Minutes of Albert-Eden Local Board - Thursday, 26 September 2024

a) acknowledge and congratulate the organising committee of the 2024 Auckland Moon Festival held in Balmoral on their successful and prosperous event and wish them well in the future.

CARRIED

6.2

Acknowledgement - Condolences to the family of Sir Harold Marshall

Resolution number AE/2024/118

MOVED by Deputy Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) extend its condolences to the family of Sir Harold Marshall KNZM, FRSNZ, noting his outstanding achievements in the field of acoustics and his life-long association with Mount Albert as a resident, a contributor to many activities and as a member of many community groups in the community he cherished including the Mount Albert Residents’ Association and the Mount Albert Methodist Church.

CARRIED

6.3

Acknowledgement - Simon Hart and Richard Yarrow, Citizens Advice Bureau Auckland City Incorporated – Eden-Albert branch

Resolution number AE/2024/119

MOVED by Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) acknowledge and congratulate Simon Hart and Richard Yarrow, who both received Life Memberships of Citizens Advice Bureau Auckland City Incorporated – Eden-Albert branch; noting they have both been recognised for their outstanding dedication and contributions, serving for 10 years and 15 years respectively.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Victoria Toon, Auckland Transport Bus Route 64
	Victoria Toon, Dr Isabel Moller and Sophie Pinto- Raetz, residents, and Gary Holmes – Manager, Dominion Road Business Association, were in attendance to present to the local board the views of residents of Walters Road concerning Auckland Transport’s proposed changes for Bus Route 64.
	A document was tabled. A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2024/120 MOVED by Chairperson K Smith, seconded by Member J Fowler: That the Albert-Eden Local Board: a) thank Victoria Toon, Dr Isabel Moller and Sophie Pinto-Raetz, residents, and Gary Holmes – Manager, Dominion Road Business Association, for their attendance and Deputation presentation outlining the views of residents of Walters Road concerning Auckland Transport’s proposed changes for Bus Route 64. CARRIED
	Attachments a 20240926 Albert-Eden Local Board, Item 8.1: Deputation - Victoria Toon, Auckland Transport Bus Route 64, AT Local Evaluation: A Summary Report

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Forum - BirdCare Aotearoa, Highly Pathogenic Avian Influenza H5N1

Dr Rashi Parker, Fundraising Manager, BirdCare Aotearoa, was in attendance to present to the local board a brief presentation outlining the work that BirdCare Aotearoa is undertaking to mitigate the danger to local birds posed by the highly contagious Highly Pathogenic Avian Influenza (H5N1).

Resolution number AE/2024/121

MOVED by Member J Fowler, seconded by Member J Tan:

That the Albert-Eden Local Board:

a) thank Dr Rashi Parker, Fundraising Manager, BirdCare Aotearoa, for her attendance and presentation regarding the work that BirdCare Aotearoa is undertaking to mitigate the highly contagious Highly Pathogenic Avian Influenza (H5N1) and its danger to local birdlife.

CARRIED

9.2

Public Forum - Graeme Easte, Dominion Road Flyover

Graeme Easte, resident, was in attendance to present to the local board a brief presentation outlining his advocacy for the redevelopment of the Dominion Road Flyover, as part of a broader initiative to grade-separate level crossings across the region.

Resolution number AE/2024/122

MOVED by Chairperson K Smith, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) thank Graeme Easte, resident, for his attendance and Public Forum presentation outlining advocacy for the redevelopment of the Dominion Road Flyover, as part of a broader initiative to grade-separate level crossings across the region.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1, a Notice of Motion has been received from Chairperson K Smith and Member J Fowler for consideration under item 12.

