls, which they have not budgeted for.

46. The other five community-owned halls (Glenbrook Beach, Grahams Beach Settlers, Mauku, Pukeoware and Puni) have been insuring their halls and are not affected by the change. Insurance costs are already included in the calculation of their average operating costs.

47. Options two and three (as noted in table 5) include a proposed top up payment of $5,000 for the four affected hall committees, to help with the payment of their building insurance premiums.

Scenario planning for funding thresholds

48. During discussions, the local board gave feedback that criteria to be met for rural halls funding is:

· to stay within budget

· to reduce or stop the funding payments to those council-owned halls with reserves over a certain level to promote equity of funding.

49. In 2019/2020, two options were put forward to fund the halls in tranche one:

· Option one was to fully fund all halls with five-year operational plans.

· Option two was to part fund the halls with reserves of $35,000 or above.

50. On 28 September 2021, the local board resolved (resolution number FR/2021/130) that hall committees with five-year plans and funding reserves of $35,000 or over receive 50 per cent of the recommended funding for 2021/2022.

51. On 26 September 2023, the local board resolved (resolution number FR/2023/153) that additional criterion be applied - those halls with funding reserves of $50,000 and above would not receive funding for that year, to indicate to hall committees with large funding reserves that funding will not be provided until those reserves are significantly reduced.

52. At the 20 July 2024 local board workshop, feedback was given that the cap of $50,000 for funding reserves held by hall committees should continue.

53. Additionally, hall committees of council-owned halls with funding reserves over $35,000 but below $50,000 should receive 100 per cent of the funding in the operational plans in order to maximise budget allocation.

54. Given this feedback, three funding options have been developed for 2024/2025 using the criteria staying within budget and to promote equity. The pros and cons are outlined to show the potential impact of each option (see table 5). An analysis of performance against criteria for each option is given in table 6.

55. Option one retains the same two funding thresholds as 2023/2024.

56. Options two and three have an additional category to help cover insurance premiums for four community-owned halls (Ararimu, Buckland, Pollok and Ramarama).

57. Option three recommends the deletion of the $50,000 threshold over which halls do not receive funding.

58. A full breakdown of the funding for individual halls under each option is provided as Attachment E.

Table 5: Funding options

Option one Funding option one for 2024/2025 has been developed by applying the following thresholds: · retain the $35,000 threshold (status quo) but fund these hall committees at 100 per cent to maximise budget allocation. · retain the $50,000 threshold over which halls do not receive funding (status quo).
Total funding for FY24/25	Pros	Cons
$200,442	· Five hall committees of council-owned halls with perceived greatest need (Awhitu Central, Hunua, Paparimu, Matakawau and Te Toro) will receive maximum funding as included in their five-year plan. · Hall committees with large funding reserves (Karaka, Waiau Pa, Waipipi, Glenbrook and Pukekohe East) will not receive funding, encouraging them to use their funding reserves.	· The total funding is under budget. · The budget underspend is $20,047, therefore not maximising the rural halls budget to be used where it is most needed. · Last year, there was negative feedback from members of some hall committees that not providing annual funding was not acceptable and they would review their involvement with the hall committee because of it. · There is no additional help for the four community-owned halls who now pay insurance premiums for their halls.
Option two Funding option two for 2024/2025 has been developed by applying the following thresholds: · retain the $35,000 threshold (status quo) but fund these hall committees at 100 per cent to maximise budget allocation. · retain the $50,000 threshold over which halls do not receive funding (status quo). · include additional funding of $5000 each for Ararimu, Buckland, Pollok and Ramarama halls to assist with their transition to paying for insurance premiums.
Total funding for FY24/25	Pros	Cons
$220,442	· Five hall committees of council-owned halls with perceived greatest need (Awhitu Central, Hunua, Paparimu, Matakawau and Te Toro) will receive maximum funding as included in their five-year plan. · Hall committees with large funding reserves (Glenbrook, Karaka, Waiau Pa, Waipipi and Pukekohe East) will not receive funding, encouraging them to use their funding reserves. · Four community-owned halls (Ararimu, Buckland, Pollok and Ramarama) will get additional support to cover insurance premiums which they have not previously had to fund. · There is only a small underspend of $47, ensuring near maximum budget allocation.	· Last year, there was negative feedback from members of some hall committees that not providing annual funding was not acceptable and they would review their involvement with the hall committee because of it.

Option three (recommended)

Funding option three for 2024/2025 has been developed by applying the following thresholds:

· retain the $35,000 threshold (status quo) and part fund hall committees with reserves over $35,000 at 45 per cent to maximise budget allocation.

· DO NOT retain the $50,000 threshold over which halls do not receive funding - reinstate funding for all halls.

· include additional funding of $5,000 each for Ararimu, Buckland, Pollok and Ramarama halls to assist with their transition to paying for insurance premiums.

Total funding for FY24/25

Pros

Cons

$220,142

· Hall committees of council-owned halls with large funding reserves (Karaka, Waiau Pa, Glenbrook, Waipipi and Pukekohe East) will receive significantly reduced funding, encouraging them to use their funding reserves.

· All hall committees will receive funding, therefore removing the reason for negative feedback from the previous year.

· Te Toro Hall, a perceived hall of need, will receive maximum funding.

· Four community-owned halls (Ararimu, Buckland, Pollok and Ramarama) will get additional support to cover buildings insurance premiums which they have not previously had to fund.

· This option has a small under spend of $347.

· This option will provide reduced funds to hall committees with significant funding reserves, therefore it is less of an incentive for them to reduce their funding reserves than options one and two.

· Four hall committees of council-owned halls with perceived need (Awhitu Central, Hunua, Paparimu and Matakawau) will not receive maximum funding as included in their five-year operational plan.

Table 6: Assessment against criteria

Funding options for FY24/25	Total funding required	Criteria
Funding options for FY24/25	Total funding required	Close to or within budget	Promotes funding equity	Encourages use of high funding reserves
Option one · Retain the $35,000 threshold (status quo) but fund these halls at 100 per cent to maximise budget allocation. · Retain the $50,000 threshold over which halls do not receive funding (status quo).	$200,442	Low	Medium	High
Option two · Retain the $35,000 threshold (status quo) but fund these halls at 100 per cent to maximise budget allocation. · Retain the $50,000 threshold over which halls do not receive funding (status quo). · Include additional funding of $5,000 each for Ararimu, Buckland, Pollok and Ramarama halls to assist with their transition to paying for insurance premiums.	$220,442	High	Medium	High
Option three (recommended) · Retain the $35,000 threshold (status quo) but fund these halls at 45 per cent to maximise budget allocation. · DO NOT retain the $50,000 threshold over which halls do not receive funding - reinstate funding for all halls. · Include additional funding of $5,000 each for Ararimu, Buckland, Pollok and Ramarama halls to assist with their transition to paying for buildings insurance premiums.	$220,142	High	High	Medium

59. Staff recommend option three as it aligns with criteria to promote funding equity by providing funding for all halls, with reduced funding for hall committees with larger reserves. It is less likely to provoke negative feedback from hall committees than options one and two which have zero funding for some hall committees.

60. Option three is within budget, with only a minor underspend, and includes additional funding for Ararimu, Buckland, Pollok and Ramarama halls to assist with their transition to paying for buildings and contents insurance premiums.

Tauākī whakaaweawe āhuarangi

Climate impact statement

61. Maintaining a network of rural halls across the Franklin Local Board area reduces residents’ need to travel elsewhere for events and services run out of the halls, reducing carbon emissions associated with travelling.

62. In addition, staff have implemented a sustainability framework for community led places which will help the council contribute to targets to reduce greenhouse gas emissions and achieve net zero emissions by 2050.

63. The aim of the framework is to support communities to take sustainable action by planning for the future and growing connection and resilience.

64. The five pou of the framework are Māori outcomes, food security, waste minimisation, community resilience and low carbon impact. These will help to promote better use of resources and reduce carbon emissions.

65. Good practice will be encouraged through setting achievable targets for community led places around zero waste, food for all, zero emissions, connection with the natural environment and emergency management. These will also help the council to reach its sustainability targets.

66. At present, the urban community centres are participating in the framework and the rural halls will be invited to participate in the future once the model is established.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

67. The parks and community facilities department has indicated that they support the principle of funding halls on the basis of actual costs.

68. Funding for rural halls is administered by the community partnerships and investment team, who have been kept up to date with the process to develop five-year operational plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

69. Most Franklin rural hall committees have indicated support for the development of five-year operational plans, using physical works and operational costs as the basis for funding.

70. The committees advise that a written plan provides structure and purpose to help with managing and maintaining the halls. They have been fully involved in the development of the draft and final versions of the plans.

71. The feedback received from the 30 July 2024 workshop with the local board on funding options, which included support for retaining funding thresholds and providing additional funding for four halls (Ararimu, Buckland, Pollok and Ramarama) to help with insurance premiums, has been incorporated into this report.

72. Funding equity for rural halls supports delivery of the following Franklin Local Board Plan 2023 outcomes:

Our community

· Enable community groups across Franklin to lead delivery of community initiatives.

· Provide communities with funding options so they can retain services and facilities that are a high priority for the local area.

Our places

· Local public places are fit for purpose and affordable and meet the needs of growing communities.

· Partner with others, including communities, businesses, schools, mana whenua, local organisations and developers to deliver new or improved facilities.

Tauākī whakaaweawe Māori

Māori impact statement

73. Māori make up 15 per cent of the Franklin population. The availability of public venues for hire for local events provide opportunities for increased Māori participation and promotion of Māori culture within events and activations.

74. Connecting more deeply with Māori identity helps develop knowledge and sensitivity to create the venues needed in Franklin.

75. Promoting a sustainable funding model promotes access to the rural halls for all members of the local board community, including Māori.

Ngā ritenga ā-pūtea

Financial implications

76. Total ABS operational funding for the 19 rural halls that receive funding for 2024/2025 is $220,489.

77. Recommended option three gives a small budget underspend of $347. This amount is not financially material and does not require the local board to reprioritise budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

78. Staff are progressing this work to take long-term steps in the mitigation of the risk presented by legacy funding of rural halls. The previous funding model was not based on actual costs or projections.

79. There is a primary risk associated with this new funding model resulting in the reduction or removal of funding for some halls. This risk is mitigated as long-term funding will be informed by actual cost projections. Many halls have funding reserves from previous years and receive income from hire revenue.

80. A subsequent risk is hall committees that receive reduced or zero funding could decide to return the management and maintenance of the halls to the council, due to unsustainable funding levels. Should this occur, additional resources may be required for the council to manage and maintain the halls and work will need to be undertaken with the council’s venue hire and parks and community facilities operational teams.

Ngā koringa ā-muri

Next steps

81. If approved by the local board, a community centre management agreement will be issued to each of the ten hall committees of council-owned halls and annual funding will be administered.

82. The remaining nine community-owned halls will receive a service agreement along with annual funding.

83. Funding for Franklin rural halls will continue to be approved on an annual basis by the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Buckland Hall five-year operational plan	45
b ⇩	Draft Grahams Beach Settlers Hall five-year operational plan	55
c ⇩	Draft Pukeoware Hall five-year operational plan	65
d ⇩	Draft Ramarama Hall five-year operational plan	75
e ⇩	Detailed options for Franklin rural halls funding 2024/2025	85

Ngā kaihaina

Signatories

Author

Jane Cain - Place & Partner Specialist

Authorisers

Kim Taunga - Head of Community Delivery

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Ahi-pūmau - (Jutland Road) Recreation Reserve - renew play items

File No.: CP2024/13816

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board of the proposed concept design for the playground at Jutland Road Reserve at Jutland Road Pukekohe and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. The renewal of the playground at Jutland Road Reserve was requested by staff as an asset renewal project. At a workshop held in February 2023, the Franklin Local Board requested that staff also look at the possibility of including accessibility and to provide more play opportunities for all children.

3. For Jutland Road Reserve the local board approved the allocation of $400,000 Capex – Local Renewal funding, as a part of the Customer and Community Services 2023/2024 work programme on (FR/2023/106). There was an increase of $280,000 to the funding previously approved in the Parks and Community Facilities 2022-2025 Capex work programme (resolution number FR/2022/92). The additional funding is provided to enable a high level of variety play experiences at the upgraded playground.

4. The project will deliver on the Franklin Local Board Plan 2020 Outcome:

· Our places - Continue to improve our community facilities to make them fit-for-purpose, safe and accessible for all ages and abilities

5. A concept design has been developed, incorporating feedback from the community, iwi, and local schools. An initial community Auckland Have Your Say questionnaire asked the community how they currently use Jutland Road Reserve and what they would like to see incorporated in the new design.

6. A workshop was held with tamariki from Tamaoho School and the feedback from this session has been incorporated into the design, ensuring an inclusive concept design.

7. The proposed concept plans were presented and discussed with the local board at a workshop held on November 2023. The local board supported the proposed concept plan in principle.

8. Staff now seek approval for the final concept design before progressing the project to detailed design, consenting and construction.

9. Progress updates on the project will be provided to the local board as part of the Parks and Community Facilities quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakaae / approve the proposed concept design for the Jutland Road Reserve as per Attachment A of the agenda report.

Horopaki

Context

Jutland Road Reserve

10. Jutland Road Reserve is a park with large open space and is situated close to Rosa Birch Park. The main entrance to the playground is from Jutland Road. It can also be accessed from West Street, Pukekoehe and Lionel Sharp Place, Pukekoehe.

11. The existing playground caters for Early Childhood (1-4 years), Childhood (5-9 years) tamariki.

12. The current playground is small with no visible barrier from the street. Also adjacent to the playground is a grass area that is currently underutilised. The rest of the playground is surrounded by beautiful large trees.

A aerial view of a neighborhood

Description automatically generated

Figure 1: Location plan of Jutland Road Reserve

A street with a lamp post and grass and trees

Description automatically generated

Figure 2: Location street view of Jutland Road Reserve

13. As part of the Franklin Local Board’s Customer and Community Services 2023/2024 work programme, the local board approved the project to develop a playground and renew the furniture at Jutland Road Reserve. The Operational Maintenance Playground Inspection Report noted that the playground in these sites are in poor condition, with mostly old equipment and are in critical need of renewal.

14. Projected costs for the concept plan are currently within the allocated budget of $400,000 and the Franklin Local Board has approved this project as part of its Customer and Community Services 2023/2024work programme on 25 July 2023 (resolution number FR/2023/106).

