Agenda of Hibiscus and Bays Local Board - Tuesday, 24 September 2024

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the minutes of its meeting, held on Tuesday 17 September 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Hibiscus Coast Mens Shed

Te take mō te pūrongo

Purpose of the report

1. Geoff Leigh, Steve Mills and Graham Rice have requested a deputation to update the local board on their activities and future plans.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Geoff Leigh, Steve Mills and Graham Rice for their presentation and attendance at the meeting.

8.2 Deputation - Open and Connect New Zealand

Te take mō te pūrongo

Purpose of the report

1. Cheryl Han has requested a deputation to update the local board on their activities and new initiatives.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Cheryl Han for her presentation and attendance at the meeting.

8.3 Deputation - NZ Society of Genealogists

Te take mō te pūrongo

Purpose of the report

1. Garry Phillips and Wendy Inskeep have requested a deputation to discuss the redevelopment space at Ōrewa Library.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Garry Phillips and Wendy Inskeep for their presentation and attendance at the meeting.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

24 September 2024

Memorial tree application at Awaruku Reserve for Hugh Willis

File No.: CP2024/12812

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Hibiscus and Bays Local Board for the installation of a memorial tree, with plaque, at Awaruku Reserve. This tree will commemorate the life and work of Hugh Willis.

Whakarāpopototanga matua

Executive summary

2. An application has been received from members of the Willis family requesting the installation of a memorial tree at Awaruku Reserve, with a plaque, commemorating the life and legacy of Hugh Willis (Attachment A to the agenda report).

3. Hugh Willis was a tenacious and active volunteer in parks and reserves in the East Coast Bays area for over 40 years. Hugh was passionate about building public access tracks, particularly into bush reserves. Hugh passed away on 11 January 2024.

4. The family’s application has been assessed by the Parks and Places Specialist against the objectives and policies on memorials in parks, as set out in the Hibiscus and Bays Local Parks Management Plan.

5. The Parks and Places Specialist recommends that this application is supported by the Hibiscus and Bays Local Board because it aligns with:

· Hibiscus and Bays Local Parks Management Plan Policy I: in recognition of an historical figure or a person or group of particular significance to the park or locality

· Hibiscus and Bays Local Park Management Plan Objective II: to consider commemorative memorials, plaques, gardens, and structures associated with a person or event of particular significance.

6. This proposal has been discussed with Auckland Council’s Urban Tree Specialist and he has advised that a Tōtara specimen would be appropriate for this location and purpose. He has a suitable Tōtara tree reserved and available for this memorial, pending local board approval.

7. The family will supply the plaque.

8. The tree will be added to the tree asset register and future maintenance will be funded through consequential opex, as part of Asset Based Services funding.

9. Should the local board approve the installation of the tree, the council’s arboricultural contractor will be engaged to plant the tree, including ground preparations, staking, and aftercare. A council endorsed contractor will install the plaque. There are no anticipated issues with implementation.

10. The parks and community facilities operations team will schedule an additional tidy up within the Awaruku Reserve rest area to create a suitable environment for the memorial.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the installation of a memorial tree, and plaque, for Hugh Willis at Awaruku Reserve.

Horopaki

Context

11. In 1970 Hugh and other North Shore residents formed the Awaruku Bush Society to fight for the preservation of a three-hectare block of native bush in Torbay.

12. As a result of their advocacy, the land was purchased by the council and became Awaruku Bush Reserve.

13. In the years that followed Hugh and local residents regularly gave their time and energy to create and maintain bush tracks to provide public access through the reserve. They also built the original bridge across the creek at the entrance.

14. Over the years the number of volunteers varied but Hugh persisted. To enhance the bush walking experience, he produced ‘A Guidebook - the Awaruku Bush Reserve’ which contained information on various tree species within the reserve.

15. Hugh built tracks in bush reserves across the North Shore. Over a period of more than 40 years, he developed, extended, and maintained many kilometres of tracks through the East Coast Bays and Upper Harbour areas. Sites included Awaruku Reserve, Emlyn Reserve, Fitzwilliam Reserve, Kate Shepherd Reserve, Torbay Heights Reserve, Albany Totara and Albany Trig walkways.

16. In 2000 he was awarded the Queen’s Service Medal in the New Zealand National Honours list for service to the community.

17. In 2016 Hugh Willis was presented with the ‘Community Volunteers Award’ by the chairperson of the Upper Harbour Local Board, in recognition of his outstanding service to the community.

18. Hugh passed away on 11 January 2024.

19. To this day a local volunteer presence remains in the Torbay area. Many of the current participants were introduced to volunteer work via Hugh’s passion, dedication, and mentoring.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The family have approached the council with a memorial application to plant a tree and install a plaque commemorating the life and legacy of Hugh Willis.

21. They would like to position the memorial at the ‘rest area’ at Awaruku Reserve.

Figure 1: Awaruku Reserve rest area: the proposed location for the memorial tree, with plaque.

22. The application has been assessed by the Parks and Places Specialist against the objectives and policies on memorials in parks, as set out in the Hibiscus and Bays Local Parks Management Plan.

23. The Parks and Places Specialist is recommending that this application is supported by the Hibiscus and Bays Local Board because it aligns with:

· Hibiscus and Bays Local Park Management Plan Policy I: in recognition of an historical figure or a person or group of particular significance to the park or locality

· Hibiscus and Bays Local Park Management Plan Objective II: to consider commemorative memorials, plaques, gardens, and structures associated with a person or event of particular significance.

24. The Parks and Places Specialist visited the site with the applicant to hear their proposal and to understand how they would like to honour Hugh’s life and legacy.

25. The Parks and Places Specialist made a second visit to the site with the Hibiscus and Bays Urban Tree Specialist to communicate the family’s ideas, and to explore the memorial tree concept further.

26. The Urban Tree Specialist advised that the proposal could be supported and recommended that a Tōtara specimen would be appropriate for this location and purpose. He has suitable Tōtara trees reserved and available for this memorial if the local board support this application.

27. The family will the supply the plaque, with the following wording:

Hugh Willis, QSM

1934-2024

North Shore bushman and track builder

Founder and kaitiaki of Awaruku Bush Reserve

28. The tree will be added to the tree asset register and future maintenance will be funded through consequential opex, as part of Asset Based Services funding.

29. Should the local board approve the installation of the tree, the council’s arboricultural contractor will be engaged to plant the tree, including ground preparations, staking, and after care. A council endorsed contractor will install the plaque. There are no anticipated issues with implementation.

30. The Parks and Community Facilities operations team will schedule an additional tidy up within the Awaruku Reserve rest area to create a suitable environment for the memorial.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The planting of this native memorial tree will support the wider bush environment of Awaruku Reserve and contribute to sound ecological and environmental outcomes in the Hibiscus and Bays Local Board area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. This project does not impact the work of council-controlled organisations. Staff are not proposing any changes to parking provided by Auckland Transport, or the relocation of any public transport facilities. This proposal does not affect any infrastructure such as water or wastewater assets as there are no underground services running through the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This proposal aligns with various objectives of the Ō Tātou Tāngata (Our people) and Tō Tātou Hapori (Our community) sections of the Hibiscus and Bays Local Board Plan 2023.

34. It is anticipated that the local board will be supportive of this proposal to honour the life and legacy of Hugh Willis with a memorial tree at Awaruku Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

35. This proposal aligns with mana whenua values around encouraging native planting, enhancing the natural environment, and honouring principles of kaitiaki.

Ngā ritenga ā-pūtea

Financial implications

36. There will be minor financial implications in relation to the maintenance of the Tōtara tree. These costs will be funded through consequential opex, as part of Asset Based Services funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The main risk is failure of the Tōtara tree due to environmental conditions or vandalism. The environmental risks will be addressed by selecting a robust specimen, ensuring correct soil preparation prior to planting and adequate staking and mulching. In case of vandalism, a replacement specimen will be kept in reserve in case re-planting is required.

Ngā koringa ā-muri

Next steps

38. If this proposal is endorsed by the board staff will:

· communicate the decision with the Willis family

· progress a works order for the tree planting with a council approved contractor

· install the plaque to be supplied by the family

· initiate aftercare with council’s tree contractors.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hugh Willis memorial application form	15

Ngā kaihaina

Signatories

Author

Matt Woodside - Parks and Places Specialist

Authorisers

Martin van Jaarsveld - Head of Specialist Operations

Heather Skinner – Acting Local Area Manager

Hibiscus and Bays Local Board

24 September 2024

Te Kete Rukuruku Tranche Two Site Selection for Māori Naming - Hibiscus and Bays Local Board

File No.: CP2024/09767

Te take mō te pūrongo

Purpose of the report

1. To invite mana whenua to provide names for 11 parks and three libraries in the Hibiscus and Bays Local Board area, as tranche two of Te Kete Rukuruku.

