I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 30 September 2024

5:00 pm

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland

 

Te Rōpū Kaitohutohu Take Taiohi /

Youth Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Co-Chairperson

Vira Paky

 

Co-Chairperson

Sanat Singh

 

Members

Fine Aholelei

 

 

Dylan Chand

 

 

Ryan Chow

 

 

Taimarino Cleave

 

 

Jasmine Gray

 

 

Ayla Johnstone

 

 

Humaira Khan

 

 

Katja Neef

 

 

Julie Nicholson

 

 

Esther O'Donnell

 

 

Kritika Selach

 

 

(Quorum 5 members)

 

 

 

Madeline Holland

Kaitohutohu Mana Whakahaere / Governance Advisor

 

24 September 2024

 

Contact Telephone: +6427 252 3607

Email: madeline.holland@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of all Auckland Council demographic advisory panels. Panel members abide by the Code of Conduct for members of Auckland Council advisory panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

·       Auckland Council’s regional policies, plans and strategies

·       regional and strategic matters including those that Council-Controlled Organisations deal with

·       any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and social cohesion as set out in the Auckland Plan. The panels will advise through their agreed strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly in relation to the Auckland Plan, the Long-term Plan and regional policies. The panels should advise on council’s operational and organisational strategies relevant to diverse communities.

The panels may also consider whether they wish to choose, shape and support a project they feel passionate about as part of their work programme.

The governing body and council staff should work with the panels for the development of their strategic agendas and work programme. The Planning, Environment and Parks Committee will approve the panel’s work programme and any subsequent major changes to it.

 

Submissions

The panel cannot make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan. However, the panel may be asked for informal feedback during a consultative process.

In its advisory role to the council, the panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the panel’s term in September 2025.

 

Youth Advisory Panel

30 September 2024

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Ngā Tamōtanga | Apologies                                                   5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

4          Other Business                                                     5

5          Election of Youth Advisory Panel co-chair for the remainder of the 2022 - 2025 term                7

 

 

1          Ngā Tamōtanga | Apologies

 

No apologies were received at the time of agenda close.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Youth Advisory Panel:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Monday, 5 August 2024, as a true and correct record.

 

 

 

 

4          Other Business

 

 

 

Youth Advisory Panel

30 September 2024

 

 

Election of Youth Advisory Panel co-chair for the remainder of the 2022 - 2025 term

File No.: CP2024/14062

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To outline the process for electing a new co-chair for the Youth Advisory Panel for the remainder of the 2002– 2025 term.

Whakarāpopototanga matua

Executive summary

2.       Following the resignation of one of the current co-chairs, the Youth Advisory Panel members are required to elect a new co-chair for the remainder of the term. Attachment A provides a description of the role of the co-chairs.

3.       Panel members can nominate and vote for themselves.

4.       Voting for the panel co-chair will take place at the 30 September 2024 formal panel meeting immediately following the 30 September 2024 panel workshop.

5.       The co-lead officer will ask for confirmation of any nominations already received and any further nominations.

6.       There will be a two-minute opportunity for nominees to speak to their nomination at the meeting and prior to voting.

7.       Members will be asked to write the name of their preferred candidate on a piece of paper. There will be one round of voting and the highest polling candidate is elected. In the event of a tie names will be placed in a box and one drawn out.

8.       The co-chair is expected to be in place until the current term of Auckland Council ends in October 2025.

Voting system

9.       There will be one round of voting and the highest polling candidate is elected.

10.     The voting is conducted by closed ballot and the scrutineer will be a co-lead officer. 

Voting procedure at the meeting

11.     The meeting will proceed as follows:

12.     The panel chair will call the meeting to order and deal with apologies and initial procedural items.

13.     The first item on the agenda will be election of the new co-chair, and the chair will hand over the chairing role to a co-lead officer.

14.     The co-lead officer will outline the process followed for the election of the new co-chair, conduct the election, and announce the results.

15.     Once the co-chair has been confirmed, the meeting will conclude.

 

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      kōwhiri / elect a new co-chair for the remainder of the 2022 – 2025 term.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a⇩

30 September 2024, Youth Advisory Panel, Co Chair Role Description

9

      

Ngā kaihaina

Signatories

Author

Madeline Holland - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Victoria Wicks-Brown - Principal Advisor Panels

Divya Raghubar – Co-Lead Officer

 

 

Youth Advisory Panel

30 September 2024