Waitākere Ranges Local Board

OPEN MINUTES

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 26 September 2024 at 4.00pm.

Te Hunga kua Tae mai | present

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen
	Sandra Coney, QSO
	Liz Manley
	Linda Potauaine

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

Councillor

Ken Turner

From 4.26pm, Item 8.2, until 6.20pm, Item 11.

Waitākere Ranges Local Board 26 September 2024

1          Nau mai | Welcome

Chairperson G Presland opened the meeting with a karakia and welcomed those present.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services – Director - Pest Free Waitakere Alliance – Board Member - Te Uru Waitākere Contemprorary Gallery - Chairperson
Michelle Clayton	- Glen Eden Residents’ Association – Member - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Glen Eden Community House - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Huia Settlers Museum - Patron
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Laingholm District Citizens Association – Member - Literacy Waitākere – Board chair
Linda Potauaine	- Henderson Rotary – Member - Archtists Limited. – Director - Glen Eden Community Patrol - Member

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine	Mark Allen
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WTK/2024/140

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 22 August 2024, and the minutes of its extraordinary meeting, held on Thursday, 12 September 2024, including the confidential section, as true and correct.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1

Acknowledgment: Judy Cooper

Resolution number WTK/2024/141 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a) acknowledge the death of Judy Cooper. Judy was well known and respected for her help both locally and for Waitakere City. She was a Māori elder assigned to carry out formal Māori welcomes for a number of years at Waitakere City Council chambers. John Tamihere said about her: "Whaea Judy was the anchor for our best of times and our worst of times. She officiated at countless baptisms, weddings and Tangi. At all hui she brought a presence of aroha and understanding. Somehow she had a gift of making us all believe we were good and could get along, when wrong was done, forgiveness was always available." She was one of Pita Sharples' right hand ladies in terms of building Hoani Waititi Marae. She was an ordained minister and had blessed many babies of the marae and married many couples from Waititi over the years. She has been described as being sharp tongued and had a great wit but never spoke ill of anyone. She always put her hand out to support others. She will be sorely missed.  CARRIED

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Glen Eden Community House
	Resolution number WTK/2024/142 MOVED by Chairperson G Presland, seconded by Member M Allen: That the Waitākere Ranges Local Board: a)      whiwhi / receive the presentation and thank Donna Cheyne and Natalie Makeef for their attendance. CARRIED
	Attachments a     26 September 2024, Waitākere Ranges Local Board: Item 8.1 Deputation - Glen Eden Community House

8.2	Deputation: Tula’i Ngāue 2024
	Resolution number WTK/2024/143 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a)      whiwhi / receive the presentation on Tula’I Ngāue 2024 and thank Tanya Zombos, Manusamoa Vaitofiga Fuimaono and Kathryn Schuster for their attendance. CARRIED
	Attachments a     26 September 2024, Waitākere Ranges Local Board: Item 8.2 Deputation - Tula'i Ngāue 2024

Councillor K Turner joined the meeting at 4.26pm, Item 8.2.

8.3	Deputation: Titirangi Festival 2025
	Resolution number WTK/2024/144 MOVED by Member L Manley, seconded by Member L Potauaine: That the Waitākere Ranges Local Board: a)      whiwhi / receive the presentation and thank David Parker and Dixon Nacey for their attendance. CARRIED
	Attachments a     26 September 2024, Waitākere Ranges Local Board: Item 8.3 Deputation - Titirangi Music Festival 2025

9          Te Matapaki Tūmatanui  | Public Forum

9.1	Public Forum: Matthew Aslanian and Hannah Lazenby, Aktinson Road Safety
	Resolution number WTK/2024/145 MOVED by Member L Manley, seconded by Member L Potauaine: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on the Aktinson Road safety and thank Matthew Aslanian and Hannah Lazenby for their attendance. CARRIED

9.2	Public Forum: Wendy Tamahori, Sun Sails Over Playgrounds
	Resolution number WTK/2024/146 MOVED by Member L Manley, seconded by Member L Potauaine: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on sun sails of playgrounds and thank Wendy Tamahori from the Glen Eden Residents Association for her attendance. CARRIED

9.3	Public Forum: Heather Tanguay, Clayburn Playground
	Resolution number WTK/2024/147 MOVED by Member L Manley, seconded by Member L Potauaine: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on the Clayburn Playground and thank Heather Tanguay from the Glen Eden Residents Association for her attendance. CARRIED

Note:   Item 14 – Waitākere Ranges Te Kete Rukuru Tranche Three Park Selection for Māori Naming was considered prior to Item 10 Extraordinary Business.