Whakarāpopototanga matua

Executive summary

2. Twenty-one names were adopted as tranche one of Te Kete Rukuruku on 16 May 2022 (resolution HB/2022/61).

3. Several workshops have been held with the local board to discuss potential tranche two sites in the local board area for Māori naming.

4. A regional convention for the naming of libraries has been finalised. Local boards across the city are adopting dual names using the recommended naming convention of Te Pātaka Kōrero o (Māori name).

5. Eleven parks and three libraries are now recommended to go forward for Māori naming in tranche two. Details and research on each site are included in Attachment A to the agenda report. It is expected names will not be received until next financial year.

6. Information has been sent out to external park stakeholders who were identified as having an interest in the parks being considered for naming. Information was provided to them about the dual naming process. At the time of writing this report not all stakeholders had provided feedback, but what has been received is positive.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) pōwhiri / invite mana whenua to provide Māori names for the 14 sites listed in table one below:

Table one

Current Name	Location
36 Hibiscus Coast Highway	Hibiscus Coast Highway
86 Harvest Avenue	86 Harvest Avenue
Arran Point Maka Terrace	50 Maka Terrace
Bonair Crescent Reserve and Stormwater Pond	Bonair Crescent
Centennial Park - Campbells Bay	184 Beach Road
Hatfields Beach Reserve	544 Hibiscus Coast Highway
Karepiro Reserve	Karepiro Drive
Metro Park - East	218 Millwater Parkway
Ōtānerua Reserve	Ōtānerua Road
Red Beach Development Storm Water	1 Owen Chapman Drive
Stillwater Reserve	1A Duck Creek Road
East Coast Bays Library	8 Bute Road, Browns Bay
Ōrewa Library	40/46 Ōrewa Square, Ōrewa
Whangaparāoa Library	9 Main Street, Stanmore Bay

b) tautoko / support sole Māori names for the following seven reserves:

Table two

Current Name	Location
36 Hibiscus Coast Highway	Hibiscus Coast Highway
86 Harvest Avenue	86 Harvest Avenue
Arran Point Maka Terrace	50 Maka Terrace
Bonair Crescent Reserve and Stormwater Pond	Bonair Crescent
Karepiro Reserve	Karepiro Drive
Ōtānerua Reserve	Ōtānerua Road
Red Beach Development Storm Water	1 Owen Chapman Drive

c) whakarite / provide feedback to Te Kete Rukuruku staff of any sites that the local board wish to be considered for new bilingual signage and an interpretive text

d) acknowledge the intent for Auckland Council to enter a mātauranga agreement that commits council to upholding the correct use of Māori names, and to use them only for purposes that have a community outreach or educational purpose (non-commercial use).

Horopaki

Context

7. Te Kete Rukuruku (TKR) is a culture and identity programme that collects and tells the unique Māori stories of Tāmaki Makaurau / Auckland. It is a partnership, led by iwi, between Auckland Council and all 19 mana whenua groups that have interests across the region.

8. A key outcome for the programme is for te reo Māori to be seen, heard, learnt and spoken. The programme contributes towards reclaiming Māori identity and the restoration of mana and mauri (life force) to the whenua (land). This is done through the restoration of the Māori language, traditional names and associated narratives.

9. Te Kete Rukuruku process, as agreed with iwi and local boards, is that te reo Māori names are provided by mana whenua. Public feedback on these names is not sought. Mana whenua have the mātauranga and the mana for deciding on appropriate Māori names for the whenua.

10. Once received, the Māori names will be accepted and adopted by the local board. Communication and public notification of the Māori names will commence following this formal adoption.

Strategic alignment

11. The adoption of dual or sole Māori names supports and delivers on multiple council policies and plans including:

· the Auckland Plan outlining council’s commitment to support te Reo to flourish

· Auckland Council’s Long-term Plan 2021-2031 strategic priority of the promotion of te reo Māori

· the Māori Language Policy actions include increasing bilingual signage and dual naming.

12. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016 (resolution REG/2016/89). The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi.

13. The policy notes that the Māori language and culture forms a critical part of a Māori identity. Reclaiming or identifying Māori names for local parks within the Hibiscus and Bays Local Board area provides a significant opportunity to fulfil the policy intent.

14. The council’s Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and New Zealand Sign Language.

Project Scope

15. The scope of Te Kete Rukuruku in relation to Māori naming is defined as the naming, renaming or dual naming of parks and places throughout Tāmaki Makaurau / Auckland.

16. The programme recognises that there is a rich layer of Māori names that exist across the isthmus. It provides an opportunity for Aucklander’s to learn te Reo, Māori history and Māori values relevant to their communities.

17. In most cases Māori naming through Te Kete Rukuruku is dual naming. Dual naming means that a Māori name is added to the existing name, thereby enriching the stories about that place or facility. The existing name is not removed. Signage will present both names, with the English name following the Māori name. This is in accordance with the council’s Māori Language Policy and signage guidelines.

18. Dual naming also means that a Māori name sits alongside another name. The names are not necessarily related in meaning. In other words, the two names are not translations of each other, but are independent and unique.

19. The local board may choose to remove the existing name and adopt a sole Māori name after the following considerations:

· the history of the existing name

· the community’s connection to the name

· the usage of the name by the community.

20. Consultation on the removal of an existing name, prior to adoption of a sole Māori name, is recommended should any of the above considerations indicate that the community will be detrimentally affected by the removal of the existing name. Any known stakeholders on parks where an existing name is being replaced should be informed of this intent. This allows feedback on any impacts to be considered prior to final decisions being made.

21. Public consultation is not undertaken by Te Kete Rukuruku or mana whenua at any stage of the naming process. Any consultation with community groups, stakeholders or the public is at the local board’s discretion. It is expected that this will be completed through the local board’s current networks. Consultation on site selection is encouraged. This should occur prior to the parks becoming part of the TKR programme and being put forward to iwi for naming. Consultation on sole naming should occur prior to adoption of the names.

22. Te Kete Rukuruku is not a signage project. Once names are adopted signage will be replaced only when due for renewal, except for one bilingual exemplar park selected. Should the local board wish to upgrade signage sooner to reflect the new names, funding would be required from the local board’s Locally Driven Initiatives operational budget.

Gazettal

23. The council, as landowner, can name parks and places by resolution through exercising its power of general competence under section 12 of the Local Government Act 2002. Local boards are the allocated decision-makers for the naming of local parks, as resolved by the Governing Body on 28 June 2018 (resolution GB/2018/106).

24. Where the land is vested in council and held as reserve under the Reserves Act, the council may name or change the name of a reserve by notice in the Gazette (s16(10) Reserves Act).

25. As part of Te Kete Rukuruku process, any sites subject to the Reserves Act 1977 will be gazetted once the local board has adopted the names.

Communications approach

26. The local communications team will use local board and council channels to communicate the decision made by the local board for the tranche two names. The channels that will be used to distribute messages include Facebook pages and e-newsletters.

27. These communications will focus on when the new names will be adopted and what the community is gaining. The messaging will highlight the benefits of what is being achieved for all Aucklanders.

28. Information leaflets for park stakeholders, including hirers, leases, volunteers etc, will also be developed. The information will inform them on the decisions and the new names once they have been adopted.

Background

29. The rationale and benefits of the TKR programme, as well as the process for identifying and adopting names and narratives, was agreed by Hibiscus and Bays Local Board at its business meeting on 27 July 2018 (resolution HB/2018/123).

30. At this meeting the Hibiscus and Bays Local Board also resolved to invite mana whenua to name parks selected by the chairperson and deputy chairperson. Twenty-one sites were subsequently selected and were included in the local board’s annual work programme as tranche one.

31. The Māori names for all 21 sites were presented to the local board by mana whenua at a hui tuku ingoa on 26 April 2022. The names were adopted on 19 May 2022 (resolution HB/2022/61).

32. A workshop was held on 16 April 2024, where options for sites to name in tranche two were discussed. This included discussion about the three local board libraries along with a request from iwi for Centennial Park to go forward for naming.

33. Another workshop was held on 13 August 2024 where library naming was discussed in more detail, and information was provided regarding consultation with park stakeholders.

Bilingual exemplar park

34. In tranche one the local board was offered the opportunity to select one park where all signage will be upgraded to be fully bilingual. This signage was funded from long-term plan regional funding for Māori outcomes.

35. At a workshop in May 2020 the local board confirmed its support for D’Oyly Reserve to receive this bilingual signage. This signage was installed in October 2022, following adoption of the name Whenua-roa / D’Oyly Reserve.

36. A narrative provided by the Ngāti Manuhiri Settlement Trust telling the story of the area was also provided and installed in September 2024. This includes QR codes so the correct pronunciation of the name can be listened to and learnt.

37. The local board will have the opportunity in tranche two to select another site to receive bilingual signage. An assessment will be undertaken on all sites selected for naming, including recommendations from iwi. This will be workshopped with the local board for a final decision on which park should receive the new signage.

38. If the local board have any preferences for sites to be considered for bilingual signage this should be advised to the TKR team.

