Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 17 October 2024 at 3.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Scott Milne, JP

 

Deputy Chairperson

Sarah Powrie

 

Members

Troy Churton

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

Angus McPhee

 

 

 

Penny Tucker

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōrākei Local Board

17 October 2024

 

 

 

1          Nau mai | Welcome

 

Chairperson S Milne welcomed those present with a karakia.

 

2          Ngā Tamōtanga | Apologies

 

Resolution number OR/2024/125

MOVED by Chairperson S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)          accept the apology from Member A McPhee for absence.

b)         accept the apology from Member P Tucker for illness.

CARRIED

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Deputy Chair S Powrie, Member T Churton and Member D Wong declared an interest in Item 13 Ōrākei Local Grant Round One 2024/2025 grant allocations.

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number OR/2024/126

MOVED by Chairperson S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 19 September 2024, including the confidential section, as a true and correct record.

CARRIED

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Eric Walton - Off-leash dogs at Churchill Park

 

This item was withdrawn.

 

9.2

Public Forum - Caleb Hendry - Professional Dog Walkers’ Association

 

Resolution number OR/2024/127

MOVED by Chairperson S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)          receive the presentation from Caleb Hendry and thank him for his attendance.

CARRIED

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Troy Churton for consideration under item 12.

 

12

Notice of Motion - Member Troy Churton - Recommendation for full withdrawal of Plan Change 78 and upholding Auckland Unitary Plan

 

Resolution number OR/2024/128

MOVED by Member T Churton, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      request Member Troy Churton as the Local Board planning portfolio lead to present to Auckland Council’s Planning Environment and Parks Committee seeking in-principle support for exercising the option to withdraw MDRS from the AUP when it is technically possible.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

13

Ōrākei Local Grant Round One 2024/2025 grant allocations

 

Deputy Chair S Powrie declared an interest in the grant application for LG2512-150 - Eastern Bays Community Patrol Incorporated and took no part in the discussion or voting on this item.

Member T Churton declared an interest in the grant application for LG2512-121 - Auckland Water Ski Club Incorporated and took no part in the discussion or voting on this item.

Member D Wong declared an interest in the grant application for  LG 2512 – 153 - East City Community Trust and took no part in the discussion or voting on this item.

 

Resolution number OR/2024/129

MOVED by Chairperson S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      approve the following applications received in Ōrākei Local Grant round one 2024/2025, listed in the following table:

Table One: Ōrākei Local Grant round one 2024/2025 grant applications

Application ID

Organisation

Requesting funding for

Amount approved

LG2512-152

Alliance Française d' Auckland Incorporated

Towards the cost of a marquee, tables, chairs and music concert costs

$2,000.00

LG2512-121

Auckland Water Ski Club Incorporated

Towards the cost of electrical improvements, sundry costs and live stream costs

$5,000.00

LG2512-113

Banyuhay Aotearoa Charitable Trust

Towards the venue hire (all inclusive) for the Barangay Banyuhay Family Day to be held on 23 November 2024 at Barfoot & Thompson Stadium, Kohimarama.

$3,000.00

LG2512-126

Carol White Family Center Incorporated

Towards the cost of garden equipment for an early childhood centre

$3,000.00

LG2512-138

Epsom Community Patrol New Zealand

Towards the cost of training, fuel costs, uniforms, first aid and printing costs

$4,000.00

LG2512-153

East City Community Trust

Towards the cost of a new digital sign

$8,000.00

LG2512-150

Eastern Bays Community Patrol Incorporated

Towards the cost of a laptop, first aid training, health and safety training, uniforms, signage and marketing costs

$9,000.00

LG2512-129

Ellerslie Cricket Club Incorporated

Towards the cost of crickets balls for the Ellerslie Cricket club

$2,000.00

LG2512-143

Mano Amiga

Towards the cost of parenting workshops, teacher fees, sports gear and venue hire of the Orakei Community Hall

$4,000.00

LG2512-139

Meadowbank Pony Club Incorporated

Towards the cost of fencing and fencing wire

$3,000.00

LG2512-130

Mission Bay Business Association Incorporated

Towards the cost of Christmas flags including installation and removal and storage of the existing flags at the Mission Bay sites

$5,000.00

LG2512-111

Ōrākei School

Towards the cost of artist fees for a School mural

$3,000.00

LG2512-131

Parnell Cricket Club Incorporated

Towards the cost of refurbishment of the changing rooms at the Shore Road facilities

$8,000.00

LG2512-105

Re-Creators Charitable Trust

Towards the cost of tutoring, preparation costs and materials, administration costs, marketing costs and project management wages

$2,000.00

LG2512-146

The Remuera Business Association Incorporated

Towards the installation of cameras along Clonbern Road

$8,000.00

LG2512-109

Remuera Chinese Association Incorporated.