14	Waitākere Ranges Te Kete Rukuruku Tranche Three Park Selection for Māori Naming
	Resolution number WTK/2024/148 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a) whakaae / agree that Item 14: Waitākere Ranges Te Kete Rukuruku Tranche Three Park Selection for Māori Naming be deferred until the next meeting of the Waitākere Ranges Local Board. CARRIED

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Waitākere Ward Councillors' Update
	Resolution number WTK/2024/149 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a)      whakamihi / thank Waitākere Ward Councillor Ken Turner for his verbal update. CARRIED

Member M Allen left the meeting at 6.21pm, item 12.

12

Local Grants Round One 2024/2025 grant allocations

Chairperson G Presland declared an in interest in this item as he is a member of The Waitakere Ranges Protection Society Inc and has an interest in Te Uru Waitakere Contemporary Gallery and took no part in discussion or voting on that application.

Member S Coney declared an interest in this item as she is a Patron of the Huia Settlers Museum Trust and took no part in discussion or voting on that application.

Resolution number WTK/2024/150

MOVED by Deputy Chairperson M Clayton, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Local Grants Round One 2024/2025, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Allocated
LG2519-102	Re-Creators Charitable Trust	Towards preparation and materials, marketing, tutoring, administration and project management fees, travel time and costs for Community Upcycling Workshops from 1 October 2024 to 22 December 2024	$5,060.00	$1,000.00
LG2519-106	Glass Ceiling Arts Collective Limited	Towards tutor and support staff costs from 5 October 2024 to 31 August 2025	$6,000.00	$1,000.00
LG2519-107	Bishop Stream Neighbourhood Garden	Towards purchasing timber framing, gate hinges, wire netting bird proof from 26 October 2024 to 2 November 2024	$822.62	$822.62
LG2519-108	Youthline Auckland Charitable Trust	Towards volunteer counsellor training and clinical supervision from 1 October 2024 to 1 October 2025	$2,704.00	$0.00
LG2519-109	Age Concern Auckland Trust	Towards operational expenses (excluding salaries) from 1 October 2024 to 31 January 2025	$5,000.00	$0.00
LG2519-110	Huia Settlers Museum Trust	Towards Huia Museum Renovation and Upgrade including (extend storage space, repaint, replace wall, build a platform for an extra storage area) from 1 October 2024 to 31 October 2024	$12,000.00	$3,000.00
LG2519-111	Visionwest Community Trust	Towards marquee, radio telephone, chiller and sound production hire for Christmas from the heart from 11 December 2024 to 18 December 2024	$11,434.00	$2,500.00
LG2519-112	School Cheque Account	Towards 3D panels, photoboard and navigator sign post for RIS Mural Project from 2 September 2024 to 22 October 2024	$11,000.00	$0.00
LG2519-113	Waitakere Rivercare Group	Towards purchasing potting mix, plant guards, stakes, pots and planting tools for growing local plants with local people for local streams from 1 October 2024 to 1 October 2025	$7,081.00	$2,500.00
LG2519-114	The Waitakere Ranges Protection Society Inc	Towards consultation service, software implementation cost and licensing fees from 8 October 2024 to 28 February 2025	$1,720.00	$1,000.00
LG2519-115	Swanson Playcentre	Towards floor replacement at Swanson play centre from 30 September 2024 to 4 October 2024	$12,000.00	$3,000.00
LG2519-116	Te Uru Waitakere Contemporary Gallery	Towards chairs purchases for Te Uru Waitakere Contemporary Gallery from 1 October 2024 to 1 September 2025	$3,451.28	$1,000.00
LG2519-117	Titirangi Baptist Church	Towards wages for youth workers for mentoring session from 14 October 2024 to 11 April 2025	$5,000.00	$0.00
LG2519-118	The UpsideDowns Education Trust	Towards speech and language therapists' costs from to 2 October 2024 to 2 October 2025	$5,000.00	$0.00