Tātaritanga me ngā tohutohu

Analysis and adviceLibraries

39. The libraries team has been leading a programme to provide te reo Māori names for the 55 Auckland Council libraries across the Auckland region.

40. Research was conducted to determine a naming convention that would be appropriate for libraries. This included consultation with mana whenua and historians.

41. The preferred naming convention for libraries is Te Pātaka Kōrero o (Māori place name) followed by the existing name which is retained as a dual name.

42. The concept of pātaka kōrero was developed as a metaphor for libraries. The notion of a pātaka (food storehouse) has been used as an analogy of feeding the minds of people. It also refers to the historical and cultural importance of the pātaka as a central facility of marae. Kōrero refers to the crucial role of language, stories and discussion in the transferal of information. Therefore, the combination of all these concepts reveals “Pātaka Kōrero”.

43. Te Kete Rukuruku supports the library process by engaging with mana whenua and local boards. The library names will be included as part of the park naming process. This will confirm the site-specific portion of the names and formalises them by resolution.

44. The Hibiscus and Bays Local Board has three libraries in their local board area:

· Ōrewa Library

· Whangaparāoa Library

· East Coast Bays Library.

45. It is acknowledged that two of these libraries already have Māori names. Mana whenua will consider the existing names and, if appropriate, may choose to either retain them or provide alternate names. Previous examples include:

· Te Pātaka Kōrero o Manurewa / Manurewa Library where the same Māori name was used

· Te Pātaka Kōrero o Te Kōpua / Waitākere Library. This library is located in Henderson and the traditional name for the Henderson area is Te Kōpua.

46. Ōrewa Library is being upgraded and will receive new signage. It would make sense for the name to be finalised prior to the new signage being installed.

47. So far local boards in Manurewa, Māngere-Ōtāhuhu, Ōtara-Papatoetoe, Waitākere Ranges, Henderson-Massey, Waitematā, Devonport-Takapuna, Papakura, Waiheke and Whau have some or all of their libraries using the naming convention. Howick, Franklin and Kaipātiki are pending receipt of their names.

48. At the 13 August 2024 workshop direction received indicated there may be support for all three libraries to be included for naming. An alternative option of two libraries going forward in tranche two was also discussed, as follows:

· East Coast Bays Library to go forward in tranche two as it currently has an English only name

· Ōrewa Library to go forward so the name can be finalised before the new signage is installed

· Whangaparāoa Library to be named in a future tranche.

49. This is a regional naming convention. It is recommended that the local board consider inviting mana whenua to confirm appropriate names for all three libraries. This will bring all the Hibiscus and Bays libraries in line with this preferred naming convention and will provide consistency across the local board area.

Parks for naming

50. Ten sites were identified at the 16 April 2024 to be considered for naming. These sites were discussed with the local board along with libraries at the workshop on 13 August 2024.

51. Many of the sites selected currently use only an address or road name and have had no official name adopted. If the names are not well known or used in the community then little to no impact would result from replacing them with a more meaningful Māori name. Where this is the case a sole Māori name can be considered and consultation would not be required.

52. At the workshop in April seven sites were identified as being good candidates for a sole Māori name. These sites are listed in table three below.

Table three

Current Name	Location
36 Hibiscus Coast Highway	Hibiscus Coast Highway
86 Harvest Avenue	86 Harvest Avenue
Arran Point Maka Terrace	50 Maka Terrace
Bonair Crescent Reserve and Stormwater Pond	Bonair Crescent
Karepiro Reserve	Karepiro Drive
Ōtānerua Reserve	Ōtānerua Road
Red Beach Development Storm Water	1 Owen Chapman Drive

53. A final decision on sole naming is not required until adoption. The local board has time to have further discussions within their communities in relation to removal of the existing names, should they feel this is required for any reason. This is recommended if there are any potential impacts on people or groups that may be connected to these parks. These discussions need to occur through existing local board channels, such as communication to key stakeholders through the local board engagement advisor or resident groups that local board members may be in contact with.

54. Te Kete Rukuruku staff are not currently aware of any issues that would arise if all sites listed in table three had their existing names removed and a sole Māori name adopted. No concerns have been raised by local board members, the local board advisory team or the community facilities team. If the local board become aware of any potential impacts from the removal of the existing names Te Kete Rukuruku staff should be advised.

55. It was requested at the 16 April 2024 workshop for staff to try and locate descendants of the Hatfield family to let them know that Hatfield Reserve may be receiving a Māori name as a dual name. One descendant and her daughter were found and contact was initiated through Facebook in May 2024. Both descendants support a Māori name being adopted. They also advised they would support the Hatfields name being removed from the park and a sole Māori name adopted. Should this occur, they would like a plaque installed, somewhere near the beach, detailing the history and connection of the Hatfields family to this area.

56. The adjacent beach already has the dual name Ōtānerua / Hatfields Beach that was gazetted in 2013 as an official name. More information is available on this link https://gazetteer.linz.govt.nz/place/54406.

57. A bush clad reserve area located on Ōtānerua Road just to the west of Hatfields Beach Reserve is informally referred to as Ōtānerua Reserve. It has no signage or infrastructure and no record of an official name being adopted. This site was discussed at the 13 August 2024 workshop, and the local board indicated that the park should be added to tranche two for sole naming.

58. The following stakeholders on Centennial Park and Metro Park East were contacted and informed that these parks were being considered for Māori naming. They are listed in table four below. At the time of writing this report limited feedback was received with no concerns raised about the adoption of dual names for these two parks.

Table four

Centennial Park	Metro Park East	Metro Park East
Centennial Park Bush Society	Harbour Sport	Hibiscus Coast Cricket Club
Pupuke Golf Club	Hockey Hibiscus Trust	Hibiscus Coast Association Football Club
Campbells Bay Tennis Club	Metro Community Trust	Rodney District Sports
Centennial Park Protection Society	Silverdale Rugby Club	Silverdale Business Association
		The YMCA North

59. Based on our discussions at the workshops, and feedback from the stakeholders contacted, it is recommended that fourteen sites go forward for naming in tranche two as follows:

· the ten sites selected at the 16 April 2024 workshop

· the bush reserve referred to as Ōtānerua Reserve

· all three libraries.

Tauākī whakaaweawe āhuarangi

Climate impact statement

60. There are no substantive climate change impacts relating to this matter.

61. The inclusion of Māori names on signs, when adopted through the TKR programme, is planned to align with signage renewal projects. If renewal is not required, existing signs may be re-skinned. but in most cases the name is not updated until renewal occurs. This minimises environmental impacts and unnecessary wastage of resource.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

62. Te Kete Rukuruku delivers on Auckland Council’s Māori Language Policy and Kia Ora Te Reo. Kia Ora Te Reo is a priority within Kia Ora Tāmaki Makaurau, the organisation’s Māori Outcome Performance Management Framework. It also delivers on Kia Ora Te Ahurea (the Māori culture and identity outcomes), as the programme helps to reclaim Māori identity and our unique point of difference in the world.

63. The programme aligns with the aspirations of the Independent Māori Statutory Board (IMSB), as articulated in the Schedule of Issues of Significance 2017, Māori Plan.

64. This programme is a partnership programme with the naming and narratives being led by mana whenua. It seeks to bring rigour to the process of naming across the council group over time.

65. The programme has also triggered the development of new bilingual signage templates that may be used across the organisation in the future.

66. One comment from the Parks Maintenance team suggested, in relation to the addition of a Māori name to Metro Park East, that their preference was for Māori names to be adopted on new sports fields rather than existing. This was in order to avoid confusion. However, with the usage of dual names and retention of any well-known existing names no confusion is expected. None has been reported to our knowledge for any dual or sole names adopted over the past four years. All other feedback has been positive and supportive.

67. Parks and Community Facilities staff are responsible for the renewal of existing signage and will incorporate the new dual name as and when signage is renewed. No additional costs are incurred.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

68. This is the second tranche of names the local board will be supporting.

69. Through partnering with mana whenua on this project, it is envisaged that relationships between mana whenua and local boards will be strengthened.

70. Māori names are all provided with a short narrative explaining the meaning of the name. This adds a cultural narrative and history to the area that helps to enrich park user experience.

71. As signage is installed this provides the community with the opportunity to see, learn and use te reo Māori. All interpretive texts include a QR code so that te reo Māori can be heard and park users can practice the correct pronunciation of the name.

72. The provision of Māori naming in parks and places is aligned to the Hibiscus and Bays Local Board Plan 2023:

· Key initiative: continue to support the telling of our local heritage stories, resulting in the adoption of te reo Māori names to add to the English names of parks and places of our area.

73. Once the names are adopted and their narratives received Auckland Council is permitted to use them for community outreach and educational purposes. The names and narratives will not be used for commercial purposes.

Tauākī whakaaweawe Māori

Māori impact statement

74. Te Kete Rukuruku continues to establish a best practice approach to Māori naming and the collection and sharing of stories.