15. Staff engagement with local school/s, mana whenua and community enabled a variety of play experiences related to cultural significance within this site:

· Active play – running, jumping, climbing and kicking

· Sensory play – touching different interesting textures throughout the park

· Imaginative play – pretend play, let children act out imaginary scenes.

16. Improving sightlines and clearing vegetation to provide a safer personal environment for park users was also considered whilst developing the concept design. Subject to local board approval of the concept design, next steps will be to commence detailed design and construction in financial year 2025/2026.

Tātaritanga me ngā tohutohu

Analysis and advice

17. Playground conditions at the Jutland Road Reserve are deteriorating. The playground project has been scheduled to be renewed and this has been included in the Franklin Local Board financial year 2025–2027 Parks and Community Facilities work programme.

Consultation / Engagement

18. Stakeholder consultation was undertaken to help determine the community’s desires and aspirations through engagement with key stakeholders such as mana whenua, residents, local community, schools, and park users.

19. Public consultation for Jutland Road Reserve started with an online Auckland Have Your Say survey that was made available in August 2023, running a total of 3 weeks.

20. Desires and aspirations for the playground renewals projects were well represented through the consultation and there was support for the park development.

21. The items most requested for the playground were flying fox, creative play, slides, and swings as well as surrounding items such as park furniture.

22. The local board indicated their support towards the proposed concept design at the workshop in November 2023.

23. Risk of not approving the concept design and doing nothing will only increase the health and safety risk for on-site users.

Indicative project timeline

24. Parks and Community Facilities have made all efforts to fast track this project without compromising quality outcomes to meet the communities and local boards expectations. The board supported that detailed design could commence following the November 2023 workshop. Below is the project programme:

Table 1: Timeline of project and it’s programme phases

Timeline	Programme
October 2024 - November 2024	Detailed design
November – December 2024	Procurement for physical works
February 2025 – May 2025	Physical works

Proposed concept design

25. The proposed playground design has been developed to ensure tamariki with different levels of play ability have options available.

26. The inclusion of the specimen trees provides amenity, shade, and a sense of enclosure over time. These trees will support the creation of exploration and nature play.

27. Pathway connection to the playground will help tamariki to use the park throughout the year and seek access to the park safely.

Play activities.

28. The overall design intent is to improve and enhance play provision within the local area targeting wider users, with improved functions to make the park more enjoyable for all members of the whānau.

29. The playground concept design provides five types of play, some play elements sit in multiple categories.

Table 2: Play opportunities within the proposed play space.

Play Type	Details
Junior and Senior play	This includes the play tractor, barn hut with slide and crate play structure that provides climbing elements with low to high level play ropes. On the artificial grass mound creative play such as slide/s is located on the mound. Other creative play includes lily pad run, Euroflex rubber caterpillar, vegetable features and flying fox.
Accessible play	Wet pour surfacing providing access to the following play elements which can used by wheelchair users (some require assistance). - hoop carousel - swing
Inclusive play	Play opportunities are provided for tamariki with disabilities, this equipment includes basket swings and a spinner. Location of the play items such as the basket swing are incorporated as a quieter zone for children where they can rest or take time out but can also be used for a siting. Sensory stimulants are planned for the space these include farmed themed playground. Variety types of materials and shapes used in this playground can stimulate the sense of colour and touch, all contributing to children’s physical and cognitive development.
Nature play	Crate play structure Vegetable play structures
Open lawn spaces	Informal play such as running, ball kicking etc.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and to prepare the region for the adverse impacts of climate change.

31. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the projects.

32. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Council staff from within the Customer and Community Services directorate have been consulted and are supportive of the proposed concept design for the Franklin Local Board area to meet the service level requirements for:

· local community

· Tamaoho School

· Parks and Places Specialist

· Arboriculture and Tree Health Specialist

· Mana whenua.

34. Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

35. The project will deliver significant improvements to the needs of younger tamariki and tamariki with accessibility requirements. The play space located at Jutland Road Reserve provides play opportunities for youth.

36. The increased size of the play space will increase day to day maintenance costs, however all elements incorporated have been selected to ensure the playground is robust and durable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

38. The local board have had an active role in the development of these plans and provided feedback

· a local board workshop – November 2023

· Mana whenua project working group – November 2022 – ongoing.

39. During these workshops, the local board supported the recommendations from stakeholders and expressed the desire that the park be exciting and fun for the community. The local board also mentioned an option of shade sails and this idea will be further explored during the detailed design.

40. The identified projects in this report are part of the approved 2024-2025 Customer and Community Services work programme and align with the following Franklin Local Board Plan 2020 outcomes and objectives:

Table 3: Franklin Local Board Plan 2020 outcomes and objectives

Outcome	Objective / Initiative
Outcome 1: Fit for purpose and places	We will plan for and respond to future growth and the impacts of climate change whilst protecting and celebrating what is special and unique about our communities.
Outcome 2: A sense of belonging and strong community participation	We will support and enable community organization to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change.

Tauākī whakaaweawe Māori

Māori impact statement

41. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034 and the Unitary Plan (operative in part).

42. Parks and reserves are taonga and hold significant importance to mana whenua. Developing a network of neighbourhood parks that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

43. Engagement with mana whenua on this project has been undertaken as part of the consultation process. The concept design was sent to local iwi in 2023. Feedback from mana whenua was received supporting the project in principle.

44. Mana whenua have had an active role in being part of this concept planning and have discussed with the project team on several occasions via emails and phone calls. The following items are identified area of importance to mana whenua and there is ongoing support for this project

· Sustainable initiatives

· Good sources of planting that suit the surroundings, native species preferred if suitable

· Supportive of community feedback

45. Further opportunities to input on the project will be provided through the detailed design phase and associated consultation process.

Ngā ritenga ā-pūtea

Financial implications

46. The budgets associated with the playground concept plans are estimates. Costs are subject to change and may need to be refined as the projects progress through the delivery process. The changes and budgets included above include a ten percent of contingency to enable any unforeseen cost escalations.

47. The proposed estimates are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

48. The underspent budget in financial year 2024/2025 will be reprioritised to other projects that may incur budget shortfalls.

Table 4: Outline of funding allocated for the renewal of the Jutland Road Reserve playground

Budget source	FY2023/2024	FY2024/2025	FY2025/2026	FY2026/2027	Total
Capex Local Renewals	$5,519.01	$19,818.15	$261,283.70	$113,379.14	$ 400,000.00

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. To better accommodate both the current needs of the users as well as the future growth for the community a simple concept plan is needed to strategically review the location of the playground and other associated assets at the site to enable informed decisions and meet the service levels.

50. It has been nearly one year since the first round of community consultation in FY2023. There is an expectation from the local community that the reserve will start development within this financial year 2025/2026 in order to deliver the recreation outcomes identified in the concept design.

51. There are several mature trees surrounding the playgrounds that had an impact on the design and location of the proposed playground.

52. Staff have engaged an arborist to review all the trees and provide early input into the proposed concept plan ensuring root zones are well considered and protected during these works

53. The Jutland Road Reserve playground asset is deteriorating. By doing nothing, the asset could become a health and safety hazard because existing issues may be heightened over time and as a result the operational servicing costs may increase.

54. Budget has been allocated based on the estimates however true cost will be determined once tenders are received. The likelihood of the budget being insufficient is medium

Ngā koringa ā-muri

Next steps

55. Subject to the local board’s approval, staff will commence work to achieve the goals outlined in this report for physical works required at the Jutland Road Reserve in financial year 2025/2026.

56. Staff will also prepare signage at Jutland Road Reserve showcasing the adopted concept plan for the community to visualised.

57. Table 5 below summarises the anticipated next steps and estimated delivery timeframes for the project.

Table 5: Project phasing and timelines

Planned completion timeframe	Project phase
October 2024	Detailed design Once the concept design option is approved by the local board, the development of the detailed design can be progressed. Additional community engagement and collaboration with iwi will be undertaken as a part of this phase.
November 2024 – December 2024	Procure physical works contractor. The tender will be submitted to a suitable contractor as per the procurement guidelines.
February 2024 – May 2025	Physical works An accurate commencement date and the duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.

58. Progress and updates on the playground renewal project will be reported to the Franklin Local Board through quarterly reports to the local board workshops and business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Banita Wallabh - Project Coordinator

Authorisers

Eli Nathan - Head of Area Operations

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Proposed new community ground lease to Waiuku Museum Society Incorporated at Tamakae Reserve, 15 King Street, Waiuku

File No.: CP2024/11679

Te take mō te pūrongo

Purpose of the report

1. To request the Franklin Local Board grant a new community lease to Waiuku Museum Society Incorporated for its facilities on Tamakae Reserve, 15 King Street, Waiuku.

Whakarāpopototanga matua

Executive summary

2. Waiuku Museum Society Incorporated seeks a new community ground lease to continue occupation and operation from its group-owned building at 15 King Street, Waiuku.

3. The group held a community ground lease which has reached final expiry on 30 June 2022. The lease is holding over on a month-by-month basis until terminated or a new lease is granted. As this is a group-owned building, they have an automatic right to re-apply for a new lease at the end of their occupancy term.

4. On 8 June 2023, the 2023/2024 Annual Budget was approved by Governing Body. This included changes to the Community Occupancy Guidelines, increasing the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum, taking effect from 1 July 2023.

5. As the group applied for a new lease in January 2023, prior to the annual budget changes, staff suggest that the rental be kept at $1.00 per annum in line with the Community Occupancy Guidelines 2012 operative at the time of the application.

6. The new lease was identified and approved by the local board as part of the Customer and Community Services: Community Leases Work Programme 2023/2024 at its 25 July 2023 local board meeting (resolution number FN/2023/106).

7. The group aims to collect, preserve, and showcase historic items and records. They make these items and records available for research, educational purposes, and for the general interest of residents and visitors to Waiuku. This activity aligns with the Franklin Local Board Plan 2023 outcome, Our Community.

8. The tenant has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. They have all the necessary insurance cover, including public liability and building insurance, in place.

9. The lease is for land held in Record of Title NA1181/82, known as Tamakae Reserve. This includes the land parcel legally identified as section 2 SO 579606 which was reclamation land, owned by the Crown. The land has been vested in Auckland Council and classified as a recreation reserve.

10. The proposed new community lease to Waiuku Museum Society Incorporated for the land at 15 King Street, Waiuku does not require public notification as it is listed in the adopted park management plan “Tamakae Reserve Management Plan September 2010”.

11. Mana whenua notification took place during January 2024, and no responses were received.

12. This report recommends that a new community lease be granted to Waiuku Museum Society Incorporated for a term of 10 years as per the recommendation, with one 10 year right of renewal.

13. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) karaati / grant under the Local Government Act 2002, a new community lease to Waiuku Museum Society Incorporated for 1,096 square meters (more or less) located at 15 King Street, Waiuku on the land legally described as Part Lot 1 and Lot 2 Deposited Plan 24653 held in Record of Title NA1181/82 and section 2 SO 579606 (Attachment A – Site Plan) subject to the following terms and conditions:

i) term – 10 years, commencing 1 October 2024, with one 10-year right of renewal

ii) rent – $1 plus GST per annum

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (Attachment B – Community Outcomes Plan)

b) whakaae / approve all other terms and conditions to be in accordance with the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement

c) tuhi ā-taipitopito / note that notification to iwi for Auckland Council’s intention to grant a new community lease has been undertaken, and no responses were received

d) tuhi ā-taipitopito / note that public notification is not required as the lease is listed in the adopted “Tamakae Reserve Management Plan September 2010”.

Horopaki

Context

14. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

15. Franklin Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at its 25 July 2023 local board meeting (resolution number FN/2023/106).

16. The progression of this lease was item 3058 of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, buildings and lease

17. Tamakae Reserve is located at 15 King Street, Waiuku as shown in Attachment A. The proposed lease area is over three parcels of land and are described as:

· Part Lot 1 Deposited Plan 24653 held in Record of Title NA1181/82

· Lot 2 Deposited Plan 24653 held in Record of Title NA1181/82

· Section 2 SO 579606.

18. Waiuku Museum Society Incorporated holds a community ground lease for eight group-owned buildings on the council-owned land at Tamakae Reserve.

19. The areas proposed to be leased are 1,096 square meters (more or less) and outlined in Attachment A.

20. For group-owned buildings, all operational and maintenance costs are the responsibility of the tenant. These costs are funded from entrance fees, grants, donations, and rental income from two of the group-owned buildings. The tenant is currently applying for approval to construct an additional building on the land.

21. The buildings are primarily used by the group to provide:

· a community hub for historic and educational activities

· a hub for social activities for community bonding and development

· support to other non-profit organisations, by allowing them to tenant group-owned buildings.

22. These group provides a gathering place for the community, preserve historical items, and promote education.

Waiuku Museum Society Incorporated

23. Waiuku Museum Society Incorporated registered with the New Zealand Companies Office, under the Incorporated Societies Act 1908, in December 1965. The primary objective is to provide a community hub for historical and educational purposes.

24. The group has 102 members and the museum is open five hours a week to the public and available at other times for pre-booked groups.

25. The group has been operating from this site since 1 July 2001. The buildings are being maintained by the museum society. The tenant is applying for approval to construct an additional building on the land.

26. The current community lease commenced on 1 July 2001, was renewed for 10 years on 30 June 2011 and expired on 30 June 2022. The lease is holding over on a month-by-month basis, on the same terms and conditions, until terminated or a new lease is granted.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re-apply for a new lease at the end of their occupancy term. The tenant is exercising this right and has applied for a new lease.

28. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

29. Under section 54 (1) (a) of the Reserves Act 1977, as there is an adopted reserve management plan (Tamakae Reserve Management Plan September 2010) and the proposed lease is outlined in the plan, no public notification of the intention to grant a new lease is required.

Assessment of the application

30. The group has submitted a comprehensive application supporting its new lease request; and is able to demonstrate its ability to deliver community and community-related services.

31. The financial information provided by the group show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

32. The group has all necessary insurance cover in place.

33. A site visit has been undertaken by staff and the facilities are well managed and maintained.

34. The group provides a valuable service to the local community by offering a place to collect, preserve, and view historic items and records for research and educational purposes. They have a longstanding relationship with their community and has been established for almost 60 years.

35. A community outcomes plan has been negotiated with the Waiuku Museum Society Incorporated to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is included as Attachment B.

36. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

37. Staff recommend that a new community lease be granted to Waiuku Museum Society Incorporated for a term of 10 years commencing 1 October 2024 with one 10-year right of renewal, reaching final expiry on 30 September 2044.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. It is anticipated that continued use of the park will not result in an increase of greenhouse gas emissions.

39. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco-labeled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

40. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

41. Climate change has some potential to impact the lease, as parts of the leased area are located in a flood-sensitive, coastal inundation and tsunami zones.

42. Maps of the hazard zones and an explanation of the risks are included as Attachment C.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Council staff from within the Community Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

44. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The proposed lease will benefit the community by enabling initiatives that promote community and community-related activities, including providing other local non-profit organisations with a premises for use, for the Franklin Local Board area and its surrounding communities.

46. The delivered activities align with the Franklin Local Board Plan 2023 priority area:

Our places – Making changes to our current facilities network so that our parks, libraries, community halls and recreational facilities are fit for purpose and deliver to future need and budget constraints.

Tauākī whakaaweawe Māori

Māori impact statement

47. Notification to local iwi about the council’s intention to grant a new community lease for Tamakae Reserve, 15 King Street, Waiuku was undertaken from 6 December 2023 to 26 January 2024 with the iwi groups identified as having an interest in land in the Franklin Local Board area. The engagement involved an email to all members of council’s South/Central/East Mana Whenua Forum (Attachment D), containing detailed information on the land, the tenant and the lease proposal; as per Section 4 of the Conservation Act 1987. No responses were received.

48. The tenant has agreed, via the community outcomes plan, to deliver Māori Outcomes that reflect their local community.

49. The 2023 census indicates that Māori make up 16.6% of the total Franklin population. The application does not record an estimated percentage of the ethnicity of its members. However, the group is a registered collector of taonga and has an extensive collection of significant Māori artefacts available for research and viewing.

50. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

51. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

52. Community leases support a wide range of activities and groups. Leases are granted based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

53. All costs relating to the advertisement of the council’s intention to grant the proposed lease were covered by the Community department of council.

54. Staff have consulted with the Local Board Financial Advisory team of council. No concerns were raised regarding the financial implications of the new lease.

55. Ongoing maintenance of the assets is the responsibility of the tenant

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. Should the local board resolve not to grant the proposed community lease to Waiuku Museum Society Incorporated for its facilities on Tamakae Reserve, 15 King Street, Waiuku, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

57. The new lease gives the group security of tenure, enabling them to attend to the scheduled maintenance of the facility.

Ngā koringa ā-muri

Next steps

58. If the local board resolves to the grant the proposed new community lease, staff will work with the Waiuku Museum Society Incorporated to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - Tamakae Reserve, 15 King Street, Waiuku	103
b ⇩	Community outcomes plan - Waiuku Museum Society Incorporated	105
c ⇩	Climate hazards maps - Tamakae Reserve, 15 King Street, Waiuku	107
d ⇩	Iwi notified of the proposed new community lease	111

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Renewal of lease and rent review for Waiuku Netball Centre Incorporated at 56 Kitchener Road, Waiuku

File No.: CP2024/11933

Te take mō te pūrongo

Purpose of the report

1. To request the Franklin Local Board support the contractual renewal of the community lease to Waiuku Netball Centre Incorporated and consider the annual rental for the group-owned facilities at 56 Kitchener Road, Waiuku.

Whakarāpopototanga matua

Executive summary

2. Waiuku Netball Centre Incorporated seeks the renewal of its lease, to continue occupation and operation from the group-owned buildings at 56 Kitchener Road, Waiuku.

3. The tenant currently holds a ground lease that commenced on 1 July 2000, for a 10-year term with no rights of renewal. The lease reached expiry on 1 July 2020.

4. A variation and renewal of the lease was entered into in June 2010. This agreement varied the original lease to include two rights of renewal of 10 years each and exercised the first of those renewal rights. The first right of renewal commenced on 1 July 2010 and ended on 30 June 2020.

5. The lease has one remaining right of renewal of 10 years and will reach final expiry on 30 June 2030.

6. The renewal of this lease was identified and approved by the board as part of the Customer and Community Services: Community Leases Work Programme 2023/2024 at its 25 July 2023 local board meeting (resolution number FN/2023/106).

7. Staff have assessed the renewal application and all conditions of the renewal have been met. Staff visited the site, with a representative of the tenant, on 19 May 2023. The facility is in good condition and is well-maintained. The premises are well utilised and a maintenance plan is in place.

8. In progressing the renewal, a rent review can be undertaken in line with clause 2.1 of the varied lease. The group applied for the lease renewal prior to 1 July 2023 when the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023) were updated. As such, staff recommend rent remains at $150.00 per annum.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) tautoko / supports the renewal of the community lease to Waiuku Netball Centre Incorporated for 9,898 square meters (more or less) located at 56 Kitchener Road, Waiuku on the land legally described as Part Lot 1 Deposited Plan 60293 held in Record of Title NA16A/1176 subject to the following terms and conditions:

i) renewal term – 10 years, commencing 1 July 2020, reaching final expiry on 30 June 2030

ii) rent – $150 (plus GST) per annum

iii) consider the level of rent payable from the next rent review date of 1 July 2025

b) tuhi ā-taipitopito / note all other terms and conditions as outlined in the lease agreement executed on 1 April 2001, the variation executed on 19 August 2000 and the renewal and variation agreement executed on 17 June 2010.

Horopaki

Context

9. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

10. The renewal of this lease was identified and approved by the local board as part of the Customer and Community Services: Community Leases Work Programme 2023/2024 at its 25 July 2023 local board meeting (resolution number FN/2023/106). This report considers the renewal of the community lease as approved on the work programme as item number 3724.

Land/building/facility, lease and the applicant

11. The building and grandstand are owned by the group and sit on land legally described as Lot 1 Deposited Plan 60293 (Attachment A). The land is subject to the Reserves Act 1977 and is classified as a recreation reserve under that act.

12. The leased area is 9,898 square meters (more or less) and the activities undertaken from the premises are in line with the land classification.

13. Waiuku Netball Centre Incorporated is a netball sports group with 570 members. The building and improvements are well-maintained and in very good condition.

14. The group maintains the facility for the benefit of its members and the wider community. They also make their facilities available to Waiuku Swimming Club and Franklin Fuchsia Club (primarily used by these clubs for meetings in the pavilion building).

15. The current ground lease commenced on 1 July 2000, for a 10-year term with no rights of renewal. The lease reached expiry on 30 June 2020.

16. In June 2010 the lease was varied to allow for two rights of renewal, each for 10 years. At that time the first variation right was exercised. The second, and final renewal was due on 1 July 2020. This report considers the final renewal. The lease is due to finally expire on 30 June 2030.

17. The tenant’s pastimes consist of netball and netball-related activities.

18. The group is a promoter of netball with 570 of its members residing in Waiuku and with some representing New Zealand.

Tātaritanga me ngā tohutohu

Analysis and advice

19. Under the terms of the current agreements, the tenant has an automatic right to apply for the renewal of the lease at the anniversary of the current agreement. The tenant is exercising this right and has applied for the second, and final, renewal of the lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The continued activities this group are not expected to increase greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The contracted renewal of this lease has no impact on the council group and views have not been sought.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The local board have been kept informed of the progress of this lease renewal via the community leasing monthly information within the Community Facilities Monthly Update. No issues have been raised by the board.

Tauākī whakaaweawe Māori

Māori impact statement

23. Iwi engagement on the renewal of this lease is not required.

Ngā ritenga ā-pūtea

Financial implications

24. The tenant remains responsible for the costs associated with the ongoing maintenance and renewal of the assets, including the building, grandstand, court surfaces, goalposts, lighting and perimeter fencing.

25. Auckland Council’s Governing Body approved the 2023/2024 annual budget on 8 June 2023. This included changes to the annual rental; maintenance and operational charges a (for council-owned buildings) levied under the Community Occupancy Guidelines. Local boards have the discretion to increase the annual rent to $1,300 (plus GST) effective from 1 July 2023.

26. The 2000 lease has Waiuku Netball Centre paying an annual rent of $150 (plus GST). The lease allows for the rent to be reviewed after five years (2005) with further reviews at five-year intervals. The board may:

i) increase this to the recommended $1,300 (plus GST) – effective from 1 July 2023

ii) increase it in steps, from the next review date of 1 July 2025

iii) leave it at the current level.

27. Staff recommend that the fees and charges applicable for applications received before 1 July 2023 (the implementation date of the new charges) remain at the 2012 level. This application was received in August 2020.

28. As the next five-year rent review is due on 1 July 2025, staff recommend the local board to determine at this meeting the rental level to be charged from that date.

29. If the board chooses to retain the annual rent at the current $150 (plus GST) level, there is no requirement for the board to top up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1,300 per annum over the remainder of the term. Under the terms of the current lease, the rent may be next reviewed in 2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The renewal of community leases is contracted within the agreement.

Ngā koringa ā-muri

Next steps

31. If the local board resolves to support the renewal of this lease, staff will work with Waiuku Netball Centre Incorporated to finalise the lease renewal agreement in line with the local board decisions.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Proposed new community lease to Coastguard Maraetai Incorporated at Maraetai Library Reserve, 213R Maraetai Drive, Maraetai

File No.: CP2024/12457

Te take mō te pūrongo

Purpose of the report

1. To request Franklin Local Board to grant a new community ground lease to Coastguard Maraetai Incorporated at Maraetai Library Reserve at 213R Maraetai Drive, Maraetai.

Whakarāpopototanga matua

Executive summary

2. Coastguard Maraetai Incorporated seeks a new community ground lease to continue its occupation and operation from the group-owned building at 213R Maraetai Drive, Maraetai.

3. The tenant holds the lease which reached final expiry on 30 November 2021. The lease is holding over on a month-by-month basis, until terminated or a new lease is granted.

4. The lease was identified and approved by the local board as part of the Community Facilities: Customer and Community Services: Community Leases Work Programme 2023/2024 at its 25 July 2023 local board meeting (resolution number FN/2023/106).

5. The tenant is a marine-based community provider of search and rescue services to the Hauraki Gulf. These activities align with the local board plan 2023 outcomes: Our places and Our community.

6. The tenant has provided all required information, including financials showing it has sufficient funds, and is being managed appropriately. The group has all the necessary insurance coverage, including public liability and building insurance.

7. Under the Community Occupancy as this is a tenant-owned building and asset, they have an automatic right to re-apply for a new lease at the end of its occupancy term.

8. The ‘required use’ under the lease agreement will be for first responder services and associated activities within the Hauraki Gulf. In this instance, the major community benefits are obvious. As such, the Coastguard is not required to have a community outcomes plan.

9. Information about the new lease was sent to all members of the council’s South/Central/East Mana Whenua Forum via email on 6 December 2023 requesting feedback by 26 January 2024. No responses were received from forum members.

10. Staff from Financial Advisory, Operational Maintenance and Coastal teams were asked for feedback on the proposed lease. No concerns were raised.

11. Because 213R Maraetai Drive, Maraetai falls within both floodplain and flood-prone areas, the tenant was notified of this during the 2023 site visit.

12. The garage portion, where the rescue boat is stored, is at ground level. Tthe other half of the building is raised approximately one and half metres above the ground.

13. This report recommends that a new community lease be granted to the tenant group for a term of 10 years commencing 1 October 2024, with one 10-year right of renewal. This is the standard term for a ground lease for a tenant-owned building.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) karāti / grant under Section 54(1)(b) of the Reserves Act 1977, a new community ground lease to:

i) term – 10 years, commencing 1 October 2024, with one 10 year right of renewal, reaching final expiry on 30 September 2044

ii) rent – $1 per annum

b) whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council’s standard community lease agreement

c) tuhi ā-taipitopito / note that iwi engagement for Auckland Council’s intention to grant a new community ground lease has been undertaken

a) tuhi ā-taipitopito / note that public notification is not required as the land is held as a classified local purpose reserve.

Horopaki

Context

14. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

15. Franklin Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at its 25 July 2023 local board meeting (resolution number FN/2023/106).

Land, building/s and lease

16. Maraetai Library Reserve is on land legally described as Lot 97 Deposited Plan 17095 NA1160/42 (Part-Cancelled) and held by the Crown under the Reserves Act 1977 as a classified Local Purpose (community buildings) Reserve. The use of the land fits with this classification.

17. For a group-owned building, all operational and maintenance costs are the responsibility of the tenant. These costs are funded by local and national fundraising drives.

18. The current community ground lease, for the tenant-owned building, commenced on 1 December 2003, with a term of five years, plus three rights of renewal for a further five years each. The lease expired on 30 November 2023 and has been holding over on a month-by-month basis, on the same terms and conditions, until terminated or a new lease is granted.

19. The area proposed to be leased is 230 square meters (more or less) as outlined in red on Attachment A.

Coastguard Maraetai Incorporated

20. The society registered with the New Zealand Companies Office under the Incorporated Societies Act 1908, in January 2004. The aims of the society are the administration, promotion and development of marine search and rescue services in the Maraetai marine area; to save lives on the water and to aid vessels that require assistance. They also provide education and training on water safety, first aid and boat master/seamanship.

21. After a plane crash off Duders Beach in 1975, a sea rescue unit was set up and manned by members of the Maraetai Beach Boating Club, using a 16-foot runabout. The Coastguard Maraetai unit currently has 32 volunteers, who must be over 18 years of age. Two members are aged between 18 and 21 years old, 20 are between 22 and 65 years old and 10 are over 65 years. Ninety-five per cent of members are male. The ethnicity of members is not collected.

22. With the local area developing rapidly, membership of the club is growing and the group has been developing their facilities and social programmes to engage new residents and their families to join Coastguard.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. The tenant is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

24. The land is held under the Reserves Act 1977 and the lease is granted under section 61 of that Act (“Powers (including leasing) in respect of local purpose reserves”). As a classified local purpose reserve, public notification of the intention to lease is not required

25. Prior to any lease being granted, iwi engagement is required under the terms of section 4 of the Conservation Act 1987. Notification to all members of council’s South/Central/East Mana Whenua Forum took place in early December 2023, with responses due by 26 January 2024. Information was provided on the site, land ownership and classification, the proposed lease term and the name of the tenant group. No responses were received from forum members.

