I hereby give notice that an ordinary
meeting of the Ngāti Whātua Ōrākei Reserves Board will be
held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 11
November 2024
5.00pm
Room 1, Level
27
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland
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Ngāti Whātua Ōrākei
Reserves Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Marama Royal
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Cr Angela Dalton
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Member Alec Hawke
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Member Wyllis Maihi
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Member Scott Milne, JP
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(Quorum 3 members)
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Lexy Turner
Kaitohutohu Mana Whakahaere /
Governance Advisor
6 November 2024
Contact Telephone: +64 27 246 2789
Email: lexy.turner@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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2.
3.
Ngāti
Whātua Ōrākei Reserves Board
REGISTER OF INTERESTS
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Ngāti Whātua Ōrākei Reserves Board
11 November 2024
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ITEM TABLE
OF CONTENTS PAGE
Whakatau –
Karakia/mihi
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Pakihi Autaia | Extraordinary Business 5
5 Operations
Report 7
6 Projects Report 11
7 Financial
Update as at 31 August 2024 15
8 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary
Items
Whakawātea
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Ngāti Whātua Ōrākei Reserves Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Monday,
5 August 2024, as a true and correct record.
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4 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Ngāti Whātua Ōrākei Reserves Board
11 November 2024
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Operations
Report
File No.: CP2024/17167
Te take mō te pūrongo
Purpose of the report
1. To update the Ngāti
Whātua Ōrākei Reserves Board (reserves board) on the operational
work carried out on the whenua
by Ngāti Whātua Ōrākei Whai Māia.
Whakarāpopototanga matua
Executive summary
2. In July and August,
Ngāti Whātua Ōrākei Whai Māia made significant
progress across various operational areas on the Whenua Rangatira and Pourewa.
The nursery team focused on plant propagation, with early crop preparations
underway for the next planting season. Regular weeding and maintenance ensured
plant health, while parakore efforts successfully reduced waste during
community events. Māra kai activities were challenged by winter
conditions, but the team mitigated issues like frost damage, drainage problems,
and pest infestations through strategic interventions, including raised garden
beds and organic pest control methods.
3. Ecological restoration
efforts saw active involvement from community volunteers, who contributed to
weed management and native planting. Pest control activities were robust, with
numerous rats, possums, and birds captured through ongoing trap line maintenance.
Meanwhile, turf maintenance remained on schedule, although weather-related
challenges slowed progress in some areas. Water monitoring was also a focus,
with the installation of French drains to prevent waterlogging in key areas of
Māra kai.
4. Volunteer and visitor
engagement were strong during this period, with over 292 volunteers
participating in activities such as planting days and site visits from
educational and community groups. The apiary continued to maintain 15 active
hives, and biodiversity monitoring provided valuable insights into soil health,
supported by ongoing PhD research. These collective efforts underscore a strong
commitment to maintaining ecological health and fostering community involvement
across the whenua.
5. Whai Rawa Ltd requests the
Ngāti Whātua Ōrākei Reserves Board's support to relocate
two walkways connecting Takaparawhau to Rukutai and Aotea Streets. This
relocation aims to enable cohesive land development, improve walkway design and
safety, and maintain access, with easements established under the Ngāti
Whātua Ōrākei Claims Settlement Act 2012.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) tuhi
ā-taipitopito/note the operational updates as detailed in this report;
b) ohia / endorse the proposal to relocate the two
pedestrian walkways connecting Takaparawhau to Rukutai Street and Aotea Street.
Operational Update
Whenua Maintenance & Ecology
6. Nursery
Operations: Nursery operations focused on plant
cleaning, and preparation for upcoming planting days. The team has been
diligent in maintaining plant health, with regular feeding using milk, water,
blood and bone. Weeding is an ongoing task throughout the year.
7. The
nursery yard is busy with several orders awaiting delivery to clients. Seed
propagation is also underway, with early crops such as kamokamo, pumpkin, and
tomatoes being prepared. Orders for native plans such as nikau palm, kauri, and
kahikatea are in progress.