75. This project helps to increase Māori identity and belonging and is aligned with outcomes in the Auckland Plan 2050.

76. The project contributes towards outcomes from the Te Reo Māori Action Plan 2020-2023. The action plan brings to life the Māori Language Policy (2016) and describes actions to champion a bilingual city where te reo Māori is seen, heard, spoken and learned.

77. Adopting Māori names and narratives for parks and places will increase the visibility of te reo Māori in the local board area. It will safeguard the stories of mana whenua and help to ensure their survival.

78. Mātauranga agreements are being developed to ensure that names and stories are protected by the council. It is important that the council upholds their correct use and uses the names only for purposes that have a community outreach or educational purpose i.e. non-commercial uses.

79. As a partnership programme, all aspects of providing names and narratives have been led by the iwi of Tāmaki Makaurau. This is appropriate as tāngata whenua are those with the mana in this area to carry the responsibility for Māori naming.

80. Partnerships between local boards and mana whenua are facilitated by Te Kete Rukuruku staff. There are 19 mana whenua with acknowledged interests in Tāmaki and 17 have been in communication with the programme since its inception. The level of active involvement varies across iwi and local board areas, depending on differing levels of interest and capacity.

81. Guidelines have been developed in liaison with all iwi that sets the mandate for Te Kete Rukuruku process.

Mana whenua input

82. Five iwi were involved in naming in this local board area in tranche one.

· Ngāti Manuhiri Settlement Trust

· Ngāi Tai ki Tāmaki

· Ngaati Whanaunga

· Ngā Maunga Whakahii o Kaipara

· Te Rūnanga o Ngāti Whātua.

83. Te Rūnanga o Ngāti Whātua have deferred to their whanaunga Ngā Maunga Whakahii o Kaipara and won’t be naming in tranche two.

84. Iwi were asked if there were any specific sites they would like included in tranche two. Ngāti Manuhiri Settlement Trust asked that Centennial Park be included. This feedback was provided to the local board at a workshop on 16 April 2024. Direction provided at the workshop was that the local board supported this site going forward for naming.

85. A draft list of sites being considered was provided to all four iwi who have indicated interest in naming but no further feedback was received.

Mataawaka Māori involvement

86. There are a large number of resident mataawaka (Māori who live in Auckland but are not in a mana whenua group) who may have an interest in these new names and narratives.

87. Te Kete Rukuruku process does not include direct engagement with mataawaka. Mana whenua have the historical connections and mātauranga relating to the sites being named so partner directly with the local boards to provide appropriate names. Mana whenua are able to kōrero with mataawaka Māori at their discretion.

88. This process does however provide opportunity for local boards to engage with mataawaka Māori organisations and invite them to embrace and help champion the names and narratives once the names are adopted.

Ngā ritenga ā-pūtea

89. Financial implicationsLocally Driven Initiatives Funding of $3,000 was approved for Te Kete Rukuruku in financial year 2023/2024, line item 694 in the work programme. Iwi decided not to proceed with the whakarewatanga at Whenua-roa / D’Oyly Reserve so the money has been carried forward into financial year 2024/2025.

90. The local board approved Locally Driven Initiatives operational funding of $3,000 in the Hibiscus and Bays work programme financial year 2024/2025, (resolution HB/2024/73) for delivery of tranche two. This equates to a total of $6,000 available for the programme in this financial year.

91. Four iwi have indicated potential interest in naming sites in tranche two.

· Ngāti Manuhiri

· Ngāi Tai ki Tāmaki

· Ngaati Whanaunga

· Ngāti Whātua o Kaipara (represented by Ngā Maunga Whakahii o Kaipara).

92. Stage one milestone payments of $1,000 per iwi are payable once resolution of their shared interests are resolved. This occurs once there is agreement on who and how each site will be named.

93. It is unlikely that the project will receive any names this financial year. The shared interest process takes time to finalise, and it is expected to take most of the year to resolve this for tranche two. No further funding is sought this year, and it is expected that $2,000 will be available for reallocation to alternative projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

94. Several risks and issues were highlighted at the outset of this programme or added as the programme has progressed. These risks are carefully managed throughout the process and mitigated in a variety of ways as outlined in the table below:

Potential Risks	Mitigation
Multiple mana whenua having an interest in the parks, with differing views on naming.	Timeframes are extended when required to allow robust discussion amongst iwi. The approach of the programme has been to focus on a quality agreed outcome.
Extended delays in the adoption of Māori names, continuing the predominance of English only names and missing renewal opportunities.	Splitting the tranche to allow for adoption of names as they are finalised rather than waiting for completion of the entire tranche.
Potential negative public reaction to Māori names.	The existing English name can be retained with the Māori name being added. Communications once the Māori names are adopted to ensure a full understanding of the names and their meanings.
High costs of replacement signage.	Signage is replaced as it comes up for renewal as part of the local board’s capital work programme, so incurs no additional costs. The exception being bilingual signage at one exemplar park selected by the local board and funded though Te Kete Rukuruku. Signage condition is considered as part of the selection process and will only be reskinned if replacement is not warranted.

Ngā koringa ā-muri

Next steps

95. Once resolved, Te Kete Rukuruku will provide the finalised list of sites for naming to all iwi with an interest in this local board area.

96. Information, including maps and known histories, will be provided to iwi. Hui will be facilitated to assist iwi with their discussions to resolve their shared interests and agree on who will be naming each site.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Kete Rukuruku Tranche Two Sites for Māori Naming	29

Ngā kaihaina

Signatories

Author

Dawn Bardsley - Naming Lead

Authorisers

Anahera Higgins - Head of Māori Outcomes

Heather Skinner – Acting Local Area Manager

Hibiscus and Bays Local Board

24 September 2024

Hibiscus and Bays Local Board Event Partnership Fund 2024/2025

File No.: CP2024/13931

Te take mō te pūrongo

Purpose of the report

1. To provide recommendations for the Hibiscus and Bays Local Board to approve the Event Partnership Fund partners and funding allocation towards events for the 2024/2025 financial year, and to support in-principle the list of events for financial years 2025/2026 and 2026/2027.

Whakarāpopototanga matua

Executive summary

2. The Hibiscus and Bays Local Board previously funded eleven events through the non-contestable Event Partnership Fund (line 189).

3. The Event Partnership Fund has a total budget of $121,300 for financial year 2024/2025.

4. The Hibiscus and Bays Local Board approved the Event Partnership Fund criteria (Attachment B to the agenda report) for the 2024/2025, 2025/2026 and 2026/2027 financial years, at its business meeting on 23 July 2024 (resolution number HB/2024/92).

5. The local board approved the initiation of an Expression of Interest process with local event organisers to refresh the fund for the 2024/2025 financial year. This is to allow the opportunity to ensure the fund is aligned to the local board’s plan and outcomes at the start of a new three-year cycle.

6. With the refresh of the fund, any event organisers in the local board area can apply to be included in the fund. Current recipients will also need to re-apply. This will allow them an opportunity to update the local board on their events, and to adjust their request for support for the next three-year term.

7. The Expression of Interest application was sent to previous event partners and other event organisers who had previously held permitted events within the Hibiscus and Bays Local Board area.

8. A total of eleven applications were received for the Expression of Interest. These will be considered in the 2024/2025 Event Partnership Fund.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the Event Partnership Fund partners and funding allocation for the 2024/2025 financial year, and to support in-principle the list of events for financial years 2025/2026 and 2026/2027:

Event name	Organisation	Application amount	Recommendation
Browns Bay Christmas Parade	Browns Bay Business Association Incorporated	$12,500	$11,000
Orewa Annual Signature Events/Christmas Parade	Destination Orewa Beach	$35,000	$35,000
Hibiscus and Bays Annual Art Awards	Estuary Arts Charitable Trust	$5,000	$5,000
Sir Peter Black Torbay Regatta 2024	Torbay Sailing Club Incorporated	$5,000	$5,000
Rodders Beach Festival	Hibiscus Rodders	$20,000	$15,800
Summer Spectacular	Browns Bay Business Association Incorporated	$12,500	$12,500
Okura Forest Festival 2025	Friends of Okura Bush Incorporated	$10,000	$0
Mairangi Bay Food and Wine Festival	Mairangi Bay Business Association	$12,000	$12,000
Christmas in Mairangi Bay	Mairangi Bay Business Association	$6,000	$6,000
Christmas Event - Santa Day	Torbay Business Association	$4,000	$4,000
Heart of the Bays Events (Multiple)	Heart of the Bays	$15,389	$15,000
Total		$137,839	$121,300

Horopaki

Context

9. In the 2024/2025 Expression of Interest (EOI) round a total of eleven applications were received as noted below. Applications are included as Attachment A to the agenda report.