Assessment of the application

26. The tenant has:

a. submitted a comprehensive application supporting their application for a new lease and can demonstrate their ability to deliver their services to the local communities

b. provided financials that show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities

c. all necessary insurance cover, including public liability and building insurance, in place.

27. The area leased consists of 230 square meters (more or less) is outlined in Attachment A.

28. Staff have visited the facility which appears well managed and maintained. All costs are funded by local and national Coastguard fundraising campaigns.

29. They provide a valuable training and lifesaving service to the local and wider sea-going community.

30. As Coastguard performs a valuable life-saving service to the wider boating community a community outcomes plan is not considered necessary.

31. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements that will be included as part of the lease agreement if approved by the local board.

32. Staff recommend that a new community lease be granted to Coastguard Maraetai Incorporated for 230 square metres (more or less) of land at 213R Maraetai Drive, Maraetai for a term of 10 years commencing from 1 October 2024 with one 10-year right of renewal, reaching final expiry on 30 September 2044.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. It is anticipated that the continued use of this reserve will not result in an increase of greenhouse gas emissions.

34. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

35. Climate change has the potential to impact the proposed lease area. The property at 213R Maraetai Drive, Maraetai is within both a flood-sensitive area and the coastal inundation zone.

36. Climate change mitigation and adaptation are supported by retaining parks and open spaces, as they act as collection points for surface and run-off water. They also reduce flood risks during storms.

Flood Plains

37. As shown below, parts of the building and reserve are within flood plain areas:

213R Maraetai Drive, Maraetai

38. The flood map above shows the extent of flooding expected at Maraetai Library Reserve during severe rainfall events. However, areas that are not highlighted may also experience flooding in some circumstances. There are two layers:

i) Flood plains show areas predicted to be covered by flood water as a result of a 1-in-100-year rainstorm event by river or surface flooding.

ii) Flood prone areas are low points in the ground that may flood. They are often associated with roads or railway embankments, or places where water can become trapped and pool if their outlet is blocked. These areas are also associated with 1-in-100-year rainfall events.

39. A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Coastal Inundation

40. As shown below, the coastal parts of the Maraetai Library Reserve are within the coastal inundation zone:

213R Maraetai Drive, Maraetai

The coastal inundation map shows how the extent of flooding expected around coastal areas or the Auckland region during storm events. There are three layers:

Present day

· 5-year average return interval coastal inundation: The level of flooding predicted in the 1‑in‑5-year coastal storm inundation event. This 1-in-5-year statistic means there is a 20% chance of this happening in any year.

· 100 year average return interval coastal inundation: The level of flooding predicted during the 1-in-100 year coastal storm inundation. This event has a 1% chance of being equalled or exceeded each year.

Climate change

· 100 year coastal inundation with 1m sea level rise: This layer represents the level of flooding predicted in the 1-in-100 year coastal storm inundation event, with the addition of a further 1m flood height to represent the effects of sea level rise.

· Coastal inundation is more likely when waves, storms, wind and tides combine (storm surge). The areas that experience inundation are expected to increase and flood more frequently because of climate change.

Because the property falls within flood-sensitive and coastal inundation area, it is considered appropriate to notify the tenant of this, so that it is able to make an informed decision prior to entering into the lease. This was done at the time of the site visit in September 2023.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Council staff from the Parks and Community Facilities department have been consulted. They are supportive of the proposed lease as it will include positive outcomes for the community.

42. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The proposed lease Our community - Support the community to plan and deliver activities celebrating local history, engaging new residents in community life, promoting healthy active lifestyles, environmental sustainability and local resilience. Improving access to Auckland Council services and facilities

· Our places – Make changes to our current facilities network so that our parks, libraries, community halls and recreational facilities are fit for purpose, and deliver to future need and budget constraints.

Tauākī whakaaweawe Māori

Māori impact statement

44. Notification to iwi about the council’s intention to grant a new community ground lease was done between December 2023 and January 2024. This was done by email to all iwi identified as having an interest in the area (Attachment C). The email contained information on the land, the tenant and the proposed lease term; as per Section 4 of the Conservation Act 1987. No responses were received.

45. A community outcomes plan has been developed, that includes targets to deliver Māori outcomes that reflect their local community as outlined in the plan (Attachment B). The lease will benefit Māori and the wider community through health and well-being. The 2023 census shows that 16.6% of the total Franklin population identify as Māori.

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

47. These commitments are outlined in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

48. Community leasing aims to increase Māori well-being through targeted support for Māori community development projects.

49. Community leases support a wide range of activities and groups. Leases are granted based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

50. On 8 June 2023 the Annual Budget was approved by the Governing Body. This included changes to the Community Occupancy Guidelines. The change included an increase of the annual rent for a community lease from $1.00 per annum to $1,300 (plus GST) taking effect from 1 July 2023. The local board has discretion in whether to charge this increase.

51. As this application was received before the implementation date of the 2023/2024 budget, staff recommend that rent remain at $1.00 per annum.

52. If the local board chooses to retain the rent at $1.00 pa, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,300 per annum over the term of the lease. The level of rent can be reviewed at the lease renewal at the expiry of the initial term of the lease; or annually as allowed under the standard agreement’s rent review clause.

53. Staff have consulted with the Financial Advisory team of council. No concerns were raised regarding the financial implications of this proposed new lease.

54. Ongoing maintenance and renewal of the assets are the responsibility of the tenant, and is allowed for in their current and future budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. Should the local board resolve not to grant the proposed community lease, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes, and endanger the lives of the people within the community.

56. The new lease gives the tenant security of tenure, enabling them to attend to scheduled maintenance of their facilities. Should the building become unoccupied, there is a risk associated with the lack of maintenance and lack of improvement. Council will be liable for the asset/s regardless of whether a budget is allocated to or identified for renewals. The renewal of the building will also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

57. If the local board resolves to grant the new community lease, staff will work with Coastguard Maraetai Incorporated, to finalise the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - 213R Maraetai Drive, Maraetai	125
b ⇩	Iwi notified of the proposed new community lease	127

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Thriving Rangatahi

File No.: CP2024/13190

Te take mō te pūrongo

Purpose of the report

1. To seek local board endorsement of Thriving Rangatahi, the council’s commitment and plan to support the wellbeing of children and young people.

Whakarāpopototanga matua

Executive summary

2. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people.

3. The review found the strategy was not adequately addressing the needs of children and young people and that council could better target support to those facing the greatest disparities in outcomes.

4. As the review findings aligned closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities, the Planning, Environment and Parks Committee approved “nesting” priorities for children and young people under this.

5. Thriving Rangatahi sets out council’s commitment and plan to support the wellbeing of children and young people within this nested approach (Attachment A).

6. It has five focus areas based on the review findings and what children and young told us was important to their wellbeing: civic participation, climate and the environment, connection and belonging, health and wellbeing and access to opportunities.

7. These contribute to Ngā Hapori Momoho’s outcomes for community wellbeing and ensure a strong child and youth focus on council’s investment decisions and activities.

8. Thriving Rangatahi recognises that while council has important roles to play, we don’t hold all the levers in supporting child and youth wellbeing. Working with others, including government, iwi and community will be critical to success.

9. It proposes four ways of working to improve wellbeing outcomes: working in partnership, targeting our efforts to those who need it most, using mana-enhancing approaches; and ensuring there is a youth voice in decision-making.

10. Informal feedback from local boards during workshops in July / August was generally supportive of the focus areas and council’s roles in supporting children and young people.

11. There is a perceived risk that nesting under Ngā Hapori Momoho will reduce council’s commitment to children and young people. Maintaining accountability and promoting youth voice will help mitigate this.

12. Following endorsement and formal feedback from local boards, Thriving Rangatahi will be reported to the Policy and Planning Committee for approval.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) ohia / endorse Thriving Rangatahi and provide any feedback.

Horopaki

Context

13. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people. The purpose of the review was to take stock of progress and consider if the strategy was fit for the future.

14. The engagement methodology and findings are detailed in the Voices of children and young people from Tāmaki Makaurau report and the full review findings are detailed in the I Am Auckland three-year review report.

Most children and young people in Auckland are doing well

15. The review found that most children and young people are doing well. Children and young people in Auckland are active and have strong relationships with trusted adults.

16. Children and young people told us they love their communities, the diversity of Auckland and all the opportunities that come with living in Tāmaki Makaurau.

Some children and young people face persistent issues

17. Some children and young people are growing up in poverty and living in substandard housing. They told us about their families struggling to afford basic necessities and keep food on the table.

18. We heard that deteriorating mental health is an urgent issue for children and young people in Auckland. They told us about the harms of substance abuse, and the difficulties of growing up while facing discrimination.

19. Tamariki and rangatahi Māori, Pasifika children and young people, rainbow children and young people, and disabled children are more likely to experience inequity across a range of measures than their peers.

The context for growing up in Auckland has changed for children and young people

20. The review found the context for children and young people has changed significantly since I Am Auckland was adopted in 2013.

21. Emerging scenarios such as climate disruption, declining mental health, growing wealth inequality and the changing nature of work and education all impact on the wellbeing of children and young people.

The findings led to four key insights about the needs of children and young people

22. The findings from engagement with children and young people led to four key insights to help inform our strategic direction. These insights highlight what is important to children and young people in Auckland today.

· Community spaces are critical to children and young people’s wellbeing.

· Children and young people need to get around the region safely and reliably.

· Children and young people need loving and accepting relationships and communities.

· We need to involve children and young people in the big decisions about the region.

23. The Auckland Council Group plays a central role in providing community spaces, providing safe and reliable transport options, fostering connection and belonging across Auckland, and ensuring diverse Aucklanders have a say in decisions for the region.

24. When delivering services and making investment decisions, the council can consider these insights and the impacts of our decision-making for children and young people.

The review findings also led to some new opportunities for council

25. The review also identified some new opportunities to inform the way we work. These opportunities allow council to better support the needs of children and young people in Auckland based on evidence, including the voices of children and young people.

Figure 1 Findings from the review and new opportunities for council

Council agrees to a new approach to support child and youth wellbeing

26. Many of the review findings and opportunities align closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities.

27. Ngā Hapori Momoho has a strong focus on equity; empowering community-led solutions; and supporting improved outcomes for Māori.

28. The review recommended that we nest priorities for children and young people under Ngā Hapori Momoho to:

· respond to the changing context facing children and young people

· progress partnerships required when facing long-term and complex issues

· deliver on the request to consolidate council strategies without diminishing our commitment to improving child and youth wellbeing.

29. In October 2023, the Planning, Environment and Parks Committee received the three-year review of I Am Auckland and agreed to a new approach to “nest” council’s strategic priorities for children and young people under Ngā Hapori Momoho (PEPCC/2023/128).

Tātaritanga me ngā tohutohu

Analysis and advice

Five focus areas can help council deliver outcomes for children and young people

30. Through engagement we heard what matters most to children and young people and what their aspirations are for the future. This has been organised into five themes or focus areas for council.

31. These are what we need to focus on to create positive outcomes for children and young people.

32. The five focus areas are:

Figure 2 Thriving Rangatahi Five Focus Areas

33. These focus areas align to the objectives in Ngā Hapori Momoho and support delivery of its outcomes. Thriving Rangatahi provides a youth lens to the vision to create a fairer, more sustainable Tāmaki Makaurau where every Aucklander feels like they belong.

The council has six key roles that contribute to wellbeing outcomes

34. Under the Local Government Act 2002, local government must enable democratic local decision-making and action and promote the social, economic, environmental and cultural wellbeing of communities in the present and future.

35. There are many ways Auckland Council can contribute to community wellbeing. The different roles of council fit into the six broad categories listed below.

Figure 3 Six roles of council to support community wellbeing

Council has roles alongside others to support children and young people

36. The council group already contributes significantly to many of the five focus areas. However, many of the issues facing children and young people are systemic and complex and cannot be solved by council alone.

37. The wellbeing of children and young people is dependent on different players including central government, iwi, organisations, communities and whānau.

38. When determining our role in supporting child and youth wellbeing it is important to acknowledge the wider ecosystem of support and work together to meet the needs of communities.

39. Aligned to council’s six broad levers, Thriving Rangatahi identifies some specific roles council plays that support the wellbeing of children and young people and their whānau, as set out in the table below.

Table 1 Council's roles to support the wellbeing of children and young people

Services and programmes

· Continue to provide services tailored to the needs of tamariki and rangatahi.

Council as facilitator

· Strengthen local networks and facilitate sharing of resources.

Partnerships

· Partner with organisations and agencies to provide a joined-up response.

· Partner with communities to support their leadership.

Community funding and grants

· Resource children and young people to develop their own solutions.

· Support a whānau centred approach to health and wellbeing.

Council workforce

· Create employment pathways and development opportunities for rangatahi.

· Provide capability training for staff.

Facilities, parks and open space

· Provide safe and accessible spaces where children and young people feel welcome.

Leadership and advocacy

· Advocate for the needs of children and young people.

· Pilot new and innovative ways of working with children and young people.

Learning and skills

· Provide programmes and services that incorporate learning and skill development.

· Provide employment initiatives that support youth getting into the workforce.

Transport

· Connect children and young people to the places they want to go safely and reliably.

· Provide multiple transport options.

Urban form

· Reinforce Auckland’s bicultural foundation and reflect our diversity.

· Ensure our urban form provides opportunities to connect, promotes health and wellbeing and connects people to art and nature.

New ways of working to address the challenges facing children and young people

40. To deliver better outcomes for all children and young people the council also needs to change the way we work. Thriving Rangatahi proposes four approaches that are based on best practice evidence of what works and the voices of children and young people.

41. These closely align to the key shifts and investment principles outlined in Ngā Hapori Momoho and affirm the connection between the wellbeing of children and young people and the wellbeing of their whānau and wider communities.