8. Māra Kai: The
Māra Kai faced challenges during the winter months, including slower plant
growth due to shorter daylight hours and frost damage. The team implemented
frost protection and focused on improving soil drainage with raised beds and
French drains. Pest control measures included bird and bug netting, organic
sprays, and traps.
9. Harvests included pak choy,
silver beet, and cauliflower, while crops such as broccoli, lettuce, and herbs
are still growing.
10. Turf Report: Turf maintenance
continued on schedule, with all areas mowed and edged despite occasional
challenges due to wet conditions. Both the tractor and mower are nearing their
next scheduled service.
11. Rubbish collection has increased,
particularly after weekends, with a notable rise in litter at Ōkahu Bay.
Maintenance of public spaces remains a priority, and feedback from the public
has been positive, especially after the Matariki event.
12. Ecological Restoration – Weed,
Plant and Pest Control: Efforts in ecological restoration included managing
invasive weeds, particularly kaikuyu grass, using manual removal and community
planting days. The team focused on preparing the ground for planting by
hand-releasing weeds and planting native rākau on the whenua.
13. Community involvement has been strong,
with groups from SkyCity and Auckland Council participating in planting
activities.
14. Ecological Restoration – Pest
Animal Control: Pest trapping activities were conducted throughout July and
August, with trap lines checked regularly. The traps resulted in the capture of
17 rats, 1 mouse, 2 birds, and 4 possums. The targated areas included bush
lines around the Marae and surrounding streets. Ongoing monitoring and trapping
efforts aim to reduce the presence of these pests on the whenua.
15. Parakore: The Parakore initiative was a success
during community events such as Kite Day, with only half-filled red bin,
indicating excellent waste management. Stallholders used compostable plates and
cups, reflecting growing awareness and commitment to sustainable practices within
the community.
16. Apiary: The apiary operations
continued with 15 active hives, maintaining a stable bee population. No
diseases were detected, although varroa mites remain present in all hives.
Treatment measures include the ongoing use of varroa strips.
17. Honey data is not available for the
period.
Volunteers and Visiting Groups
18. Volunteers: Volunteer engagement remained strong, with a total of 292 volunteers
participating in various activities across July and August.
19. Key events included a Give Back Day and
multiple site visits from groups like the University of Auckland and SkyCity.
Volunteer efforts contributed to weed removal, planting activities, and overall
ecological restoration.
20. Visitors: numbers were high, with
site visits from groups such as Moerewa School, the National Iwi Chairs Forum,
and the Sustainable Business Network Symposium participants.
21. The visits provided opportunities for
education, community engagement, and networking, with positive feedback
received from all involved.
22. Community & Whānau
Engagement: Engagement with the community and whānau has been a
highlight, with significant participation in plating days and events such as
the National Iwi Chairs Forum. The team worked closely with the local
community, ensuring a strong sense of involvement and collaboration on key
projects, including ecological restoration and sustainable practices.
Biodiversity
23. Bio-diversity monitoring:
Biodiversity monitoring efforts included continued research by Deshaun,
focusing on soil invertebrate communities with different organic fertilizer
applications. This ongoing research will provide valuable insights into the
impact of various fertilization methods on soil health and biodiversity.
24. Water monitoring: Water
monitoring activities addressing waterlogging issues in the Māra Kai area.
French drains were installed to improve drainage and reduce the impact on plant
roots, particularly in areas prone to water retention. Efforts are ongoing to
monitor and maintain optimal water conditions for plant health.
25. Efforts to monitor water at Ōkahu
Bay continues.
Health and Safety
26. There is nothing to report for July and
August 2024.
Maintenance Work Outside of Scope
27. There is no maintenance work outside of scope to report.
Kaitiaki Services
28. The good efforts of Kaitiaki Services
continue as previously reported, playing a vital role in maintaining public
safety and the harmonious use of public spaces with the Papakainga and wider
community.
