I hereby give notice that an ordinary
meeting of the Performance and Appointments Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 19
November 2024
10.00am
Room 1, Level
26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland
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Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Daniel Newman, JP
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Deputy Chairperson
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Cr Mike Lee
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Members
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Mayor Wayne Brown
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Cr Christine Fletcher, QSO
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Cr Lotu Fuli
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Cr Richard Hills
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Cr Greg Sayers
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Cr John Watson
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Cr Maurice Williamson
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Ex-officio
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Deputy Mayor Desley Simpson, JP
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Houkura Chair David Taipari
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(Quorum 5 members)
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Sonja Tomovska
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
14 November 2024
Contact Telephone: +64 09 890 8022
Email: sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Performance and Appointments Committee
19 November 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Summary of
Confidential Decisions and related information released into Open 7
9 Summary of
Performance and Appointments Committee information memoranda, workshops and
briefings (including the Forward Work Programme) - 19 November 2024 15
10 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
11 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 23
C1 CONFIDENTIAL: Chief Executive
Objectives - FY25 quarter one progress report 23
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Click
the meeting date below to access the minutes.
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That the Performance and Appointments Committee:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Tuesday,
22 October 2024, including the confidential
section, as a true and correct record.
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4 Ngā Petihana | Petitions
5 Ngā Kōrero a te Marea | Public Input
6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
7 Ngā Pakihi Autaia | Extraordinary Business
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Performance and Appointments Committee
19 November 2024
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Summary of
Confidential Decisions and related information released into Open
File No.: CP2024/16330
Te take mō te
pūrongo
Purpose of the report
1. To
note confidential decisions and related information released into the public
domain.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of confidential decisions made that can now be released into the public domain.
3. The
following decisions/documents are now publicly available:
4. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
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Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi ā-taipitopito / note the confidential decisions
and related information that is now publicly available:
i) reappointment
to Tauamata-Toi-a-Iwi
ii) appointments
to Museum of Transport and Technology
iii) reappointments
to Port of Auckland Limited
iv) appointments
to Eke Panuku
v) appointment
of Watercare Chair
vi) appointment to Auckland Transport
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Reappointment to Tauamata-Toi-a-Iwi
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9
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b⇩
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Appointments to Museum of Transport and Technology
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11
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c⇩
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Reappointments to Port of Auckland Limited
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13
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
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Authoriser
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Phil Wilson - Chief Executive
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Performance and Appointments Committee
19 November 2024
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Performance and Appointments Committee
19 November 2024
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Performance and Appointments Committee
19 November 2024
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Performance and Appointments Committee
19 November 2024
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Summary of
Performance and Appointments Committee information memoranda, workshops and
briefings (including the Forward Work Programme) - 19 November 2024
File No.: CP2024/16331
Te take mō te
pūrongo
Purpose of the report
1. To
tuhi ā-taipitopito / note the progress on the forward work programme
appended as Attachment A.
2. To
whiwhi / receive a summary and provide a public record of memoranda or briefing
papers that may have been distributed to the Performance and Appointments
Committee.
Whakarāpopototanga matua
Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
and openness and transparency of information circulated to Performance and
Appointments Committee members via memoranda/briefings or other means, where no
decisions are required.
4. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Transport
and Infrastructure Committee. members should direct any
questions to the authors.
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Forward Work Programme
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17
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
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Authoriser
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Phil Wilson - Chief Executive
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Performance and Appointments Committee
19 November 2024
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Performance and Appointments Committee / Komiti mō ngā
Kopounga me Te Kounga o ngā Mahi
Forward Work Programme 2024
This committee has the oversight to make appointments to
Council-Controlled Organisations (CCOs), Council Organisations (COs), Port of
Auckland Limited and exempt CCOs and COs and other entities, with the
exception of Auckland International Airport Limited (for the avoidance of doubt, the authority to make
appointments also includes the power to remove appointees).
The full terms of reference can be found
here: Auckland Council Governing Body Terms of
Reference
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Area of work and Lead Department
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Pūnga / Reason for work
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Committee role
(whakatau / decision and/or tika /
direction)
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Expected timeframes
Highlight the month(s) this is expected to come to
committee in 2024
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Jan
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Feb
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Mar
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Apr
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May
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Jun
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Jul
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Aug
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Sep
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Oct
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Nov
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Dec
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CCO and Port of Auckland Director Appointments and
Reappointments
CCO Governance and External Partnerships
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In accordance with Auckland Council’s
Appointment and Remuneration Policy for Board Members of Council
Organisations (the policy – which is a requirement as per, Section
57(1) of the Local Government Act 2002 (LGA)). The committee are to make
appointments and approve policies related to Council-Controlled
Organisations.