Event name	Organisation	Application amount
Browns Bay Christmas Parade	Browns Bay Business Association Incorporated	$12,500
Orewa Annual Signature Events/Christmas Parade	Destination Orewa Beach	$35,000
Hibiscus and Bays Annual Art Awards	Estuary Arts Charitable Trust	$5,000
Sir Peter Blake Torbay Regatta	Torbay Sailing Club Incorporated	$5,000
Rodders Beach Festival	Hibiscus Rodders	$20,000
Summer Spectacular	Browns Bay Business Association Incorporated	$12,500
Okura Forest Festival	Friends of Okura Bush Incorporated	$10,000
Mairangi Bay Food and Wine Festival	Mairangi Bay Business Association	$12,000
Christmas in Mairangi Bay	Mairangi Bay Business Association	$6,000
Christmas Event - Santa Day	Torbay Business Association	$4,000
Heart of the Bays Events (Multiple)	Heart of the Bays	$15,389

10. The applications submitted for funding total $137,839. This is currently $16,539 over the allocated budget for financial year 2024/2025.

11. In previous financial years, the below recipient groups have been in the Event Partnership Fund for at least five years.

Event name	2023/2024	2022/2023	2021/2022	2020/2021	2019/2020	2018/2019
Browns Bay Christmas Parade	$10,000	$10,000	$10,000	$10,000	$10,000	$10,000
Orewa Christmas Parade	$10,000	$10,000	$10,000	$10,000	$10,000	$10,000
Orewa Signature Events	$22,500	$22,500	$22,500	$20,000	$20,000	$17,000
Sir Peter Blake Regatta	$5,000	$5,000	$5,000	$5,000	$5,000	$5,000
Rodders Beach Festival	$13,800	$13,800	$13,800	$13,800	$13,800	$10,000
Mairangi Bay Food and Wine Festival	$10,000	$10,000	$10,000	$10,000	$10,000	$10,000
Torbay Santa Day	$4,000	$4,000	$4,000	$4,000	$4,000	$4,000
East Coast Bays Community Project Events (now applying as Heart of the Bays)	$20,500	$20,5000	$20,5000	$20,500	$20,500	$17,000

Tātaritanga me ngā tohutohu

Analysis and advice

12. The intended purpose of the Event Partnership Fund line is to support events that align well with the local board plan outcomes, or where the local board support the outcomes of the event.

13. Staff have assessed the applications received against the criteria. This is used when making the assessment and recommendations on the EOI applications.

14. The applications were workshopped with the local board on 10 September 2024. The resolutions of the local board resulting from this report, will establish the Event Partnership fund partners for the next three years.

15. Staff provide the below recommendations for partners and amount allocation towards events in the 2024/2025 Event Partnership Fund, and in-principle the list of events for financial years 2025/2026 and 2026/2027, based on the criteria developed by the local board. The recommendations also consider alignment to the following local board plan outcomes:

· town centres feel like a friendly village but operate like a bustling metropolis

· continue to support activities that promote vibrancy, diversity and showcases creativity in our area, such as events, festivals, and other shared experiences in our public spaces for all.

Event name	Organisation	Application amount	Recommendation
Browns Bay Christmas Parade	Browns Bay Business Association Incorporated	$12,500	$11,000
Orewa Annual Signature Events/Christmas Parade	Destination Orewa Beach	$35,000	$35,000
Hibiscus and Bays Annual Art Awards	Estuary Arts Charitable Trust	$5,000	$5,000
Sir Peter Black Torbay Regatta 2024	Torbay Sailing Club Incorporated	$5,000	$5,000
Rodders Beach Festival	Hibiscus Rodders	$20,000	$15,800
Summer Spectacular	Browns Bay Business Association Incorporated	$12,500	$12,500
Okura Forest Festival 2025	Friends of Okura Bush Incorporated	$10,000	$0
Mairangi Bay Food and Wine Festival	Mairangi Bay Business Association	$12,000	$12,000
Christmas in Mairangi Bay	Mairangi Bay Business Association	$6,000	$6,000
Christmas Event - Santa Day	Torbay Business Association	$4,000	$4,000
Heart of the Bays Events (Multiple)	Heart of the Bays	$15,389	$15,000
Total		$137,839	$121,300

16. The above recommendations largely allow for slight increases on the grants awarded for the 2023/2024 financial year, if requested by the applicants. Due to the number of applications and levels of support requested, not all applicants will be able to receive their full desired funding amounts.

17. The recommendations regarding the suggested funding of the above applicants reflect priorities noted in the Hibiscus and Bays Local Board Event Partnership Guidelines 2024/2025 (Attachment B):

· will get the community involved early on, by working collaboratively and creating opportunities to meet new people and share experiences

· is utilising and supporting volunteer groups through the delivery of an event

· the event organiser delivers a safe event.

18. The recommendation regarding the non-funding of the Okura Forest Festival is based on several factors:

· this event is a ticketed event where all other Event Partnership applications are for free events for the public

· the last time the Okura Forest Festival was held in 2023, there was a considerably lower turn out of approximately 150 attendees compared to the proposed 1,500 attendees expected. The figures are based on facilitation staff visiting the event site. The event did not proceed in 2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The proposed Event Partnership Fund criteria does not impact on the increase of greenhouse gas emissions. This decision is an administrative process only. Climate impacts will be assessed at the time of future event applications being received from the organisations who successfully apply for funding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The assistance of the Auckland Council grants team will be required for the administration of the SmartyGrants link for funding applications.

21. The event facilitation team will work through the event permitting process with the successful event partners. Successful funding through the Event Partnership Fund does not guarantee an event permit being issued. This is a regulatory process, and all events must meet the permit approval procedures.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The Event Partnership Fund supports the strong delivery and optimisation of the local board’s available budget for the 2024/2025 financial year and onwards.

23. The nature of the criteria aligns with the local board’s work programme, and the following objectives in the Hibiscus and Bays Local Board Plan 2023:

· Objective: a community of thousands that feels like a village, with strong connections and roots, with easy opportunities for participation

· Objective: town centres feel like a friendly village but operate like a bustling metropolis.

Tauākī whakaaweawe Māori

Māori impact statement

24. Where aspects of the proposed event criteria are anticipated to have a significant impact on activities of importance to Māori, then appropriate engagement will be undertaken by the event facilitation team as part of the event permitting process.

Ngā ritenga ā-pūtea

Financial implications

25. The Hibiscus and Bays Local Board has approved the 2024/2025 non-contestable Event Partnership Fund (line 189) with a budget of $121,300. This was done as part of the Customer and Community Services Local Board work programme approval, at the business meeting on 25 June 2024 (resolution HB/2024/73).

26. The local board resolves on its work programme annually, considering funding and prioritising projects that align with the Hibiscus and Bays Local Board Plan 2023. The events funded from the Event Partnership Fund in 2024/2025 are supported in principle for the 2025/2026 and 2026/2027 financial years. However, the final decision and approval of this funding will be made in June of each respective financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. As part of the application process, event partners must prove their competency in having previously delivering successful events.

28. After the event has been delivered, partners are required to complete an accountability report annually and submit receipts to prove that the funds have been used appropriately.

29. Any funds that are unspent and not used for the project must be returned to the local board for reallocation.

30. A strategic plan is to be submitted by the event organiser, including a minimum of three key performance indicators (KPIs) around what success looks like for the event. At the end of the three-year term, event partners should provide a strategic review to show how far they have come with meeting their KPIs.

Ngā koringa ā-muri

Next steps

31. The Hibiscus and Bays Local Board are requested to consider recommendations provided by staff and confirm the funding decisions for the Event Partnership Fund.

32. Once confirmed, staff will advise applicants of the outcomes of their application and will work with the Auckland Council grants team to action funding agreements for the 2024/2025 financial year fund.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	EOI Event Partnership Fund Applications and Event Budgets (Under Separate Cover)
b ⇨	Hibiscus and Bays Local Board Event Partnership Guidelines 2024/2025 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Carl Ewen - Manager Event Facilitation

Authorisers

Glynn Legga – Head of Events

Heather Skinner – Acting Local Area Manager

Hibiscus and Bays Local Board

24 September 2024

Classification of land at 67 Gulf Harbour Drive, Hobbs Bay under the Reserves Act 1977

File No.: CP2024/10403

Te take mō te pūrongo

Purpose of the report

1. To approve the classification of land at 67 Gulf Harbour Drive, Hobbs Bay as Local Purpose (Utility) reserve pursuant to section 16(2A) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. The reserve located at 67 Gulf Harbour Drive, Hobbs Bay is legally described as Lot 3 DP 177461 contained in Record of Title NA109B/782.

3. The reserve comprises a wastewater pump station including an electrical switch building and a generator. It is currently held by Auckland Council as unclassified Local Purpose (Utility) reserve and is zoned as Special Purpose - School under the Auckland Unitary Plan operative in part.

4. Classification of reserves according to their principal or primary purpose is required by the Reserves Act 1977, and helps direct their management, usage and development. It is a necessary step to enable the administering body to grant third parties rights over reserves.

5. Local boards hold delegated authority under Section 16(2A) of the Reserves Act 1977 (the Act) to approve classifications of council owned reserves.