LG2519-119	Auckland Basketball Services Ltd	Towards community development costs and coaching costs and affiliation fees for Girls Basketball Program from 1 October 2024 to 31 July 2025	$5,900.00	$0.00
LG2519-120	Nour I Hassan	Towards venue hire from 29 October 2024 to 26 February 2025	$1,000.00	$0.00
LG2519-122	Bethells Valley Voluntary Rural Fire Force	Towards booklet and film production costs for Celebrating 40 years of Bethells Valley Volunteer Fire Force from 6 October to 12 December 2025	$12,000.00	$2,000.00
LG2519-124	Forest Ridge Community Group	Towards contactor costs for Forest Ridge Community Group Project from 1 November 2024 to 31 August 2025	$12,000.00	$2,000.00
LG2519-126	Miss M Vasquez Lesser	Towards food purchases for Little Candles Day: Open studio sessions and exhibition from 20 October 2024 to 8 December 2024	$1,000.00	$0.00
LG2519-127	GEO AR GAMES LTD	Towards even staff costs, equipment, device hire, consumable items, marketing and promotional materials and APP development fees from 1 October 2024 to 31 January 2025	$5,500.00	$0.00
LG2519-128	Glen Eden Tennis Club	Towards utility cost and PO box rental from 1 October 2024 to 30 September 2025	$1,700.00	$1,400.00
LG2519-129	Playhouse Theatre Incorporated	Towards sound equipment hire from 12 October 2024 to 27 October 2024	$10,000.00	$1,000.00
LG2519-130	Going West Trust	Towards marketing and promotion, facilitator/artist fees and materials, travel expenses from 2 November 2024 to 29 March 2025	$12,000.00	$2,000.00
LG2519-131	Wool Revolution Studio Ltd	Towards admin and accounting costs, material cost, setup and equipment hire, tutor costs, venue hire and refreshments from 1 November 2024 to 31 October 2025	$12,000.00	$0.00
LG2519-132	Titirangi Community House	Towards tutor fees, room hire, promotion and advertising, materials and resources costs for new community classes at Titirangi from 14 October 2024 to 31 July 2025	$7,580.00	$2,000.00
LG2519-133	Roskill Together Trust	Towards coaching fees, marketing and reporting fees for EcoConscious Accelerator - Waitākere Ranges from 1 October 2024 to 5 September 2025	$11,850.00	$0.00
LG2519-134	Piha Surf Life Saving Club	Towards programme entry fees, swim coaching cost, surfing equipment and accessories, Marketing materials for Piha ngā Tāne o te Moana from 5 October 2024 to 19 September 2025	$11,750.00	$1,000.00
LG2519-135	Auckland Bonsai/Penjing Art Centre Trust	Towards venue hire, editing and printing, purchasing of materials and educator/ translator costs on 1 December 2024	$5,964.00	$0.00
LG2519-136	Momentum Charitable Trust	Towards facilitated fees for four one-day life and financial skills programmes from 1 October 2024 to 30 November 2024	$6,780.00	$0.00
LG2519-137	Life Education Trust Auckland West	Towards venue hire on 13 October 2024	$1,440.00	$0.00
LG2519-138	Sustainable Coastlines Charitable Trust	Towards salaries, transport, waste disposal cost and resources. from 11 October 2024 to 24 November 2024	$12,000.00	$0.00
LG2519-139	Bellyful New Zealand Trust	Towards operational cost from 1 October 2024 to 30 September 2025	$3,000.00	$1,000.00
LG2519-140	Te Kaiarahi Limited	Towards Instructor fees, transport, surfing package, referral and whanau liaison, catering, marketing and reporting from 18 October 2024 to 15 December 2024	$26,473.00	$0.00
LG2519-142	Liston College Board of Trustees Account	Towards athletics uniform and sports equipment for Liston College from 1 October 2024 to 30 November 2024	$8,603.00	$0.00
LG2519-143	The Helping Paws Charitable Trust	Towards veterinary care (including desexing) costs for Waitakere Community Cat Desexing Programme from 1 October 2024 to 30 September 2025	$5,000.00	$1,000.00
LG2519-144	Matuku Reserve Trust	Towards coordinator wages from 1 November 2024 to 30 September 2025	$12,000.00	$1,000.00
Total			$273,812.90	$30,222.62

CARRIED

13

Proposed new community lease to the Royal New Zealand Plunket Trust located at 500 South Titirangi Road, Titirangi War Memorial Reserve

