I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 22 October 2024 1.00pm Claris
Conference Centre |
Aotea / Great Barrier Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Chris Ollivier |
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Members |
Laura Caine |
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Patrick O'Shea |
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Neil Sanderson |
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(Quorum 3 members)
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Guia Nonoy Democracy Advisor
14 October 2024
Contact Telephone: (09) 301 0101 Email: guia.nonoy@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Aotea / Great Barrier Local Board 22 October 2024 |
ITEM TABLE OF CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Aotea / Great Barrier Local and Capital Grants round one 2024/2025 grant allocations 7
12 Local board views on draft changes to cemetery bylaw / code 135
13 Local board views on draft changes to dog policy and bylaw 167
14 Proposed amendments to the Biosecurity Act 183
15 Time of Use Charging - Local Board Feedback 189
16 Auckland Council and council-controlled organisations (CCOs) memo and information reports 203
17 Local Board Correspondence 267
18 Hōtaka Kaupapa / Governance Forward Work Programme Calendar 273
19 Aotea / Great Barrier Local Board Workshop Record of Proceedings 281
20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
1 Nau mai | Welcome
Chairperson I Fordham will open the meeting and welcome everyone in attendance. Member N Sanderson will lead the hui in a karakia timatanga.
At the close of the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
That the Aotea / Great Barrier Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 24 September 2024, including the confidential section, as true and correct.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Aotea / Great Barrier Local Board 22 October 2024 |
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Aotea / Great Barrier Local and Capital Grants round one 2024/2025 grant allocations
File No.: CP2024/14683
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund or decline the applications received for Aotea / Great Barrier Local and Capital Grants round one 2024/2025.
Whakarāpopototanga matua
Executive summary
3. This report presents applications received in Aotea / Great Barrier Local and Capital Grants round one 2024/2025 (Attachments B and C).
4. The local board has set a total community grants budget of $186,364 and a capital budget of $252,000. $3,000 is available for the local grant budget from the legacy grants budget, as all transitional rates have been allocated or discontinued.
5. One grant had an early assessment during this round and was funded for a total of $25,000 (GBI/2024/81). Additionally, $2,000 was transferred to the Environmental Services budget to update the Jewels of Aotea booklet (GBI/2024/95).
6. The Aotea / Great Barrier Local and Capital grants round one 2024/2025 received 11 applications requesting $159,524.85 for local grants and 13 applications with $326,746.52 requested in the capital grants round.
Recommendation/s That the Aotea / Great Barrier Local Board: a) fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round One 2024/2025, listed in Table One and Table Two.
Table One: Local grant applications:
Table Two: Capital grant applications:
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Horopaki
Context
7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.
8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.
9. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.
Tātaritanga me ngā tohutohu
Analysis and advice
11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.
Tauākī whakaaweawe āhuarangi
Climate impact statement
12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.
14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
15. Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.
16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.
Tauākī whakaaweawe Māori
Māori impact statement
17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grant processes.
Ngā ritenga ā-pūtea
Financial implications
18. Appropriate staff in the finance division have been consulted on this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
19. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
20. Following the Aotea / Great Barrier Local Board allocation of funding for this round, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.
Attachments
No. |
Title |
Page |
a⇩ |
2024 2025 Aotea Great Barrier grants programme |
15 |
b⇩ |
2024 2025 Aotea Great Barrier local grants application summary |
23 |
c⇩ |
2024 2025 Aotea Great Barrier capital grants application summary |
81 |
Ngā kaihaina
Signatories
Authors |
James Boyd - Senior Grants Advisor |
Authorisers |
Pierre Fourie - Grants & Incentives Manager Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
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Local board views on draft changes to cemetery bylaw / code
File No.: CP2024/15034
Te take mō te pūrongo
Purpose of the report
1. To receive local board views on draft proposed changes to Auckland Council’s bylaw and code about council cemeteries and crematoria.
Whakarāpopototanga matua
Executive summary
2. To enable the local board to provide its views on draft proposed changes to the Auckland Council Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Bylaw 2014 (Bylaw) and Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Code of Practice 2014 (Code), staff have prepared a draft statement of proposal in Attachment A.
3. The changes are in response to a review by the Regulatory and Community Safety Committee and its request for development of options and a proposal for improvements.
4. Key draft proposed changes are to:
· add a bylaw approval framework that clarifies when and how council approval is required, for example for burial and headstones.
· clarify who must comply with an approval and any council directions, for example the approval holder, a person acting on behalf of the approval holder, and cemetery visitors.
· move rules from the Code to operational guidance (for example, on the types of approval conditions that may apply), and the Bylaw (for example, the approval framework and general rules about adornments).
· update the bylaw structure, definitions and wording for clarity.
5. Staff recommend the local board provide its views on the draft proposed changes. Taking this approach will help develop a proposal to improve the regulatory framework.
6. There is a reputational risk that the proposed changes or the local board’s views do not reflect the view of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to deliberations.
