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Date:
Time:
Meeting Room:
Venue:
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Tuesday 12
November 2024
10.00am
Ground Floor – Hawiti Building
6-8 Munroe Lane
Albany
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Hibiscus and Bays Local Board Workshop
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Alexis Poppelbaum, JP
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Deputy Chairperson
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Gary Brown
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Members
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Jake Law
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Sam Mills, JP
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Julia Parfitt, JP
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Victoria Short
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Gregg Walden
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Leanne Willis
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Louise Healy
Democracy Advisor
7 November 2024
Contact Telephone: 021 419 205
Email: louise.healy@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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This workshop will be held in-person and
via Microsoft TEAMS. Email hibiscusandbayslocalboard@aucklandcouncil.govt.nz
for a link to join the workshop online.
ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 2
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2
3 Local board
workshop 3
Agenda Items
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
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Hibiscus and Bays Local Board Workshop
12 November 2024
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Local board
workshop
File No.: CP2024/16692
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Hibiscus and Bays Local Board workshop agenda for Tuesday 12
November 2024.
Whakarāpopototanga matua
Executive summary
2. Most workshops are open to the public to attend as observers in
person or online.
3. Some
sessions may not be open to the public. The chairperson and deputy chairperson
decide which sessions are open to the public, depending on the sensitivity of
the information being discussed. If a session is not open, a reason will be
provided below.
4. The
public can observe the workshop via MS Teams. Email hibiscusandbayslocalboard@aucklandcouncil.govt.nz for a link to join the workshop online.
5. Local
board workshops provide an opportunity for local boards to carry out their
governance role in the following areas:
a) Accountability
to the public
b) Engagement
c) Input
to regional decision-making
d) Keeping
informed
e) Local
initiative / preparing for specific decisions
f) Oversight
and monitoring
g) Setting
direction / priorities / budget.
6. Workshops do not have decision-making authority.
7. Workshops are used to canvass issues,
prepare local board members for upcoming decisions
and to enable discussion between
elected members and staff.
8. Members are respectfully reminded
of their Code of Conduct
obligations with respect
to conflicts of interest and confidentiality.
9. The
following will be covered in the workshop:
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Item 1
– 10.00am
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Parks and Community Facilities update
Presenters: Sandra
May – Area Operations Manager
Prakash
Thakur – Work Programme Lead
Trish
Kirkland-Smith – Volunteering and Programmes Team Manager
Dan
Marrow – Community Park Ranger
Travis
Committie – Programme Manager
Governance role: Keeping
informed
Proposed Outcome: Receive
an overview of Volunteering programmes, provide feedback on the Gilshennan
Reserve playground renewal and discuss the monthly report.
Attachments: Attachment
A – Local Parks Ecological Volunteering and Environmental Programmes
update
Attachment
B – Gilshennan Reserve – renew playspace and footpaths
Attachment
C – Monthly report
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Item 2
– 10.30am
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Quarterly
update with Ventia
Presenters: Sandra
May – Area Operations Manager
Shane
McInnes – Operations and Contracts Manager, Ventia
Governance role: Keeping
informed
Proposed Outcome: Receive
an update from Ventia on contract maintenance and respond to member queries.
Attachment: None
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11.00am – Break
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Item 3
– 11.30am
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LBAP3
– Recap Annual Budget regional topics and Annual Budget input
Presenter: Rita
Bento-Allpress – Senior Local Board Advisor
Governance role: Keeping
informed
Proposed Outcome: Receive
a recap on Annual Budget regional topics and discuss local board input
Attachment: Attachment
D – Annual Plan 2025/2026
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Local Parks Ecological Volunteering and Environmental
Programmes update
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11
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b⇩
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Gilshennan Reserve - renew playspace and footpaths
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25
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c⇩
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Monthly report
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43
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d⇩
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Annual Plan 2025/2026
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71
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