6. Mana whenua representatives have been advised of the recommended classification via email and invited to submit their feedback. No objections or submissions to the proposed classification were received.

8. It is a statutory requirement under the Reserves Act that Auckland Council classify all reserves vested in it. Where a reserve is awaiting classification (is unclassified), the council as administering body of the reserve is legally unable to grant rights over the land such as leases, licenses, easements or undertake an exchange until it is classified.

9. The report recommends classifying 67 Gulf Harbour Drive, Hobbs Bay as Local Purpose (Utility) reserve. This will align with current use and will not restrict potential future uses of the reserve.

10. Subject to the local board’s decision, staff will formalise the classification through a gazette notice, which will be published to record the approved classification.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the classification of land legally described as Lot 3 DP 177461 held in Record of Title NA109B/782 as Local Purpose (Utility) reserve pursuant to section 16(2A) Reserves Act 1977.

Horopaki

Context

67 Gulf Harbour Drive, Hobbs Bay

11. The reserve located at 67 Gulf Harbour Drive, Hobbs Bay is legally described as Lot 3 DP 177461 contained in Record of Title NA109B/782, with an area of approximately 2121 square metres. It was vested in the council in fee simple for Local Purpose (Utility) Reserve.

12. The reserve is currently unclassified, and the land is zoned as ‘Special Purpose - School’ under the Auckland Unitary Plan operative in part.

13. An aerial map of the reserve is shown in Figure 1 below. It is currently used for a wastewater pump station with access from Gulf Harbour Drive.

Figure 1: 67 Gulf Harbour Drive, Hobbs Bay - aerial view

Classification of reserves under the Reserves Act 1977 and the local board’s role

14. Classification of reserves under the Reserves Act 1977 identifies the principal or primary purpose of a reserve. The classification helps direct the reserve’s management, usage and development. It is a necessary step to enable the administering body to grant third parties rights over reserves.

15. Classification of reserves provides an additional layer of legislative protection under the Act. The classification will bind the council to that classification and will limit (to a greater or lesser extent) how the land can be used. The classification also provides the community with certainty as to the types of activities that can take place on the reserve.

16. Hibiscus and Bays Local Board has decision-making responsibility for all reserves in the local board area. The local board also holds delegated authority under Section 16(2A) of the Reserves Act 1977 to approve classification of council held reserves, subject to all statutory processes having been satisfied.

Tātaritanga me ngā tohutohu

Analysis and advice

17. As the reserve is held under the Reserves Act, it is a statutory requirement to classify according to its primary or principal purpose.

18. Classification under section 16 of the Reserves Act involves assigning a reserve (or parts of a reserve) to the appropriate class. The class determines the principal or primary purpose/use of the reserve to the appropriate class. The present value of the reserve is considered as well as the future ‘potential’ values and the possible future uses and activities on the reserve.

19. The reserve is currently used for a wastewater pump station and the proposed classification reflects that usage.

20. As the proposed classification is substantially the same as the purpose for which the reserve is held and administered, public notification of the council’s intention to classify the land is not required.

Proposed classification of 67 Gulf Harbour Drive, Hobbs Bay as Local Purpose (Utility) reserve

21. Staff consider that classification of the reserve as Local Purpose (Utility) reserve is most appropriate as:

· the reserve was vested in Auckland Council for Local Purpose (Utility) reserve

· it aligns with the current and intended use of the whole reserve

· it will not restrict current and potential future uses of the reserve.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

23. The proposal outlined in this report does not include any change in the use of the land or activity on the land, introduce any new sources of greenhouse gas emissions and will not impact climate change.

24. The proposed classification is formalisation of a statutory requirement under the Reserves Act which is an administrative process and therefore will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The proposed classification has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The Hibiscus and Bays Local Board holds the delegated authority under Section 16(2A) of the Reserves Act 1977 to resolve to classify this reserve.

27. The views and preferences of the local board in relation to the proposed classification are sought via this report.

Tauākī whakaaweawe Māori

Māori impact statement

28. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

29. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the local board plans.

30. Under Section 4 of the Conservation Act 1987, the council is required to engage with Iwi regarding the intention to classify 67 Gulf Harbour Drive, Hobbs Bay as Local Purpose (Utility) reserve.

31. An email was circulated to all iwi identified as having an interest in the land on 18 June 2024. The email contained detailed information on the proposed classification and no objections or submissions were received.

Ngā ritenga ā-pūtea

Financial implications

32. The proposed classification is an administrative exercise and will not result in any costs to the local board. All costs (if any) relating to the publication of a notice of classification in the New Zealand Gazette will be met by Auckland Council’s Parks and Community Facilities department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The proposed classification will fulfil the council’s statutory requirement under the Act to classify all unclassified reserves which are either held or managed by the council. If the local board does not classify the reserve, the council will be in breach of this statutory requirement under the Act.

Ngā koringa ā-muri

Next steps

34. Subject to the local board’s decision, staff will formalise the classification through a gazette notice. The notice will be published to record the approved classification of 67 Gulf Harbour Drive, Hobbs Bay as Local Purpose (Utility) reserve.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Denise Chan - Specialist Technical Statutory Advisor

Authorisers

Kim O’Neill - Head of Property and Commercial Business

Heather Skinner – Acting Local Area Manager

No.	Title	Page
a ⇩	Northern Gateway Toll Road and the motorway from Ara Tūhono – Pūhoi to Warkworth	43

Hibiscus and Bays Local Board

24 September 2024

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024

File No.: CP2024/13450

Te take mō te pūrongo

Purpose of the report

1. To receive the September 2024 quarterly update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2024-2025 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2024-2025 is the local board’s engagement plan with Auckland Transport’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT). The Kōkiri Agreement is formed thru an annual process that includes the following steps:

October/November	AT provides quality advice to local boards on the next financial year’s work programme
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project
April/May	AT responds to that feedback, and a Kōkiri Agreement is written for each local board
June/July	AT seeks formal endorsement of the Kōkiri Agreement from local boards

6. Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with AT. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps AT to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	AT and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible
Consultation	AT leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input

11. Attachment A to the agenda report provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2024-2025. Attachment B to the agenda report contains detailed information about remedial work to repair storm damage

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. AT started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. AT receives local board feedback via regular engagement. AT also surveys local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement department.

18. The Kōkiri Agreement is reported to the Local Board Chair’s Forum on a regular basis.

19. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCO) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2024-2025 at its 23 July 2024 business meeting. This report provides the first quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on AT’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund (LBTCF).

25. Updates about LBTCF projects are included in this report, but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, AT will respond to any additional resolutions.

29. The next quarterly report is planned for November 2024.

30. In October or November 2024, AT will conduct its annual forward works programme brief which starts the process to develop the Kōkiri Agreement 2025-2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Kōkiri Agreement updates	49
b ⇩	Remedial work on storm damage	55

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Principal Advisor Strategic Relationshiops – Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Heather Skinner – Acting Local Area Manager

Hibiscus and Bays Local Board

24 September 2024

Thriving Rangatahi

File No.: CP2024/13243

Te take mō te pūrongo

Purpose of the report

1. To endorse and provide feedback on Thriving Rangatahi, the council’s commitment and plan to support the wellbeing of children and young people.

Whakarāpopototanga matua

Executive summary

2. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people.

3. The review found the strategy was not adequately addressing the needs of children and young people and that council could better target support to those facing the greatest disparities in outcomes.

4. As the review findings aligned closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities, the Planning, Environment and Parks Committee approved “nesting” priorities for children and young people under this.

5. Thriving Rangatahi sets out council’s commitment and plan to support the wellbeing of children and young people within this nested approach (Attachment A to the agenda report).

6. It has five focus areas based on the review findings and what children and young told us was important to their wellbeing: civic participation, climate and the environment, connection and belonging, health and wellbeing and access to opportunities.

7. These contribute to Ngā Hapori Momoho’s outcomes for community wellbeing and ensure a strong child and youth focus on council’s investment decisions and activities.

8. Thriving Rangatahi recognises that while council has important roles to play, we don’t hold all the levers in supporting child and youth wellbeing. Working with others, including government, iwi and community will be critical to success.

9. It proposes four ways of working to improve wellbeing outcomes: working in partnership, targeting our efforts to those who need it most, using mana-enhancing approaches; and ensuring there is a youth voice in decision-making.

10. Informal feedback from local boards during workshops in July / August 2024 was generally supportive of the focus areas and council’s roles in supporting children and young people.

11. There is a perceived risk that nesting under Ngā Hapori Momoho will reduce council’s commitment to children and young people. Maintaining accountability and promoting youth voice will help mitigate this.

12. Following endorsement and formal feedback from local boards, Thriving Rangatahi will be reported to the Policy and Planning Committee for approval.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) ohia / endorse Thriving Rangatahi and provide any feedback.

Horopaki

Context

13. In 2023 staff completed a comprehensive review of I Am Auckland, the council’s strategy for children and young people. The purpose of the review was to take stock of progress and consider if the strategy was fit for the future.