29. The Kaitiaki Hub has now been cleared
and is scheduled for replacement. During this transition period, the team is
operating from the temporary station in Te Pou Whakairo, ensuring full CCTV
visibility over the area, maintaining their oversight and protective presence.
Relocation of Walkway Connections
between Takaparawhau and Rukutai Street and Aotea Street
30. Whai Rawa Limited have provided a paper
(Attachment B) that seeks the Ngāti Whātua Ōrākei Reserves
Board’s endorsement for a proposal to relocate two pedestrian walkways
connecting Takaparawhau to Rukutai Street and Aotea Street. The current
placement of these walkways divides Ngāti Whātua Ōrākei
land, obstructing its potential for comprehensive redevelopment. By relocating
the walkways, the proposal aims to enable integrated land development while
maintaining access and improving the pathways’ design, safety, and
connectivity with existing networks. The relocation process would involve
creating easements over the new walkways in compliance with the Ngāti
Whātua Ōrākei Claims Settlement Act 2012.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Operations Report Photos
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b⇨
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Relocation of Walkway Connections - WRL
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Ngā kaihaina
Signatories
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Authors
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Jamie Cook - Toi Taiao
General Manager, Ngāti Whātua Ōrākei Whai Maia
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Authorisers
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Lisa Davis - Chief Executive,
Ngāti Whātua Ōrākei Trust
Dominic Wilson - Head of Co-governance
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Ngāti Whātua Ōrākei Reserves Board
11 November 2024
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Projects
Report
File No.: CP2024/17127
Te take mō te pūrongo
Purpose of the report
1. To update the Ngāti
Whātua Ōrākei Reserves Board on key projects managed by the
Ngāti
Whātua Ōrākei Reserves
Board. Each project demonstrates the Board’s dedication to enhancing the
natural and cultural landscapes, while maintaining community engagement and
upholding cultural values.
Whakarāpopototanga matua
Executive summary
2. The
Combined Reserve Management Plan has reached a significant milestone
with the final design completed and submitted to the Minister of Conservation
for approval. The focus is on receiving ministerial approval and implementing
the plan. The plan aims to create a unified approach to managing key reserve
areas, reflecting Ngāti Whātua Ōrākei’s long-term
vision for the whenua.
3. The
Urupā Development project continues to make progress, particularly
with ongoing groundwater monitoring. However, further engagement with wider
whānau is needed, and the Taumata is leading this process to ensure a
collective approach. Legal and regulatory complexities, as well as internal
stakeholder interests, continue to influence the project timeline, but
management remains focused on delivering a sensitive and inclusive outcome for
the future of the urupā.
4. The
Mahi Toi Projects are advancing with the construction of Te Ao Manatu
nearing completion, while design work for other components, such as Te Rua
Kaimarie, faces delays due to engineering challenges. Engagement with
whānau and managing the financial viability of the project remain
priorities. The team is committed to finalising construction plans and ensuring
that the projects reflect the cultural and environmental values of Ngāti
Whātua Ōrākei.
5. In
the Pourewa Nursery Expansion, significant progress has been made with
resource consent secured, and construction already underway. The project has
faced delays in the approval process, but the recent commencement of works
marks a major milestone. The nursery expansion will enhance Pourewa’s
capacity to support native plant regeneration and environmental restoration
efforts.
6. The
Pathways and Signage Project has successfully increased public
engagement with Pourewa’s pathways, as seen through the rise in visitor
numbers and responsible use of marked trails. New signage has been installed
across key areas, helping to guide visitors and protect sensitive environments.
Further installations are planned, and engagement with whānau and the
community remains an ongoing priority to ensure the project’s success.
7. The
Pourewa Buildings Project has now been fully completed, with all
structures, including the community hub, lunchroom, and apiary, delivered and
fully operational. The project has successfully achieved its goals, providing
essential infrastructure to support ongoing environmental and community
activities at Pourewa.
8. Finally,
the Takaparawhau Playground and Events Area has seen the successful
completion of Stage 1, including its first major event during Matariki.
