Tira Hautū / Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 24 October 2024 at 10.00am and reconvened on Wednesday, 30 October 2024 at 2.14pm.
Te Hunga kua Tae mai | present
Deputy Mayor |
Cr Desley Simpson, JP |
Presiding |
Councillors |
Cr Andrew Baker |
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Cr Josephine Bartley |
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Cr Angela Dalton |
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Cr Chris Darby |
Via electronic link from 10.05, Item 1 |
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Cr Julie Fairey |
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Cr Alf Filipaina, MNZM |
Until 1.12pm |
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Cr Christine Fletcher, QSO |
From 11.41am, Item 6 |
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Cr Lotu Fuli |
Via electronic link from 10.04am, Item 1 |
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Cr Shane Henderson |
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Cr Richard Hills |
Until 2.08pm, Item 10 |
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Cr Mike Lee |
From 10.11am, Item 4 until 12.07pm, Item 8 |
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Cr Kerrin Leoni |
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Cr Daniel Newman, JP |
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Cr Greg Sayers |
Via electronic link from 10.04am, Item 1 until 1.07pm |
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Cr Sharon Stewart, QSM |
From 10.11am, Item 4 |
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Cr Ken Turner |
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Cr Wayne Walker |
Via electronic link from 10.10am, Item 4 |
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Cr John Watson |
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Cr Maurice Williamson |
From 10.11am, Item 4 |
Te Hunga Kāore i Tae Mai | ABSENT
Mayor |
Wayne Brown |
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Te Hunga Āpiti kua Tae mai | ALSO PRESENT
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Maria Meredith, Chair |
Maungakiekie-Tāmaki Local Board |
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Debbie Burrows, Deputy Chair |
Maungakiekie-Tāmaki Local Board |
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Chris Makoare, Member |
Maungakiekie-Tāmaki Local Board |
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Nerissa Henry, Member |
Maungakiekie-Tāmaki Local Board |
Governing Body 24 October 2024 |
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Resolution number GB/2024/143 MOVED by Deputy Mayor D Simpson, seconded by Cr J Bartley: That the Governing Body: a) whakaae / accept the apologies from: Absence Mayor W Brown – on council business Early Departure Cr S Henderson Cr R Hills Cr D Newman |
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Note: Subsequently, an apology was received from Cr C Fletcher for lateness. |
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Note: Subsequently, Cr S Henderson and Cr D Newman did not depart early. |
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Electronic Attendance |
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Resolution number GB/2024/144 MOVED by Deputy Mayor D Simpson, seconded by Cr A Dalton: That the Governing Body: a) whakaae / approve electronic attendance under Standing Order 3.3.3 for: · Cr C Darby (SO 3.3.3 a)) · Cr L Fuli (SO 3.3.3 b)) · Cr G Sayers (SO 3.3.3 b)) · Cr W Walker (SO 3.3.3 a)) |
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Cr L Fuli joined the meeting at 10.04am. Cr G Sayers joined the meeting at 10.04am. Cr C Darby joined the meeting at 10.05am.