12	Notice of Motion - Chairperson K Smith – Request for a review of Central Crosstown Bus Changes 2024, in regard to changes proposed for Route 64
	The motion was taken in parts.
	Resolution number AE/2024/123 MOVED by Chairperson K Smith, seconded by Member J Fowler: That the Albert-Eden Local Board: a) express disappointment at the lack of clear community consultation for the changes to Bus Route 64. b) acknowledge changes are needed to replace an important service for the community once the Outerlink changes its route in November 2024. c) request that Auckland Transport consider a rideshare service like the AT Local Service at Conifer Grove, Takanini and Papakura to facilitate a shuttle service during the continued construction of the City Rail Link (CRL), and note that this will allow Route 64 to facilitate a continued bus service between Dominion Road and Mount Eden Village, and if not possible then request Bus Route 64 retains the status quo route loop around Onslow Road and returning Walters Road, with an extension to St Lukes, until CRL is available to have trains running. d) request Bus Route 64 doesn’t run after 10.00pm down Walters Road which is a residential street, and request Auckland Transport consider the following alternates: i) running Bus Route 64 down Dominion Road after 10.00pm, which would replicate the OuterLink which is the bus service it is replacing ii) shortening the hours. e) request that once Maungawhau Station opens Bus Route 64 runs down Dominion Road, which will replicate the exact service it is replacing, noting that: i) Auckland Transport have committed to considering this in response to the local board’s feedback in May 2024 on the central crosstown bus changes (AE/2024/70) ii) Timing this change to the 64 route with the opening of Maungawhau Station will increase awareness. g) request Auckland Transport address concerns of the speed of bus 64 down Walters Road. h) request that Auckland Transport, to the best of its ability, minimise noise with smaller buses or electric buses. i) request staff to forward this Notice of Motion to the Transport, Resilience and Infrastructure Committee. CARRIED
	Resolution number AE/2024/124 MOVED by Chairperson K Smith, seconded by Member J Fowler: That the Albert-Eden Local Board: f) request that if Auckland Transport continues with these proposed changes, it consider the following mitigations: i) request staff do not install bus stops on Walters Road ii) request Auckland Transport assure Walters Road residents that no car parking will be lost on their street. CARRIED
	Note: Deputy Chairperson M Watson and Member L Roe voted against resolution f) and requested that their dissenting votes be recorded.

Note: Member J Fowler exited the meeting at 11.21am following item 12.

Note: Chairperson K Smith adjourned the meeting at 11.21am and reconvened the meeting at 11.30am.

Adoption on the Epsom Play, Sport and Recreation Strategic Assessment

Yvaan Hapuku-Lambert - Sport and Recreation Lead, was in attendance online via Microsoft Teams to speak to the report.

Resolution number AE/2024/125

MOVED by Chairperson K Smith, seconded by Member R Smith:

That the Albert-Eden Local Board:

a) adopt the Epsom Play, Sport and Recreation Strategic Assessment 2024 provided in Attachment A of the agenda report.

b) note the importance to our community that we ensure there are good outcomes for play, sport and recreation, with potentially intensified development on Auckland University Epsom Campus, noting Albert Eden already has a deficit of open space, sports fields and indoor recreation facilities.

c) request staff continue to work on advice and actions to be taken for the key findings and the five recommendations in this report.

d) note Albert Eden Local Board and Auckland Council staff have already engaged with Auckland University to discuss options for community groups to potentially use the indoor courts.

e) thank Yvaan Hapuku-Lambert - Sport and Recreation Lead, for his advice and attendance online via Microsoft Teams.

CARRIED

Albert-Eden Quick Response Round One 2024/2025 grant allocations

Moumita Dutta - Senior Community Grants Advisor, was in attendance online via Microsoft Teams to speak to the report.

Resolution number AE/2024/126

MOVED by Deputy Chairperson M Watson, seconded by Chairperson K Smith:

That the Albert-Eden Local Board:

