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Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau
Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday,
25 September 2024 at 1.00pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Kay Thomas
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Deputy
Chairperson
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Fasitua Amosa
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Members
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Ross Clow
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(From 1.18pm)
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Catherine
Farmer
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Sarah
Paterson-Hamlin
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Warren Piper
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Susan Zhu
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Te Hunga Kāore i Tae Mai | ABSENT
Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Whau Local Board
25 September 2024
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1 Nau mai | Welcome
Chairperson Kay
Thomas opened the meeting with a karakia.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The following are declared
interests of elected members of the Whau Local Board:
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Member
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Organisation
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Position
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Kay Thomas
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New Lynn Citizens Advice Bureau
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Volunteer
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Citizens Advice Bureau
Waitākere Board
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Deputy Chair
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Literacy Waitākere
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Board Member
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West Auckland
Heritage Conference
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Committee
Member
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Whau Ethnic
Collective
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Patron
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Whau Wildlink
Network
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Member
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Fasitua Amosa
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Equity NZ
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Vice President
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Massive Theatre
Company
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Board Member
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Avondale Business Association
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Family Member is Chair
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Silo Theatre
Trust
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Board Member
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Ross Clow
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Portage Licensing Trust
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Trustee
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Te Whau Coastal
Walkway Environmental Trust
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Patron
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Bay Olympic Sports Club
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Life Member
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Forest and Bird
Society
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Member
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Waitākere Ranges Protection
Society
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Member
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New Lynn Heritage
Protection Society
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Member
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Trust Community foundation Limited
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Trustee
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Karekare Surf
Lifesaving Club
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Member
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Libraries
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Family Member is Librarian
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Catherine Farmer
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Avondale-Waterview
Historical Society
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Member
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Blockhouse Bay Historical Society
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Member
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Blockhouse Bay
Bowls
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Patron
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Forest and Bird organisation
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Member
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Grey Power
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Member
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Sarah Paterson-Hamlin
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New Zealand
Down Syndrome Association
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Employee
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Raukatauri
Music Therapy Centre
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Employee
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Warren Piper
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New Lynn RSA
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Associate
Member
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New Lynn Business
Association
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Member
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Susan Zhu
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Chinese Women Association of New
Zealand
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Member / Legal Advisor
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Chinese Medicine
Council of New Zealand
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Member / Deputy
Chair
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External Organisations
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Lead
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Alternate
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The Avondale Business Association
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Kay Thomas
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Ross Clow
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The Blockhouse Bay Business
Association
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Warren Piper
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Sarah Paterson-Hamlin
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The New Lynn Business Association
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Warren Piper
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Kay Thomas
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The Rosebank Business
Association
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Warren Piper
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Fasitua Amosa
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The Whau Coastal Walkway Environmental Trust
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Ross Clow
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Sarah Paterson-Hamlin
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4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
There were no
acknowledgements.
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
Note: Member R Clow entered the meeting at
1.18pm.
9 Te Matapaki Tūmatanui | Public Forum
10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
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12
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Addition
to the 2022-2025 Whau Local Board meeting schedule
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Resolution
number WH/2024/115
MOVED by Chairperson
K Thomas, seconded by Deputy Chairperson F Amosa:
That
the Whau Local Board:
a) approve
the addition of three meeting dates to the 2022-2025 Whau Local Board meeting
schedule to accommodate the Annual Budget 2025/2026 timeframes as follows:
i) Additional
Business Meeting, Wednesday, 20 November 2024 at 2.00pm
ii) Extraordinary
Business Meeting, Wednesday, 30 April 2025 at 1.00pm
iii) Extraordinary
Business Meeting, Wednesday, 11 June 2025 at 1.00pm.
CARRIED
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13
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Response
to Ombudsman's recommendation to open workshops by default
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Resolution
number WH/2024/116
MOVED by Chairperson
K Thomas, seconded by Member C Farmer:
That
the Whau Local Board:
a) tuhi
ā-taipitopito / note that to meet transparency, the Ombudsman expects
workshops to be open by default.
b) whakaae / agree that workshops of the Whau
Local Board, for the remainder of the 2022-2025 triennium, will be open to
the public from 1 November 2024.
c) whakaae / agree that materials considered by
the board at open workshops will be published on the council website noting
that resource may impact when this can begin.
d) whakaae / agree that workshops can be closed
when there is good reason to do so and delegates authority to the Chair to
instruct staff to close a workshop following consideration of the
recommendation from the Local Area Manager or appropriate staff.
e) whakaae / agree that the manner in which
the public can access open Whau Local Board workshops is through in-person
attendance only at the Whau Local Board office.
f) tono / request that the guidance staff are
preparing to support an open by default approach is developed and reported to
the local board with urgency, and that the approach and mechanisms for open
by default will be reviewed at that time, considering that advice.
CARRIED
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14
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Thriving
Rangatahi
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Resolution
number WH/2024/117
MOVED by Deputy
Chairperson F Amosa, seconded by Member S Paterson-Hamlin:
That
the Whau Local Board:
a)
ohia / endorse Thriving Rangatahi,
the council’s commitment and plan to support the wellbeing of children
and young people.
b)
ohia / endorse the approach to
“nest” the council’s strategic priorities for children and
young people under Ngā Hapori Momoho | Thriving Communities.
c)
ohia / endorse the five draft
strategic priorities for children and young people, recognising that there
are connections across them all and the need to avoid a siloed approach.
d)
whakaae / agree with the nine ways
Auckland Council can support the wellbeing of children and young people,
noting the importance of building their capacity and capability to enable and
empower them to advocate for themselves.
e)
whaikupu / recommend
that initiatives concerning rangatahi be co-designed with young people
whenever possible and that Auckland Council actively look for ways to
strengthen youth suffrage and engagement in local government overall.
f)
tautoko / support sharing best
practice examples from around the region to leverage what is working well
across the whole of council.
g)
tuhi ā-taipitopito / note the
importance of on-going monitoring and evaluation to ensure that those facing
the greatest disparities in outcomes are benefitting from Auckland
Council’s investment in children and young people.
h)
tuhi ā-taipitopito / note the
importance of socialising the strategy with staff across the whole of council
to ensure there is a youth lens on council’s investment decisions and
activities when projects and initiatives are designed.
i)
whaikupu / recommend a
review of council consultation and engagement practices which are failing to
connect with young people.
CARRIED
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15
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Adoption
of Eke Panuku Whau Local Board Engagement Plan 2024/2025
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Resolution
number WH/2024/118
MOVED by Chairperson
K Thomas, seconded by Member W Piper:
That
the Whau Local Board:
a) whai
/ adopt the Eke Panuku
Development Auckland Whau Local Board Engagement Plan 2024/2025 (Attachment
A).
b) tuhi ā-taipitopito
/ note that Eke Panuku will
attend bimonthly workshops and provide six-monthly memorandum updates on the
items in schedule A of the Eke Panuku Development Auckland Whau Local Board
Engagement Plan 2024/2025.
c) delegate
authority to the local board chair to sign the Eke Panuku Development
Auckland Whau Local Board Engagement Plan 2024/2025 on behalf of the local
board.
CARRIED
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19 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
2.05 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................