Towards the cost of venue hire.

$3,000.00

LG2512-149

Road Safety Education Limited

Towards the cost of venue hire at the Auckland Netball centre and facilitator fees

$2,000.00

LG2512-127

Rotary Club of Remuera Incorporated

Towards the cost of Daffodil bulbs, compost, Sheep pellets and garden booster

$3,500.00

LG2512-103

St Heliers Bay Croquet Club incorporated

Towards the reroofing of the St Heliers Bay Croquet Club.

$3,000.00

LG2512-118

St Heliers Community Centre Limited

Towards the installation of solar panels on the roof of St Heliers Church and Community Centre and battery storage (36.8kWh)

$8,000.00

LG2512-135

St Heliers Village Association Incorporated

Towards the cost of a Christmas Tree, tree decorations, daily Christmas elf, prizes, posters, campaign design, an Advent calendar, Google ads, and EDM Posts

$6,000.00

LG2512-140

Tamaki Drive Protection Society Incorporated

Towards printing costs

$2,500.00

LG2512-148

The Sustainable Coastlines Charitable Trust

Towards the cost of catering and litter disposal

$3,000.00

LG2512-124

The UpsideDowns Education Trust

Towards the cost of subsidising speech therapy sessions for nine children

$3,000.00

Total

 

 

$103,000.00

 

b)         request all successful funding applicants acknowledge Ōrākei Local Board’s support for their organisation and that the event or project include the Ōrākei Local Board logo on any marketing material or promotional products and that the board is referenced in any media statements.

c)          request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

 

 

 

 

 

d)         decline the following applications in the Ōrākei Local Grant round one 2024/2025 grant applications, listed in the following table:

Application ID

Organisation

Requesting funding for

Decline reason

LG2512-125

Auckland Table Tennis Association Incorporated

Towards the cost of wages for a junior coach and affiliation fees

Requested item does not align with local board priorities

LG2512-128

Bellyful New Zealand Trust

Towards operational costs

Application insufficiently developed

LG2512-147

Bike Eastern Suburbs

Towards the cost of tools, equipment, signage and coffee for volunteers

Grant round oversubscribed

LG2512-133

Glendowie Tennis Club Incorporated

Towards the cost of wages for the club administrator, electricity bill, cleaning costs and affiliation fees

Requested item does not align with local board priorities

LG2512-136

Guy Boland

Towards the cost of the arborist tree works to tidy and remove dead branches

Insufficient evidence on the benefits of the project to the Ōrākei Local Board area

LG2512-102

Happy Kids Entertainment Limited

Towards the cost of Auckland Council venue hire, refreshments, advertising costs, face paint kit, balloon twisting kid, ink, paper and lamination pouches

Grant round oversubscribed

LG2512-122

The New Zealand Tamil Senior Citizens Association Incorporated

Towards the cost of board games to provide activities to seniors

Application insufficiently developed

LG2512-119

Ōrākei School Education Admin

Towards the cost of pavement works

Grant round oversubscribed

LG2512-141

Pearl of the Islands Foundation Incorporated

Towards the cost of 80 Art Masterclasses

Grant round oversubscribed

LG2512-104

Raid New Zealand Incorporated

Towards the cost of annual boat storage

Insufficient evidence on the benefits of the project to the Ōrākei Local Board area

LG2512-132

Raukatauri Music Therapy Trust

Towards salary costs for the delivery of Music Therapy Sessions

Requested item does not align with local board priorities

LG2512-151

Roskill Together Trust

Towards the cost of administration fees, marketing costs, six workshop fees and reporting costs

Project outside of local board area

LG2512-123

Bookish Book Club

Towards the operational costs of a book club

Requested item does not align with local board priorities

LG2512-117

St Heliers Bowling Club

Towards additional sport shades and shelters for the bowling rinks at Goldie Street, St Heliers

Grant round oversubscribed

LG2512-137

The Dezignchik Group Limited

Towards the cost of advertising and storage unit costs

Insufficient evidence on the benefits of the project to the Ōrākei Local Board area

LG2512-115

Women’s Refuge Tamaki Makaurau Incorporated

Towards the cost of office rent at 3/322 New North Road, Kingsland

Project outside of local board area

 

CARRIED

 

14

Kōkiri - Remuera Road and Koraha Street Intersection Proposed Safety Improvement

 

John Gillespie (Head of Stakeholder and Community Engagement – Auckland Transport) and Jasmine Lau (Road Safety Engineering Team Leader – Auckland Transport) were in attendance to speak to the item.