Planning for Stage 2, which involves more extensive ground reinforcement and
construction, is underway. The design and development of the Papa Tākaro
playground will follow, with significant input from whānau to ensure that
cultural, historical, and environmental factors are properly respected.
9. The
Takaparawhau Events Ground Stage 2 Development project focuses on
further enhancing the resilience and functionality of the events area at
Takaparawhau, a site that hosts significant gatherings such as Umu Kohukohu
Whetū during Matariki. The primary objective of Stage 2 is to implement
ground strengthening measures that will address issues caused by high visitor
volumes and adverse weather conditions, which can lead to muddy and unsafe
ground.
10. The
proposed work includes the installation of subsoil turf drainage to manage
water more effectively and a GrassCrete vehicle accessway that will allow for
heavy vehicle movement while maintaining the area’s natural grass
aesthetic. Additionally, new utilities such as water and power connections are
planned to support future events. This stage builds on the successful aeration
and decompaction work from Stage 1, which significantly improved conditions
during Matariki 2024.
11. Management
request the Ngāti Whātua Ōrākei Reserves Board approve a
budget request of $398,000 to complete this stage, covering the costs of
construction, drainage, and utility installations. Upon approval, construction
is expected to commence in November 2024 and continue through early 2025,
ensuring the site is ready for future large-scale events while preserving the
cultural and environmental integrity of the whenua.
12. Management
request the Ngāti Whātua Ōrākei Reserves Board approve a
budget request of $178,000 to deliver improved vehicle access to Pourewa as
well as improved security for the Nursery, in line with the LTP Capex
Programme. The continuing success of the nursery, mara kai and increasing
public access to the wider reserve is highlighting the need to continue to
invest in key infrastructure for safe, resilient vehicle access and extended
security fencing to keep public away from the nursery operational area.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) tuhi ā-taipitopito / note
the project update reports
· Combined
Reserve Management Plan
· Urupā
Development
· Mahi
Toi Projects
· Pourewa
Nursery Expansion
· Pathways
and Signage Project
· Pourewa
Buildings Project
· Takaparawhau
Playground and Events Area
b) whakaae / approve the Takaparawhau Events Ground Stage
2 Development project plan and budget of $398,000;
c) whakaae / approve the
Pourewa Access and Security project plan and budget of $178,000.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Combined Reserves Management Plan
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b⇨
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Urupā
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c⇨
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Mahi Toi Projects
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d⇨
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Nursery Expansion
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e⇨
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Pathways and Signage
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f⇨
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Pourewa Building
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g⇨
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Takaparawhau Events and Playground
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h⇨
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Takaparawhau Events Ground Stage 2
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i⇨
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Pourewa Access and Security
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Ngā kaihaina
Signatories
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Ngāti Whātua Ōrākei Reserves Board
11 November 2024
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Financial
Update as at 31 August 2024
File No.: CP2024/14903
Te take mō te pūrongo
Purpose of the report
1. To provide Ngāti
Whātua Ōrākei Reserves Board (reserves board) an update on financial
performance as at 31 August 2024.
Whakarāpopototanga matua
Executive summary
2. Net operating expenditure as at end of
August was $1.6m and was in line with budget, mainly due to timing of some
expenses as shown in the finance summary table below.
3. Funding agreements for maintenance, management
support, kaitiaki and nursery staffing were paid in the month of August.
This mostly covers all the operational expenses for FY25.
4. Management plan budget of $102k was carried forward
from last year. There is also about $23k of unallocated expenses that was
carried forward from last year.
5. Consequential opex of $48k is in the budget for
current financial year which will cover any unplanned expense during the year.
6. Capital expenditure for FY25 includes carry
forward from last year and some further work is required to reconcile the
amount once the carry forward for FY25 is loaded in the system. Okahu
signage of $90k is spent so far for capex.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) whiwhi / receive
the financial report as at 31 August 2024.
Financial update
7. An overview of the operational and capital
expenditure as at 31 August 2024 is included in
table below.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Munen Prakash - Lead Financial Advisor
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Authoriser
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Dominic Wilson - Head of Co-governance
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