Attachments of Revenue, Expenditure and Value Committee

Revenue, Expenditure and Value Committee

12 November 2024

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

Forward Work Programme 2024

This committee deals with assisting the council to be cost effective and make financial savings. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Pūnga / Reason for work	Committee role (whakatau / decision and/or tika / direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2024
Area of work and Lead Department	Pūnga / Reason for work		Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Group Insurance
Insurance Strategy and Placement Risk and Assurance	Approve insurance strategy and then note outcomes	Note annual insurance placement outcome (August). Progress to date: Approve high level insurance strategy and delegate final approval to Group Chief Financial Officer link to decision To note the council group’s insurance renewal placement for the year 2024-2025, the update on the Auckland anniversary flood claim and the self-insurance fund; and approve amendments to the Group Insurance Policy. link to decision
Service optimisation and reviews of value/ effectiveness/ performance
Service and financial performance reviews	The committee has responsibility for reviewing outcomes and value obtained for spend as well as conducting reviews of the service and financial performance of individual council and CCO departments.	To receive an annual update on supplier performance under the Parks and Community Facilities arboriculture services, ecological services, and full facilities maintenance. Progress to date: Update received March 2024 link to decision
Full Facilities Contractors' Performance Parks and Community Facilities
		To receive an update on the initial work undertaken and options considered for the P27 “Te Ara Hura” Full Facilities Maintenance Contracts. Progress to date:
Savings updates
Savings updates	Quarterly savings update	Quarter 1 – November 2024 Progress to date: Quarter 2 – March 2024 – link to decision Quarter 3 – May – via memo 24 May 2024 Quarter 4 – August 2024 – link to decision
Value for Money programme
Section 17A reviews Value for Money	Council has a legal obligation under section 17A to review the cost-effectiveness of the delivery of our services	S17A Review of Pools and Leisure: Decision on the management contracts for the delivery of Pools and Leisure Decision-making anticipated in September 2024. Progress to date: Confidential workshop held 15 May 2024. Confidential memo update July 2024. Confidential Governing Body workshop held 24 July 2024. Governing Body decision on service provision 1 August link to decision
		Quarterly updates on the S17A reviews work Progress to date: Direction on the pipeline of the services being reviewed and any changes/additions - 17 September 2024 Link to decision
		Decision: Approval of the terms of reference for section 17A reviews of Marina Management and Building Consents. Progress to date:
Procurement
Parks & Community Facilities	Update on the Te Hono (Avondale Library) construction contract	Decision: Approval the supplier recommendation report for Te Hono

Completed

Area of work and Lead Department	Committee role	Whakatau / Decision
Service and financial performance reviews	To undertake a service and financial performance review of Parks and Community Facilities.	Confidential workshop held 27 March 2024.
Service and financial performance reviews	To undertake a review of unfunded policies and mandates.	Confidential workshop held 17 April 2024.
Variation Northern Environmental Limited integrated waste collection contracts	Decision to approve the variation to waste collection contracts	C1 CONFIDENTIAL: Variation to integrated waste collection contracts Link to decision
Healthy Waters - Small Water and Wastewater maintenance Procurement	Decision: Approval of Procurement Plan for regional SWWS contracts for 5+3 years	C1 CONFIDENTIAL: Procurement plan for small potable water and wastewater system operations and maintenance Link to decision
Variation Kalista Ltd integrated waste collection contracts	Decision – To approve the variation	C2 CONFIDENTIAL: Variation to integrated waste collection contracts – Kalista Ltd Link to decision
Healthy Waters	Māngere flood resilience project procurement plan	C1 CONFIDENTIAL: Māngere flood resilience project procurement plan Link to decision
Variation Waste Management NZ Ltd integrated waste collection contracts	Variation to waste collection contracts – contractually required to implement previous council decisions	C2 CONFIDENTIAL: Variation to Waste Management NZ Ltd integrated waste collection contracts Link to decision
Pools and Leisure	Services agreements (contracts) for outsourced centres are expiring	C1 CONFIDENTIAL: Supplier recommendation for facilities management of Auckland Council's recreational facilities Link to decision