I hereby give notice that an ordinary meeting of the Seniors Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 7 October 2024

12.00pm

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland

Te Rōpū Kaitohutohu Take Kaumātua /

Seniors Advisory Panel

OPEN AGENDA

MEMBERSHIP

Co-chairperson	Claire Dale
Co-chairperson	Edwina Pio, ONZM
Members	Bruce Davies, JP	Janis McArdle
	Zari Fazelnia	Susanne Tapsell
	Leigh Featherstone	Fia Turner
	Gavin Jones, MNZM	Lindsay Waugh
	Gayle Marshall, QSM

Liaison Councillor	Alf Filipaina

(Quorum 6 members)

Phoebe Chiquet-Kaan

Governance Advisor

1 October 2024

Contact Telephone: +64 27406 9656

Email: phoebe.chiquet-kaan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of all Auckland Council demographic advisory panels. Panel members abide by the Code of Conduct for members of Auckland Council advisory panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· regional and strategic matters including those that Council-Controlled Organisations deal with

· any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and social cohesion as set out in the Auckland Plan. The panels will advise through their agreed strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly in relation to the Auckland Plan, the Long-term Plan and regional policies. The panels should advise on council’s operational and organisational strategies relevant to diverse communities.

The panels may also consider whether they wish to choose, shape and support a project they feel passionate about as part of their work programme.

The governing body and council staff should work with the panels for the development of their strategic agendas and work programme. The Planning, Environment and Parks Committee will approve the panel’s work programme and any subsequent major changes to it.

Submissions

The panel cannot make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan. However, the panel may be asked for informal feedback during a consultative process.

In its advisory role to the council, the panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the panel’s term in September 2025.

Seniors Advisory Panel

07 October 2024

ITEM TABLE OF CONTENTS PAGE

1 Ngā Tamōtanga | Apologies 5

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

4 Other Business 5

5 Whanaungatanga, Co-Chairs Updates, and Panel Activities 7

6 Liaison Councillor's Update 9

7 Update about the progress of the Age Friendly Auckland action plan 11

8 Feedback on dog walking limit proposal 13

9 Mayor's direction to the annual plan 15

10 Seniors Advisory Panel Work Tracker 17

11 Updates and information memoranda 19

1 Ngā Tamōtanga | Apologies

Accept the apology from Gavin Jones for absence.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Seniors Advisory Panel:

a) whakaū / confirm the ordinary minutes of its meeting, held on Monday, 24 June 2024, as a true and correct record.

4 Other Business

Seniors Advisory Panel

07 October 2024

Whanaungatanga, Co-Chairs Updates, and Panel Activities

File No.: CP2024/14368

Te take mō te pūrongo

Purpose of the report

1. To provide the panel with an opportunity to continue information sharing and relationship building.

2. To support the panel in discussing activities its members have been engaged in since the previous meeting which do not appear as standalone agenda items.

3. To debrief the safety and accessibility workshop and the summary notes that were sent out on 5 September 2024.

Whakarāpopototanga matua

Executive summary

4. The following matters are included in this item for discussion with panel members encouraged to speak to these, and other individual activities of interest to the panel.

5. At the last workshop on 12 August 2024 the panel engaged in a safety and accessibility exercise prepared by members Gavin Jones and Susanne Tapsell. The summary notes were sent out to the group on 5 September 2024. This is an opportunity to have a debrief of the exercise and comment on the summary notes.

6. The 12-person cross-panel Elections Working Group met on Tuesday 17 September for discussion with the Elections Programme Team for their first meeting heading into the 2025 election year. Zari Fazelnia and Claire Dale are the seniors advisory panel representatives on this working group.

7. Waka Kotahi New Zealand Transport Agency and Auckland Transport requested time with Council’s demographic advisory panel members to share thinking on the preferred option and hear panel member views and recommendations on Te Ara Hauāuru - Northwest Rapid Transit project. On Tuesday 24 September panel members joined a cross-panel workshop at Auckland Transport. The agencies were seeking to engage and receive a range of perspectives in early development of this regionally significant project. Areas they wanted to focus on included:

• Station functionality – what’s important to the panels’ communities when using public transport stations in terms of safety, comfort, navigation, attractiveness, use and access, signage and customer information, future-proofing for future needs and aspirations.