7. The Regulatory and Safety Committee will consider the local board views in December and recommend a proposal to the Governing Body. Public consultation on the proposal is scheduled for early 2025, and deliberations and final Governing Body decision later in 2025.
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) whakarite / provide feedback on draft proposed changes to the Auckland Council Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Bylaw 2014 and Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Code of Practice 2014, in the draft statement of proposal in Attachment A of the agenda report.
Horopaki
Context
The Bylaw and Code help to manage council cemeteries and crematoria
8. Council seeks to minimise public safety risks, cemetery misuse, distress to families, obstruction, and damage to property, heritage and the environment from the use of council cemeteries and crematoria by the public, by:
· using a bylaw to set a framework that enables council to make detailed rules in a separate code
· using a code that requires council approval for certain services and activities (for example, for burial and headstones) and sets general rules (for example, for adornments), at council cemeteries and crematoria only
· council cemetery and Aotea Great Barrier Island service centre staff using an education-focused approach to compliance (information and advice)
· managing council cemeteries within a wider regulatory framework.[1]
9. Council in 2014 made the the Auckland Council Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Bylaw 2014 and Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Code of Practice 2014 (GB/2014/67). The Bylaw was amended in 2021 for ease of understanding (GB/2021/10).
A recent Bylaw and Code review identified improvements
10. In July 2024, the Regulatory and Community Safety Committee completed a review of the Bylaw and Code and requested development of options for improvements and a proposal on the preferred option (RSCCC/2024/46).
11. A summary of the draft proposed changes is contained in Attachment A of this report.
The local board has an opportunity to provide its views on the draft proposed changes
12. The local board has an opportunity to provide its views on the draft proposed changes in Attachment A by resolution to the Regulatory and Safety Committee before a final proposal is adopted for public consultation.
13. For example, the board could support the draft proposed changes for public consultation, recommend changes or defer comment until it has considered public feedback on the proposal.
Tātaritanga me ngā tohutohu
Analysis and advice
The draft proposed changes seek to improve the council cemetery management framework
14. The draft proposed changes seek to amend the current Bylaw and revoke the Code.
15. The Table below summarises the key draft proposed changes. Attachment A contains more details, including other options considered.
Proposed key change |
Reasons for proposal |
· Add a bylaw approval framework that clarifies when and how council approval is required. |
· Reflects current operational practice to require approvals, for example for burial, cremation, monuments, burial plots, vaults, mausolea, ash scattering and disinterment. · More reasonable and authoritative approach, for example clearly provides council discretion to set approval conditions. · Matters requiring approval are fundamental elements of regulations that are better located in a bylaw (not a code). |
Move rules from the Code to: · operational guidance such as on the council website (for example, on the types of approval conditions that may apply in a particular case) · the Bylaw (for example, approval framework and general rules). |
· More flexible (cemetery management can directly amend operational guidance for the efficient provision of services). · Removes duplicate, out-of-date, and detailed approval conditions which are already in operational guidance. · Streamlines regulatory framework by removing unnecessary rules (code). |
· Clarify who must comply with an approval and any council directions (for example the approval holder, a person acting on their behalf, and cemetery visitors). |
· Reflects current operational practice for effective and efficient service provision and facility management. |
· Update bylaw structure, definitions, and wording for clarity. |
· Reflect current operational practice. · Easier to read, understand and comply with. · Aligns with best practice drafting standards (removes duplication of legislation and internal operational matters). |
Staff recommend the local board consider providing its views on the draft proposal
16. Staff recommend that the local board consider the draft proposed changes and whether it wishes to provide its views by resolution to the Regulatory and Safety Committee. Taking this approach will help develop a proposal to improve the regulatory framework.
Tauākī whakaaweawe āhuarangi
Climate impact statement
17. There are no implications for climate change arising from this decision.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. The draft proposed changes impact the Cemetery Services and Aotea Great Barrier Island service centre units of council.
19. Relevant staff input was sought to inform the draft proposed changes, and staff are aware of the impacts of the changes and their implementation role.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. The Bylaw and Code have a potential impact on local governance and public interest in previous reviews has been low.[2]
21. 12 interested local boards held workshops on the draft options and proposed changes to inform any views in response to this report.
22. Local boards will have a further opportunity to provide views on any local public feedback to any proposed changes prior to deliberations in 2025.
Tauākī whakaaweawe Māori
Māori impact statement
23. The Bylaw and Code support whanaungatanga, rangatiratanga, manaakitanga and kaitiakitanga in Houkura | the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and the Schedule of Issues of Significance by providing regulations that support council services to meet social, cultural and physical needs, and support the role of the Waikumete Urupā Komiti (Komiti) at Te Urupā o Waikumete (Waikumete Cemetery).[3]
24. Feedback from three mana whenua representatives highlighted concerns with burial capacity and costs, waste associated with adornments, and climate change impacts of common practices. Feedback from the Komiti included to clarify the Komiti role.
