
|
Waitematā Local Board
OPEN MINUTES
|
Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board, 19 November 2024,, Reception Lounge, Auckland Town Hall, Level 2, 301-305 Queen Street,, Auckland on Tuesday, 19 November 2024 at 1.00pm.
Te Hunga kua Tae mai | present
|
Chairperson |
Genevieve Sage |
|
|
Deputy Chairperson |
Greg Moyle, (JP, ED) |
|
|
Members |
Alexandra Bonham |
|
|
|
Allan Matson |
|
|
|
Richard Northey, (ONZM) |
|
|
|
Sarah Trotman, (ONZM) |
In person until 4.06pm and joined the meeting via Teams. |
Te Hunga Kāore i Tae Mai | ABSENT
|
Member |
Anahera Rawiri |
|
|
|
Waitematā Local Board 19 November 2024 |
|
Chair G Sage welcomed those present and opened the meeting with a karakia.
2 Ngā Tamōtanga | Apologies
|
Resolution number WTM/2024/177 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whiwhi / receive apology from Member A Rawiri. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
|
Resolution number WTM/2024/178 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) whakaū / confirm the minutes of its ordinary meeting, held on Tuesday, 15 October 2024, including the confidential section, as true and correct. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
|
8.1 |
Deputation - Lynley Bowater - Broadway Park Owners Society - A proposal to install a wheelchair friendly pathway in Endeavour Park |
|
|
Lynley Bowater was in attendance to speak to the deputation. |
|
|
Resolution number WTM/2024/179 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) whiwhi / receive the presentation from the Broadway Park Owners Society on their proposal for installing a wheelchair friendly pathway in the centre of the Endeavour Park, and thank Lynley Bowater for her attendance. b) whaikupu / recommend to refer the presentation to the Parks and Community Facilities staff for their awareness and report back to the Waitemata Local Board. |
9 Te Matapaki Tūmatanui | Public Forum
|
9.1 |
Public Forum - Helen Geary - Supporting the Leys Institute Restoration and Seismic Strengthening project |
|
|
Helen Geary and John Hill were in attendance to speak to the public forum. |
|
|
Resolution number WTM/2024/180 MOVED by Chairperson G Sage, seconded by Member S Trotman: That the Waitematā Local Board: a) whiwhi / receive the presentation from Helen Geary and John Hill in support of the Leys Institute Restoration and Seismic Strengthening project and thank Helen Geary and John Hill for their attendance. |
|
9.2 |
Public Forum - Boopsie Maran - A community-led calendar and activations model for Ponsonby Park |
|
|
Boopsie Maran was in attendance to speak to the public forum. |
|
|
Resolution number WTM/2024/181 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whiwhi / receive the presentation from Boopsie Maran on a community-led calendar and activation model for Ponsonby Park and thank Boopsie Maran for her attendance.
|
|
|
a 19 November 2024. Waitematā Local board: Item 9.2 Public Forum - Boopsie Maran - A community-led calendar and activations model for Ponsonby Park |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
|
11 |
|
|
|
|
|
12 |
|
|
|
Fiona Knox, Ben Parsons, Jean Cathcart, Eddie Manukau and Lucy TuKua were in attendance via Teams to speak to the item. |
|
|
Resolution number WTM/2024/182 MOVED by Deputy Chairperson G Moyle, seconded by Member R Northey: That the Waitematā Local Board: a) tuhi ā-taipitopito / note the high level of support and enthusiasm received for the project and the proposed concept designs through recent community engagement. b) ohia / endorse the updated Te Ara Tukutuku Concept Designs. |
|
13 |
Leys Institute restoration and seismic strengthening - Optimised Full Option |
|
|
John Cheah, Project Manager Seismic, was in attendance to speak to the report. |
|
|
MOVED by Chairperson G Sage, seconded by Member A Matson: That the Waitematā Local Board: a) whakaae / approve that staff proceed with the Optimised Full Option for the Leys Institute Restoration and Seismic Strengthening project at 20 St Marys Road and progress the project to the Design and Consenting stage. b) akiaki / urge staff to do what they can to expedite the completion of this project given that the buildings have already been closed for almost five years. |
|
|
Resolution number WTM/2024/183 MOVED by Member R Northey, seconded by Member S Trotman, an amendment to the original motion: That the Waitematā Local Board: c) akiaki / urge improved maintenance of the structures and grounds and thank the community for doing what they can to preserve the Leys Institute. |
|
|
Resolution number WTM/2024/184 MOVED by Chairperson G Sage, seconded by Member A Matson: That the Waitematā Local Board: a) whakaae / approve that staff proceed with the Optimised Full Option for the Leys Institute Restoration and Seismic Strengthening project at 20 St Marys Road and progress the project to the Design and Consenting stage. b) akiaki / urge staff to do what they can to expedite the completion of this project given that the buildings have already been closed for almost five years. c) akiaki / urge improved maintenance of the structures and grounds and thank the community for doing what they can to preserve the Leys Institute. |
The meeting was adjourned at 2.27pm
The meeting was reconvened at 2.35pm.
