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Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Daniel
Newman, JP
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Deputy
Chairperson
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Cr Mike Lee
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Members
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Mayor Wayne
Brown
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From 9.24am,
Item C3,
Until 12.08pm,
Item C6
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Cr Christine
Fletcher, QSO
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Cr Lotu Fuli
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Via electronic
link
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Cr Richard
Hills
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Cr Greg Sayers
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Via electronic
link
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Cr John Watson
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Cr Maurice
Williamson
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Ex-officio
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Houkura Chair
David Taipari
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Until 12.19pm,
Iem C6
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Te Hunga Kāore i Tae Mai | ABSENT
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Ex-officio
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Deputy Mayor
Desley Simpson, JP
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Cr J Bartley
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Via electronic
link
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Performance and Appointments Committee
24 September 2024
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
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7.1
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Process to make appointments to the boards
of Council Organisations report
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Resolution
number PACCC/2024/73
MOVED by Chairperson D Newman, seconded by Cr R Hills:
That
the Performance and Appointments Committee:
a) kohuki / consider an extraordinary item Process to make
appointments to the boards of Council Organisations report as new Item 11.1,
noting:
i)
the reason the
matter was not on the agenda is because of an administration error in
creating the agenda.
ii) the
reason why this matter cannot be delayed until a subsequent meeting is to
receive information about processes to make board appointment decisions
considered in the confidential part of this meeting, Items C1 – C6.
CARRIED
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9
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Summary
of Confidential Decisions and related information released into Open
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Note:
amended wording of the original
report recommendation was made by staff and agreed to by the meeting.
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Resolution
number PACCC/2024/75
MOVED by Chairperson
D Newman, seconded by Deputy Chairperson M Lee:
That
the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the confidential decisions and related
information that is now publicly available:
i) Appointment to the
Auckland Future Fund Trustee Limited board
ii) Appointment of a deputy chair for Auckland
Transport.
CARRIED
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10
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Summary
of Performance and Appointments Committee information memoranda, workshops
and briefings (including the Forward Work Programme) - 24 September 2024
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Resolution
number PACCC/2024/76
MOVED by Chairperson
D Newman, seconded by Deputy Chairperson M Lee:
That
the Performance and Appointments
Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Performance and Appointments Committee information
memoranda and briefings.
CARRIED
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11 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
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11.1
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Process to make appointments to the boards
of Council Organisations report
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A copy of the
Process to make appointments to the boards of Council Organisations report
was circulated to the committee prior to the meeting. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number PACCC/2024/77
MOVED by Chairperson D Newman, seconded by Deputy
Chairperson M Lee:
That
the Performance and Appointments Committee:
a)
tuhi ā-taipitopito /
note the information about appointment processes contained in this report and
note that reports on this agenda seek decisions regarding:
i)
City Rail Link
Limited
ii)
Eke Panuku
Development Auckland
iii)
Museum of Transport
and Technology
iv)
Port of Auckland
Limited
v)
Tāmaki
Redevelopment Company Limited
vi)
Te Taumata
Toi-a-Iwi Arts Regional Trust
b)
tuhi ā-taipitopito /
note that these reports are confidential due to the personal information
regarding candidates that they contain.
CARRIED
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Attachments
a 24 September 2024 - Performance and Appointments
Committee - Item 11.1 - Process to make appointments to the boards of Council
Organisations report
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12 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number PACCC/2024/78
MOVED by Chairperson D Newman, seconded by
Deputy Chairperson M Lee:
That the Performance and Appointments Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
8 Appointment
of the Watercare Services Limited chair
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
s7(2)(g)
- The withholding of the information is necessary to maintain legal
professional privilege.
In
particular, the report contains information that is subject to an
obligation of confidence until the judgment in Houkura v Auckland Council
is publicly released by the High Court. Discussion of this item will
include matters that are likely subject to legal professional privilege.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C1 CONFIDENTIAL:
Reappointments to the board of Port of Auckland Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding Port of
Auckland board members.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Reappointment to the board of Taumata-Toi-a-Iwi Arts Regional Trust
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board
members.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Reappointments to the board of City Rail Link Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board
members of City Rail Link Limited.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Reappointments to the board of the Museum of Transport and Technology
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates
for reappointment to the board.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C5 CONFIDENTIAL:
Appointments to the Tāmaki Redevelopment Company Board
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board
members and candidates.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C6 CONFIDENTIAL:
Appointments to the Eke Panuku Development Auckland Board
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates
for the Eke Panuku Development Auckland board.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.09am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.58pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C2
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CONFIDENTIAL:
Reappointment to the board of Taumata-Toi-a-Iwi Arts Regional Trust
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Resolution
number PACCC/2024/79
MOVED by Chairperson
D Newman, seconded by Cr C Fletcher:
Restatement
c) whakaae / agree that the report and attachments remain
confidential due to the private information relating to individuals contained
in the report
d) tuhi
ā-taipitopito / note that at the conclusion of the appointment process
the decisions will be made publicly available.
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C3
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CONFIDENTIAL:
Reappointments to the board of City Rail Link Limited
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Resolution
number PACCC/2024/81
MOVED by Chairperson
D Newman, seconded by Cr R Hills:
Restatement:
c) whakaae / agree that the report and
attachments remain confidential due to the private information relating to individuals contained in the report
d) tuhi ā-taipitopito / note that at the
conclusion of the appointment process the decisions will be made publicly
available.
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C4
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CONFIDENTIAL: Reappointments to the board of
the Museum of Transport and Technology
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Resolution
number PACCC/2024/82
MOVED by Chairperson D Newman, seconded by Cr R Hills:
Restatement
c) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report.
d) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the appointment decision will be made publicly available.
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C1
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CONFIDENTIAL: Reappointments to the board of Port of
Auckland Limited
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Resolution number PACCC/2024/84
MOVED by Cr L Fuli,
seconded by Cr R Hills:
Restatement
b) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report.
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the appointment decision will be made publicly available.
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C5
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CONFIDENTIAL:
Appointments to the Tāmaki Redevelopment Company Board
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Resolution
number PACCC/2024/85
MOVED by Houkura
Chair D Taipari, seconded by Chairperson D Newman:
Restatement
f) whakaae
/ agree that the report and attachments
remain confidential due to the private information relating to individuals contained in the report.
g) tuhi ā-taipitopito / note that at the conclusion of the appointment process the
decisions will be made publicly available.
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C6
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CONFIDENTIAL:
Appointments to the Eke Panuku Development Auckland Board
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Resolution
number PACCC/2024/86
MOVED by Cr G Sayers,
seconded by Mayor W Brown:
Restatement
b) whakaae
/ agree that the report and attachments remain confidential
due to the private information relating to individuals contained in the
report
c) tuhi
ā-taipitopito / note that at the conclusion of the
appointment process the decisions will be made publicly available.
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12.58 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................