25. Mana whenua, mataawaka, and Komiti feedback will be sought on any proposed changes as part of the public consultative process.
Ngā ritenga ā-pūtea
Financial implications
26. There are no financial implications to the local board for any decisions on the draft proposed changes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
27. The following risk has been identified:
If… |
Then… |
Mitigation |
… the draft proposed changes or the views of the local board on the draft proposed changes differ from the views of people in the community. |
… there may be negative attention to council regarding the Bylaw and Code. (low reputational risk) |
The local board will have an opportunity to consider any public feedback and provide its formal views to a Panel prior to the final decision being made.
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Ngā koringa ā-muri
Next steps
28. Staff will present the local board views and a Statement of Proposal of proposed changes to the Bylaw and Code to the Regulatory and Community Safety Committee on 3 December 2024.
29. Public consultation on the Proposal is scheduled for early 2025, and deliberations and final Governing Body decision later in 2025.
Attachments
No. |
Title |
Page |
a⇩ |
Draft Statement of Proposal to amend Cemeteries and Crematoria Bylaw 2014 and revoke Cemeteries and Crematoria Code of Practice 2014 |
141 |
Ngā kaihaina
Signatories
Authors |
Elizabeth Osborne - Policy Analyst |
Authorisers |
Louise Mason - General Manager Policy Lou-Ann Ballantyne - General Manager Governance and Engagement Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
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Local board views on draft changes to dog policy and bylaw
File No.: CP2024/15664
Te take mō te pūrongo
Purpose of the report
1. To receive the local board views on draft proposed changes to Auckland Council’s policy and bylaw on dogs.
Whakarāpopototanga matua
Executive summary
2. To enable the local board to provide its views on draft proposed changes to the Auckland Council Kaupapa mo ngā Kurī | Policy on Dogs 2019 (Policy) and Ture a Rohe Tiakina Kurī | Dog Management Bylaw 2019 (Bylaw), staff have prepared a summary in Attachment A.
3. The changes are in response to a statutory review by the Regulatory and Community Safety Committee and preferred options of an Elected Member Working Group.
4. Key draft proposed changes are to:
· set a limit on the number of dogs one person may walk both on-leash and off-leash
· amend or clarify the dog access rules in 14 regional parks
· clarify some existing rules in the Policy and Bylaw
· reorganise and reformat existing Policy content.
5. Staff recommend the local board provide its views on the draft proposed changes. Taking this approach will help develop a proposal to improve the Policy and Bylaw.
6. There is a reputational risk that the proposed changes or the local board’s views do not reflect the views of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to deliberations.
7. The Regulatory and Safety Committee will consider the local board views in December and recommend a proposal to the Governing Body. Public consultation on the proposal is scheduled for early 2025, deliberations in June and final Governing Body decision in July.
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) whakarite / provide feedback on draft proposed changes to the Auckland Council Kaupapa mo ngā Kurī | Policy on Dogs 2019 and Ture a Rohe Tiakina Kurī | Dog Management Bylaw 2019 summarised in Attachment A of the agenda report.
Horopaki
Context
Council is required to have and review a policy on dogs and bylaw to implement the policy
8. The Dog Control Act 1996 requires Auckland Council to have a policy on dogs and a bylaw to give effect to it by specifying rules that dog owners must comply with.
9. The Auckland Council’s Kaupapa no ngā Kurī / Policy on Dogs 2019 (Policy) and Ture ā Rohe Tiakina Kurī / Dog Management Bylaw 2019 (Bylaw) were originally made in 2012 (GB/2012/157). The Policy was amended, and the Bylaw replaced in 2019 (GB/2019/71).
The Policy and Bylaw aim to keep dogs as a positive part of Aucklanders’ lives
10. The Policy and Bylaw seek to keep dogs as a positive part of the life of Aucklanders by:
· focusing on registration, classification, education and information, a balanced approach to dog access in shared spaces and problem response and reduction
· Animal Management staff using a modern regulator approach to compliance (information, education, enforcement)
· being part of a wider regulatory framework.[4]
A recent Policy and Bylaw review identified improvements
11. In June 2024, the Regulatory and Community Safety Committee completed a review of the Policy and Bylaw and requested the development of options for improvements and a proposal on the preferred option (RSCCC/2024/47).
12. A Joint Working Group[5] provided guidance on the preferred options to enable the development of a proposal for consultation.
13. A summary of the draft proposed changes is contained in Attachment A of this report.
The local board has an opportunity to provide its views on the draft proposed changes
14. The local board has an opportunity to provide its views on the draft proposed changes in Attachment A by resolution to the Regulatory and Safety Committee before a final proposal is adopted for public consultation.
15. For example, the board could support the draft proposed changes for public consultation, recommend changes or defer comment until it has considered public feedback on the proposal.