• Staging priorities – the team wanted to hear panel member views and feedback on what should be prioritised from a customer experience perspective.

8. On 25 September Māori members from across the demographic advisory panels gathered for a cross-panel hui to meet one another and explore opportunities. Panel members Susanne Tapsell and Bruce Davies attended this meeting.

9. Holly Reid from the Auckland Council communications team is looking to put together an OurAuckland story on the Seniors Advisory Panel, highlighting how the panel provides advice to the council. She has been in touch to ask for suggestions on significant or interesting projects / plans that the panel has contributed to. Some ideas she has had so far are:

· A profile on a panel members and how they got involved

· A Q&A with a co-chair on their experience of organising a community event to share council news, or seek views to provide to the council

10. Any further points panel members and co-chairs wish to raise.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive advisory panel co-chair and member updates.

b) debrief the safety and accessibility exercise from the 13 August 2024 meeting and the summary sent out last month.

c) whakarite / provide suggestions on significant or interesting projects / plans for an Our Auckland story on the Seniors Advisory Panel.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Phoebe Chiquet-Kaan - Governance Advisor

Authorisers

John Nash - Co-lead Officer of the Seniors Advisory Panel

Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

07 October 2024

Liaison Councillor's Update

File No.: CP2024/14207

Te take mō te pūrongo

Purpose of the report

1. To update the panel on recent Governing Body decisions or council activity that may be of interest.

2. To update on any matters raised in the co-chairs update / report back on panel activities.

3. To address any upcoming agenda items where insights can be shared.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) tuhi ā-taipitopito / note the Liaison Councillor’s update.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Phoebe Chiquet-Kaan - Governance Advisor
Authoriser	John Nash - Co-lead Officer of the Seniors Advisory Panel

Seniors Advisory Panel

07 October 2024

Update about the progress of the Age Friendly Auckland action plan

File No.: CP2024/14128

Te take mō te pūrongo

Purpose of the report

1. To update the Seniors Advisory Panel regarding progress on Tāmaki Makaurau Tauawhi Kaumātua, Age Friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. Joanna Maskell, Principal Policy Advisor, Community Policy and Policy Development Hub will attend the Panel meeting on 7October 2024 and update the panel regarding the following items:

· Data from the Age Friendly Auckland Annual Report for 2024.

· Application by the Age Friendly Auckland Implementation Rōpū to the Age Friendly Fund for a pilot programme of Dementia Friendly Film screening in Tāmaki Makaurau Auckland in 2025.

· Planning for the Age Friendly Auckland Symposium on 5 November 2024.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive the update and note the Age Friendly Auckland Symposium will take place on 5 November 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Tāmaki Makaurau Tauawhi Kaumātua Mahere Mahi – Age Friendly Auckland Action Plan Update, Presentation

Ngā kaihaina

Signatories

Author

Joanna Maskell - Principal Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

John Nash - Co-lead Officer of the Seniors Advisory Panel

Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

07 October 2024

Feedback on dog walking limit proposal

File No.: CP2024/14482

Te take mō te pūrongo

Purpose of the report

1. To seek the Seniors Advisory Panel’s feedback on the proposal to limit the number of dogs that one person may walk at one time in a public place in Auckland.

Whakarāpopototanga matua

Executive summary

2. In July 2024 the Regulatory and Community Safety Committee, completed a review of Auckland Council Kaupapa mo ngā Kurī / Policy on Dogs 2019 (Policy) and Ture a Rohe Tiakina Kurī 2019 / Dog Management Bylaw 2019 (Bylaw).

3. While the review found that the Policy and Bylaw are largely ‘fit for purpose’, it identified a number of improvements, including walking multiple dogs in public places as an emerging issue requiring further investigation (Item 9, RSCCC/2024/47).

4. Currently, the Policy and Bylaw requires all dogs to be kept under control. They do not set a limit on the number of dogs being walked at one time.

5. The further investigation identified that while walking multiple dogs were not significantly overrepresented in dog-related incidents, setting an upper limit would provide clarity and set clear behavioural expectations to address problems.