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To approve:
- Appointment
- Reappointment
- briefs
for vacancies
- Panel
members
- Shortlisted
candidates for interview
Progress
to date:
Watercare
chair appointed link to decision
Eke
Panuku chair appointed link to decision
Criteria
for upcoming appointments to substantive CCOs agreed link to decision
Criteria
for the appointment of Watercare Services Limited directors agreed link to decision
Auckland
Future Fund Trustee Limited board appointments link to decision
Appointment
of the Watercare Services Limited Chair link to decision
Timeline
for director appointments to the Watercare Services board link to decision
Appointment
to the board of Auckland Transport link to decision
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As and when required
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CCOs
Non-substantive
CCO Governance and External Partnerships
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· Te
Tuhi Contemporary Arts Foundation
· Taumata
Toi a Iwi
· Manukau
Beautification Trust
In accordance with Auckland Council’s Appointment
and Remuneration Policy for Board Members of Council Organisations (the
policy – which is a requirement as per, Section 57(1) of the Local
Government Act 2002 (LGA)). The committee are to make appointments and
approve policies related to Council-Controlled Organisations.
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To approve appointments
Progress to date:
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As and when required
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Appointments and Renumeration Policy Review
CCO Governance and External Partnerships
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In accordance with Auckland Council’s
Appointment and Remuneration Policy for Board Members of Council
Organisations (the policy – which is a requirement as per, Section
57(1) of the Local Government Act 2002 (LGA)). The committee are to make
appointments and approve policies related to Council-Controlled
Organisations.
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To approve policies related to appointments and
renumeration policy.
Progress
to date
Scope of review agreed December 2023 [PACCC/2023/90]
Review of remuneration for directors of substantive
council-controlled organisations agreed link to decision
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Auckland Future Fund Limited
CCO Governance and External Partner
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The Auckland Future Fund was established and approved
as part of the Long-term Plan 2024-2034.
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To approve a chair and two directors.
Progress to date:
Criteria approved link to decision
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Board Interns
CCO Governance and External Partnerships
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In 2013, Auckland Council approved a director intern
programme known as the board intern programme.
1 per substantive CCO
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To approve appointments
Progress to date:
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Chief Executive Performance Objectives
CE Office
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Chief Executive performance review process.
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Half-yearly and yearly review of
Chief Executives Performance Objectives. (April / August)
Draft and final FY25-27 objectives
with annual refresh. (April / July- completed for FY25)
Informal updates (all other months)
Progress to date:
Informal update provided in February 2024.
Informal update provided in March 2024.
Half-yearly review link to decision
Workshop held on draft objectives June 2024
Objectives approved June link to decision
Interim FY24 Chief Executive's Performance Objectives -
progress against objectives link to decision
Verbal update provided in October 2024 link to decision
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Q2 FY24
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FY25-27 objectives approved
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Annual interim (final financials once available via
annual report)
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Q1 FY25
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City Rail Link Limited (CRLL)
CCO Governance and External Partnerships
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Auckland Council is a joint shareholder with the Crown
and jointly appoints directors with the Crown.
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To approve appointments
Progress to date:
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Museum of Transport and Technology (MOTAT)
CCO Governance and External Partnerships
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Auckland Council makes 6 appointments to the MOTAT
Board. The appointments are to replace or renew directors whose terms
are expiring.
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To approve appointments
Progress
to date:
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Tamaki Redevelopment Company
CCO Governance and External Partnerships
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Auckland Council is a joint shareholder with the
Crown. Council has one director it is responsible for appointment, and
jointly appoints with the Crown the other directors. The appointments are to
replace or renew directors whose terms are expiring.
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To approve appointments
Progress to date:
Reappointments approved February 2024 link to decision
2024 appointments process confirmed link to decision
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Completed
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Area of work and Lead Department
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Committee role
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Whakatau / Decision
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Auckland Regional Amenities Funding Board
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To approve board
appointments.
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February appointments made
in confidential, decisions released Link to decision
June appointments made in
confidential, to later be released Link to decision
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Tamaki Redevelopment Company
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To approve board
appointments.
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February appointments made
in confidential, decisions released Link to decision
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Auckland Transport
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To approve board
appointments.
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April decisions made in confidential, decisions released Link to decision
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Watercare Services
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To approve board
appointments.
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May appointments made in confidential, decisions released
Link to decision
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Auckland War Memorial Museum
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To approve board
appointments.
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June appointments made in confidential, to later be
released Link to decision
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Performance and Appointments Committee
19 November 2024
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Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
That the Performance
and Appointments Committee
a) whakaae / agree to exclude the public from
the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Chief Executive Objectives - FY25 quarter one progress report
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that relates to the performance
objectives for the chief executive, and the committee may discuss matters
relating to the chief executive's current performance.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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