Tātaritanga me ngā tohutohu
Analysis and advice
The draft proposed changes seek to improve the current Policy and Bylaw
16. The draft proposed changes seek to improve the current Policy and Bylaw across five topics.
17. The Table below summarises the key draft proposed changes. Attachment A contains more details, including other options considered by the Working Group.
Proposed key change |
Reasons for proposal |
· Set a limit on the number of dogs a person may walk at one time (maximum of six dogs of which no more than three dogs are allowed under control off-leash at any one time) |
· Proportionately addresses evidence of nuisance and distress and provides for the needs of dogs and their owner. · Provides consistent guidance to the public which is easy to understand and comply with.
|
Changes to dog access rules at: · Auckland Botanic Gardens off-leash area, busy community areas and waterways · Te Ārai Regional Park to prohibit dogs from Te Ari Beach South (including Forestry Beach) · Hunua Ranges Regional Park to prohibit dogs from connecting roads and tracks, and single-use mountain bike tracks · Mahurangi Regional Park to prohibit dogs from Cudlip Point Loop Track and simplify rules to align with operational practices · Pākiri Regional Park to prohibit dogs on the associated beach · Scott Point (Mahurangi Regional Park) to prohibit dogs from the homestead grounds and change Scott Point and associated beaches time and season rule · Shakespear Regional Park to clarify the Army and Okoramai Bays prohibition rules and change the grassland area rule · Tāpapakanga Regional Park to clarify lambing season rule · Waitawa Regional Park to change off-leash rule to on-leash, the current on-leash on the Eastern end of Mataitai Beach, and the off-leash rule on the eastern end of Mataitai Beach. Prohibit dogs from single use mountain bike tracks, clarify lambing rule · Whakanewha Regional Park to allow on-leash dog access on western most tracks |
· Minimises conflicts over space between dogs and people. · Prevents environmental damage. · Minimises health and safety risks on people or other animals in busy areas (such as popular beaches and mountain bike tracks). · Protects ecological areas or endangered wildlife. · Makes the rules clearer, consistent, and easier for the public to understand and follow. · Updates the rule to reflect change in land-use (such as land no longer used for farming). · Provides more practical access to dog access areas. |
Clarify dog access rules at six regional parks: · Te Ārai Regional Park for access to the quarry off-leash area · Long Bay Regional Park for access to the beach · Wenderholm Regional Park no change to current dog access · Ambury Regional Park, no change to current dog access · Muriwai Regional Park, no change to current dog access · Tāwharanui Regional Park, no change to current dog access |
· Protects ecological areas or endangered wildlife. · Makes the rules clearer, consistent, and easier for the public to understand and follow. · Provides more practical access to dog access areas. |
Clarify the requirements to neuter menacing dogs, who can provide a menacing dog behavioural assessment and term ‘urban residential’ and align Policy objective statement and methods. |
· Improves certainty by making rules clearer, easy to understand and comply with. |
Clarify the shared use of public space access principle and better define ‘public place’, include reference to ‘private ways’, better recognise wildlife in access principles, update and remove outdated information in Schedule 2 for example removing references to Maunga and outdated landmarks, include a statement about compliance, better define the Policy objective and focus areas, clarify the link between Policy methods and Policy schedules. |
· Improves certainty by making rules clearer, easy to understand and comply with. · Removes duplicate and out of date information. |
Clarify the application of region-wide dog access rules such as rules for council carparks and camping grounds and rules and exemptions for working dogs and dogs in vehicles, clarify how the Bylaw implements default on-leash rules in the Policy. |
· Improves certainty by making rules clearer, easy to understand and comply with. |
Reorganise, reformat, and remove duplicated information in the current Policy. |
· Removes duplicate and out of date information. · Easier to read and understand. |
Staff recommend the local board consider providing its views on the draft proposal
18. Staff recommend that the local board consider the draft proposed changes and whether it wishes to provide its views by resolution to the Regulatory and Safety Committee. Taking this approach will help develop a proposal to improve the Policy and Bylaw.
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. There are no implications for climate change arising from this decision.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. The draft proposed changes impact the Animal Management, Biodiversity, Regional Operations (Regional Parks) and Natural Environment departments of council.
21. Relevant staff input was sought to inform the draft proposed changes, and staff are aware of the impacts of the changes and their implementation role.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. The Policy and Bylaw impact local governance and are of high interest (8,028 public submissions received in response to proposed changes in 2019).
23. Local Board representatives on an Elected Member Working Group in August 2024, helped identify preferred options to inform development of the draft proposed changes.
24. All local boards held workshops on the draft proposed changes to inform any views in response to this report.
25. Local boards will have a further opportunity to provide views on any local public feedback to any proposed changes prior to deliberations in June 2025.
Tauākī whakaaweawe Māori
Māori impact statement
26. The Policy and Bylaw support manaakitanga, whanaungatanga and kaitiakitanga in Houkura | the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and the Schedule of Issues of Significance by providing regulations that help protect people and the environment from harm caused by dogs.
