Aotea / Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 22 October 2024 at 1.00pm.
Te Hunga kua Tae mai | present
Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Chris Ollivier |
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Members |
Laura Caine |
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Patrick O'Shea |
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Neil Sanderson |
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He Hunga atu anō i Tae mai | IN ATTENDANCE
Jacqui Fyers |
Local Board Senior Advisor |
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Anna Davis |
PA / Office Manager & Engagement Advisor |
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Nan Hu |
Senior Finance and Performance Advisor |
via electronic link |
Annabelle White |
Specialist Local Communication |
via electronic link |
Kathy Cumming |
Barrier Bulletin |
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James Boyd |
Senior Grants Advisor |
via electronic link |
Aotea / Great Barrier Local Board 22 October 2024 |
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Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Member P O’Shea led the karakia timatanga.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Chairperson I Fordham declared an interest in respect to the local and capital grant applications of Great Barrier Island Environmental Trust for the Aotea Caulerpa Response Team Coordinator, and Gt Barrier Island Volunteer Rural Fire Brigade for water tank fittings for firefighting pumps, at item 12 - Aotea / Great Barrier Local and Capital Grants Round One 2024/2025 grant allocations.
Deputy Chairperson C Ollivier declared an interest in respect to the local grant applications of Great Barrier Island Environmental Trust for the Aotea Caulerpa Response Team Coordinator and Motu Kaikoura for rat control intensification at item 12 - Aotea / Great Barrier Local and Capital Grants Round One 2024/2025 grant allocations.
Member N Sanderson declared an interest in respect to the capital grant applications of St John Community Church for the exterior painting of the church building, Aotea Education Ltd for the basketball hoop project, and Kaitoke School for Levi’s track community seating and picnic area at item 12 - Aotea / Great Barrier Local and Capital Grants Round One 2024/2025 grant allocations.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number GBI/2024/117 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier: That the Aotea / Great Barrier Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 24 September 2024, including the confidential section, as true and correct. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
6.1 |
Obituary - Barry Cooper, Gordon Francis, Thea Jade Howie and Mike Waterhouse |
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Resolution number GBI/2024/118 MOVED by Chairperson I Fordham, seconded by Member P O'Shea: That the Aotea / Great Barrier Local Board: a) whaiere / express sincere condolences to the whanau and friends of Barry Cooper, Gordon Francis, Thea Jade Howie and Mike Waterhouse who recently passed away. |
6.2 |
Acknowledgement of service to the island for Roger and Kylie Bright |
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Resolution number GBI/2024/119 MOVED by Chairperson I Fordham, seconded by Member P O'Shea: That the Aotea / Great Barrier Local Board: a) whakamihi / thank Roger and Kylie Bright for their years of service to the island as local police constables and wish them well for the future |
6.3 |
Acknowledgement of service to the local board |
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Resolution number GBI/2024/120 MOVED by Chairperson I Fordham, seconded by Member P O'Shea: That the Aotea / Great Barrier Local Board: a) whakamihi / thank Glenn Boyd for his contribution and support for the Aotea / Great Barrier Local Board and staff, and wish him well for his 18-month secondment. |
7 Ngā Petihana | Petitions
There were no petitions.
Resolution number GBI/2024/121 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier: That the Aotea / Great Barrier Local Board: a) whakaae / agree that Item 9: Public Forum be accorded precedence at this time. |
Note: Item 8: Deputations was considered after Item 9: Public Forum.