42. More information on the focus areas and key ways of working can be found in Attachment A.

Table 2 Thriving Rangatahi four ways of working

Our ways of working
Working in partnership	A targeted approach
Partner with others to deliver more joined-up responses that leverage impact and support improve outcomes. Issues such as deteriorating mental health, poverty, and access to safe, warm and dry housing are complex and require long-term joined-up responses. Council does not hold all the levers and must work in partnership with central government, iwi, child and youth organisations and communities to create positive change.	Target our support to those children and young people facing the greatest disparities in outcomes. This is an equity-based approach that targets support to those who need it most. Achieving equity requires us to examine the barriers some children and young people experience that mean they do not have access to the same opportunities or achieve the same outcomes. It may require additional resources and different approaches.
Effective and mana-enhancing	A voice in decision-making
Use best practice, mana enhancing and culturally grounded ways of working to deliver more impact. These are based on foundational principles important to working effectively with children and young people: · culturally responsive · strengths-based · whānau-centred · co-designed. Targeting support to key life stages (first 1000 days and early adolescence) can also deliver more long-term impacts.	Ensure children and young people have a voice in decisions that impact them. Rangatahi feel they remain under-represented and largely voiceless in community decision-making. They are often considered the leaders of tomorrow, but many are already leaders today. Rangatahi feel that government agencies do not listen or when they do listen, they do not act on what they hear. To develop rangatahi potential will require adults to empower them to take an active role in decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Children and young people told us about their love for Auckland’s environment including the beaches, parks and open spaces. They want to be connected to nature and care for the environment.

44. Council kaimahi told us that children and young people are experiencing climate anxiety, and that climate disruption will have significant impacts on Auckland and in particular children and young people. The decisions we make today will have long-term and far-reaching impacts for generations to come.

45. One of the five focus areas is climate and the environment. Through renewed commitment to the wellbeing of children and young people we can promote a strong child and youth voice in climate action and decision-making.

46. Through the civic voice focus area, we can help to build the leadership and capability of our young people to enable them to be involved in leading climate change action and being part of the change they want to see in Tāmaki Makaurau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council’s commitment to children and young people through Thriving Rangatahi sits under Nga Hapori Momoho / Thriving Communities which is a core strategy for the whole council group.

48. Council staff and the Youth Advisory Panel have participated in the development of the focus areas and helped identify the roles and activities we do that support the wellbeing of children and young people.

49. We will continue to work with council staff to develop tools and build capability to implement the new ways of working and ensure children and young people have a voice in decision-making.

50. We are working to build relationships with council-controlled organisations to create a joined-up response across the council group and embed the focus areas, ways of working (key shifts, investment principles); and youth voice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Local boards play a pivotal role in understanding and responding to the needs of children and young people and whānau in their local areas.

52. Thriving Rangatahi recognises that the needs of children and young people vary across communities. This means shifting from one-size fits all to more targeted approaches that respond to local community needs and enable community-led solutions.

53. Many local boards have statements and objectives in their plans to meet the needs of children and young people in their area. Local boards are delivering wellbeing outcomes through their work plans and responding to the diverse needs of their communities.

54. We held workshops with 21 local boards during July and August to introduce the new approach of nesting strategic priorities for children and young people under Ngā Hapori Momoho.

55. During the workshops we asked for initial feedback and answered questions about the review findings and how we will action council’s continued commitment to supporting the wellbeing of children and young people.

56. We analysed the feedback and the key themes are summarised below:

· Council struggles with ensuring a diverse youth voice is represented in decision-making and there is a desire for more information and advice on this.

· Safe and affordable transport options are a key issue for local boards.

· There were mixed responses to the climate and environment focus area with some local boards very happy to see this clearly represented and others were unsure if this was as important as other focus areas.

· There were many questions and comments about council’s role. Some local boards agreed our actions deliver wellbeing outcomes; however some local boards were concerned about overlap with central government’s role.

· Local boards were very interested in how Thriving Rangatahi can be implemented at a local level and how this relates to other strategies.

57. Feedback from local boards has helped to shape Thriving Rangatahi. For example, more information on council’s role and the actions council can take to support children and young people was added to address some of the concerns.

58. A full summary of feedback from the 21 local board workshops and how it has been considered, is attached to this report (Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

59. Tamariki and rangatahi are taonga, treasured members of Māori communities and whānau.

60. Over half of the Māori population (50.1 per cent) in Auckland is under 25 years old.

61. Māori children and young people are more likely than the rest of the Auckland population to face disparities across multiple outcomes, including many measures in health and wellbeing.

62. Thriving Communities, Kia Ora Tāmaki Makaurau, and the Independent Māori Statutory Board Māori Plan all emphasise whānau and youth wellbeing as an issue of significance.

63. Māori children and young people made up 12 per cent of total engagement responses for the review of I Am Auckland, and 25 per cent of participants in targeted engagement methods such as empathy interviews and spoken word poetry workshops.

64. The voices of tamariki and rangatahi Māori provided valuable insights for the development of the Thriving Rangatahi focus areas and the four ways of working.

65. Culturally appropriate and mana-enhancing ways of engaging are crucial to achieving better outcomes for tamariki and rangatahi Māori.

66. Te ao Māori, in alignment with evidence and best practice, tells us that the wellbeing of children and young people is interconnected to the wellbeing of whānau.

67. Applying a whānau lens to services and programmes allows council to uplift the wellbeing of children and young people through achieving positive outcomes for their whānau.

68. Uplifting the voices of tamariki and rangatahi Māori and prioritising their needs and aspirations in the design of spaces and programmes offered by council will create a welcoming and safe environment for all whānau. Welcoming spaces, programmes and services are essential to ensuing everyone has access to the same opportunities.

69. Thriving Rangatahi is a commitment by council to work differently. Targeting resources to achieve more equitable outcomes, partnering with others; and working in ways that are mana-enhancing and culturally appropriate will support improved outcomes for tamariki and rangatahi and whānau Māori.

Ngā ritenga ā-pūtea

Financial implications

70. There are no additional budget implications arising from the decision in this report.

71. Thriving Rangatahi is nested under Ngā Hapori Momoho which does not have specific budget attached to it. The strategy provides focus for the use of council’s existing resources and investment, and direction on how we need to work to deliver more impact.

72. Local boards can target their resources to the needs of their communities. This can include decisions on how facilities and open spaces are used and designed, what programs are delivered, and which partners they collaborate with in the community.

73. Any additional investment to support new activities for children and young people will go through normal long-term and annual planning budget processes.

74. The policy work to develop Thriving Rangatahi has been delivered through existing resources (staff time and some costs for engagement and materials).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75. The table below presents the key risk to council through this work and how it can be mitigated.

Table 3 Risk and mitigation

Then

Possible mitigations

The “nested” approach results in a real or perceived loss of focus on the needs of children and young people in Auckland.

Trust and relationships between council and stakeholders (children and young people, partners, for example) could weaken.

Council’s reputation is challenged because it is not seen to be prioritising a critical population group.

Strategic investment decisions directed at child and youth wellbeing do not improve outcomes.

A low reputational, strategic, and delivery risk.

Thriving Rangatahi includes a clear mandate to focus on children and young people, which clarifies council’s role and commitment.

Socialise with staff and leverage off current traction with the implementation of Ngā Hapori Momoho.

A monitoring and evaluation framework will be developed aligned to Ngā Hapori Momoho to hold the council group accountable for its commitment to child and youth wellbeing.

Staff are involved in the creation of implementation tools and frameworks.

Ngā koringa ā-muri

Next steps

76. After receiving formal feedback from local boards at their September business meetings, staff will present Thriving Rangatahi to the Policy and Planning Committee in November for approval.

77. If approved, staff will develop a monitoring and evaluation framework aligned with Ngā Hapori Momoho. The timeline for this work is subject to the development of a performance measurement framework for the long-term plan.

78. Staff will continue to develop tools such as best practice engagement guidelines to help build capability for implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Thriving Rangatahi	139
b ⇩	Local board feedback from Thriving Rangatahi workshops	177

Ngā kaihaina

Signatories

Authors

Caroline Stephens - Senior Policy Advisor

Mackenzie Blucher - Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Franklin Community Art Broker Annual Report 2023/2024

File No.: CP2024/13472

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Community Arts Broker annual report for financial year 2023/2024.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board funds a Community Arts Broker who is responsible for supporting a diverse work programme of community art activities.

3. On 25 July 2023, as part of the work programme adoption, the local board allocated $60,000 to support the Community Arts Broker to enable community-led art activities.

4. Twelve projects were successfully delivered in the 2023/2024 financial year, with positive audience figures and outreach to many community artists.

5. Attached to this report is the Community Arts Broker Annual Report for financial year 2023/2024 which summarises the delivery and figures of each of the projects.

Ngā tūtohunga

Recommendation/s

6. That the Franklin Local Board:

a) whiwhi / receive the Franklin Community Arts Broker annual report for 2023/2024.

Context

7. The Franklin Local Board funds a Community Arts Broker programme which includes a contracted Community Arts Broker and funding for community groups to deliver community-led art projects within the local board area. The role can be understood to fulfil five strategies:

· managing the Local Board Community Arts Broker Fund for projects

· speaking to groups and individuals engaged in community arts

· connecting people through social media and newsletters

· being the community arts face for the local board

· seeking partnerships across the local board area to support the delivery and maintenance of community arts activities.

8. The Community Arts Broker role is an independent service provider, contracted to identify, curate, programme and enable community-led arts activities throughout a local board area.

9. Community Art Brokers are multi-disciplinary, experienced arts professionals with well-cultivated local and national sector networks.

10. They possess specialist skills and knowledge in the professional arts advisory space, funding application expertise, and can provide guidance in marketing to arts audiences, as well as having project and event management skills. These are skillsets that are not traditionally held within any one role in council’s staffing pool.

11. The Community Art Broker is responsible for the development of an annual strategic plan to support a diverse work programme of art activities that support community-led placemaking projects across the local board area.

12. These projects are supported by council resources and build relationships with creative individuals and organisations.

13. On 25 July 2023, the Franklin Local Board approved the Customer and Community Services work programme (resolution FR/2023/106-a) which approved the allocation of $60,000 to support a Community Arts Broker programme to enable community-led arts activity within the Franklin Local Board area.

14. On 19 September 2023, the Franklin Community Arts Broker sought direction from the local board for twelve proposals for the 2023/2024 financial year.

15. The Community Arts Broker managed a work programme of activities and events between 23 August 2023 and 30 June 2024.

16. The local board received quarterly updates through the local board work programme throughout the financial year from the Place & Partner Specialist (Arts).

Tātaritanga me ngā tohutohu

Analysis and advice

17. The Community Arts Broker programme was run through a three week expressions of interest process.

18. The Community Arts Broker assessed each proposal against a scoring matrix, considering any local board priorities and areas of focus aligned with the local board plan and Toi Whītiki Arts & Culture Strategic Action Plan.

19. Within this assessment, consideration may also be given to types of art disciplines and where in the local board area the project is proposed to be delivered. This is to ensure that a diverse selection of art forms are represented in as wide a geographical spread as possible within the local board area.

20. The Community Arts Broker selects which proposals are to be funded and meets with all applicants to determine whether their proposal can be delivered within available budget. If appropriate, the broker will consult with artists to seek additional funding that may enhance the project fund, and with artists who were unsuccessful in receiving broker funding.

21. The selected proposals were presented to the local board at a workshop in September seeking their input and direction before final approval was given to the applicants.

22. In the 2023/2024 financial year, the Franklin Local Board Community Arts Broker Scheme allocated $28,622 to 12 projects.

23. The delivery of the funded projects was successful, with positive audience figures and outreach to many artists through funding. The details of this are summarised in table 1.

Table 1: Project, artist and audience figures summary.

Project	Artist involvement	Audience figures
Franklin Art Trail 2023 – annual open studios event	· participating artists: 28 studios (some including multiple artists)	400+ visitors (also around 160 sales also recorded)
Project LATI – classical music in aged facilities	· lead artist: Dominic Lee · participating artists: 4+ musicians	To be confirmed
PiliPala – contemporary dance performance	· lead artist: Lelia Lois · participating artists: 1 dancer, 1 tech support	50 – 60 spectators
TheShoestring theatre - Waiuku home-schooled drama production	· lead artist: Douglas Roberts and students · participating artists: 21 cast members, 14 involved in production jobs	320 public attended performances
Pohutukawa Coast Art & Puzzles – community art competition	· lead artist: Adele Bryson · participating artists: 18 artists	150 spectators
Sunday Serenades at St Andrew’s – live music in Clevedon	· lead artist: Gina Saunders · participating artists: 18 musicians each concert (2 concerts supported)	100+ audience members
Ngati Te Ata and Blue Light Mural Project – Awhitu Peninsula art works	· lead artist: Brendon Crompton · participating artists: 3 artists	To be confirmed
Animals & Us – Art workshops for at-risk rangatahi	· lead artist: Margaret Feeney · participating artists: 1 art tutor	4 final workshop participants, 20+ pre-workshop participants
Wildeye: A Female Gaze into Nature – Art workshop for women post-partum	· lead artist: Robbi Carvahlo (with Well Women Franklin) · participating artists: 1 artist	12 women artists, 500+ public visitors viewing work
This Place – public installation about our sense of place	· lead artist: Sonja Drake · participating artists: 1 artist, 40+ public participants	30+ public engaging with written responses, estimated exposure to 400+
Blooms – Waiuku Town Centre temporary public art installation	· lead artist: Jenna Winterton · participating artists: 1 artist	1000+ public visitors viewing work (final showing still in progress)
Franklin Arts Trail Coordinator 2024	· lead artist: Jane Thorne · participating artists: 1 art administrator	Work will commence in October 2024

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

25. The Community Art Broker funded projects had no identifiable significant impacts on the work towards these two core goals.

26. As none of the funded projects are permanent installations, there are no identifiable long-term climate impacts resulting from their installation and removal.

27. While the Community Art Broker programme does not directly address any of the ‘Outcome 4: Kaitiakitanga and protection of our environment’ objectives in the Franklin Local Board Plan 2020, the plan states:“We will also enable and support the wider community to protect our environment and to adopt and embed environmentally sustainable behaviors.”

28. In line with this, several of the funded projects were aimed at raising themes concerning environmental awareness and stewardship.

· The project ‘This Place’ included opportunity for the audience to respond to ideas of kaitiakitanga / sustainability and guardianship of the environment. It was held over a period of three weeks.

· The project ‘Animals & Us’ produced an art workshop which aimed to restore people’s sense of kaitiakitanga / guardianship towards the environment.

· Ngāti Te Ata & Blue Light Mural Project aimed at developing public artworks that respond to the environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The Community Arts Broker programme is a local board funded initiative and none of the projects were involved with any of the wider council group.

30. The Place & Partner Specialist (Arts) South Delivery Team – Community Wellbeing is the council staff member responsible for appointing the Community Art Broker and holds the relationship on behalf of the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. The Community Arts Broker programme responds directly to key objectives, outcomes and initiatives from the Franklin Local Board Plan.