6. In August 2024, a Joint Working Group recommended setting a limit on the number of dogs that one person may walk at one time to a maximum of six dogs on-leash, in an on-leash area, and a maximum of three off-leash in an off-leash area (with the other three remaining on a leash).

7. Staff seek the following feedback:

· Should there be a limit on the number of dogs walked at one time? If so, why?

· How might the proposed limit impact or affect your community?

8. The panel's feedback will be used to inform the development of a proposal to set a limit on the number of dogs a person can walk at one time in Auckland. The proposal will be considered by the Regulatory and Community Safety Committee in December 2024 for public consultation in early 2025.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whakarite / provide feedback on limiting the number of dogs that may be walked at one time in a public place.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Review of Auckland Council’s Dog Policy and Bylaw 2019 Presentation

Ngā kaihaina

Signatories

Author

Abigail Talavera - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Victoria Wicks-Brown - Principal Advisor Panels

John Nash - Co-lead Officer of the Seniors Advisory Panel

Seniors Advisory Panel

07 October 2024

Mayor's direction to the annual plan

File No.: CP2024/14567

Te take mō te pūrongo

Purpose of the report

1. To provide the Seniors Advisory Panel with visibility of the mayor’s direction setting document for Annual Plan 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The mayor’s office has developed a direction setting document for use by the council group as it develops the Annual Plan 2025/2026. Council’s response to it will help inform the mayor’s annual plan proposal that will lead decision-making in December 2024.

3. The approach of developing a direction setting document was established by the mayor for the Long-Term Plan 2024-2034 and is being continued. The direction setting document is included at Attachment A.

4. In due course council staff will engage further with the panel on the annual plan and seek its advice and views.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) tuhi ā-taipitopito / note the mayors annual plan direction setting document and that staff will engage further with the panel on the annual plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Mayors direction for Annual Plan 2025-2026

Ngā kaihaina

Signatories

Author	John Nash - Co-lead Officer of the Seniors Advisory Panel
Authoriser	Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

07 October 2024

Seniors Advisory Panel Work Tracker

File No.: CP2024/14372

Te take mō te pūrongo

Purpose of the report

1. To update the Seniors Advisory Panel on progress with their work programme.

Whakarāpopototanga matua

Executive summary

2. The Seniors Advisory Panel uses this tracker to record their key activities during the term. It contains a record of what has been presented to the panel and their feedback.

3. The work tracker showing the work the panel has undertaken during their term to date is attached at Attachment A.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) tuhi ā-taipitopito / note the update on the work tracker.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Seniors Advisory Panel Work Tracker - 7 October 2024

Ngā kaihaina

Signatories

Authors

Phoebe Chiquet-Kaan - Governance Advisor

Kathryn Hickling – Co-lead Officer of the Seniors Advisory Panel

Authoriser

John Nash - Co-lead Officer of the Seniors Advisory Panel

Seniors Advisory Panel

07 October 2024

Updates and information memoranda

File No.: CP2024/14369

Te take mō te pūrongo

Purpose of the report

1. To provide the principal advisor an opportunity to update or report back to the panel on matters of interest or relevance.

2. To provide the panel with any additional information items related to their work.

Whakarāpopototanga matua

Executive summary

3. The following items are attached for the panel’s information:

Date	Subject
17/09/2024	Memorandum - Play advocacy update for the Seniors Advisory Panel
17/09/2024	Auckland local elections 2025 Cross-Panel Working Group – presentation slides
25/09/2024	Memorandum - Report back from first Elections Cross-Panel Working Group Meeting
30/09/3034	Memorandum - Experience of Disabled Aucklanders in Medium Density Housing Update

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive the updates and information items.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Memorandum - Play advocacy update for the Seniors Advisory Panel, 17 September 2024
b ⇨	Auckland local elections 2025 Cross-Panel Working Group, 17 September 2024 – presentation slides
c ⇨	Memorandum - Report back from first Elections Cross-Panel Working Group Meeting, 25 September 2024
d ⇨	Memorandum - Experience of Disabled Aucklanders in Medium Density Housing Update - September 2024

Ngā kaihaina

Signatories

Author	Phoebe Chiquet-Kaan - Governance Advisor
Authoriser	Victoria Wicks-Brown - Principal Advisor Panels