a) approve the following grant applications received for funding through the Albert-Eden Quick Response Round One 2024/2025:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
QR2501-101	Shager Ethiopian Entertainment NZ Incorporated	Community	Towards venue hire for the Ethio-Kiwi Kids programme from 14 October 2024 to 20 December 2024.	$3,000	Approved $1,000 Noting that the local board would like assurance that the grant will be used for children that live within Albert-Eden Local Board area only.
QR2501-102	Asthma New Zealand Incorporated	Community	Towards the printing and free distribution of 5,000 Respiratory Educational pamphlets & 1,000 Asthma Emergency information fridge magnets.	$3,000	Approved $1,000
QR2501-104	Communicare CMA(Auckland) Incorporated	Community	Towards the weekly venue hire cost of the Communicare Friendship Centres at Jack Dickey Community House in Greenlane from 1 January to 30 June 2025.	$2,425.35	Approved $2,400
QR2501-105	Mt Eden Community Patrol Incorporated	Community	Towards the maintenance, insurance, warrant of fitness (WOF) and road user charges (RUC) charges of the community patrol car.	$1,000	Approved $1,000
QR2501-106	Re-Creators Charitable Trust	Community	Towards free or subsidised classes of Community Upcycling DIY Workshops in the local board area from 1 October 2024 to 22 December 2024, including creative tutors, project management, tools, equipment, materials, marketing, prep, travel and administration costs.	$2,740	Approved $1,500
QR2501-110	Uptown Business Association Incorporated	Events	Towards hiring infrastructure for the children's zone, a stand-alone structure for shelter from the weather, activities including a face painter, performers and a children's coordinator cost to organise and run the children’s activity zone for the "Branch Out" festival on 5 October 2024.	$3,000	Approved $1,000
QR2501-118	Wingspan Trust	Community	Towards 38 subsidised counselling sessions for the Albert-Eden community between 1 October 2024 to 31 March 2025.	$3,000	Approved $2,000 towards delivery of counselling sessions for the Albert-Eden community.
QR2501-121	Playcentre Aotearoa - Morningside Playcentre	Community	Towards the purchase of a new waka for the playcentre.	$2,501.25	Approved $2,501.25
QR2501-122	BirdCare Aotearoa	Environment	Towards the BirdCare Aotearoa hospital's containment wall build and installation at 74 Avonleigh Road, Green Bay.	$1,500	Approved $1,500
QR2501-123	Epsom Chinese Association Incorporated	Community	Towards the fees/gift vouchers for the instructors, administrator and registration coordinator, venue hire, printing and marketing costs for the "Community Activities Programme" at the Melville Cricket Pavillion.	$3,000	Approved $2,000 towards "Community Activities Programme", excluding gifts and prizes-related expenses.
QR2501-128	The Upside Downs Education Trust	Community	Towards the speech-language therapy fees for nine children with Down Syndrome in the local board area.	$3,000	Approved $1,500
QR2501-133	Momentum Charitable Trust	Community	Towards the cost of delivering two one-day life and financial skills programmes to 40 at-risk individuals at the Mt Eden Probation Centre.	$3,000	Approved $1,695
QR2501-136	Sandringham Project in Community Empowerment (Spice Trust)	Arts and culture	Towards venue hire, community facilitator's and coordinator's wages, the printing of portraits, marketing and social media promotion costs for the "Bridging Generations: The Sandringham Stories" portrait and video exhibition and opening night to be held at the Sandringham Community Centre.	$2,907	Approved $2,100 excluding $800 towards project management fee.
QR2501-140	Circability Trust	Arts and culture	Towards the costs of venue hire, photography videography, accommodation and catering for the Kanohi Kitea- Matauranga Maori & Circus Arts 2024 “Kia takaro tahi tatou - Let's Play Together" event at Te Noho Kotahitanga Marae on the Unitec Mt Albert campus on 23 October 2024.	$3,000	Approved $1,500 towards project, excluding catering and accommodation expenses.
QR2501-145	Mobility Assistance Dogs Trust	Community	Towards the purchase of a puppy to join the training programme.	$2,000	Approved $1,000
QR2501-146	Disha New Zealand (NZ)	Community	Towards transport, donations at the religious places, koha for the volunteers, and administration costs for the "Embracing Diversity - organising Interfaith journey with Seniors" event.	$3,000	Approved $2,100 towards "Embracing Diversity - organising Interfaith journey with Seniors" event, excluding donation towards temple and volunteer koha.
QR2501-147	Grow New Zealand Incorporated	Community	Towards digital marketing cost to help promote its mental health support groups.	$3,000	Approved $1,000
QR2501-149	Carolyn Jan Sylvester	Arts and culture	Towards the filming, editing and post-production costs of the short film "Music in the Forest" and STEPS "Maunga to Moana guided walk" event to publicise the cause and restoration of Waitītiko Meola Creek.	$1,000	Approved $1,000
Total				$46,073.60	$27,796.25