27. Feedback by Māori generally aligns with the other feedback received as part of the review. Mana whenua and mataawaka feedback will be sought on any proposed changes as part of the public consultative process.
Ngā ritenga ā-pūtea
Financial implications
28. There are no financial implications to the local board for any decisions on the draft proposed changes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
29. The following risks have been identified:
If… |
Then… |
Mitigation |
… the views of the local board on the draft proposed changes may differ from the views of people in the community. |
… there may be negative attention to council regarding the Policy and Bylaw. (medium reputational risk) |
The local board will have an opportunity to consider any public feedback and provide its formal views to a Panel prior to the final decision being made.
|
Ngā koringa ā-muri
Next steps
30. Staff will present the local board views and a Statement of Proposal of proposed changes to the Policy and Bylaw to the Regulatory and Safety Committee on 3 December 2024.
31. Public consultation on the Proposal is scheduled for early 2025, deliberations for June and final Governing Body decision in July 2025.
Attachments
No. |
Title |
Page |
a⇩ |
Summary of the draft proposed changes to the Auckland Council Policy and Bylaw on Dogs |
173 |
Ngā kaihaina
Signatories
Authors |
Kylie Hill - Senior Policy Advisor |
Authorisers |
Lou-Ann Ballantyne - General Manager Governance and Engagement Louise Mason - General Manager Policy Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
|
Proposed amendments to the Biosecurity Act
File No.: CP2024/15766
Te take mō te pūrongo
1. To seek feedback from local boards on council’s upcoming submission to central government’s public consultation of Proposed amendments to the Biosecurity Act as facilitated by the Ministry for Primary Industries - Manatū Ahu Matua (MPI).
Whakarāpopototanga matua
2. The MPI’s consultation on proposed amendments to the Biosecurity Act (the Act) is open for public submission from 19 September 2024, with a closing date of 29 November 2024.
3. The main purpose of these proposed amendments is to update and modernise the Act. The consultation package contains more than 70 proposals that span across a range of areas in the biosecurity system. The proposals look to amend the framework and legislative tools within the Act that allow for the biosecurity system to operate effectively and are generally technical in detail.
4. Local board feedback is due to by 25 October for inclusion in the drafting of the council submission. To strengthen the submission and aid in its clarity, staff will consider and incorporate local board feedback into the draft submission where possible to create a strong and clear voice for the Auckland region. The council’s draft submission will be considered by the Policy and Planning Committee at its 14 November 2024 meeting.
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) provide feedback, if desired, to be considered for incorporation into Auckland Council’s submission to the Ministry for Primary Industries on amendments to the Biosecurity Act.
No. |
Title |
Page |
a⇩ |
Memo to local board members on proposed amendments to the Biosecurity Act |
185 |
Ngā kaihaina
Authors |
Simon Fraser - Senior Analyst NES |
Authorisers |
Lou-Ann Ballantyne - General Manager Governance and Engagement Louise Mason - General Manager Policy Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
|
Time of Use Charging - Local Board Feedback
File No.: CP2024/15590
Te take mō te pūrongo
1. To inform and seek feedback on aspects of the Time of Use Charging programme from local boards.
Whakarāpopototanga matua
2. The Time of Use Charging programme is developing policy settings and options analysis to inform the Auckland Council group what a successful scheme in Auckland could look like and what enabling legislation would be required for this. This will inform a council group submission to the Select Committee process once legislation has been drafted and contribute to a detailed design process.
3. Feedback received from local boards will inform policy and scheme designs, along with the submission to Select Committee.
4. This report invites feedback from local boards for the first round of engagement for the project.
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) whakarite / provide feedback and insights on issues related to Time of Use Charging policy development, based on discussions held at local board workshops during August / September 2024.
Horopaki
5. In 2020, the Auckland Transport Alignment Project partners investigated the potential for congestion charging in Auckland and The Congestion Question (TCQ) report. The report studied different types of congestion charging and approaches to implementation. The full report is available here: www.transport.govt.nz/area-of-interest/auckland/the-congestion-question
6. In August 2021, Parliament’s Transport and Infrastructure Select Committee recommended that government legislate to allow New Zealand cities to use congestion pricing as a tool in transport planning.
7. In November 2023, Auckland Council’s Transport and Infrastructure Committee (TIC) asked Auckland Transport (AT) and Auckland Council (AC) to establish a time of use charging programme (“the programme”) to further develop policies and investigate scheme designs for a potential scheme in Auckland.
8. AT and AC have developed a programme of work to investigate what a scheme could look like in Auckland with the aim to have it implemented following legislation enactment.
9. In June 2024, TIC endorsed the programme’s primary objective, “to manage travel demand to achieve an improvement in road network performance by reducing congestion, increasing the throughput of people and goods, and improving the reliability of the road network”. In addition, TIC noted that the programme will undertake detailed analysis of the recommended options from TCQ, which included a city centre cordon, and strategic corridors on the inner isthmus; as well as highly congested locations across the motorway and arterial network.
