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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 13
November 2024
9:00am
Local Board
Chambers
35 Coles Crescent
Papakura
Auckland
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Papakura Local Board Workshop
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Catchpole
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Deputy Chairperson
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Jan Robinson
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Members
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Felicity Auva'a
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George Hawkins
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Kelvin Hieatt
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Andrew Webster
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Sital Prasad
Democracy Advisor
7 November 2024
Contact Telephone: 273255719
Email: sital.prasad@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 2
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2
3 Local Board
Workshop 3
Agenda Items
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
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Papakura Local Board Workshop
13 November 2024
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Local
Board Workshop
File No.: CP2024/17120
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Papakura Local Board workshop agenda for 13 November 2024.
Whakarāpopototanga matua
Executive summary
2. Most workshops are open to the public to attend as observers in
person or online, if in person attendance is impractical.
3. Some
sessions may not be open to the public. The chairperson and deputy chairperson
decide which sessions are open to the public, depending on the sensitivity of
the information being discussed. If a session is not open, a reason will be
provided below.
4. Local
Board workshops provide an opportunity for local boards to carry out their
governance role in the following areas:
a) accountability
to the public
b) engagement
c) input
to regional decision-making
d) keeping
informed
e) local
initiative / preparing for specific decisions
f) oversight
and monitoring
g) setting
direction / priorities / budget.
5. Workshops do not have decision-making authority.
6. Workshops
are used to canvass issues, prepare local board members for upcoming decisions
and to enable discussion between elected members and staff.
7. Members
are respectfully reminded of their Code of Conduct obligations with respect to
conflicts of interest and confidentiality
8. Please
note, workshop times are often subject to change.
9. The
following will be covered in the workshop:
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Item 1
– 9:00-9:30am
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Opaheke Sport Park - User Options
Presenter/s: Jasmine
Welch,
(Senior Maintenance
Delivery Co Ordinator, Sports Parks)
Scott Malcolm
(Regional Sports Facilities Manager, Parks & Community Facilities)
Alex
Overwater-Davis
(Manager Area Operations, Parks & Community Facilities)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
provide members with and update regarding Opaheke Sport Park - User Options.
Attachment/s: Attachment
[A] – CMRL Requests and
Sports Field Allocation – Opaheke Sports Park
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Item 2
– 9:30-10:30am
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Councillor Sayers Meeting with Local Board
Presenter/s: Councillor
Greg Sayers
Tamsyn Matchett
(Deputy Chief of Staff – Budget and Delivery, Operation and Budget)
Ross Chirnside
(Lead Advisor Budget, Operation and Budget)
Governance role: Input
to regional decision-making
Proposed Outcome/s: Councillor
Greg Sayers will be speaking about the Mayor’s proposal which includes
the CCO Review and will be seeking feedback from the local boards.
Attachment/s: Material
unavailable at the time of agenda build.
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Item 3
– 10:30-11:00am
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Accessibility Assessments at five parks in Papakura
Presenter/s: Sophie
Heusel
(Parks Project Specialist)
Kristen Greenfield
(Parks and Places Specialist)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
Inform the board about past and current work in the accessibility assessment
space, raise awareness of universal design and seek feedback on the
shortlisted parks.
Attachment/s: Attachment
[B] – Papakura Local Board Workshop Accessibility Assessments
Attachment [C] – Final Papakura Accessibility Assessments Memo
Attachment [D] – Parks Accessibility and Inclusivity Checklist
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Lunch
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Item 4
–12:30-1:30pm
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Progressing 8-10 Averill Street- Art Gallery
Presenter/s: Michelle
Ball
(Service and Asset Planning Specialist, Service Investment and Programming,
Policy Department)
Xian Zhang
(Service and Asset Planner, Policy Department)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
discuss progressing 8-10 Averill Street (Papakura Art Gallery), prior to a
report coming to the Papakura Local Board business meeting in February 2025.
Attachment/s:
Attachment [E] – 8-10 Averill Street Presentation
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Item 5
–1:30-3:30pm
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Recap
Annual Budget regional topics + Annual Budget input
Presenter/s: Lee
Manaia
(Papakura Local Board Advisor, Governance & Engagement)
Victoria Hutt
(Papakura Local Board Senior Advisor, Governance & Engagement)
Melissa Bidois
(Local Board Engagement Advisor, Governance & Engagement)
Faithe Smith
(Lead Financial Advisor, Local Board Financial Advisory)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
provide a recap on Annual Budget regional topics and to draft local board
input into the Annual Budget consultation in preparation for feedback on the
Mayors Proposal.
Attachment/s:
Material unavailable at the time of agenda build.
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Break
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Item 6
– 3:40-4:40pm
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Direction Setting
Presenter/s: Lee
Manaia
(Papakura Local
Board Advisor, Governance & Engagement)
Victoria Hutt
(Papakura Local
Board Senior Advisor, Governance & Engagement)
Governance role: Setting
direction / priorities / budget
Proposed
Outcome/s: To inform the board on upcoming events/meetings and
seek board’s feedback.
For members to provide
strategic updates related to meetings/ briefings they have attended,
highlighting opportunities for board decision making or advocacy.
Attachment/s:
Material unavailable at the time
of agenda build.
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This does not need to be sent for authorisation.
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board
Workshop:
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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CMRL Requests and Sports Field Allocation –
Opaheke Sports Park
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11
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b⇩
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Papakura Local Board Workshop Accessibility
Assessments
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23
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c⇩
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Final Papakura Accessibility Assessments Memo
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33
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d⇩
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Parks Accessibility and Inclusivity Checklist
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37
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e⇩
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8-10 Averill Street Presentation
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67
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Ngā kaihaina
Signatories
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Authors
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Sital Prasad - Democracy Advisor
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Authorisers
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Lee Manaia - Local Board Advisor
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