b) decline the following grant applications received for funding through the Albert-Eden Quick Response Round One 2024/2025:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
QR2501-113	Monte Cecilia Catholic School	Sport and recreation	Towards the Auckland Netball Centre entry fees for the netball team at the Monte Cecilia school.	$1,880	Declined noting insufficient benefit to the local community.
QR2501-120	Glass Ceiling Arts Collective Limited	Arts and culture	Towards the lead tutor's costs for all-inclusive theatre classes and production.	$3,000	Declined noting activity takes place outside the local board area and insufficient benefit to the local community.
QR2501-124	Elder Care Volunteers	Community	Towards the cost of running a free series of seminars on topics related to ageing, residential care, and dementia held online, including the costs of seminar facilitation (webinar software subscription), guest speakers fees and advertising.	$2,429.20	Declined noting the programme primarily benefits communities all over Auckland (regional reach).
QR2501-125	Fix Up, Look Sharp	Community	Towards the venue hire, catering, marketing, online radio station time and hire costs for the "Fix Up, Look Sharp 10th Anniversary Pop Up Sale" on 28 September 2024.	$2,000	Declined noting limited benefit to the local board area.
QR2501-132	Auckland Netball Centre Incorporated	Sport and recreation	Towards the purchase and installation of a new lockable community notice board to be placed on the building at Windmill Park.	$1,482	Declined noting lower priority application.
QR2501-134	Breathe Move Enliven Limited	Arts and culture	Towards venue hire, leadership and musicians’ fees for "Unity in Diversity" events.	$3,000	Declined noting lower priority application.
QR2501-135	Mount Albert Ramblers Softball Club Incorporated	Sport and recreation	Towards the purchase of 40 junior softball shirts and 40 T-ball shirts.	$3,000	Declined noting lower priority application.
QR2501-142	PHAB Association (Auckland) Incorporated	Community	Towards operational costs, including venue hire and club coordinator's salary.	$3,000	Declined noting activity takes place outside the local board area and benefit to the local board area has not been clearly articulated.
QR2501-144	Internal Strength Limited	Community	Towards the professional facilitator's costs for the "Internal Strength - Work ready, Life ready" programme.	$2,875	Declined noting limited benefit to the wider community.
Total				$22,666.20

c) thank Moumita Dutta - Senior Community Grants Advisor, for her advice and attendance online via Microsoft Teams.

CARRIED

Thriving Rangatahi

Resolution number AE/2024/127

MOVED by Chairperson K Smith, seconded by Deputy Chairperson M Watson:

That the Albert-Eden Local Board:

a) ohia / endorse Thriving Rangatahi the council’s commitment and plan to support children and young people to thrive in Auckland/Tamaki Makaurau.

b) suggest thought is put into ensuring neurologically diverse youth are considered within the Thriving Rangitahi.

c) request this policy further informs Albert Eden Local Board’s youth voice and youth led initiatives, so it can be more effectively delivered.

d) suggest improving impact of Governing Body’s existing Youth Advisory Panel on local board decision-making, for example by having an annual briefing for all local boards.

e) recommend a review of Auckland Council consultation and engagement practices which are failing to connect with young people.

f) support sharing best practice examples from around the region to leverage what is working well across the whole of Auckland Council.

CARRIED

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024

Bruce Thomas – Auckland Transport Elected Member Relationship Partner, was in attendance to speak to the report.

Resolution number AE/2024/128

MOVED by Chairperson K Smith, seconded by Member R Smith:

That the Albert-Eden Local Board:

a) whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

b) request that Auckland Transport continue to ensure the Local Board Capital Transport Funded projects listed below are contracted by within the next 3 months:

i) signalised crossing on Great North Road near Western Springs

ii) Greenwoods Corner intersection improvements

iii) building a new crossing outside the Elim Christian School in Maclean Street.

c) request that Auckland Transport ensure the Local Board Transport Capital Fund projects listed below, are progressed in a timely manner to ensure delivery before the end of the local board term in September 2025:

i) Bike Shelters in Point Chevalier Town Centre, Phyllis Reserve and other locations

ii) planting non-deciduous, native trees and rain gardens

iii) St Andrews Intersection Safety Measures.

d) acknowledge the effort and high level of engagement for the consultation process on the Greenwoods Corner intersection improvements, with Greenwoods Corner Business Association, community and businesses within Greenwoods.

e) thank Bruce Thomas – Auckland Transport Elected Member Relationship Partner, for his advice and attendance.