· Outcome: A sense of belonging and strong community participation.

· Objective: Our people are supported to actively contribute to their community and the places that they live.

· Objective - Support community-led arts and local events that bring people together to meet each other and have fun at no or low cost. Key initiatives:

o Fund initiatives that provide activities for children and programmes for youth in our town centres and villages.

o Partner with local organisations to provide creative spaces and to promote participation in the delivery of events and the arts e.g. as suppliers, exhibitors, and performers.

32. Detailed in table 2 below is a breakdown of the alignment of each of the 12 funded projects to the key objectives, outcomes and initiatives listed above.

Table 2: Project alignment to key priority areas of the Franklin Local Board Plan 2020

Assessment of key priority areas
Franklin Local Board Plan 2020
Project	Key Outcome Area(s)	Key Objectives	Initiative: provide activities/programmes for children and youth.	Initiative: Partner with local organisations to promote participation in the delivery of the arts.
Franklin Art Trail 2023 – annual open studios event	6	Support community-led arts and local events	✓✓	✓✓✓
Project LATI – classical music in aged facilities	6	Support community-led arts and local events	✓✓	✓✓✓
PiliPala – contemporary dance performance	6	Support community-led arts and local events	-	✓✓
The Shoestring theatre - Waiuku home-schooled drama production	6	Support community-led arts and local events	✓✓✓	✓✓✓
Pohutukawa Coast Art & Puzzles – community art competition	6	Support community-led arts and local events	✓	✓✓✓
Sunday Serenades at St Andrew’s – live music in Clevedon	6	Support community-led arts and local events	✓✓	✓✓✓
Ngati Te Ata and Blue Light Mural Project – Awhitu Peninsula art works	5 and 6	Support community-led arts and local events	✓✓	✓✓✓
Animals & Us – Art workshops for at-risk rangatahi	6	Support community-led arts and local events	✓✓✓	✓✓✓
Wildeye: A Female Gaze into Nature – Art workshop for women post-partum	6	Support community-led arts and local events	-	✓✓✓
This Place – public installation about our sense of place	6	Support community-led arts and local events	-	✓✓✓
Blooms – Waiuku Town Centre temporary public art installation	6	Support community-led arts and local events	-	✓✓✓
Franklin Arts Trail Coordinator 2024	6	Support community-led arts and local events	-	✓✓✓
Table key: ✓✓✓ = High alignment, ✓✓ = Medium alignment, ✓ = Low alignment, - = No applicable alignment

Tauākī whakaaweawe Māori

Māori impact statement

33. The local board work programme 2023/2024 is the last of three financial years that responds to the Franklin Local Board Plan 2020.

34. Outcome 5 of the Franklin Local Board 2020 is that “Cultural heritage and Māori identity is expressed in our communities”. Within this outcome the following initiatives are listed:

· Invest in art initiatives, programmes and projects that reference, celebrate, and promote local culture and history

· Work in partnership with mana whenua to identify opportunities to deliver local projects, events, or arts activities together

35. There was one project delivered that aligns with the above objective and initiatives.

36. Ngāti Te Ata artists worked with Blue Light Camp at Awhitu Peninsula to create mural panels telling the story of their whanau and the land from their perspectives. The project completion coincided with the launch of new walking tracks opening on the Awhitu Reserve. The outcomes of this project were:

· supporting Māori artists, enabling iwi

· working with Māori in supporting and developing skills for rangatahi

· developing public art works that respond to the environment

· supporting local facilities to engage with the public through art events.

37. A grass roots Matariki event was discussed in detail with Eke Panuku and Pukekohe Business Association. At the final hour cross-iwi celebrations took precedence, and eventually a well-resourced Matariki event was delivered at Pukekohe Town Sqaure.

38. Overall, there was low Māori engagement through the projects delivered in 2023/2024.

39. Within the Community Arts Broker report, it has been recommended that the programme continues to pursue opportunities for the expression of Māori identity in all arts activities, and that the programme continues to pursue opportunities for Māori led community arts delivery.

Ngā ritenga ā-pūtea

Financial implications

40. Compared to the previous year, there was a 20 per cent reduction in funding for the Franklin Community Art Broker Programme.

41. This overall impact of this reduction can be summarised in the below points.

· a decrease from 19 projects funded in 2022/2023 to 12 in 2023/2024

· a 25 per cent decrease in social media posts

· reduction in Community Arts Broker face to face visits

· Table 3 details a breakdown of the funding allocated to the 12 projects in 2023/2024.

42. Table 3: Funding allocation to projects.

Project name	Completion Status	Budget
Blooms	Completed	$1,990
Franklin Art Trail 2023	Completed	$4,946
Project LATI	Completed	$2,500
Gûl/ flower	Completed	$880
Shoestring-theatre Waiuku Drama	Completed	$1,500
Connecting Art & Jigsaws	Completed	$1,805
Sunday Serenades at St Andrew's	Completed	$1,500
Ngati Te Ata/Blue Light Mural Project	Completed	$5,000
Animals & Us art workshops	Completed	$3,185
Wildeye: A Female Gaze into Nature	Completed	$1,455
This Place, A Book of Responses	Completed	$1,000
Franklin Art Trail 2024 coordinator	Complete October 2024	$1,500
Marketing support for FCA projects	20% less than 2023	$840
Liability Insurance	Vero Insurance	$522

	TOTAL Grants & costs	$28,622.73

Franklin Local Board 2024 provision	$27,500
Remaining FCA bank balance 2023	$501
Total funding provision	$28,001
Balance		$(621.73)

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. There are no substantive risks identified in relation to this report.

Ngā koringa ā-muri

Next steps

44. There are no further steps anticipated if the board resolves to receive this report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Franklin Community Arts Broker annual report for financial year 2023/2024 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Bobby Kennedy - Place & Partner Specialist

Authorisers

Kim Taunga - Head of Community Delivery

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Franklin local board feedback on the draft Southern Rural Strategy

File No.: CP2024/13733

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the Franklin Local Board on the draft Southern Rural Strategy.

Whakarāpopototanga matua

Executive summary

2. The draft Southern Rural Strategy (Attachment A) provides direction for the long-term management of growth and development in the southern rural areas of Tāmaki Makaurau Auckland.

3. The need for a rural strategy (starting with the southern rural area) is identified in the Future Development Strategy (FDS – adopted November 2024).

4. The Planning, Environment and Parks Committee endorsed the preparation of the draft Southern Rural Strategy in April 2024.

5. Staff seek feedback from the Franklin Local Board on the draft Southern Rural Strategy.

6. Public consultation on the draft Southern Rural Strategy is planned to run for four weeks from late-October to late-November 2024.

7. Feedback from the Franklin Local Board and from the public will be considered ahead of a final version of the Southern Rural Strategy.

8. Staff will seek adoption of the final Southern Rural Strategy by the Policy and Planning Committee in March or April 2025.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakarite / provide feedback on the draft Southern Rural Strategy (particularly on the strategic framework and spatial response).

Horopaki

Context

9. The need for a rural strategy (starting with the southern rural area) is identified in the Future Development Strategy (FDS – adopted November 2023).

10. The Planning, Environment and Parks Committee endorsed the preparation of the draft Southern Rural Strategy in April 2024.

11. Staff have engaged with around 20 interest groups in the southern rural area which has informed the preparation of the draft Southern Rural Strategy

Tātaritanga me ngā tohutohu

Analysis and advice

Draft Southern Rural Strategy

12. The draft Southern Rural Strategy provides direction for the long-term management of growth and development in the southern rural areas of Tāmaki Makaurau Auckland. It is a sub-regional spatial strategy, that complements the regional direction set out in the Future Development Strategy 2023-2053 (FDS).

13. Along with the FDS, this draft Southern Rural Strategy tackles the tensions between the pressure to urbanise, community aspirations, needs of rural industries, the protection of highly productive land and constrained infrastructure. These tensions provide a basis for sub-regional coordination and future planning to support and provide an opportunity for residents and communities in the southern rural areas to prosper.

14. The study area includes the full Franklin Local Board area with the addition of small adjacent areas of rural land within the Howick and Papakura Local Boards (see Part 1 in Attachment A).

15. Most growth in the Franklin Local Board area during the next 30 years is anticipated to take place in Pukekohe, Paerātā and Drury. Growth and investment (both privately and publicly funded) in these locations will not only benefit the immediate urbanising areas, but will also provide services, facilities and employment opportunities to the wider southern rural area.

16. Importantly, the draft Southern Rural Strategy does not identify additional land for future urban zoning, nor does it change the timing of existing future urban zoned land in these areas.

17. The key components of the draft Southern Rural Strategy are the strategic framework and the spatial response.

Strategic Framework

18. The strategic framework in the draft Southern Rural Strategy (see Part 3 in Attachment A) sets out five complementary principles, and their corresponding challenges, that are tailored to the southern rural area.

19. The principles and challenges are linked and interconnected, reflecting the complexity of spatial planning over the long-term and understanding the interdependencies between our investment, our infrastructure and where people live, work and access the environment.

20. The following diagram outlines the strategic framework:

Spatial Response

21. The spatial response in the draft Southern Rural Strategy (see Part 4 in Attachment A) brings together the FDS’s quality compact approach the strategic framework outlined above.

22. The spatial response is the result of the need to identify where and why locations may or may not be suitable for urban development. The response considers the:

· current role of a settlement within the wider network across the southern rural area

· scale of growth anticipated

· corresponding community amenities and infrastructure

· extent of climate disruption

· local environmental considerations.

Public Consultation

23. Public consultation on the draft Southern Rural Strategy is proposed to be between late-October and late-November 2024

24. The council adopted Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in 2020. The plan provides a long-term approach to climate action, with a target to halve regional greenhouse gas emissions by 2030 and reach to net zero emissions by 2050. It also calls for a precautionary approach to adaptation.

25. The southern rural area is particularly vulnerable to the impacts of climate change given its vast coastline and significant flood plains.

26. The approach taken in the draft Southern Rural Strategy predominantly focuses on the containment of growth within the existing urban extents of settlements. This is to, among other reasons, limit further exposure to climate impacts and allow adaptation efforts to be focused in areas most at risk.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Despite there being no legislative requirement to prepare a southern rural strategy, it is important that the strategy acknowledges impacts the draft Southern Rural Strategy may have on all parts of the council group. It will by the council, including CCOs, to inform future decision-making and may direct and inform further work (e.g., AUP changes, adaptation planning, research, preparation of new or review of existing strategies and policies).

28. Preparation of the draft Southern Rural Strategy has included information, expertise and involvement of staff from across the council and its Council-Controlled Organisations, including:

a) Watercare

b) Auckland Transport

c) Tātaki Auckland Unlimited

d) Relevant, internal teams and departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. A workshop was held in February 2024 with the Franklin Local Board, and in March 2024 with the Papakura Local Board, both of whom expressed their interest in being involved in the development of the draft Southern Rural Strategy. Both boards provided feedback on the project scope.

30. Papakura Local Board deferred to being represented by Franklin Local Board in the draft Southern Rural Strategy Working Group, as stated in its 4 March Local Board resolutions [resolution Number PPK/2024/15]

31. The Howick Local Board did not wish to be included in the process of preparing the draft Southern Rural Strategy but wished to be kept informed.

32. Staff supporting the Franklin Local Board helped with local interest group engagement. The engagement meetings took place during May and June 2024.

33. A second workshop with the Franklin Local Board was held on 3 September 2024 on the interest groups’ feedback and key challenges identified in the Strategy.

34. The Franklin Local Board Chair and Deputy Chair expressed their interest to be included in the Southern Rural Strategy Political Working Group, as stated in its 29 February 2024 local board resolutions [resolution Number FR/2024/14]. The first working group meeting took place on 11 September 2024.

35. Further detail of public consultation will be confirmed prior to the start of the consultation in late October 2024 and staff will continue to work with the Franklin Local Board on the consultation approach.

Tauākī whakaaweawe Māori

Māori impact statement

36. The council has committed to achieving Māori outcomes through Kia Ora Tāmaki Makaurau, influenced by the Māori Plan and Issues of Significance, and Auckland Plan 2050. These documents provide guidance in understanding the priority areas for Tāmaki Makaurau Māori and a number of these priority areas are relevant to the preparation of the draft Southern Rural Strategy, for example:

· involving Māori early in the decision-making process

· Māori housing aspirations

· protection of existing natural resources

· allowing for kaitiakitanga

· benefits to Māori, for example, housing, economic opportunities, and improved access

· impacts of climate change, for example, on marae, whānau, and sites of significance

· opportunities to showcase Māori identity.

37. These priority areas, along with a review of past Māori engagement and feedback, provide a starting point for engaging with Māori, in a way that supports their capacity to genuinely participate in the preparation of the draft Southern Rural Strategy.

38. Initial meetings inviting iwi whose rohe include any part of the southern rural area have been held. Further engagement with those who have expressed interest will be ongoing to guide the development and refinement of the draft Southern Rural Strategy.

39. This engagement will help the council understand development aspirations of iwi and hapū living in the southern rural area and identify any issues, challenges and opportunities for growth and development over the next 30 years. This will inform the overall growth approach, as well as the more specific approaches in each of the settlements.

40. The next step is to contact each iwi to schedule engagement meetings, which will take place alongside the public consultation.

Ngā ritenga ā-pūtea

Financial implications

41. Local board feedback on the draft Southern Rural Strategy will be manged by existing internal staff, and there will be no additional or external costs incurred.

42. If endorsed by the Policy and Planning Committee, the draft Southern Rural Strategy will go out for public consultation between late-October to late-November.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. There are risks associated with publicly consulting on the draft Southern Rural Strategy, however these must be weighed against the opportunity costs of not having an appropriate framework in place to manage growth and development in Auckland’s southern rural area. These include:

Risk

Assessment

Mitigation/Control measures

The draft Southern Rural Strategy does not reflect upcoming changes from central government.

High risk

Central government have proposed changes as part of its ‘Going for Housing Growth’ reform that may impact the content and timing.

Staff will monitor any further announcements from central government between now and public consultation.

Any legislative changes will be considered as part of finalising the strategy.

The council receives negative feedback from the public and key stakeholders, including landowners, on topics such as intensification within existing urban extents and not allowing for further urban expansion.