|
14 |
Transfer of the Community Centre Management Agreement to a new trust established to manage the Ponsonby Community Centre |
|
|
Lisa Waldner, Place & Partner Specialist, and Kevin Marriott, Head of Community Delivery, were in attendance to speak to the item. |
|
|
Resolution number WTM/2024/185 MOVED by Deputy Chairperson G Moyle, seconded by Member R Northey: That the Waitematā Local Board: a) whakaae / approve the management of the Ponsonby Community Centre to be novated (transferred) to the Ponsonby Community Centre Trust. b) tono / request officers to enter a novation (transfer) agreement with Ponsonby Community Centre Trust. |
|
15 |
Proposed new community lease to Circability Trust at Victoria Park, Freemans Bay |
|
|
Tsz Ning Chung was in attendance via Teams to speak to the item. |
|
|
Resolution number WTM/2024/186 MOVED by Deputy Chairperson G Moyle, seconded by Member A Bonham: That the Waitematā Local Board: a) whakaae / grant, a new community lease to the Circability Trust for an area comprising approximately 130m2 located at 203-271 Victoria Street on the land legally described as Lot 23 Deeds Plan City 37 previously contained in parent title NA598/127 (cancelled) (Attachment A – Site Plan), subject to the following terms and conditions: i) term – five years, commencing from 15 November 2024, with one five year right of renewal. ii) rent – $1 plus GST per annum if demanded, increasing to $1300 plus GST per annum commencing from 15 November 2027. iii) operational charge – $3257.50 plus GST per annum, increasing to $5850 plus GST per annum commencing from 15 November 2027. iv) community outcomes plan - to be appended to the lease as a schedule of the lease agreement (Attachment B – Community outcomes plan - Circability Trust). b) whakaae / approve all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to the Circability Trust for an area comprising approximately 130m2 located at 203-271 Victoria Street, Freemans Bay. c) tuhi ā-taipitopito / note that public notification relating to Auckland Council’s intention to grant a new community lease to the Circability Trust located at Victoria Park 203-271 Victoria Street, Freemans Bay, has been undertaken between 30 September 2024 to 15 October 2024. No submissions have been received up to the submission of the report. d) tuhi ā-taipitoto / note the iwi engagement of a new lease to Circability Trust located at Victoria Park 203-271 Victoria Street, Freemans Bay, has been undertaken between 6 December 2023 to 26 January 2024. No submissions or objections have been received. e) tuhi ā-taipitoto / note that the lease will contain reference to the need for identifying and guaranteeing some suitable reserved places for Circability Trust parking, particularly given the proportion of people with a disability involved, in the nearby park carpark, that will need to be agreed between the New Zealand Transport Agency Waka Kotahi and the Circability Trust. |
|
16 |
Annual Plan 2025/2026 - Input on Regional Consultation Content |
|||
|
|
Nick Palmisano, Local Board Senior Advisor, was in attendance to speak to the item. |
|||
|
|
MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whakarite / provide the attached tabled feedback on the draft Mayoral Proposal including potential regional consultation topics and local board advocacy for the Annual Plan 2025/2026. b) tuhi ā-taipitopito / note that the Local Board’s feedback is intended to support the Governing Body decisions on regional topics and matters for public consultation as part of Annual Plan 2025/2026. c) ohia / endorse the introduction of a targeted rate for a new Grey Lynn Business Improvement District provided this is supported by local businesses in the current ballot process. |
|||
|
|
The motion was put in parts. |
|||
|
|
MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whakarite / provide the attached tabled feedback on the draft Mayoral Proposal including potential regional consultation topics and local board advocacy for the Annual Plan 2025/2026.A division was called for, voting on which was as follows:
The motion was declared carried by 5 votes to 1. |
|||
|
|
Note: Member Trotman, Deputy Chair Moyle and Member Matson requested their dissenting votes against the Waitematā Local Board key advocacy initiatives to be recorded. |
|||
|
|
MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: b) tuhi ā-taipitopito / note that the Local Board’s feedback is intended to support the Governing Body decisions on regional topics and matters for public consultation as part of Annual Plan 2025/2026. c) ohia / endorse the introduction of a targeted rate for a new Grey Lynn Business Improvement District provided this is supported by local businesses in the current ballot process. The motion was put to the vote by a show of hands and was declared CARRED unanimously. |
|||
|
|
Resolution number WTM/2024/187 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whakarite / provide the attached tabled feedback on the draft Mayoral Proposal including potential regional consultation topics and local board advocacy for the Annual Plan 2025/2026. b) tuhi ā-taipitopito / note that the Local Board’s feedback is intended to support the Governing Body decisions on regional topics and matters for public consultation as part of Annual Plan 2025/2026. c) ohia / endorse the introduction of a targeted rate for a new Grey Lynn Business Improvement District provided this is supported by local businesses in the current ballot process. |
|||
|
|
a Waitematā Local Annual Plan Feedback 2025-2026 |
Member S Trotman left the meeting at 4.06pm and joined the meeting via Teams.