14. The engagement methodology and findings are detailed in the Voices of children and young people from Tāmaki Makaurau report and the full review findings are detailed in the I Am Auckland three-year review report.

Most children and young people in Auckland are doing well

15. The review found that most children and young people are doing well. Children and young people in Auckland are active and have strong relationships with trusted adults.

16. Children and young people told us they love their communities, the diversity of Auckland and all the opportunities that come with living in Tāmaki Makaurau.

Some children and young people face persistent issues

17. Some children and young people are growing up in poverty and living in substandard housing. They told us about their families struggling to afford basic necessities and keep food on the table.

18. We heard that deteriorating mental health is an urgent issue for children and young people in Auckland. They told us about the harms of substance abuse, and the difficulties of growing up while facing discrimination.

19. Tamariki and rangatahi Māori, Pasifika children and young people, rainbow children and young people, and disabled children are more likely to experience inequity across a range of measures than their peers.

The context for growing up in Auckland has changed for children and young people

20. The review found the context for children and young people has changed significantly since I Am Auckland was adopted in 2013.

21. Emerging scenarios such as climate disruption, declining mental health, growing wealth inequality and the changing nature of work and education all impact on the wellbeing of children and young people.

The findings led to four key insights about the needs of children and young people

22. The findings from engagement with children and young people led to four key insights to help inform our strategic direction. These insights highlight what is important to children and young people in Auckland today.

· community spaces are critical to children and young people’s wellbeing

· children and young people need to get around the region safely and reliably

· children and young people need loving and accepting relationships and communities

· we need to involve children and young people in the big decisions about the region.

23. The Auckland Council Group plays a central role in providing community spaces, providing safe and reliable transport options, fostering connection and belonging across Auckland, and ensuring diverse Aucklanders have a say in decisions for the region.

24. When delivering services and making investment decisions, the council can consider these insights and the impacts of our decision-making for children and young people.

The review findings also led to some new opportunities for council

25. The review also identified some new opportunities to inform the way we work. These opportunities allow council to better support the needs of children and young people in Auckland based on evidence, including the voices of children and young people.

Figure 1 - Findings from the review and new opportunities for council

Council agrees to a new approach to support child and youth wellbeing

26. Many of the review findings and opportunities align closely with council’s community wellbeing strategy, Ngā Hapori Momoho / Thriving Communities.

27. Ngā Hapori Momoho has a strong focus on equity; empowering community-led solutions; and supporting improved outcomes for Māori.

28. The review recommended that we nest priorities for children and young people under Ngā Hapori Momoho to:

· respond to the changing context facing children and young people

· progress partnerships required when facing long-term and complex issues

· deliver on the request to consolidate council strategies without diminishing our commitment to improving child and youth wellbeing.

29. In October 2023, the Planning, Environment and Parks Committee received the three-year review of I Am Auckland and agreed to a new approach to “nest” council’s strategic priorities for children and young people under Ngā Hapori Momoho (Resolution PEPCC/2023/128).

Tātaritanga me ngā tohutohu

Analysis and advice

Five focus areas can help council deliver outcomes for children and young people

30. Through engagement we heard what matters most to children and young people and what their aspirations are for the future. This has been organised into five themes or focus areas for council.

31. These are what we need to focus on to create positive outcomes for children and young people.

32. The five focus areas are:

Figure 2 - Thriving Rangatahi Five Focus Areas

33. These focus areas align to the objectives in Ngā Hapori Momoho and support delivery of its outcomes. Thriving Rangatahi provides a youth lens to the vision to create a fairer, more sustainable Tāmaki Makaurau where every Aucklander feels like they belong.

The council has six key roles that contribute to wellbeing outcomes

34. Under the Local Government Act 2002, local government must enable democratic local decision-making and action and promote the social, economic, environmental and cultural wellbeing of communities in the present and future.

35. There are many ways Auckland Council can contribute to community wellbeing. The different roles of council fit into the six broad categories listed below.

Figure 3 - Six roles of council to support community wellbeing

Council has roles alongside others to support children and young people

36. The council group already contributes significantly to many of the five focus areas. However, many of the issues facing children and young people are systemic and complex and cannot be solved by council alone.

37. The wellbeing of children and young people is dependent on different players including central government, iwi, organisations, communities and whānau.

38. When determining our role in supporting child and youth wellbeing it is important to acknowledge the wider ecosystem of support and work together to meet the needs of communities.

39. Aligned to council’s six broad levers, Thriving Rangatahi identifies some specific roles council plays that support the wellbeing of children and young people and their whānau, as set out in the table below.

Table 1 - Council's roles to support the wellbeing of children and young people

Services and programmes

· Continue to provide services tailored to the needs of tamariki and rangatahi.

Council as facilitator

· Strengthen local networks and facilitate sharing of resources.

Partnerships

· Partner with organisations and agencies to provide a joined-up response.

· Partner with communities to support their leadership.

Community funding and grants

· Resource children and young people to develop their own solutions.

· Support a whānau centred approach to health and wellbeing.

Council workforce

· Create employment pathways and development opportunities for rangatahi.

· Provide capability training for staff.

Facilities, parks and open space

· Provide safe and accessible spaces where children and young people feel welcome.

Leadership and advocacy

· Advocate for the needs of children and young people.

· Pilot new and innovative ways of working with children and young people.

Learning and skills

· Provide programmes and services that incorporate learning and skill development.

· Provide employment initiatives that support youth getting into the workforce.

Transport

· Connect children and young people to the places they want to go safely and reliably.

· Provide multiple transport options.

Urban form

· Reinforce Auckland’s bicultural foundation and reflect our diversity.

· Ensure our urban form provides opportunities to connect, promotes health and wellbeing and connects people to art and nature.

New ways of working to address the challenges facing children and young people

40. To deliver better outcomes for all children and young people the council also needs to change the way we work. Thriving Rangatahi proposes four approaches that are based on best practice evidence of what works and the voices of children and young people.

41. These closely align to the key shifts and investment principles outlined in Ngā Hapori Momoho and affirm the connection between the wellbeing of children and young people and the wellbeing of their whānau and wider communities.

42. More information on the focus areas and key ways of working can be found in Attachment A to the agenda report.

Table 2 - Thriving Rangatahi four ways of working

Our ways of working
Working in partnership	A targeted approach
Partner with others to deliver more joined-up responses that leverage impact and support improve outcomes. Issues such as deteriorating mental health, poverty, and access to safe, warm and dry housing are complex and require long-term joined-up responses. Council does not hold all the levers and must work in partnership with central government, iwi, child and youth organisations and communities to create positive change.	Target our support to those children and young people facing the greatest disparities in outcomes. This is an equity-based approach that targets support to those who need it most. Achieving equity requires us to examine the barriers some children and young people experience that mean they do not have access to the same opportunities or achieve the same outcomes. It may require additional resources and different approaches.
Effective and mana-enhancing	A voice in decision-making
Use best practice, mana enhancing and culturally grounded ways of working to deliver more impact. These are based on foundational principles important to working effectively with children and young people: · culturally responsive · strengths-based · whānau-centred · co-designed. Targeting support to key life stages (first 1000 days and early adolescence) can also deliver more long-term impacts.	Ensure children and young people have a voice in decisions that impact them. Rangatahi feel they remain under-represented and largely voiceless in community decision-making. They are often considered the leaders of tomorrow, but many are already leaders today. Rangatahi feel that government agencies do not listen or when they do listen, they do not act on what they hear. To develop rangatahi potential will require adults to empower them to take an active role in decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Children and young people told us about their love for Auckland’s environment including the beaches, parks and open spaces. They want to be connected to nature and care for the environment.

44. Council kaimahi told us that children and young people are experiencing climate anxiety, and that climate disruption will have significant impacts on Auckland and in particular children and young people. The decisions we make today will have long-term and far-reaching impacts for generations to come.

45. One of the five focus areas is climate and the environment. Through renewed commitment to the wellbeing of children and young people we can promote a strong child and youth voice in climate action and decision-making.

46. Through the civic voice focus area, we can help to build the leadership and capability of our young people to enable them to be involved in leading climate change action and being part of the change they want to see in Tāmaki Makaurau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council’s commitment to children and young people through Thriving Rangatahi sits under Nga Hapori Momoho / Thriving Communities which is a core strategy for the whole council group.

48. Council staff and the Youth Advisory Panel have participated in the development of the focus areas and helped identify the roles and activities we do that support the wellbeing of children and young people.

49. We will continue to work with council staff to develop tools and build capability to implement the new ways of working and ensure children and young people have a voice in decision-making.

50. We are working to build relationships with council-controlled organisations to create a joined-up response across the council group and embed the focus areas, ways of working (key shifts, investment principles), and youth voice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Local boards play a pivotal role in understanding and responding to the needs of children and young people and whānau in their local areas.

52. Thriving Rangatahi recognises that the needs of children and young people vary across communities. This means shifting from one-size fits all to more targeted approaches that respond to local community needs and enable community-led solutions.

