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Komiti mō te Moni Whiwhi, mō te
Whakapaunga me te Uara / Revenue, Expenditure and Value Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Desley
Simpson, JP
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Deputy
Chairperson
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Cr Greg Sayers
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From 10.04am,
Item 8
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Members
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Cr Julie
Fairey
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Houkura Member
Tony Kake, MNZM
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Via electronic
link
From 10.01am,
Item 1
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Cr Kerrin
Leoni
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Cr Daniel
Newman, JP
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Cr Sharon
Stewart, QSM
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Cr Ken Turner
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Te Hunga Kāore i Tae Mai | ABSENT
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Members
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Cr Chris Darby
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Houkura Chair
David Taipari
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Cr Maurice
Williamson
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Ex-officio
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Mayor Wayne
Brown
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Cr Christine
Fletcher
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Via electronic
link
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Cr Wayne
Walker
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Via electronic
link
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Revenue, Expenditure and Value Committee
12 November 2024
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1 Ngā
Tamōtanga | Apologies
Houkura Member T Kake joined the meeting
at 10.01am.
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Auckland
Council quarterly operating savings progress report
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Note: changes were made to the
original recommendation, adding new clauses b) and c), as a chairperson’s
recommendation.
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Deputy Chairperson G Sayers entered
the meeting at 10.04am.
Deputy
Chairperson G Sayers left the meeting at 10.09am.
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Resolution
number ECPCC/2024/45
MOVED by Deputy Mayor
D Simpson, seconded by Cr J Fairey:
That
the Revenue, Expenditure and Value
Committee:
a)
tuhi ā-taipitopito / note that
Auckland Council has achieved $13.1 million operating savings for the quarter
ended 30 September 2024, which combined with recurring savings brings the
total savings achieved for the 2024/2025 financial year to $31.9 million or
48 per cent of the $66 million target.
b)
tuhi ā-taipitopito / note that
these savings build on top of ongoing savings of $90 million per year which
have already been achieved and locked into the council’s budget
c)
tuhi ā-taipitopito / note that
the $337 million of savings achieved over the past three years is forecast to
grow to just under half a billion dollars by the end of the 2024/2025 year.
CARRIED
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9
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Section
17A review update and approval of Terms of Reference
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A
presentation was provided. A copy has been placed on the official minutes and
is
available on
the Auckland Council website as a minutes attachment.
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Deputy Chairperson
G Sayers returned to the meeting at 10.17am.
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Resolution
number ECPCC/2024/46
MOVED by Deputy Mayor
D Simpson, seconded by Cr S Stewart:
That
the Revenue, Expenditure and Value
Committee:
a) whakaae / approve the Terms of Reference for the Marinas Review.
b) whakaae / approve the Terms of Reference for the Building Consents
Review.
CARRIED
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Note: Under
Standing Order 1.8.6, Cr K Turner requested that his abstention be recorded.
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Attachments
a 12 November 2024, Revenue, Expenditure and
Value Committee, Item 9 - Section 17A review update and approval of Terms of
Reference, presentation
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10
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Options
update for P27 “Te Ara Hura” Full Facilities Maintenance
Contracts
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A
presentation was provided. A copy has been placed on the official minutes and
is
available on
the Auckland Council website as a minutes attachment.
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Note: changes were made to the
original recommendation, adding new clause d), as
a chairperson’s recommendation.
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Cr D Newman left the meeting at
10.57am.
Cr D
Newman returned to the meeting at 11.27am.
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Resolution
number ECPCC/2024/47
MOVED by Deputy Mayor
D Simpson, seconded by Deputy Chairperson G Sayers:
That
the Revenue, Expenditure and Value
Committee:
a)
tuhi ā-taipitopito / note
that staff have assessed a wide range of potential options for the contracts
and developed a short list of options and an initial recommended option.
b)
ohia / endorse staff not
progressing with further work to investigate either a fully insourced
facilities maintenance model or fully outsourcing to a single entity model.
c)
tuhi ā-taipitopito / note
that staff will progress further investigations into shortlisted
options for the P27 “Te Ara Hura” Full Facilities
Maintenance Contract with focus on the initial recommended option of the
hybrid contract structure explained in the report.
d)
tuhi ā-taipitopito / note that when the Council moved from 38
small contracts to 5 large contracts in 2017, a significant ongoing cost
avoidance of $30m was generated. The further investigation into the initial
recommended option proposed looks to ensure continued efficient delivery of
these services, while enhancing some areas of the contracts.
CARRIED
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Attachments
a 12 November 2024, Revenue, Expenditure and Value
Committee, Item 10 - Options update for P27 “Te Ara Hura” Full
Facilities Maintenance Contracts, presentation
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11
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Summary
of Revenue, Expenditure and Value Committee information memoranda and
briefings (including the forward work programme) - 12 November 2024
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Resolution
number ECPCC/2024/48
MOVED by Deputy Mayor
D Simpson, seconded by Deputy Chairperson G Sayers:
That
the Revenue, Expenditure and Value
Committee:
a) tuhi
ā-taipitopito / note the progress on the 2024 forward work programme
appended as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Revenue, Expenditure and Value Committee information
memoranda and briefings.
CARRIED
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12 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number ECPCC/2024/49
MOVED by Deputy Mayor D Simpson, seconded by
Deputy Chairperson G Sayers:
That the Revenue, Expenditure and Value Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Update on the Te Hono (Avondale Library) construction contract
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.35am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.49am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL:
Update on the Te Hono (Avondale Library) construction contract
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Resolution
number ECPCC/2024/50
MOVED by Cr K Leoni,
seconded by Cr K Turner:
That the Revenue, Expenditure
and Value Committee:
Restatement
b) whakaū
/ confirm that the resolutions, report and presentation remain confidential
until reasons for confidentiality no longer exist.
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11.49am The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Revenue, Expenditure and Value Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................