Medium – High risk

Consultation on the Southern Rural Strategy intends to gauge the community’s views on a range of matters addressed in it. Some of those views will be supportive, and some of them oppositional.

All views need to be considered.

The consultation process enables council to receive feedback, and potentially reconsider certain aspects of the Southern Rural Strategy before it is finalised. This ensures a robust decision-making process is followed and reduces risks later in the process.

44. Strong, considered feedback from the Franklin Local Board and the public will support staff in refining the draft Southern Rural Strategy while they balance these risks against the opportunity costs described above.

Ngā koringa ā-muri

Next steps

45. Feedback from the Franklin Local Board will be reviewed and taken into account as staff finalise the draft Southern Rural Strategy for consultation.

46. Endorsement for public consultation from the Policy and Planning Committee will be sought at the October Committee meeting.

47. Public Consultation (pending endorsement) will take place between late-October and late-November 2024.

48. The draft Southern Rural Strategy will be updated between December and March.

49. The final Southern Rural Strategy will be taken to the March or April 2025 Policy and Planning Committee with the aim to seek adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Southern Rural Strategy (Under Separate Cover)
b ⇨	Settlement Profiles (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Claire Gray - Principal Advisor Growth & Spatial Strat

Eva Zombori - Senior Strategic Advisor

Authorisers

Louise Mason - General Manager Policy

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Local Board Views on a Notice of Requirement for a vehicle safety centre at 253 Mill Road, Bombay from New Zealand Transport Agency Waka Kotahi

File No.: CP2024/12979

Te take mō te pūrongo

Purpose of the report

1. To invite the Franklin Local Board’s views on a Notice of Requirement (NoR) served on Auckland Council by NZ Transport Agency Waka Kotahi (NZTA) to construct, operate, maintain, and improve a vehicle safety centre at 253 Mill Road, Bombay, as part of the operation of the state highway network.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a NoR to the Auckland Unitary Plan (AUP) must consider local board views if the local board chooses to provide its views.

3. NZTA has given notice to Auckland Council of a requirement for a designation to construct, operate, maintain, and improve a vehicle safety centre at 253 Mill Road, Bombay, Pukekohe.

4. The proposed work is part of a nationwide Commercial Vehicle Safety Centre (CVSC) programme which involves the development of twelve sites across the state highway network.

5. The Council received the NoR on 3 November 2023 and gave limited notification to affected parties on 27 June 2024. Submissions closed on 26 July 2024.

6. One submission was received on the proposed NoR, which was from Auckland Transport (AT). Following discussions with NZTA, AT has subsequently withdrawn their submission.

7. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on the NoR. Staff do not recommend a view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide views on the NoR from the NZ Transport Agency Waka Kotahi for a vehicle safety centre at 253 Mill Road, Bombay

b) appoint a local board member to speak to the local board views at a hearing on the NoR

c) delegate authority to the chairperson of the Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the Notice of Requirement hearing.

Horopaki

Context

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards must provide their views on the content of these documents. Decision makers must consider local boards’ views when deciding the content of these policy documents^{^[1]}.

9. NZTA’s NoR proposes the addition of a new designation to the Auckland Unitary Plan.

10. Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

11. If the local board chooses to provide its views, the planners include those views in the s42a hearing report under Resource Management Act 1991 (RMA). The hearing report will address issues raised in local board views.

12. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the NoR under s171 of the RMA.

13. Following receipt of the recommendation, the requiring authority would be required to advise the council within 30 working days whether they accept or reject the recommendation in whole or in part. Once the Council has received this decision under s172 of the RMA from the Requiring Authority, any submitters will be advised and are given an opportunity to lodge an appeal with the Environment Court. The Council will also have the opportunity to appeal the decision at this stage.

14. This report provides an overview of the NoR.

15. The report does not recommend what views the local board should convey. The planner must include any local board views verbatim in the assessment of the NoR. Staff cannot advise the local board as to what its views should be and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The purpose of the NoR from NZTA is to construct, operate, maintain, and improve a Commercial Vehicle Safety Centre on 1.23 hectares land, approximately 250 metres east of the Bombay Interchange, at 253 Mill Road, Bombay. See Figure 1 below.

17. This location is intended to allow detection and assessment of freight traffic on State Highway 1 south of Auckland so it can be directed for inspection by the New Zealand Police.

18. Site access will be from the State Highway 1 off-ramps at the Bombay Interchange, via Mill Road onto Great South Road, just north of the junction with the Mill Road roundabout.

19. The proposed works at this site for the CVSC will include:

· Control (compliance) building with staff, driver, and administrative facilities.

· On-site parking for staff and visitors.

· Heavy Commercial Vehicle weigh bridge.

· Single inspection shed (including under-vehicle inspection pit and roller brake machine).

· Inspection bays.

· Offload area.

· Bypass lane.

· Onsite stormwater, wastewater and water infrastructure.

· Landscaping.

· Signage and site fencing.

Aerial view of a road junction

Description automatically generated

Figure 1 – An overview of the project site and its surroundings (from AEE)

20. NZTA have proposed a ten-year lapse period for implementation of the proposed designation.

21. In addition to this Notice of Requirement, NZTA advised that several regional resource consents were needed for the proposed project, which were granted in June 2024. These provided for:

· land disturbance

· diversion of groundwater by excavations

· diversion and discharge of stormwater

· vegetation alteration/removal and

· bed disturbance and temporary depositing of substance within an induced (natural) wetland associated with a retaining wall.

22. The Notice of Requirement includes technical reports that evaluate the following effects:

· traffic impact

· archaeology and heritage

· landscape and visual

· operational noise and vibration

· operational lighting

· flooding

· erosion and sediment

· ecology.

23. The reports and other NoR details are available from the Council’s website at:

https://www.aucklandcouncil.govt.nz/nor

24. The application documentation submitted was ‘bundled’ to address the NoR and resource consents required.

25. For the NoR, the Council’s planners and other experts will be evaluating and reporting on:

· technical reports supplied by the NZTA

· submissions

· views and preferences of the local board, if the local board passes a resolution.

26. The Notice of Requirement was limited notified on 27 June 2024 and submissions closed on 26 July 2024.

Submissions Received

27. A total of one submission was received.

28. This submission was received from Auckland Transport, but was later withdrawn, following assurances given by NZTA to AT concerning the works on Great South Road, pavement testing and ongoing engagement with Auckland Transport.

29. No submissions were received from iwi groups.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The council’s climate goals as set out in Te Taruke-a-Tawhihi: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

31. The local board could consider if the Notice of Requirement:

· will reduce, increase, or have no effect on Auckland’s overall greenhouse gas emissions (e.g. do they encourage car dependency, enhance connections to public transit, walking and cycling, or support quality compact urban form)

· prepare the region for the adverse impacts of climate change. That is, does the Notice of Requirement elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure)?

32. As stated in the Assessment of Environmental Effects, the proposed infrastructure will be designed to be resilient to the effects of flooding, inundation and climate change.

33. Healthy Waters has reviewed this information and concluded the NoR can manage the flood effects with proposed conditions and account for the future environment and climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Auckland Transport has been consulted by NZTA on the NoR as described earlier in this report.

35. Watercare were notified of the NoR as part of the process, but no response was received.

36. The council’s specialists and external consultants have commenced consideration of the archaeology, construction, landscape and visual, noise and vibration, transportation, flooding/stormwater management and ecological effects and issues. These specialists will contribute to the reporting planner’s hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The Notice of Requirement falls within the Franklin Local Board area. Factors the local board may wish to consider in formulating its view include:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

38. NZTA has advised in the AEE that it has engaged with the Franklin Local Board regarding the project during a workshop on 24 May 2022.

39. This report is the mechanism for obtaining formal local board views. The decision maker will consider local board views if provided, when deciding on the Notice of Requirement.

Tauākī whakaaweawe Māori

Māori impact statement

40. If the local board chooses to provide its views on the Notice of Requirement, this may include the opportunity to comment on matters that may be of interest or importance to Māori, the well-being of Māori communities, or Te Ao Māori (Māori worldview).

41. NZTA’s AEE states that iwi engagement has taken place through the Waka Kotahi Southern Iwi Integration Group (SIIG). NZTA has also stated that regular engagement has taken place since 2021 through the design led and pre lodgement process. A list of issues, desired outcomes and interests for iwi are summarised in Table 16 of the AEE.

42. The SIIG is comprised of:

· Ngāti Whanaunga

· Ngāti Te Ata

· Ngāti Tamaoho

· Te Ahiwaru-Waiohua

· Ngāti Maru

· Ngāi Tai ki Tamaki

· Te Ākitai Waiohua; and

· Ngāti Tamaterā.

43. A cultural values assessment (CVA) was prepared by Ngaati Te Ata Waiohua in July 2022.

44. The AEE considers that the proposal has taken into account the principles of Te Tiriti o Waitangi due to consultation with mana whenua and that any feedback from mana whenua will be incorporated into the final design of the project.

45. Ngāti Tamaoho, Te Ākitai Waiohua, Ngāi Tai ki Tāmaki, Ngāti Te Ata, Ngāti Maru, Waikato-Tainui were considered affected persons and were served the limited notification and no submissions were received from iwi.

Ngā ritenga ā-pūtea

Financial implications

46. There are no financial implications with the local board providing its views.

47. The costs associated with council processing the Notice of Requirement are recoverable from NZTA.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. There is a risk that the local board will be unable to provide its views and preferences on NoRs if it does not pass a resolution. This report provides:

· the mechanism for the Franklin Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

49. If the local board chooses not to pass a resolution these opportunities are lost.

50. The power to provide local board views regarding the content of NoRs cannot be delegated to individual local board members (Local Government Act 2002, Schedule 7, clause 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

51. The reporting planner will include and report on any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Vanessa Leddra - Policy Planner

Authorisers

Celia Davison - Manager Planning - Central/South

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Approval for thirteen new public road names at 62, 78, 80 and 144 Papakura-Clevedon Road, Clevedon

File No.: CP2024/13151

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name thirteen public roads, created by way of a subdivision development at 62, 78, 80 and 144 Papakura-Clevedon Road, Clevedon.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developers and applicants, Clevedon Properties Limited and Conmara Estate Clevedon Ltd have proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Auckland Council Road Naming Guidelines.

5. The proposed names for the new public roads at 62, 78, 80 and 144 Papakura-Clevedon Road are:

	Applicant’s Preference	Alternatives
Road 1	Meadows Drive	Aorangi Drive Bushel Drive
Road 2	Acorn Parish Lane	Aroha Lane Rauropi Lane
Road 3	Kakano Street	Manuwhiri Street Tirohanga Street
Road 4	Ārahi Road	Raukura Road Milky Road Uniform Road
Road 5	Nau Mai Road	Rahiri Road Whakarongo Road
Road 6	Karahui Road	Puawai Road Maize Road
Road 7	Takarangi Road	Kahukura Road Spring Pasture Road
Road 8	Mahere Road	Putahi Road Stud Road
Road 9	Tamariki Road	Chicory Road Steer Road
Road 10	Croppers Road	Watercress Road Linseed Road
Road 11	Pony Road	Ryegrass Road Kale Road
Road 12	Mane Street	Wheat Street Hay Barn Street
Road 13	Pūreirei Drive	Kukuwai Drive Bovine Drive

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following names for thirteen new public roads created by way of subdivision undertaken by Clevedon Properties Limited and Conmara Estate Clevedon Ltd at 62, 78, 80 and 144 Papakura-Clevedon Road, Clevedon, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN9011761462, resource consent references BUN60399307 and BUN60388825).

i) Meadows Drive (Road 1)

ii) Acorn Parish Lane (Road 2)

iii) Kakano Street (Road 3)

iv) Ārahi Road (Road 4)

v) Nau Mai Road (Road 5)

vi) Karahui Road (Road 6)

vii) Takarangi Road (Road 7)

viii) Mahere Road (Road 8)

ix) Tamariki Road (Road 9)

x) Croppers Road (Road 10)

xi) Pony Road (Road 11)

xii) Mane Street (Road 12)

xiii) Pūreirei Drive (Road 13).

Horopaki

Context

6. Resource consent reference BUN60399307 was approved for a comprehensive residential development and subdivision at 62, 78, and 80 Papakura-Clevedon Road, Clevedon. The developer for this development is Clevedon Properties Limited. Resource consent reference BUN60388825) was approved for a comprehensive residential development and subdivision at 144 Papakura-Clevedon Road, Clevedon. The developer for this development is Conmara Estate Clevedon Ltd. Conmara Estate Clevedon Ltd and Clevedon Properties Limited have decided to submit a joint application to name thirteen new public roads across the two developments.

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards), any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, thirteen public roads are required to be named as each of the roads would be servicing more than five lots. The roads to be named are highlighted in yellow in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The proposed names reflect the landscape, environmental or biodiversity features in the area, and the history of the site, previously being a working farm.