53. Many local boards have statements and objectives in their plans to meet the needs of children and young people in their area. Local boards are delivering wellbeing outcomes through their work plans and responding to the diverse needs of their communities.

54. We held workshops with 21 local boards during July and August 2024 to introduce the new approach of nesting strategic priorities for children and young people under Ngā Hapori Momoho.

55. During the workshops we asked for initial feedback and answered questions about the review findings and how we will action council’s continued commitment to supporting the wellbeing of children and young people.

56. We analysed the feedback and the key themes are summarised below:

· council struggles with ensuring a diverse youth voice is represented in decision-making and there is a desire for more information and advice on this

· safe and affordable transport options are a key issue for local boards

· there were mixed responses to the climate and environment focus area with some local boards very happy to see this clearly represented and others were unsure if this was as important as other focus areas

· there were many questions and comments about council’s role. Some local boards agreed our actions deliver wellbeing outcomes; however, some local boards were concerned about overlap with central government’s role

· local boards were very interested in how Thriving Rangatahi can be implemented at a local level and how this relates to other strategies.

57. Feedback from local boards has helped to shape Thriving Rangatahi. For example, more information on council’s role and the actions council can take to support children and young people was added to address some of the concerns.

58. A full summary of feedback from the 21 local board workshops and how it has been considered, is attached to this report (Attachment B to the agenda report).

Tauākī whakaaweawe Māori

Māori impact statement

59. Tamariki and rangatahi are taonga, treasured members of Māori communities and whānau.

60. Over half of the Māori population (50.1 per cent) in Auckland is under 25 years old.

61. Māori children and young people are more likely than the rest of the Auckland population to face disparities across multiple outcomes, including many measures in health and wellbeing.

62. Thriving Communities, Kia Ora Tāmaki Makaurau, and the Independent Māori Statutory Board Māori Plan all emphasise whānau and youth wellbeing as an issue of significance.

63. Māori children and young people made up 12 per cent of total engagement responses for the review of I Am Auckland, and 25 per cent of participants in targeted engagement methods such as empathy interviews and spoken word poetry workshops.

64. The voices of tamariki and rangatahi Māori provided valuable insights for the development of the Thriving Rangatahi focus areas and the four ways of working.

65. Culturally appropriate and mana-enhancing ways of engaging are crucial to achieving better outcomes for tamariki and rangatahi Māori.

66. Te ao Māori, in alignment with evidence and best practice, tells us that the wellbeing of children and young people is interconnected to the wellbeing of whānau.

67. Applying a whānau lens to services and programmes allows council to uplift the wellbeing of children and young people through achieving positive outcomes for their whānau.

68. Uplifting the voices of tamariki and rangatahi Māori and prioritising their needs and aspirations in the design of spaces and programmes offered by council will create a welcoming and safe environment for all whānau. Welcoming spaces, programmes and services are essential to ensuing everyone has access to the same opportunities.

69. Thriving Rangatahi is a commitment by council to work differently. Targeting resources to achieve more equitable outcomes, partnering with others; and working in ways that are mana-enhancing and culturally appropriate will support improved outcomes for tamariki and rangatahi and whānau Māori.

Ngā ritenga ā-pūtea

Financial implications

70. There are no additional budget implications arising from the decision in this report.

71. Thriving Rangatahi is nested under Ngā Hapori Momoho which does not have specific budget attached to it. The strategy provides focus for the use of council’s existing resources and investment, and direction on how we need to work to deliver more impact.

72. Local boards can target their resources to the needs of their communities. This can include decisions on how facilities and open spaces are used and designed, what programs are delivered, and which partners they collaborate with in the community.

73. Any additional investment to support new activities for children and young people will go through normal long-term and annual planning budget processes.

74. The policy work to develop Thriving Rangatahi has been delivered through existing resources (staff time and some costs for engagement and materials).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75. The table below presents the key risk to council through this work and how it can be mitigated.

Table 3 - Risk and mitigation

Then

Possible mitigations

The “nested” approach results in a real or perceived loss of focus on the needs of children and young people in Auckland.

Trust and relationships between council and stakeholders (children and young people, partners, for example) could weaken.

Council’s reputation is challenged because it is not seen to be prioritising a critical population group.

Strategic investment decisions directed at child and youth wellbeing do not improve outcomes.

A low reputational, strategic, and delivery risk.

Thriving Rangatahi includes a clear mandate to focus on children and young people, which clarifies council’s role and commitment.

Socialise with staff and leverage off current traction with the implementation of Ngā Hapori Momoho.

A monitoring and evaluation framework will be developed aligned to Ngā Hapori Momoho to hold the council group accountable for its commitment to child and youth wellbeing.

Staff are involved in the creation of implementation tools and frameworks.

Ngā koringa ā-muri

Next steps

76. After receiving formal feedback from local boards at their September 2024 business meetings, staff will present Thriving Rangatahi to the Policy and Planning Committee in November 2024 for approval.

77. If approved, staff will develop a monitoring and evaluation framework aligned with Ngā Hapori Momoho. The timeline for this work is subject to the development of a performance measurement framework for the long-term plan.

78. Staff will continue to develop tools such as best practice engagement guidelines to help build capability for implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Thriving Rangatahi (Under Separate Cover)
b ⇨	Local board feedback from Thriving Rangatahi workshops (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Caroline Stephens - Senior Policy Advisor

Mackenzie Blucher - Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Heather Skinner – Acting Local Area Manager

Hibiscus and Bays Local Board

24 September 2024

Adoption of a business meeting schedule for 2025

File No.: CP2024/13244

Te take mō te pūrongo

Purpose of the report

1. To adopt the Hibiscus and Bays Local Board meeting schedule for 2025 and an additional meeting date in November 2024 to accommodate Annual Budget 2025-2026 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2. The Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987 have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the Local Government Act on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46A and 47 in Part 7 of the Local Government Official Information and Meetings Act 1987 require that meetings be publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

3. Adopting a meeting schedule helps with meeting these requirements. It also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

4. A draft meeting schedule for 2025 has been developed and is included below for adoption by the local board.

5. The local board is also being asked to approve an additional meeting to the 2024 Hibiscus and Bays Local Board meeting schedule so that Annual Budget timeframes can be met.

6. At the time of writing this report confirmation of the Hibiscus and Bay Local Board accommodation for the proposed meetings dates was not available therefore the venue has been noted as “to be confirmed”. Staff will provide notification of the place of meeting as required under the legislation.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whai / adopt the meeting schedule outlined below for 2025:

Year	Date	Time	Venue
2025	Tuesday 25 February	10.00am	To be confirmed
	Tuesday 25 March	10.00am	To be confirmed
	Tuesday 22 April	10.00am	To be confirmed
	Tuesday 29 April	10.00am	To be confirmed
	Tuesday 27 May	10.00am	To be confirmed
	Tuesday 10 June	10.00am	To be confirmed
	Tuesday 24 June	10.00am	To be confirmed
	Tuesday 22 July	10.00am	To be confirmed
	Tuesday 26 August	10.00am	To be confirmed
	Tuesday 23 September	10.00am	To be confirmed

b) whakaae / approve the addition of an additional meeting date to the 2024 Hibiscus and Bays Local Board meeting schedule to accommodate the Annual Budget 2025-2026 timeframes as follows:

i) Tuesday 19 November 2024 at 1.00pm, venue to be confirmed

Horopaki

Context

7. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

8. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

9. The Hibiscus and Bays Local Board adopted its 2024 business meeting schedule at its 24 October 2023 business meeting (resolution HB/2023/165).

10. The timeframes for local board decision-making in relation to the Annual Budget were unavailable when the meeting schedule was originally adopted.

11. The local board is being asked to make decisions in late-November 2024 and late-April / late May and early-June 2025 to feed into the Annual Budget processes. These timeframes are outside the local board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The local board has two options for incorporating the meeting dates:

i) include the meetings as additions to the meeting schedule

ii) include the meetings as extraordinary meetings.

13. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

14. For option two, only the specific topic the Annual Budget may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget process could be considered at this meeting.

15. Given there is sufficient time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

19. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

20. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. If the local board decides not to add the additional November 2024 business meeting to the meeting schedule this would result in the input of the local board not being able to be presented to the Governing Body for consideration and inclusion in the Annual Budget.

Ngā koringa ā-muri

Next steps

22. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Louise Healy - Democracy Advisor
Authoriser	Heather Skinner – Acting Local Area Manager

Chairperson	Alexis Poppelbaum, JP
Deputy Chairperson	Gary Brown
Members	Jake Law	Victoria Short
	Sam Mills	Gregg Walden
	Julia Parfitt, JP	Leanne Willis

Author	Rita Bento-Allpress - Senior Local Board Advisor
Authoriser	Heather Skinner – Acting Local Area Manager

Author	Alexis Poppelbaum – Chairperson Hibiscus and Bays Local Board
Authoriser	Heather Skinner – Acting Local Area Manager