Date:

Time:

Meeting Room:

Venue:

 

Tuesday 12 November 2024

10.00am

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland

 

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

8          Auckland Council quarterly operating savings progress report

A.      Auckland Council savings programme overview as at 30 September 2024         3

B.      Savings target FY2022 - FY2027                                                                           5

9          Section 17A review update and approval of Terms of Reference

A.      Marinas - Terms of Reference                                                                               7

B.      Building Consents - Terms of Reference                                                             17

10        Options update for P27 “Te Ara Hura” Full Facilities Maintenance Contracts

A.      Te Ara Hura P27 Full Facilities Maintenance Contracts - Value for Money Indicative Assessment                                                                                                          25

B.      Te Ara Hura P27 - Assessment Appendix - Market Environmental Scan           71

11        Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) - 12 November 2024

A.      Forward Work Programme                                                                                 125

B.      Memo - Update on pools and leisure outsourced centre procurement             129


 


Revenue, Expenditure and Value Committee

12 November 2024

 

 


Revenue, Expenditure and Value Committee

12 November 2024

 

 


Revenue, Expenditure and Value Committee

12 November 2024

 

 










Revenue, Expenditure and Value Committee

12 November 2024

 

 








Revenue, Expenditure and Value Committee

12 November 2024

 

 















































Revenue, Expenditure and Value Committee

12 November 2024

 

 























































Revenue, Expenditure and Value Committee

12 November 2024

 

 

 

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

Forward Work Programme 2024

This committee deals with assisting the council to be cost effective and make financial savings.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2024

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Group Insurance

Insurance Strategy and Placement

Risk and Assurance

Approve insurance strategy and then note outcomes

Note annual insurance placement outcome (August).

Progress to date:

Approve high level insurance strategy and delegate final approval to Group Chief Financial Officer link to decision

 

To note the council group’s insurance renewal placement for the year 2024-2025, the update on the Auckland anniversary flood claim and the self-insurance fund; and approve amendments to the Group Insurance Policy. link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Service optimisation and reviews of value/ effectiveness/ performance

Service and financial performance reviews

 

 

 

 

The committee has responsibility for reviewing outcomes and value obtained for spend as well as conducting reviews of the service and financial performance of individual council and CCO departments.

 

To receive an annual update on supplier performance under the Parks and Community Facilities arboriculture services, ecological services, and full facilities maintenance.

Progress to date:

Update received March 2024 link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Full Facilities Contractors' Performance

Parks and Community Facilities

To receive an update on the initial work undertaken and options considered for the P27 “Te Ara Hura” Full Facilities Maintenance Contracts.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings updates

Savings updates

Quarterly savings update

Quarter 1 – November 2024

Progress to date:

Quarter 2 – March 2024 – link to decision

Quarter 3 – May – via memo 24 May 2024

Quarter 4 – August 2024 – link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Value for Money programme

Section 17A reviews

Value for Money

 

Council has a legal obligation under section 17A to review the cost-effectiveness of the delivery of our services

S17A Review of Pools and Leisure: Decision on the management contracts for the delivery of Pools and Leisure

Decision-making anticipated in September 2024.

Progress to date:

Confidential workshop held 15 May 2024.

Confidential memo update July 2024.

Confidential Governing Body workshop held 24 July 2024.

Governing Body decision on service provision 1 August link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Quarterly updates on the S17A reviews work

Progress to date:

Direction on the pipeline of the services being reviewed and any changes/additions - 17 September 2024 Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Decision: Approval of the terms of reference for section 17A reviews of Marina Management and Building Consents.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

Procurement

Parks & Community Facilities

Update on the Te Hono (Avondale Library) construction contract

Decision: Approval the supplier recommendation report for Te Hono

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

Completed

Area of work and Lead Department

Committee role

Whakatau / Decision

Service and financial performance reviews

To undertake a service and financial performance review of Parks and Community Facilities.

Confidential workshop held 27 March 2024.

Service and financial performance reviews

To undertake a review of unfunded policies and mandates.

Confidential workshop held 17 April 2024.

Variation Northern Environmental Limited integrated waste collection contracts

Decision to approve the variation to waste collection contracts

C1       CONFIDENTIAL: Variation to integrated waste collection contracts

Link to decision

Healthy Waters - Small Water and Wastewater maintenance Procurement

Decision: Approval of Procurement Plan for regional SWWS contracts for 5+3 years

C1       CONFIDENTIAL: Procurement plan for small potable water and wastewater system operations and maintenance

Link to decision

Variation Kalista Ltd integrated waste collection contracts

Decision – To approve the variation

C2       CONFIDENTIAL: Variation to integrated waste collection contracts – Kalista Ltd

Link to decision

Healthy Waters

Māngere flood resilience project procurement plan

C1       CONFIDENTIAL: Māngere flood resilience project procurement plan

Link to decision

Variation Waste Management NZ Ltd integrated waste collection contracts

Variation to waste collection contracts – contractually required to implement previous council decisions

C2       CONFIDENTIAL: Variation to Waste Management NZ Ltd integrated waste collection contracts

Link to decision

Pools and Leisure

Services agreements (contracts) for outsourced centres are expiring

C1       CONFIDENTIAL: Supplier recommendation for facilities management of Auckland Council's recreational facilities

Link to decision

 

 

 



Revenue, Expenditure and Value Committee

12 November 2024