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The following acknowledgement were made: · White Ferns womens cricketers winning the T20 World cup for the first time when they beat South Africa in the final. · Team NZ winning the America’s cup for the 3rd time in a row, and 2nd defence, beating Britannia. · Liam Lawson finishing in a points position in the US Grand Prix in Austin, Texas. · Black Caps cricketers winning their first test match in India since 1988 and only the third time NZ has won a test in India ever. · The Silver Ferns thrashing Australia in the first test on Sunday night, and triumphing 63 – 52 on Wednesday evening. · From a strictly Auckland perspective, the successful beginning of the Auckland FC club in the A-League, winning 2-0 at a packed Go Media Mt Smart on the weekend against Brisbane. · Lastly, Hayden Wilde winning the world triathlon series finale event. |
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Resolution number GB/2024/145 MOVED by Deputy Mayor D Simpson, seconded by Cr A Filipaina: That the Governing Body: a) tuhi ā-taipitopito / note the significant sporting achievements of New Zealanders over the past week. |
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number GB/2024/146 MOVED by Deputy Mayor D Simpson, seconded by Cr S Henderson: That the Governing Body: a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 26 September 2024, including the confidential section, as a true and correct record. |
4 Ngā Kōrero a te Marea | Public Input
4.1 |
Public Input: Bike Auckland - National Land Transport Programme |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Cr W Walker joined the meeting at 10.10am. Cr M Lee entered the meeting at 10.11am. Cr S Stewart entered the meeting at 10.11am. Cr M Williamson entered the meeting at 10.11am. |
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Resolution number GB/2024/147 MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey: That the Governing Body: a) whiwhi / receive the public input from Fiáin d'Leafy, Chief Biking Officer on behalf of Bike Auckland regarding the National Land Transport Programme. |
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a 24 October 2024, Governing Body: Item 4.1 - Public Input: Bike Auckland - National Land Transport Programme, Presentation |
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
5.1 |
Local Board Input: Hibiscus and Bays Local Board - 'Public Transport Infrastructure' Activity Class |
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This item has been withdrawn. |
5.2 |
Local Board Input: Maungakiekie-Tāmaki Local Board - Transfer of budget to enable consolidation of speedway at Waikaraka Park |
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Maria Meredith, Chair, Debbie Burrows, Deputy Chair, Chris Makoare and Nerissa Henry, Local Board Members of the Maungakiekie-Tāmaki Local Board address the Governing Body. |
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Resolution number GB/2024/148 MOVED by Deputy Mayor D Simpson, seconded by Cr J Bartley: That the Governing Body: a) whiwhi / receive Maungakiekie-Tāmaki Local Board input regarding “Transfer of budget to enable consolidation of speedway at Waikaraka Park” and whakamihi / thank the local board for their attendance. |
6 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
7 |
Transfer of budget to enable consolidation of speedway at Waikaraka Park |
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The meeting adjourned at 10.55am and reconvened at 11.13am. |
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Cr C Fletcher entered the meeting at 11.41am. |
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MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson: That the Governing Body: a) whakaae / agree that Item 7 - Transfer of budget to enable consolidation of speedway at Waikaraka Park lies on the table for a maximum of two weeks and will be discussed at a later time to be determined.
A division was called for, voting on which was as follows:
The motion was declared carried by 14 votes to 6. CARRIED |
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Cr M Lee retired from the meeting at 12.07pm. Cr J Bartley left the meeting at 12.07pm. Cr A Filipaina left the meeting at 12.07pm. Cr A Filipaina returned to the meeting at 12.18pm. Cr J Bartley returned to the meeting at 12.26pm. |
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A PowerPoint presentation was given in support of the item. The following documents had been circulated prior to the meeting: i) Answered Workshop Questions ii) Options Project List iii) Revised DSI Impact after Confirmation of Programme Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachments. |
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Resolution number GB/2024/150 MOVED by Cr A Baker, seconded by Cr M Williamson: That the Governing Body: a) tuhi ā-taipitopito / note that Auckland’s allocation from the
National Land Transport Fund for the 2024-2027 period is approximately $564
million less than requested and included in the Auckland Council Long-term Plan b) whakaae / agree that Auckland Council will continue to allocate the full local share of $2.2 billion for transport as confirmed in the Auckland Council Long-term Plan 2024-2034 c) whakaae / agree that Auckland Transport’s capital programme for financial years 2024/2025 to 2026/2027 be updated to reflect option 4c, as set out in Attachment A of the agenda report, to fund essential and high priority projects and to reflect a balanced approach to increases to renewals and smaller projects d) ohia / endorse Auckland Transport’s proposed approach for reallocating operational spending within available budgets. e) tono /request Auckland Transport to modify the 2024-2027 Statement of Intent to reflect: i) the updated capital and operating programmes referred to in clauses a) and b) above ii) impacts of changes (if any) to Statement of Intent performance targets in 2024/2025 f) tono / require Auckland Transport to report on progress for fully-funded local share projects in the Auckland Transport quarterly report to Auckland Council. |
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a 24 October 2024, Governing Body: Item 8 - National Land Transport Programme – Funding Implications, Presentation b 24 October 2024, Governing Body: Item 8 - National Land Transport Programme – Funding Implications, Answered Workshop Questions c 24 October 2024, Governing Body: Item 8 - National Land Transport Programme – Funding Implications, Options Project List d 24 October 2024, Governing Body: Item 8 - National Land Transport Programme – Funding Implications, Revised DSI Impact |
Cr A Filipaina and Cr G Sayers retired from the meeting at 1.07pm.