10. In August 2024, the Minister of Transport announced that enabling legislation for Time of Use Charging was being developed, with an aim to introduce it to parliament in late 2024, with Select Committee and enactment in 2025.
11. The programme intends to take advice to the Auckland Council Transport, Resilience and Infrastructure Committee (TRIC) in late 2024 or early 2025. This advice would also form the basis of an Auckland Council Group submission to Select Committee.
12. Feedback from early engagement with partners and key stakeholders, including mana whenua, local boards, key stakeholders and community panels, will be considered in the advice given to TRIC.
13. Future stages of scheme development are subject to legislative development. Extensive engagement is planned to be undertaken throughout the process, including public consultation and with local boards.
Tātaritanga me ngā tohutohu
Policy and Option Development
14. Time of Use Charging is a method used to help ease congestion by charging road users to travel at specific times and/or locations to encourage some users to change the time, route or way in which they travel.
15. The TCQ report is the primary reference for the discussion of congestion pricing. Analysis showed that Auckland’s congestion is getting worse, noting in 2020 that an average weekday motorway trip took almost 10 percent more time than it did in 2016, and that motorists needed to allow an additional 40 to 55 percent longer for their trips to be assured of arriving on time.
16. Additionally, congestion was increasingly a problem throughout the day and at weekends, not just at peak times. The TCQ report found that without congestion pricing, congestion was expected to become more widespread, even after significant investment in roading, public transport and active transport modes. It is a situation that compromises Aucklanders’ access to jobs, education and other opportunities and makes it more difficult to travel around the region, thereby negatively impacting both the productivity and liveability of the city. It found:
i) International evidence from several cities shows congestion pricing is being used successfully to influence travel demand and ease congestion.
ii) Auckland’s widespread congestion, heavy car dependency and dispersed commuting patterns present unique challenges for a congestion pricing solution.
iii) Technology exists to enable a wide range of solutions.
iv) It was better to investigate smaller scale options that could be used as ‘stepping stones’ for developing a wider system. An evolving system would allow for close monitoring and the effective management of issues that arise.
v) Building public understanding and acceptance will be critical to successfully implementing any congestion pricing solution.
17. To understand what a successful time of use charging scheme could look like in Auckland, the programme is considering policy settings and an assessment of different scheme design options against the following assessment criteria: network (including public transport alternatives), social impact, economic impact, practical, cost benefit analysis and environmental impact.
18. While seeking to reduce congestion, it is recognised that those gains need to be considered against wider impacts on the transport network, people and businesses. Informed by the TCQ report and feedback from TIC, the programme recommends the following core policy principles for any proposed scheme to be successful:
i) Effective: Improve network performance.
ii) Fair: Minimise and mitigate adverse social impacts and ensure benefits and costs are fairly distributed across users.
iii) Simple: Be easy to understand and avoid complexity.
iv) Feasible: Able to be implemented.
19. The introduction of a time of use charge will result in secondary outcomes. These will be measured but are not factors that will drive how a scheme is designed:
i) Revenue generation.
ii) Public transport mode shift.
iii) Public health through emissions reduction.
20. Additionally, the current work programme aims to minimise the impact of the following undesirable consequences, while ensuring viable public transport options are available to support the implementation of a scheme:
i) Diversion impacts i.e., managing traffic created by people avoiding routes that incur charges.
ii) Community severance i.e., the potential impact on social relationships and cohesiveness created by charging for travel on some roads.
iii) Major differences in user net costs and benefits, ensuring that road users are getting value for money.
iv) Exacerbated transport deprivation; to ensure the fair distribution of costs and benefits across all communities. Specifically considering that charges do not further reduce transport options in areas without adequate public transport alternatives.
21. The programme has identified three broad options and will assess them against these objectives to develop more detailed options that can be discussed further during engagement.
22. The programme is not seeking to finalise a single option at this stage. Instead, work is focused on understanding the situation and the complexities associated with different scheme designs.
Engagement Activities
23. An essential part of this process is understanding the expectations of Auckland communities. The programme is currently engaging early with local boards, mana whenua and key stakeholders. The aim is to understand the views of a broad range of stakeholders and communities so that this information can inform the policy design work, the council’s submission to Select Committee and further engagement phases prior to public consultation.
24. Local boards are encouraged to provide feedback, and a feedback submission form has been included with this report (Attachment A).
25. Future engagement and consultation activities are to be confirmed through the legislative development process, with the expectation that extensive engagement will be undertaken in the future, including public consultation.
Tauākī whakaaweawe āhuarangi
26. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.
27. Impacts to water, air and emissions are expected as secondary outcomes of a time of use charging scheme. These factors will be measured and expanded upon in the development of scheme design options.
28. Time of use charging is an ‘enabler’ for climate goals promoting more efficient use of the existing network and encouraging use of less polluting modes of travel.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
29. This programme is being delivered jointly by AT and AC.
30. TIC has endorsed in principle a congestion pricing scheme in Auckland and understand the benefits and disbenefits of a scheme, along with the need to have public transport services and projects in place across Auckland on an equitable basis to allow road users to switch to alternative modes where appropriate.