Resolution number WTK/2024/151 MOVED by Member S Coney, seconded by Chairperson G Presland: That the Waitākere Ranges Local Board: a)      whakaae / approve a new community ground lease to the Royal New Zealand Plunket Trust for an area comprising 34m^2located at 500 South Titirangi Road, Titirangi War Memorial Hall, Titirangi War Memorial Reserve, subject to the following terms and conditions: i)    term – five (years, commencing 28 August 2023), with one five-year right of renewal. ii)   rent – $1.00 plus GST per annum iii)  maintenance fee – $841.00 plus GST per annum iv)  community outcomes plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment A – Community Outcomes Plan). v)   all other terms and conditions in accordance with the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement. CARRIED

Note:   Item 14 – Waitākere Ranges Te Kete Rukuru Tranche Three Park Selection for Māori Naming was considered prior to Item 10 Extraordinary Business.

15	Thriving Rangatahi
	Resolution number WTK/2024/152 MOVED by Deputy Chairperson M Clayton, seconded by Member L Manley: The Waitākere Ranges Local Board: a)      ohia / endorse the approach to “nest” the council’s strategic priorities for children and young people under Ngā Hapori Momoho | Thriving Communities. b)      ohia / endorse the five draft strategic priorities for children and young people,           recognising that there are connections across them all and the need to avoid a           siloed approach. c)      whakaae / agree with the nine different ways Auckland Council can support the wellbeing of children and young people, noting the importance of building their capacity and capability to enable and empower them to advocate for themselves and design their own solutions. d)      tautoko / support sharing best practice examples from around the region to leverage what is working well across the whole of council. e)      tuhi ā-taipitopito / note the importance of on-going monitoring and evaluation to ensure that those facing the greatest disparities in outcomes are benefitting from Auckland Council’s investment in children and young people. f)       tuhi ā-taipitopito / note the importance of socialising the strategy with staff across the whole of council to ensure there is a youth lens on council’s investment decisions and activities when projects and initiatives are designed. g)      recommend a review of council consultation and engagement practices which are failing to connect with young people. h)      urge council to consider steps to restrict the ability of vape shops to open within close proximity of school zones. CARRIED
	Note:  Pursuant to Standing Order 1.9.3, Member L Potauaine requested that her abstention be recorded.

Member M Allen returned to the meeting at 6.31pm, Item 16.

16	Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2024
	Resolution number WTK/2024/153 MOVED by Deputy Chairperson M Clayton, seconded by Member L Manley: That the Waitākere Ranges Local Board: a)      whiwhi / receive the September 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025. CARRIED

17	Delegated local board feedback on New Zealand’s Second Emissions Reduction Plan
	Resolution number WTK/2024/154 MOVED by Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a)      whiwhi / receive the decision made under delegation 15 August 2024 providing feedback from the Waitākere Ranges Local Board, to be appended to Auckland Council’s submission on the Second Emissions Reduction Plan (ERP2). CARRIED
	Note:  Pursuant to Standing Order 1.9.7 Member L Potauaine requested that her dissenting vote be recorded.

18	Chair's Report - Greg Presland
	Resolution number WTK/2024/155 MOVED by Deputy Chairperson M Clayton, seconded by Member L Manley: That the Waitākere Ranges Local Board: a)      whiwhi / receive Chair Greg Presland’s September 2024 report. b)      urge the Government and Auckland Council to fund the repairs of slips in road      reserves which are impacting residents’ abilities to access and use their homes. c)      tono / request staff to report back on measures outside the Shoreline Adaption Plan to provide for adaption from change caused by global warming. d)      urge the Government and Auckland Council to devise a system to provide relief to affected land owners who have, because of flood damage or slip damage, been placed in a position of having negative equity in their properties. CARRIED
	Note:   Pursuant to Standing Order 1.9.7 Member S Coney requested that her dissenting vote be recorded against c) and Member L Potauaine requested that her dissenting vote be recorded against a), b), c) and d).

19	Hōtaka Kaupapa / Governance Forward Work Programme
	Resolution number WTK/2024/156 MOVED by Deputy Chairperson M Clayton, seconded by Member L Manley: That the Waitākere Ranges Local Board: a)      whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for September 2024. CARRIED

20	Workshop Records
	Resolution number WTK/2024/157 MOVED by Member L Manley, seconded by Member M Allen: That the Waitākere Ranges Local Board: a)      whiwhi / receive the workshop records for 1, 8 and 15 August 2024. CARRIED

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Chairperson G Presland closed the meeting with a karakia.

6.36 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................