 

Resolution number OR/2024/130

MOVED by Chairperson S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      delegate to Deputy Chair S Powrie to provide feedback to the proposal to upgrade the intersection of Remuera Road and Koraha Street from priority stop control to a signalised intersection by October 24th, 2024.

CARRIED

 

 

 

 

 

 

 

 

Precedence of Business

Resolution number OR/2024/131

MOVED by Chairperson S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)          agree that Item 15 - 140C Bassett Road, Remuera - private use occupation easement be considered after Item 24 - Chairperson and Board Members' Report.

CARRIED

 

Note: Item 15 - 140C Bassett Road, Remuera - private use occupation easement was considered after Item 24 - Chairperson and Board Members' Report.

 

16

Local board views on Plan Change 104 (Private) Remuera Precinct

 

Clare Wall Shaw (Planning Central/South Team Leader) was in attendance to speak to the item.

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2024/132

MOVED by Chairperson S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)          note the purpose of the plan change is to rezone the property from Special Purpose – Major Recreation Facility zone to a combination of Residential - Terrace Housing and Apartment Buildings zone and Residential – Mixed Housing Urban zone. The property reflects the area of current construction.

b)         acknowledge the effects and issues raised by locals regarding the Fletcher proposal and existing development (concerns about traffic, height, infrastructure etc.) and agree that these are adverse effects on the surrounding environment.

c)          note the impacts of private plan changes - they often have dramatic impact on the need for improved infrastructure and involve considerable loss of biodiversity which has been the case with The Hill development of what was known as Ellerslie Racecourse.

d)         highlight that private plan change applications need to be considered in a holistic context. Large recreational areas traditionally used for certain purposes such as golf or horseracing need to be re-purposed with new recreational uses to meet future needs and sustainability, rather than given over to densification.

e)          note concern at the potential for further variations to existing proposals within the subject area and densification in adjacent areas to be applied for once this type of Plan Change is approved on the grounds that there is a permitted baseline of densification creeping into the area.

f)           note that Fletcher Residential has already been granted resource consent and started construction.

g)         support moving away from a Special Purpose – Major Recreation Facility zone to a combination of Residential - Terrace Housing and Apartment Buildings zone, and Residential – Mixed Housing Urban zone, as maintaining the Special Purpose – Major Recreation Facility zone MAY undermine council’s ability to VALUE and appropriately rate residential units, and to control housing density.

h)         appoint Member Troy Churton to speak to the local board views at a hearing on private plan change 104.

i)           delegate authority to the Chairperson of Ōrākei Local Board to make a replacement appointment in the event the local board member appointed in resolution h) is unable to attend the private plan change hearing.

CARRIED

 

Attachments

a     17 October 2024, Ōrākei Business Meeting: Item 16 - Local board views on Plan Change 104 (Private) Remuera Precinct - Plan Change 104 (Private): Remuera Precinct - Attachment A - PDF

 

17

Local board views on draft changes to dog policy and bylaw

 

Resolution number OR/2024/133

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)             note that the standardisation of rules has enabled policy settings to be lowered in the interest of making them understandable.

b)         highlight the significant difficulties in implementing prompt enforcement and recommend that animal control officer resources include additional contracted officers to maximise efficiency.

c)          discourage multiple dog walking as it facilitates dog owners delegating their duty of care to another and discounts the duty to manage their own animal directly.

d)         emphasise that multiple dogs should never be off-leash due to incidents from single off-leash dogs requiring high management and control, along with the ability for one individual to manage more than two off-leash dogs appropriately as unlikely.

e)          recommend that to efficiently manage multiple dog walking and ensure multiple dogs are not off-leash, dog walkers should be licensed and have undertaken unique, specific training to the trade.

f)           recommend the following in relation to regional park dog access rules:

i)           All regional park dog access rules must be amended so that the starting position for any regional park is ‘dogs are prohibited’ and concessions are made from that starting reference. This reinforces a behaviour of respect and improves an awareness of our taonga, and that exercising domestic animals in regional parks is a privilege and not a right. This default prohibition rule sets a clear prioritisation of regional parks as places of environmental and recreational sanctity.

