Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in the Room 1, Level 26, Te Wharau o Tāmaki - Auckland House, 135 Albert Street, Auckland on Tuesday, 22 October 2024 at 10.07am. A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

From 10.12am, Item C2

Members

Cr Christine Fletcher, QSO

 

 

Cr Lotu Fuli

 

 

Cr Richard Hills

 

 

Cr Greg Sayers

Via electronic link

from 10.09am, item 11

 

Cr John Watson

 

 

Cr Maurice Williamson

 

Ex-officio

Deputy Mayor Desley Simpson, JP

From 11.11am, Item C2

 

Houkura Chair David Taipari

Via electronic link,

from 10.09am, item 11

 

Te Hunga Kāore i Tae Mai | ABSENT

 

 

Mayor Wayne Brown

 

 

 

 


Performance and Appointments Committee

22 October 2024

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number PACCC/2024/91

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)    whakaae / accept the apology from Mayor W Brown for absence on council business.

CARRIED

Electronic Attendance

Resolution number PACCC/2024/92

MOVED by Chairperson D Newman, seconded by Cr R Hills:   

That the Performance and Appointments Committee:

a)          whakaae / approve electronic attendance under Standing Order 3.3.3 for:

·       Houkura Chair D Taipari (SO 3.3.3 a))

·       Cr G Sayers (SO 3.3.3 b))

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2024/93

MOVED by Chairperson D Newman, seconded by Cr L Fuli:   

That the Performance and Appointments Committee:

b)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 24 September 2024, and the extraordinary minutes of its meeting, held on Friday, 11 October 2024, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 22 October 2024

 

Resolution number PACCC/2024/94

MOVED by Chairperson D Newman, seconded by Cr R Hills:   

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary of Performance and Appointments Committee information memoranda and briefings.

CARRIED

 

 

 

9

Process to make an appointment to the board of Auckland Transport

 

Resolution number PACCC/2024/95

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that a report on this agenda seeks decisions regarding Auckland Transport

b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain.

CARRIED

 

 

 

10

Timeline for director appointments to the Watercare Services board

 

Resolution number PACCC/2024/96

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the timeline for appointing two directors to the Watercare Services Limited board

b)      tautapa / delegate to the chair and deputy chair of this committee and chair of Houkura Independent Māori Statutory Board to approve a short-list of candidates for the Watercare Services Limited board.

CARRIED

 

 

 

 

11        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

Cr G Sayers joined the meeting at 10.09am.

 

Houkura Chair D Taipari joined the meeting at 10.09am.

 

 

 

12        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2024/97

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Chief Executive's Performance Objectives - progress against objectives - verbal update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that relates to the performance objectives for the chief executive, and the committee may discuss matters relating to the chief executive's current performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C2       CONFIDENTIAL: Appointment to the board of Auckland Transport

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Auckland Transport board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

10.11am          The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

12.17pm          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C2

CONFIDENTIAL: Appointment to the board of Auckland Transport

 

Resolution number PACCC/2024/100

MOVED by Cr C Fletcher, seconded by Chairperson D Newman:  

That the Performance and Appointments Committee:

Restatement

d)      whakaae / agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

e)      tuhi ā-taipitopito / note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 


 

 

C1

CONFIDENTIAL: Chief Executive's Performance Objectives - progress against objectives - verbal update

 

Resolution number PACCC/2024/101

MOVED by Chairperson D Newman, seconded by Deputy Chairperson M Lee:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the Chief Executive’s verbal update on Chief Executive scorecard.

 

 

 

 

 

 

 

12.17 pm                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................