31. Auckland Council’s Governing Body was involved in developing the Auckland Transport Alignment Plan which studied congestion charging and led to the commissioning of the TCQ report. The Governing Body was also engaged during the development of the TCQ report.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
32. A memo was provided to the Aotea / Great Barrier Local Board and discussed at the 20 August 2024 workshop. A copy of the memo is included as Attachment B to this report.
33. This report provides the local board with an opportunity to provide feedback either using the attached feedback form or via a resolution.
Tauākī whakaaweawe Māori
34. AT and AC are committed to meeting their responsibilities under Te Tiriti o Waitangi as well as broader legal obligations to be responsive to Māori.
35. AT’s Māori Responsiveness Plan outlines its commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website: https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about
36. Using this framework for discussion, AT began engagement with mana whenua via hui in June 2024. This initial engagement will be followed by engagement at ongoing hui at governance and operational levels. Further opportunities for engagement are currently being identified in alignment with programme deliverables.
37. As the programme progresses, the impact of a time of use charge on Māori will be analysed in increasing detail, providing a full understanding of what these charges will mean for Māori communities in Tāmaki Makaurau.
38. Māori will be informed and provided with opportunities to engage with the programme so their views can inform the policy and scheme designs.
Ngā ritenga ā-pūtea
39. Funding for Time of Use Charging has been included in the Regional Land Transport Plan.
40. Government co-funding is subject to legislation and the National Land Transport Fund.
41. Further information on financial implications will be provided during future stages of the programme.
Ngā raru tūpono me ngā whakamaurutanga
42. Providing feedback on time use charging currently does not carry any legal or financial risk to the local board.
43. This process is to seek initial views only. If local boards have concerns about resolving feedback before understanding the views of their community, they may choose to delay providing feedback until formal engagement takes place in 2025.
Ngā koringa ā-muri
44. The programme will review all feedback from local boards. Feedback will help inform the programme of work prior to reporting to TRIC in December 2024, followed by the Select Committee in 2025.
45. Further engagement with local boards will be sought as policy settings and scheme design progresses in conjunction with legislation development.
46. Once legislation is passed in 2025, AT and AC expect to work closely with NZTA to develop a scheme for Auckland. Part of this process will include broad engagement and consultation with local boards, stakeholders and the public.
No. |
Title |
Page |
a⇩ |
Time of Use Charging Feedback Form |
195 |
b⇩ |
Time of Use Charging Workshop Memo |
201 |
Ngā kaihaina
Authors |
Ben Stallworthy - Principal Advisor Strategic Relationships, Auckland Transport |
Authorisers |
Lou-Ann Ballantyne - General Manager Governance and Engagement John Gillespie - Head Stakeholder/Elected Member Management, Auckland Transport Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
|
Auckland Council and council-controlled organisations (CCOs) memo and information reports
File No.: CP2024/14111
Te take mō te pūrongo
Purpose of the report
1. To whiwhi / receive and provide a public record of Auckland Council departments and council-controlled organisations memoranda and information reports for circulation to the Aotea / Great Barrier Local Board.
Whakarāpopototanga matua
Executive summary
2. This is an information-only report which aims to provide greater visibility of information circulated to local board members via memoranda or report where no decisions are required.
3. All council memos and information reports are made publicly available through the regional committee agendas found at this link (agenda and minutes page). We have highlighted the below memos and info that might be of relevance or interest to the Aotea community.
4. The following regional memoranda and information reports have been received:
Subject |
|
8 October 2024 |
INFORMATION MEMORANDUM: Auckland Transport Flood Recovery Monthly Report - October 2024 (appended as Attachment A) |
3 October 2024 |
Memo: Setting of Speed Limits Rule 2024 (appended as Attachment B) |
2 October 2024 |
MEMO: Update on Highly Pathogenic Avian Influenza (HPAI) (appended as Attachment C) |
1 October 2024 |
MEMO: Delivering the library level of service from 2024/2025 (appended as Attachment D) |
17 September 2024 |
MEMO: Public notification of proposed plan change for filming in public land scheduled as Sites and Places of Significance to Mana Whenua (appended as Attachment E) |
3 September 2024 |
INFORMATION MEMORANDUM: Policy and Planning Committee - Update on exotic Caulerpa response (appended as Attachment F) |
5. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local Board members via their support staff should direct any questions to the authors.
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) tuhi ā-taipitopito / note attachments A to F of the agenda report.