9 Te Matapaki Tūmatanui | Public Forum
9.1 |
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Manta Watch Aotearoa NZ tabled a document at the business meeting, referred to at item b) xi). A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number GBI/2024/122 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier: That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the Public Forum presentations. b) whakamihi / thank the following for their Public Forum attendance: i) Kate Langford for St John’s Church ii) Sacha Eddington for North Barrier Residents and Ratepayers Association iii) Michelle McGregor for Kawa Marae iv) Christine Clemow for Glenfern Sanctuary Trust v) Deborah Kilgallon for the Dark Sky enthusiasts group vi) Noel Nancekivell for Great Barrier Island golf club vii) Ally Gibbs for Mulberry Grove school viii) Bree Biederman for Motu Community Nursery ix) Leonie Howie for Great Barrier Island Community Health Trust x) Norman Winger for Orama xi) Hannah Gale & Lydia Green for Manta Watch Aotearoa NZ xii) Judy Gilbert for Windy Hill Sanctuary xiii) Beverly Slater for Aotea Family Support Group xiv) Nancy Tait for Aotea Education Trust Board xv) Jael Wafula & Warren Manuel for Missionary Vision (via Teams) xvi) David Gauld for Motu Kaikoura Trust (via Teams) xvii) Hannah Smith & Kate Waterhouse for Aotea Caulerpa Response Team (via Teams) |
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a 22 October 2024, Aotea / Great Barrier Local
Board: Item 9 - Public Forum |
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
Deputations – Ngāti Rehua Ngātiwai ki Aotea Trust Board Chair |
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Fletcher Beazley – Ngāti Rehua Ngātiwai ki Aotea Trust Board Chair was in attendance to speak to the item. |
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The Ngāti Rehua Spring Newsletter October 2024 was tabled at the business meeting. A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number GBI/2024/123 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the presentation and thank Fletcher Beazley for his attendance. |
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a 22 October 2024, Aotea / Great Barrier Local
Board: Item 8 - Deputations |
The meeting adjourned at 2:52 pm and reconvened at 3:00 pm.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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Aotea / Great Barrier Local and Capital Grants round one 2024/2025 grant allocations |
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Chairperson I Fordham declared an interest in this item and took no part in the discussion or voting on the local and capital grant applications of Great Barrier Island Environmental Trust for the Aotea Caulerpa Response Team Coordinator, and Gt Barrier Island Volunteer Rural Fire Brigade for water tank fittings for firefighting pumps. Member C Ollivier declared an interest in this item and took no part in the discussion or voting on the local grant applications of Great Barrier Island Environmental Trust for the Aotea Caulerpa Response Team Coordinator and Motu Kaikoura for rat control intensification. Member N Sanderson declared an interest in this item and took no part in the discussion or voting on the capital grant applications of St John Community Church for the exterior painting of the church building, Aotea Education Ltd for the basketball hoop project, and Kaitoke School for Levi’s track community seating and picnic area. |
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James Boyd – Senior Grants Advisor was in attendance via electronic link to speak to this report. |
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Resolution number GBI/2024/124 MOVED by Chairperson I Fordham, seconded by Member P O'Shea: That the Aotea / Great Barrier Local Board: a) fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round One 2024/2025, listed in Table One and Table Two.
