Date: Time: Meeting Room: Venue:	Thursday, 7 November 2024 10.00am Local Board Office 560 Mt Albert Road Three Kings
Puketāpapa Local Board Workshop OPEN AGENDA

MEMBERSHIP

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner

Selina Powell

Democracy Advisor

4 November 2024

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

ITEM   TABLE OF CONTENTS            PAGE

1 Ngā Tamōtanga | Apologies                                                   2

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               2

3          Local Board Workshop                                   3 - 4

Karakia

Whakataka te hau ki te uru.

The wind blows from the west.

Whakataka te hau ki te tonga.

The wind blows from the south.

Kia mākinakina ki uta.

It pierces the land with its wintry nip.

Kia mātaratara ki tai.

And slices the sea with its freezing chill.

Kia hī ake ana te atakura

When the red dawn breaks

he tio, he huka, he hauhū.

there is ice, snow and frost.

tihei mauri ora!

Agenda Items

1          Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Puketāpapa Local Board Workshop 07 November 2024

Local Board Workshop

File No.: CP2024/17023

Note 1:       This workshop has been called by the chairperson in consultation with the staff.

Note 2:       No working party/workshop may reach any decision or adopt any resolution unless specifically delegated to do so.

Te take mō te pūrongo

Purpose of the report

1. To present the Puketāpapa Local Board workshop agenda for Thursday, 07 November 2024.

Whakarāpopototanga matua

Executive summary

2.     Most workshops are open to the public to attend as observers in person.

3.       Some sessions may not be open to the public. The staff / chairperson decide which sessions are open to the public, depending on the sensitivity of the information being discussed. If a session is not open, a reason will be provided below.

4.       Local Board workshops provide an opportunity for local boards to carry out their governance role in the following areas:

a)   Accountability to the public

b)   Engagement

c)   Input to regional decision-making

d)   Keeping informed

e)   Local initiative / preparing for specific decisions

f)    Oversight and monitoring

g)   Setting direction / priorities / budget.

5.       Workshops do not have decision-making authority.

6.       Workshops are used to canvass issues, prepare local board members for upcoming decisions and to enable discussion between elected members and staff.

7.       Members are respectfully reminded of their Code of Conduct obligations with respect to conflicts of interest and confidentiality.

8.       The following will be covered in the workshop:

Item 1 – 10.00am - 11.00am

Community Grants -Quick Response Grants round 1

Presenter/s:                  Moumita Dutta, Senior Grants Advisor

Purpose:                       That the local board review applications for the community quick response round 1.  The decision on the grant applications will go to the 21 November 2024 local board business meeting

Governance role:          Setting direction/priorities and budget

Local board feedback/direction

Keeping informed

Note: The Assessment Summary will not be released noting the following confidential

clause S7 (2) (j) gain advantage.

Note:      At this point in proceedings, the workshop will close to the public for the following reasons:

Item 2: 11.00– 11.30am

Confidential Board Member time

Presenter/s:                  Ella Kumar, Chairperson

Purpose:                       Board only discussion

Governance role:          Keeping informed

This workshop is closed to allow free and frank discussion.  Attendance and any content will be made available as soon as possible after the workshop has been completed.