Attachments
No. |
Title |
Page |
a⇩ |
Auckland Transport Flood Recovery Monthly Report - October 2024 |
205 |
b⇩ |
Memo: Setting of Speed Limits Rule 2024 |
241 |
c⇩ |
MEMO: Update on Highly Pathogenic Avian Influenza (HPAI) |
243 |
d⇩ |
MEMO: Delivering the library level of service from 2024/2025 |
247 |
e⇩ |
MEMO: Public notification of proposed plan change for filming in public land scheduled as Sites and Places of Significance to Mana Whenua |
251 |
f⇩ |
INFORMATION MEMORANDUM: Policy and Planning Committee - Update on exotic Caulerpa response |
257 |
Ngā kaihaina
Signatories
Authors |
Jacqui Fyers - Senior Local Board Advisor |
Authorisers |
Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
|
Local Board Correspondence
File No.: CP2024/14109
Te take mō te pūrongo
Purpose of the report
1. To note key correspondence the Aotea / Great Barrier Local Board received / sent following the previous business meeting.
Whakarāpopototanga matua
Executive summary
2. Appended as Attachment A is a response letter from the local area manager, Glenn Boyd regarding Mr Geoff Hills request on 16 August 2024 for information on local board workshops.
3. Appended as Attachment B is a letter received from Aotea Family Support Group regarding Auckland Council's recent septic tank maintenance correspondence. This letter was forwarded to the Healthy Waters team for response.
Recommendation That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the following: i) Letter from Glenn Boyd – local area manager dated 23 September 2024 in response to Mr G Hills letter of 16 August 2024 for information on local board workshops ii) Letter from Aotea Family Support Group dated 25 September 2024 regarding Auckland Council's recent septic tank maintenance correspondence |
Attachments
No. |
Title |
Page |
a⇩ |
20240923 - Letter to Geoff Hills, information on local board workshops |
269 |
b⇩ |
20240925 - Letter from Aotea Family Support Group regarding Auckland Council's recent septic tank maintenance correspondence |
271 |
Ngā kaihaina
Signatories
Authors |
Jacqui Fyers - Senior Local Board Advisor |
Authorisers |
Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
|
Hōtaka Kaupapa / Governance Forward Work Programme Calendar
File No.: CP2024/14108
Te take mō te pūrongo
Purpose of the report
1. To present the Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar.
Whakarāpopototanga matua
Executive summary
2. The Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar is appended to the report as Attachment A. The policy schedule is updated monthly, reported to business meetings and distributed to council staff for reference and information only.
3. The Hōtaka Kaupapa / governance forward work calendars aim to support local boards in their governance role by:
· ensuring advice on meeting agendas is driven by local board priorities
· clarifying what advice is expected and when
· clarifying the rationale for reports.
4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.
Recommendation/s That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar as at October 2024. |
Attachments
No. |
Title |
Page |
a⇩ |
October 2024 Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule) |
275 |
Ngā kaihaina
Signatories
Authors |
Guia Nonoy - Democracy Advisor |
Authorisers |
Glenn Boyd - Local Area Manager |
Aotea / Great Barrier Local Board 22 October 2024 |
|
Aotea / Great Barrier Local Board Workshop Record of Proceedings
File No.: CP2024/14107
Te take mō te pūrongo
Purpose of the report
1. To note the records for the Aotea / Great Barrier Local Board workshops held following the previous business meeting.
Whakarāpopototanga matua
Executive summary
2. Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.
3. The purpose of the local board’s workshops is for the provision of information and local board members discussion. No resolutions or formal decisions are made during the local board’s workshops.
4. The record of proceedings for the local board’s workshops held on Tuesday 17 September (as Attachment A), Tuesday 1 October (as Attachment B) and Tuesday 8 October (as Attachment C) are appended to the report.
Recommendation/s That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the following dates: i) Tuesday 17 September 2024 ii) Tuesday 1 October 2024 and iii) Tuesday 8 October 2024
|
Attachments
No. |
Title |
Page |
a⇩ |
20240917 Aotea / Great Barrier Local Board Workshop Record |
283 |
b⇩ |
20241001 Aotea / Great Barrier Local Board Workshop Record |
311 |
c⇩ |
20241008 Aotea / Great Barrier Local Board Workshop Record |
379 |
Ngā kaihaina
Signatories
Authors |
Guia Nonoy - Democracy Advisor |
Authorisers |
Glenn Boyd - Local Area Manager |
[1] For example, the Burial and Cremation Act 1964, Cremation Regulations 1973 and Burial and Cremation (Removal of Monuments and Tablets) Regulations 1967.
[2] Local boards have delegated authority for council cemeteries that are inactive (function as local parks; no longer in regular use) and active (on Aotea Great Barrier Island). Only 17 local boards have council cemeteries in their area (not Albert-Eden, Henderson-Massey, Manurewa or Ōrākei).
[3] Committee with an advisory role for Te Urupā o Waikumete in partnership with council.
[4] For example, the Dog Control Act 1996, Conversation Act 1987, Animal Welfare Act 1999, Animal Welfare (Care and Procedure) Regulations 2018 and Code of Welfare for Dogs.
[5] The group consists of two councillors and local board members, and a Houkura / Independent Māori Statutory Board Member.