Table One: Local grant applications:
Table Two: Capital grant applications:
b) whakamihi / thank James Boyd – Senior Grants Advisor and all the subject matter experts for their mahi / work on the Aotea / Great Barrier Local and Capital Grants Round One 2024/2025. |
12 |
Local board views on draft changes to cemetery bylaw / code |
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Resolution number GBI/2024/125 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier: That the Aotea / Great Barrier Local Board: a) tautoko / support the draft proposed changes to the Auckland Council Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Bylaw 2014 and Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Code of Practice 2014, in the draft statement of proposal in Attachment A of the agenda report. b) tuhi ā-taipitopito / note that Aotea / Great Barrier cemetery services operate differently to the mainland. |
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Local board views on draft changes to dog policy and bylaw |
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Resolution number GBI/2024/126 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) whiwhi / receive the report on draft proposed changes to the Auckland Council Kaupapa mo ngā Kurī | Policy on Dogs 2019 and Ture a Rohe Tiakina Kurī | Dog Management Bylaw 2019 summarised in Attachment A of the agenda report. |
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Proposed amendments to the Biosecurity Act |
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Resolution number GBI/2024/127 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier: That the Aotea / Great Barrier Local Board: a) whakarite / provide the following feedback to be considered for incorporation into Auckland Council’s submission to the Ministry for Primary Industries on amendments to the Biosecurity Act: i) Aotea / Great Barrier Island is 90km northeast of Auckland City. It is Auckland Council’s most remote and isolated area. The whole motu is a biodiversity hotspot with no possums, goats, stoats, hedgehogs, mustelids or Norway rats. The geographical positioning of the island provides a unique opportunity to control and eradicate species that would have significant impact on the island’s biodiversity. ii) Passenger and freight transportation to the island is made by 30-minute flights or by long ferry trips. There are several main gateways to the island being the airfields located in Claris and Okiwi plus the wharves located in Tryphena, Okupu, Whangaparapara, and Port FitzRoy. iii) The island does not have warranted officers to enforce compliance and monitor the gateways. Recommend that resource is allocated towards increasing compliance capacity on island to issue fines and infringement notices. iv) The local board co-funded ambassador roles to raise awareness of pest pathways. The summertime ambassadors were at our main gateways at peak times focusing on pests such as Argentine ants, Plague skinks, Kauri Dieback and Exotic Caulerpa. These ambassadors were successful in educating visitors and residents alike and are a proven tool in changing behaviour and lowering pest incursions. v) Exotic Caulerpa was discovered in Aotea waters in 2021. A Controlled Area Notice (CAN) was established and is still in place until 30 September 2025 when it will be reviewed. The response to Exotic Caulerpa has not been effective for several reasons; it took too long to act, there has not been enough monitoring, surveillance or education to see if tools have been effective and there is no punitive enforcement of CAN breaches effectively making it a toothless tiger. vi) Support increased compliance for breaching CANs and the managing of biofouling. However, noted that resource will be required to increase local capacity for managing compliance and enforcement. vii) Recommend greater investment including funding and resources for initial biosecurity responses and a vision for long-term management. viii) Recommend that agencies and departments work in a united front and not in silos. One needs to compliment the other. ix) Local knowledge being incorporated into decision making is essential. However, Ministry of Primary Industries and Biosecurity New Zealand must step up and lead on their responsibilities. x) Support the need to be flexible for climate change with rising sea-levels and warmer environments leading to a proliferation of exotic pests. xi) Note the importance for mana whenua to be involved as treaty partners. |
15 |
Time of Use Charging - Local Board Feedback |
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Resolution number GBI/2024/128 MOVED by Member P O'Shea, seconded by Chairperson I Fordham: That the Aotea / Great Barrier Local Board: a) whakarite / provide the following feedback and insights on issues related to Time of Use Charging policy development i) Do not support Time of Use charging on motorways at this time. ii) Support more investment in alternatives such as public transport. |
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Auckland Council and council-controlled organisations (CCOs) memo and information reports |
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Resolution number GBI/2024/129 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note attachments A to F of the agenda report. |
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Resolution number GBI/2024/130 MOVED by Chairperson I Fordham, seconded by Member N Sanderson: That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the following: i) Letter from Glenn Boyd – Local Area Manager dated 23 September 2024 in response to Mr G Hill’s letter of 16 August 2024 for information on local board workshops. ii) Letter from Aotea Family Support Group dated 25 September 2024 regarding Auckland Council's recent septic tank maintenance correspondence. |
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Resolution number GBI/2024/131 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier: That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar as at October 2024. |
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Aotea / Great Barrier Local Board Workshop Record of Proceedings |
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Resolution number GBI/2024/132 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the following dates: i) Tuesday 17 September 2024 ii) Tuesday 1 October 2024 and iii) Tuesday 8 October 2024 |
20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Member P O’Shea closed the hui with a karakia whakamutunga.
3.56 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON
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CHAIRPERSON:.......................................................