ii)         Any foreshore area in any regional park known as a bird nesting area and any native forest area in any regional park must be dog prohibited areas and any dog exercise concession should be restricted to ON-leash only.

iii)        Dog access rules in regional parks should be scheduled to acknowledge some defined areas which may be suitably used for ON-leash dog access without generating nuisance or disturbance to wildlife or other park users.

iv)        The dispensation areas should be independently assessed to ensure dog access will not jeopardise the park environment and returned to boards for recommendations. For example, a well-worn bike track area may be ideal for owners to run/bike with their dog on a leash.

g)         note that greater public education and awareness on the damage dogs do to sports grounds is essential region-wide.

h)         highlight that the default setting for dog access in any public place should be on-leash along with dispensations creating off-leash areas following that default setting.

i)           recommend that for clarity, information regarding the proposed wording changes for regional parks be displayed via a chart showing what the current rule is versus what the proposed rule is.

CARRIED

 

18

Time of Use Charging - Local Board Feedback

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2024/134

MOVED by Member T Churton, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      provide the tabled feedback and insights on issues related to Time of Use Charging policy development, based on discussions held at local board workshops during August / September 2024.

CARRIED

 

Attachments

a     17 October 2024, Ōrākei Business Meeting: Item 18 - Time of Use Charging - Local Board Feedback - Attachment A - PDF

 

19

Proposed amendments to the Biosecurity Act

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2024/135

MOVED by Member M Voyce, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      provide the tabled feedback to be considered for incorporation into Auckland Council’s submission to the Ministry for Primary Industries on amendments to the Biosecurity Act.

CARRIED

 

Attachments

a     17 October 2024, Ōrākei Business Meeting: Item 19 - Proposed Amendments to the Biosecurity Act - Local Board Feedback - Attachment A - PDF

 

 

 

 

 

20

Allocation of 2025 Splash Landing funding

 

Resolution number OR/2024/136

MOVED by Chairperson S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)          approve the allocation of an additional $15,145 toward the 2025 Splash Landing two-day event taking place in February 2025 at The Landing, from its deferred locally driven initiatives operational expenditure from financial year 2023/2024, bringing the total budget for the event to $54,445.

b)         highlight the importance of the 2025 Splash Landing event being supported by the 2025 Moana Festival, particularly in the area of promotion and support of on-water events.

CARRIED

 

Pursuant to Standing Orders 9.4 Member T Churton requested his dissenting vote be recorded.

 

21

PLACEHOLDER: Option for community activation of Tagalad Reserve

 

This item was withdrawn.

 

22

Governance Forward Work Calendar and Resolutions Pending Action Report

 

Resolution number OR/2024/137

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at 17 October 2024.

b)      note the Ōrākei Local Board Resolutions Pending Action report as at 17 October 2024.

CARRIED

 

23

Ōrākei Local Board Workshop Records

 

Resolution number OR/2024/138

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)   note the records for the local board workshops held on the 5th, 12th and 26th September 2024.

CARRIED

 

 

 

 

 

 

 

 

24

Chairperson and Board Members' Report

 

Resolution number OR/2024/139

MOVED by Member D Wong, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      receive the Ōrākei Local Board Chairperson and Board Members’ Report for September 2024.  

CARRIED

 

Public Excluded

Resolution number OR/2024/140

MOVED by Chairperson S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)          exclude the public from the following part(s) of the proceedings of this meeting.

b)         agree that related specialist staff be permitted to remain for Confidential Item 15 - 140C Bassett Road, Remuera - private use occupation easement after the public has been excluded, because of their knowledge of the matter, which will help the Ōrākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

Item 15 - 140C Bassett Road, Remuera - private use occupation easement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information which could prejudice commercial negotiations.

s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

Resolutions in relation to the confidential item are recorded in the confidential section of these minutes and are not publicly available.

 

4.11pm            The public was excluded.

 

RESTATEMENTS

 

It was resolved while the public was excluded:

 

15

140C Bassett Road, Remuera - private use occupation easement

 

Resolution number OR/2024/141

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:   

Ngā tūtohunga

Recommendation/s

f)           agree that the decision only be released and remain confidential until the need for confidentiality no longer exists.

CARRIED

 

Motion

Resolution number OR/2024/142

MOVED by Chairperson S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)           agree that the meeting be reopened to the public.

CARRIED

 

4.37pm            The public was re-admitted.

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

 

 

4.38 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................