CARRIED

Adoption of Eke Panuku Albert-Eden Local Board Engagement Plan 2024/2025

Resolution number AE/2024/129

MOVED by Member R Smith, seconded by Deputy Chairperson M Watson:

That the Albert-Eden Local Board:

a) whai / adopt the Eke Panuku Albert-Eden Local Board Engagement Plan 2024/2025 Attachment A.

b) tuhi ā-taipitopito / note that Eke Panuku will provide six-monthly updates on the following items:

i) 132 Greenlane East

ii) 198 Dominion Road, Mount Eden

iii) Maungawhau Precinct Development.

c) authorise the local board chair to strike out references to 132 Greelane East should discussions with Eke Panuku confirm that the property has been sold and has no relevance to the local board.

d) whakamana / authorise the local board chair to sign this engagement plan on behalf of the local board.

CARRIED

Addition to the 2022-2025 Albert-Eden Local Board meeting schedule

Resolution number AE/2024/130

MOVED by Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) approve the addition of three meeting dates to the 2022-2025 Albert-Eden Local Board meeting schedule, to accommodate the Annual Budget 2025-2026 timeframes, as follows:

i) Thursday, 21 November 2024 at 3.00pm

ii) Thursday, 1 May 2025 at 10.00am

iii) Thursday, 12 June 2025 at 10.00am.

CARRIED

Albert-Eden-Puketāpapa Ward Councillors' Updates

Resolution number AE/2024/131

MOVED by Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) receive Albert-Eden-Puketāpapa Ward Councillor Julie Fairey’s August 2024 - Ward Councillor Report.

CARRIED

Chairperson's Report

Resolution number AE/2024/132

MOVED by Member R Smith, seconded by Deputy Chairperson M Watson:

That the Albert-Eden Local Board:

a) receive Chairperson K Smith’s August and September 2024 Chairperson’s Report.

CARRIED

Board Members' Reports

Resolution number AE/2024/133

MOVED by Chairperson K Smith, seconded by Deputy Chairperson M Watson:

That the Albert-Eden Local Board:

a) receive Deputy Chairperson M Watson’s September 2024 board report.

b) receive Members C Robertson’s verbal Board Reports for September 2024.

CARRIED

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

Resolution number AE/2024/134

MOVED by Member R Smith, seconded by Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive the Hōtaka Kaupapa/Governance Forward work programme calendar for September 2024.

CARRIED

Albert-Eden Local Board Workshop Records

Resolution number AE/2024/135

MOVED by Deputy Chairperson M Watson, seconded by Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 15 August 2024 and 5 and 12 September 2024, and note that Mark Lambert, Matthew Rednall and Steph Hill were in attendance during the ‘Time of Use Charging’ workshop item held on 15 August 2024.

CARRIED

24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number AE/2024/136

MOVED by Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Pools and Leisure Outsourced Centre Procurement Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information which could prejudice commercial negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.11pm The public was excluded.

restatementS

It was resolved while the public was excluded:

Pools and Leisure Outsourced Centre Procurement Report

Resolution number AE/2024/115

MOVED by Chairperson K Smith, seconded by Member J Tan:

That the Albert-Eden Local Board:

Restatement

i) whakaae / agree that the decision only be released and that the report and any attachments remain confidential until commercial negotiations are completed and service provision contracts finalised.

j) thank Claire Stewart – Interim General Manager Pools and Leisure, and Rebecca McKeown - Head of Programmes, Performance and Transformation, for their advice and attendance.

Motion

Resolution number AE/2024/116

MOVED by Chairperson K Smith, seconded by Deputy Chairperson M Watson:

That the Albert-Eden Local Board:

a) agree to move the Albert-Eden Local Board 26 September 2024 meeting back into open session.

CARRIED

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.51pm The public was re-admitted.

12.51pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Kendyl Smith
Deputy Chairperson	Margi Watson
Members	José Fowler	Exited the meeting at 11.21am following item 12.
	Christina Robertson
	Liv Roe
	Rex Smith
	Jack Tan