The meeting adjourned at 1.07pm, and re-convened at 1.46pm.
Councillors J Bartley, C Darby and K Turner were not present.
9 |
Referred from Regulatory and Safety Committee - Proposed Joint Traffic-related Bylaw for Auckland |
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Cr J Bartley returned to the meeting at 1.47pm. Cr C Darby returned to the meeting at 1.47pm. Cr K Turner returned to the meeting at 1.49pm. |
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Resolution number GB/2024/151 MOVED by Cr J Bartley, seconded by Cr A Baker: That the Governing Body: a) whai / adopt the revised Statement of Proposal in Attachment A of this agenda report to the Regulatory and Safety Committee for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to roads under council’s control: i) to replace the current Auckland Council Traffic Bylaw 2015 and Public Safety and Nuisance Bylaw 2013 (for vehicles on parks and beaches only) with a new joint Auckland Transport and Auckland Council Vehicle Use and Parking Bylaw 2025 and associated resolutions about vehicles on beaches ii) to amend to the Auckland Council Public Safety and Nuisance Bylaw 2013 and Auckland Council and Auckland Transport Signs Bylaw 2022. b) whakaū / confirm that the proposed new joint Auckland Transport and Auckland Council Vehicle Use and Parking Bylaw 2025 and associated resolutions about vehicles on beaches, and amendments to the Auckland Council Public Safety and Nuisance Bylaw 2013 and Auckland Council and Auckland Transport Signs Bylaw 2022: i) are the most appropriate form of bylaw ii) do not give rise to any implications under, and are not inconsistent with, the New Zealand Bill of Rights Act 1990 iii) is not inconsistent with other Acts, regulations, rules or bylaws. c) tautapa / delegate authority through the Chief Executive to a manager responsible for bylaws to make any amendments to the revised Statement of Proposal in Attachment A of this agenda report to correct errors or omissions or to reflect decisions made by the Governing Body. |
10 |
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The monthly dashboard had been circulated prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Cr R Hills retired from the meeting at 2.08pm. |
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Resolution number GB/2024/152 MOVED by Deputy Mayor D Simpson, seconded by Cr A Dalton: That the Governing Body: a) whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Chief Executive and Group Chief Financial Officer. b) tuhi ā-taipitopito / note that the Recovery Office quarterly updates will be reported to the Transport, Resilience and Infrastructure Committee from November 2024. This acknowledges the inter-dependencies with other work programmes such as Making Space for Water, reported to the same committee. |
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a 24 October 2024, Governing Body: Item 10 - Chief Executive and Group Chief Financial Officer Update, Monthly Dashboard |
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Auckland Future Fund establishment update and statement of intent 2024-2027 approval |
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Note: changes were made to the original recommendation, adding new clause c), as a chair’s recommendation. |
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Resolution number GB/2024/153 MOVED by Cr C Fletcher, seconded by Deputy Mayor D Simpson: That the Governing Body: a) tuhi-ā-taipitopito / note the progress with preparatory work to establish the Auckland Future Fund. b) whakaae / approve the establishment Statement of Intent 2024-2027 for Auckland Future Fund Trustee Limited. c) whakamihi / thank the three new directors of the Auckland Future Fund Trustee Limited for accepting the positions of chair Christopher Swasbrook and directors Craig Stobbo and David Callanan. |
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Resolution number GB/2024/154 MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher: That the Governing Body: a) whakaae / approve the disposal of two properties that are assets of the Leys Institute Trust: i) 10 Fremlin Place, Avondale (Lot 10 DP 70343 contained in Record of Title NA27A/466) ii) 24 St Marys Road, Ponsonby (Lot 15 of Allotment 13 Section 8 Suburbs of Auckland contained in Record of Title NA50/276) b) tuhi ā-taipitopito / note that sales proceeds for 10 Fremlin Place, Avondale and 24 St Marys Road Ponsonby will be allocated to fund the seismic remediation and heritage restoration of the current Leys Institute building, and c) tautapa / delegate the final terms and conditions of sale and the execution of an unconditional agreement to the Eke Panuku Chief Executive. |
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Status Update on Action Decisions from Governing Body 26 September 2024 |
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Resolution number GB/2024/155 MOVED by Deputy Mayor D Simpson, seconded by Cr S Henderson: That the Governing Body: a) tuhi ā-taipitopito / note the status of decisions made at the 24 October 2024 meeting. |
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Resolution number GB/2024/156 MOVED by Deputy Mayor D Simpson, seconded by Cr S Henderson: That the Governing Body: a) tuhi ā-taipitopito / note the approved forward work programmes for all committees of the Governing Body. |
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Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 24 October 2024 |
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Resolution number GB/2024/157 MOVED by Deputy Mayor D Simpson, seconded by Cr S Henderson: That the Governing Body: a) whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 24 October 2024. b) whakaae / agree to extend congratulations to the Auckland Museum Trust Board new chair and deputy chair. |
16 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number GB/2024/158 MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson: That the Governing Body: a) whakaae / agree to adjourn the meeting until Wednesday, 30 October 2024 at 2.00pm in the Reception Lounge, Level 2, 301 Queen Street, Auckland. |
The meeting adjourned at 2.21pm and reconvened on Wednesday 30 October 2024 at 2.14pm.
Minutes of a reconvened meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 30 October 2024 at 2.14pm.
Te Hunga kua Tae mai | present
Mayor |
Wayne Brown |
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Deputy Mayor |
Cr Desley Simpson, JP |
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Councillors |
Cr Andrew Baker |
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Cr Josephine Bartley |
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Cr Angela Dalton |
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Cr Chris Darby |
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Cr Julie Fairey |
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Cr Alf Filipaina, MNZM |
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Cr Christine Fletcher, QSO |
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Cr Lotu Fuli |
Via electronic link from 4.49pm, Item 7 |
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Cr Mike Lee |
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Cr Kerrin Leoni |
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Cr Daniel Newman, JP |
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Cr Greg Sayers |
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Cr Sharon Stewart, QSM |
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Cr Ken Turner |
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Cr Wayne Walker |
Via electronic link from 2.18pm, item 7 |
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Cr John Watson |
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Cr Maurice Williamson |
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Te Hunga Kāore i Tae Mai | ABSENT
Councillors |
Cr Shane Henderson |
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Cr Richard Hills |
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Te Hunga Āpiti kua Tae mai | ALSO PRESENT
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Maria Meredith, Chair |
Maungakiekie-Tāmaki Local Board |
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Debbie Burrows, Deputy Chair |
Maungakiekie-Tāmaki Local Board |
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Vicki Salmon, Chair |
Tātaki Auckland Unlimited |
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Nick Hill, Chief Executive |
Tātaki Auckland Unlimited |
1 |
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Resolution number GB/2024/159 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) whakaae / accept the apologies from: Absence Cr S Henderson Lateness Cr L Fuli |
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Electronic Attendance |
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Resolution number GB/2024/160 MOVED by Cr G Sayers, seconded by Cr S Stewart: That the Governing Body: a) whakaae / approve electronic attendance under Standing Order 3.3.3 for: · Cr L Fuli (SO 3.3.3 a)) · Cr W Walker (SO 3.3.3 a)) |
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
7 |
Transfer of budget to enable consolidation of speedway at Waikaraka Park, continued |
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A memorandum from Alastair Cameron, Manager CCO Governance and External Partnerships was tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. A memorandum from Anna Bray, General Manager, Group Strategy, Transformation and Partnership was tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Also tabled at the meeting were letters, as follows: · Letter from Ponsonby Rugby Club (Inc.) dated 18 October 2024 · Letter from Allan Batt, dated 29 October 2024 · Email from Saveourspeedway, dated 30 October 2024 |
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Cr W Walker joined the meeting at
2.18pm. |
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Mayor W Brown vacated the chair in favor of the Deputy Mayor D Simpson at 3.39pm. Deputy Mayor D Simpson vacated the chair. Mayor W Brown returned to the meeting and resumed the chair at 3.43pm. |