Road Number	Proposed name	Meaning (as described by applicant)
Road 1	Meadows Drive (applicant’s preference)	This name reflects the name of the development (Clevedon Meadows) and is a nod to the rural nature of the site and the Clevedon community. The site featured rolling meadows and pasture prior to being developed, and thus is considered to be a suitable road name.
	Aorangi Drive (alternative)	"Aorangi" means cloud or sky, symbolising expansiveness and openness. Choosing the road name "Aorangi Drive" reflects the vastness above, fostering a sense of space and possibility for residents along the road. This road name suggests a connection to the open sky, conveying a feeling of freedom and opportunity. It emphasises the potential for growth, both in terms of physical space and the opportunities available to the community. "Aorangi Drive" contributes to a sense of optimism and openness within the community.
	Bushel Drive (alternative)	A bushel is a unit of volume that is used for measuring agricultural produce such as corn or beans. A bushel is equivalent in volume to eight gallons (35.2 litres). This pays homage to the rural nature of the underlying area.
Road 2	Acorn Parish Lane (applicant’s preference)	This road name has local significance. The previous owner (Acorn Parish) operated from the site and has a long-standing relationship with Clevedon and the community itself. This road name recognises the history of the site, whilst also referring to the Acorn trees near the road, which are protected under the Auckland Unitary Plan (Operative in Part).
	Aroha Road (alternative)	"Aroha" embodies love, compassion, and empathy, fostering a sense of connection, unity, and mutual respect within the wider Māori community. This road name represents the spirit of caring, kindness, and community support.
	Rauropi Lane (alternative)	“Rauropi’, the pitcher plant native to New Zealand, symbolises Clevedon's unique flora and the delicate balance of life within its ecosystems. This road is a botanical treasure trove, where rare and endangered plant species thrive in protected habitats, offering residents a glimpse into the region's ecological diversity.
Road 3	Kakano Street (applicant’s preference)	"Kakano" translates to seed or offspring. Selecting the road name "Kakano Street" signifies the road as a source of new beginnings, growth, and the potential for future generations to thrive. This choice represents a commitment to fostering a fertile environment for growth, symbolizing the road as a nurturing ground for the community's continuous development and the flourishing of upcoming generations in the community.
	Manuwhiri Street (alternative)	"Manuwhiri" means visitor or guest. Choosing Manuwhiri Street as a road name symbolises hospitality and a welcoming atmosphere, acknowledging the road as a place for visitors and residents alike. This road name reflects a community that values inclusivity and embraces a sense of openness, creating an inviting environment for both residents and guests within the community.
	Tirohanga Street (alternative)	"Tirohanga" means viewpoint or perspective. Designating a road as "Tirohanga" in Clevedon signifies a place with scenic views or a historical perspective, encouraging residents to appreciate the surroundings. In the context of Clevedon, this road name choice suggests a location that offers captivating views or holds historical significance, contributing to the community's overall identity. "Tirohanga" invites residents to consider the perspectives around them, fostering an appreciation for the landscape and heritage of Clevedon.
Road 4	Ārahi Road (applicant’s preference)	"Ārahi" means to lead, guide, or navigate. "Ārahi Road" represents leadership, guidance, and the journey towards personal and collective growth and development. Naming a road Ārahi Road can signify the role of the road in leading people to their destinations, whether it be homes, businesses, or other locations. It reflects the idea of the road as a pathway, guiding individuals along their journeys and helping them navigate their surroundings.
	Raukura Road (alternative)	"Raukura" refers to a white feather, symbolising peace, purity, and spiritual guidance within the wider Māori community. This road name embodies cultural values of harmony, respect, and cultural identity.
	Milky Road (alternative)	As in Milky Way, given the rural area and visibility of stars in the area. It could have a secondary meaning as in a Milky run, which are common on dairy farms, which the Clevedon Meadows site once operated as.
	Uniform Road (alternative)	Uniform pays homage to the flat nature of the surrounding planes of Clevedon sitting above the Wairoa River.
Road 5	Nau Mai Road (applicant’s preference)	“Nau Mai” means to welcome, and receive cordially in Māori. We feel that it is a fitting name for the road in the combined development area, as it provides direct access between the Clevedon Properties Limited and Conmara Estate Clevedon Ltd development sites.
	Rahiri Road (alternative)	“Rahiri” means to admire, esteem, respect and appreciate. These are all core values of society and symbolizes the underlying drivers which will make the developments fruitful in the future.
	Whakarongo Road (alternative)	“Whakarongo” means to listen in Māori. "Whakarongo Road" emphasises the importance of listening, understanding, and respecting different perspectives and voices within the community. It promotes communication, empathy, and unity through active listening and mutual understanding.
Road 6	Karahu Road (applicant’s preference)	Karahu means to gather together, assemble, or meet in Māori. This name reflects where the two developments connect. The name also Acknowledges the ongoing collaboration and working together between the two developments.
	Puawai Road (alternative)	"Puawai" signifies blossoming, flourishing, and the realisation of potential. Naming a road "Puawai Road" embodies the growth, achievements, and aspirations nurtured within the wider community.
	Maize Road (alternative)	“Maize” is symbolic of the rural nature of Clevedon, and the fact that the site has been a working farm (including cropping of maize) in the past.
Road 7	Takarangi Road (applicant’s preference)	"Takarangi" denotes a spiral pattern symbolizing growth and interconnectedness. Choosing the road name "Takarangi" represents a journey of ongoing development, where residents and the community are intricately connected on a shared path of progress and unity. This road name reflects a commitment to continuous growth, emphasizing the interconnected nature of the community and the collective progress along the trail in Clevedon.
	Kahukura Road (alternative)	"Kahukura" means rainbow. Opting for Kahukura Road as a road name in Clevedon symbolises connectivity and unity within the community, akin to the diverse colors of a rainbow coming together in harmony. This road name choice reflects the community's celebration of diversity and the coming together of different elements, creating a vibrant and harmonious atmosphere within Clevedon.
	Spring Pasture Road (alternative)	“Spring Pasture Road” is symbolic of the rural nature of Clevedon, and the fact that the site has been a working farm in the past.
Road 8	Mahere Road (applicant’s preference)	The proposed road name "Mahere Road" holds significance within the Clevedon area. "Mahere" is a Māori term that translates to "plan" or "scheme". In the context of Clevedon, a region undergoing development or growth, "Mahere Road" symbolises the planning and vision for the area's future. Additionally, "Mahere Road" represents a path towards realising these plans and aspirations for Clevedon, serving as a tangible representation of the community's vision for its future.
	Putahi Road (alternative)	This name means centre, place of confluence or literally defined as the core in Māori. This name reflects where the two developments connect. The name also acknowledges the ongoing collaboration and working together between the two developments.
	Stud Road (alternative)	The road name “Stud” pays homage to the rural nature of the site and the history of Clevedon being developed around horse and farming activities, including the selective breeding and sales of livestock that the area has been known for.
Road 9	Tamariki Road (applicant’s preference)	"Tamariki" refers to children or descendants, highlighting the importance of future generations, legacy, and cultural continuity. Naming a road "Tamariki Lane" represents the nurturing, education, and wellbeing of children within the wider Māori community.
	Chicory Road (alternative)	“Chicory Road” is symbolic of the rural nature of Clevedon, and fact that the site has been a working farm in the past. Chicory is a common feed that is grown and fed to livestock on working farms.
	Steer Road (alternative)	“Steer Road” is symbolic of the rural nature of Clevedon, and fact that the site has been a working farm in the past. A steer is a young neutered male cattle primarily raised for beef and is common on a sheep and beef farm (which was the previous use of the site).
Road 10	Croppers Road (applicant’s preference)	“Croppers Road” is symbolic of the rural nature of Clevedon, and the fact that the site has been a working farm, in the past, and has been used for the growing of various crops.
	Watercress Road (alternative)	A historic food source by Māori, which grows in waterways and streams. The road adjoins sections of stream and wetland, and thus is suitable for the use of this road name.
	Linseed Road (alternative)	“Linseed Road” is symbolic of the rural nature of Clevedon, and the fact that the site has been a working farm in the past, and has been used for the growing of various crops, including linseed.
Road 11	Pony Road (applicant’s preference)	The name reflects the heritage of the area being grounded in equestrian activities and polo. This road is also located close to the stables and riding club at the Showgrounds, which helps recognise the importance to the site and community.
	Ryegrass Road (alternative)	“Ryegrass Road” is symbolic of the rural nature of Clevedon, and the fact that the site has been a working farm in the past. Ryegrass is a common grass used on pasture farms (which was the former use of the site).
	Kale Road (alternative)	“Kale Road” is symbolic of the rural nature of Clevedon, and that the site has been a working farm in the past, and has been used for the growing of various crops.
Road 12	Mane Street (applicant’s preference)	The name reflects the significance of horses in local culture and evokes the imagery of these majestic animals in the picturesque environment.
	Wheat Street (alternative)	“Wheat Street” is symbolic of the rural nature of Clevedon, and that the site has been a working farm in the past, and has been used for the growing of various crops.
	Hay Barn Street (alternative)	This road name pays homage to the farm and surrounding rural area. A Hay Barn was located in this vicinity and it is also a common site in the rural area, with Hay Barns (or outbuildings) often landmarks which have been referenced in years gone by.
Road 13	Pūreirei Drive (applicant’s preference)	The Māori name for Carex secta - a sedge which grows in raised tufts. Common in swampy areas throughout Aotearoa/New Zealand. Grows up to 1 m tall, with a weeping appearance. This is one of the dominant species in the wetland and planted area of the Conmara development, thus providing a direct link.
	Kukuwai Drive (alternative)	The Māori name for a wetland, swampland, marshland. This road features direct frontage to a number of wetland areas, thus considered to be a very suitable road name for the developments.
	Bovine Drive (alternative)	Bovine is the term given to all domestic species of cattle which are farmed. As the properties were both working farms, the use of Bovine is considered appropriate and provides a connection to previous uses of the land and the rural nature of Clevedon in general.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect to road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Drive’, ‘Lane’, ‘Street’ and ‘Road’ are acceptable road types for the new public roads, suiting the form and layout of the roads.

16. Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report seeks the decision of the local board. The decision will not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. The applicant contacted Ngāi Tai ki Tāmaki on 19 June 2024 requesting comments on a list of potential road names. While Ngāi Tai ki Tāmaki did not explicitly indicate support for the names listed, they did advise the applicant of the names that they do not support. Upon receiving the feedback, the applicant removed the names that were not supported by Ngāi Tai ki Tāmaki.

22. On 02 August 2024 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Iwi Trust

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga.

23. By the close of the consultation period (10 working days) no responses, comments, or feedback were received. While no other iwi have given feedback it is noted that the applicant did receive comments from Ngāi Tai ki Tāmaki prior to lodging the road naming application.

24. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the Council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ and recorded on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	211
b ⇩	Report Attachment B Location Map	213

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Franklin Local Board

24 September 2024

Approval for three new public road names, one new private road name and the extension of one existing public road name at 13 Nanjing Road, Pukekohe (Development Stage 2)

File No.: CP2024/13129

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to extend an existing road name, name three new public roads, and one new private road, being a commonly owned access lot, created by way of a subdivision development at 13 Nanjing Road, Pukekohe (Development Stage 2).

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Maraposa Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new private and public roads at 13 Nanjing Road are:

	Applicant’s Preference	Alternatives
Road 1	Pukewhau Road	Stevenson Road Alistair Road
Road 2	Onekura Street	Chesterton Street Naomi Street
Road 3	Marotiritiri Road	More Road Ngaa Hikuwai Road
Road 4	Paparahi Lane	Forester Lane Tolkien Lane
Road 5	Aituaa Road	Extension of an existing road name

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakaae / approve the following names for the new private and public roads created by way of subdivision undertaken by Maraposa Limited at 13 Nanjing Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60427779, SUB60427810 and BUN60431280, SUB60431282, road naming reference RDN90118168).

i) Pukewhau Road (Road 1)

ii) Onekura Street (Road 2)

iii) Marotiritiri Road (Road 3)

iv) Paparahi Lane (Road 4)

b) whakaae / approve the extension of the existing road name “Aituaa Road” (Road 5).

Horopaki

Context

6. Resource consent reference BUN60427779 (subdivision reference number SUB60427810) was issued in July 2024 to create 22 vacant super lots (to facilitate future residential development) and 2 roads to vest.

7. At the time of preparing this report, resource consent application reference BUN60431280 (subdivision reference number SUB60431282) has not yet been issued. These consents are for infill subdivision and residential development of the super lots created under BUN60427779 and include the development of private roads. Road naming approval for the commonly owned access lot (Road 4) created under SUB60431282 is being preemptively sought.

8. The scheme and location plans of the development can be found in Attachment A and B to the agenda report.

9. In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

10. In this development, only one of the COALs requires a road name because it serves more than five lots. The other COALs do not need to be named as they serve less than five lots. The new public roads also require a road name. This can be seen in Attachment A, where the roads that require a name are depicted.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

12. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. The applicant has chosen names that reflect historical and/or particular environmental or landscape features of the local area.

Road

Proposed name

Meaning (as described by applicant)

Road 1

Pukewhau Road

(applicant’s preference)

(‘The Hill of the Whau Tree’).

Pukewhau is the traditional name for the Pukekohe East Explosion Crater which sits east of the site.

Gifted from Ngāti Te Ata Waiohua

Stevenson Road

(alternative)

Classic English author name reflecting the rich literary culture of the early settlers of the Pukekohe area.

Alistair Road

(alternative)

Classic English author name reflecting the rich literary culture of the early settlers of the Pukekohe area.

Road 2

Onekura Street

(applicant’s preference)

(‘Red Fertile Soils’).

Onekura acknowledges the red fertile and rich soils of Pukekohe.

Gifted from Ngāti Te Ata Waiohua

Chesterton Street

(alternative)

Classic English author name reflecting the rich literary culture of the early settlers of the Pukekohe area.

Naomi Street

(alternative)

Biblical figure of the old testament.

Road 3

Marotiritiri Road

(applicant’s preference)

(‘To cultivate or to plant’).

Marotiritiri acknowledges the soils of Pukekohe as elite soils for cultivating food.

Gifted from Ngāti Te Ata Waiohua

More Road

(alternative)

Classic English author name reflecting the rich literary culture of the early settlers of the Pukekohe area.

Ngaa Hikuwai Road

(alternative)

(‘The headwaters’).

Hikuwai recognises the site as being close to both the headwaters of Oiroa (Oira) and Tuutaenui streams.

Gifted from Ngāti Te Ata Waiohua

Road 4

Paparahi Lane

(applicant’s preference)

(‘The path or track’).

Paparahi acknowledges the site, which is close to two traditional walking tracks (ara hiikoi) that provided connectivity to the east and to the south.

Gifted from Ngāti Te Ata Waiohua

Forester Lane

(alternative)

Classic English author name reflecting the rich literary culture of the early settlers of the Pukekohe area.

Tolkien Lane

(alternative)

Classic English author name reflecting the rich literary culture of the early settlers of the Pukekohe area.

Road 5

Aituaa Road

(applicant’s preference)

N/A – extension of an existing road.

14. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16. ‘Road’ and ‘Street’ are acceptable road types for the new public roads. ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

17. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report seeks the decision of the local board. The decision will not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. On 15 July 2024, the applicant’s agent contacted Ngāti Te Ata Waiohua for road name options. Ngāti Te Ata Waiohua gifted several names. All of these names have been adopted and proposed in this application. It should be noted that Ngāti Te Ata Waiohua was also involved in the naming of the roads in Stage 1 of this development.

23. On 1 August 2024 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. By the close of the consultation period, no additional responses, comments, or feedback were received.

24. Having received the gifted names from Ngāti Te Ata Waiohua, the applicant now wishes to present those names for a decision from the local board.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ and recorded on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Scheme Plan	221
b ⇩	Report Attachment B Location Map	223

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole

Author	Denise Gunn - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager