Kaipātiki Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 6 November 2024 at 2.35pm.

Te Hunga kua Tae mai | present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Janet Tupou	Via electronic attendance
	Adrian Tyler	Via electronic attendance

Kaipātiki Local Board 06 November 2024

1          Nau mai | Welcome

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

Whakataka te hau ki te uru Whakataka te hau ki te tonga Kia mākinakina ki uta  Kia mātaratara ki tai          E hī ake ana te atakura    He tio  He huka  He hau hū   Tīhei mauri ora

Cease o winds from the west Cease o winds from the south Bring calm breezes over the land Bring calm breezes over the sea And let the red-tipped dawn come With a touch of frost A sharpened air And promise of a glorious day.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number KT/2024/227

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows

C1       Expression of Interest outcome update for community management of Marlborough Park Youth Hall

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information, which if released would impact the ability to reasonably negotiate.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.36pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.39pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

Expression of Interest outcome update for community management of Marlborough Park Youth Hall

RESTATEMENT a) whakaee / agree that the decisions remain confidential until the negotiations are concluded with the service provider. b) whakaee / agree that the report remains confidential until negotiations are concluded, including notifying unsuccessful vendors and conducting appropriate debriefs, and that after negotiations are concluded that all details relating to financials and assessment particulars are redacted for the reason of commercial sensitivities.

3.39 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................