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Cr L Fuli joined the meeting at 4.50pm. |
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Note: changes were made to the original recommendation, adding new clauses b) and c) as a Chair’s recommendation. |
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MOVED by Mayor W Brown, seconded by Cr J Bartley: That the Governing Body: a) whakaae / approve the requested transfer of $11 million of existing Long-term Plan 2024-2034 funding from Tātaki Auckland Unlimited to the Maungakiekie-Tāmaki Local Board to fund the delivery of the critical works at Waikaraka Park and fulfil an important element of the Waikaraka Park Masterplan b) request that any further decisions on the future of Western Springs come before the Governing Body and involve adequate engagement with the Governing Body c) request that staff report back to the Governing Body on engagement with Ponsonby Rugby and the options for their future, and that staff work to fully address the views and concerns of the club. |
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MOVED by Cr J Watson, seconded by Cr M Lee an amendment by way of replacement That the Governing Body: a) support the delivery of works at Waikaraka Park as per the Waikaraka Park Master Plan in order to deliver the appropriate upgrades of facilities required at this venue. b) defer a decision on the future of Western Springs Stadium and Speedway, until such times as there has been full consultation with affected parties likely to be affected by or have an interest in the matter and comprehensive discussion by a committee of the whole on the future use of both this venue and Auckland's other stadia, including how each will function as part of an integrated network and as required by previous resolution of Council. A division was called for, voting on which was as follows:
The motion was declared lost by 7 votes to 12.
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Debate on the motion continued. |
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Mayor W Brown vacated the chair in favor of the Deputy Mayor D Simpson at 6.32pm. Deputy Mayor D Simpson vacated the chair. Mayor W Brown returned to the meeting and resumed the chair at 6.36pm.
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Resolution number GB/2024/161 MOVED by Cr J Fairey, seconded by Cr K Leoni: That the Governing Body: a) whakaae / agree that, pursuant to Standing Order 1.6.1 b), the motion under debate now be put to a vote. A division was called for, voting on which was as follows:
The motion was declared carried by 10 votes to 8. |
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Note: During the division, Cr W Walker did not respond and therefore did not register a vote. |
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The original motion was put. |
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Resolution number GB/2024/162 MOVED by Mayor W Brown, seconded by Cr J Bartley: That the Governing Body: a) whakaae / approve the requested transfer of $11 million of existing Long-term Plan 2024-2034 funding from Tātaki Auckland Unlimited to the Maungakiekie-Tāmaki Local Board to fund the delivery of the critical works at Waikaraka Park and fulfil an important element of the Waikaraka Park Masterplan. b) request that any further decisions on the future of Western Springs come before the Governing Body and involve adequate engagement with the Governing Body c) request that staff report back to the Governing Body on engagement with Ponsonby Rugby and the options for their future, and that staff work to fully address the views and concerns of the club.
A division was called for, voting on which was as follows:
The motion was declared carried by 11 votes to 8. |
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Note: Under Standing Order 1.8.6, the following councillors requested that their assenting vote be recorded as follows: · Cr M Lee for clauses b) and c) · Cr W Walker for clauses b) and c) · Cr J Watson for clauses b) and c) · Cr M Williamson for clause c) |
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a 24 October 2024, Governing Body, Item 7 - Transfer of budget to enable consolidation of speedway at Waikaraka Park - Memorandum - additional information b 24 October 2024, Governing Body, Item 7 - Transfer of budget to enable consolidation of speedway at Waikaraka Park - Memorandum - Further information c 24 October 2024, Governing Body, Item 7 - Transfer of budget to enable consolidation of speedway at Waikaraka Park - Ponsonby Rugby Club d 24 October 2024, Governing Body, Item 7 - Transfer of budget to enable consolidation of speedway at Waikaraka Park - Allan Batt e 24 October 2024, Governing Body, Item 7 - Transfer of budget to enable consolidation of speedway at Waikaraka Park - Saveourspeedway |
6.52pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................