|
17 |
Auckland Council’s Performance Report: Waitematā Local Board for quarter one 2024/2025 |
|
|
Ali Keiller, Local Board Advisor, Sarah Murray and Nick Palmisano were in attendance to speak to the item. |
|
|
Resolution number WTM/2024/188 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) whiwhi / receive the performance report for quarter one ending 30 September 2024. b) tuhi ā-taipitopito / note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals (Attachment C). c) whakaae / approve Young Enterprise Scheme (WLB) (Activity ID 1273) and associated budget of $5,000 into the 2024/2025 work programme from unallocated locally driven initiatives (LDI) operational budget. d) whakaae / approve a reallocation of $33,934 from ID 4129 Ponsonby Community Centre to ID 32035 Freemans Bay Community Centre, to deliver interior renewal alongside the roof refurbishment. e) tuhi ā-taipitopito / note the Board’s support for items: i) ID 4068: Waitemata Youth spaces and opportunities promoting youth participation, connection and wellbeing – staff have met with cross-council teams and external funders to secure co-investment that increases opportunities for collective impact. ii) ID 4131: Freemans Bay Community Centre – on 23 July 2024 the local board resolved to shift service delivery to community-led. iii) ID 22284: (OLI) Ponsonby Park – develop civic park space (stage one) –Presentation to the local board on 24 September 2024 including an update on the delivery of the civic space O’Neill St improvements. iv) ID 36938, Leys Institute: - seismic strengthening and restoration - the first Project Steering Group meeting was held on Thursday 29th August. The third Design Team meeting held on 26th Sept 2024. v) ID 36993: Karangahape Road - toilet installation – the resource consent notification period is now complete and no submissions were received. A further report will be sent to a new duty commissioner for the final decision. vi) ID 4035, Improve perceptions of safety in the Waitematā local board area - mural on Melrose Road, Newmarket completed in partnership with Newmarket Business Association. Supporting Epsom Community Patrol and their programming in Newmarket, Parnell and Grafton. vii) ID 4108, Construction Waste Revolution Project - a services agreement has been awarded to the supplier and a planning meeting was completed to plan out the delivery of the project alongside building consent information. viii) ID 1179: Hub services- Waitematā - Tuku Āhuru was an event for our rough sleeping community. It was held during Matariki in early July 2024. 35 people from the street community attended, including one who acted as a volunteer on the day. Attendees made tukutuku panels, connected with staff and learned more about our research offer, including the opportunity to investigate their whakapapa. The event was held in the library whare wānanga and was also attended by staff from our Māori Outcomes unit as well as a community police unit. Outcomes included a focus on inclusion and connecting people from the community to our literacy offers. Acknowledging the majority of people sleeping rough in central Auckland are Māori. ix) ID 1178: Additional hours to network standard: Waitematā (Grey Lynn Community Library) - library staff are regularly seeing customers in the last half hour staying right up to when the door closes or quickly running in to drop off a book or grab a hold minutes before closing, which suggests this half hour is still very valued by the customers. f) akiaki / urge the early identification and implementation of a suitable operator for the former Parnell Plunket Rooms under ID 3532. g) tuhi ā-taipitopito / note our regret that the Waitemata Culture Play Festival (item 1356) is unlikely to take place this financial year because it has not secured sufficient resources but expresses its support for such play events. h) tuhi ā-taipitopito / note the Board’s Acknowledgement to the efforts and contribution staff have put into achieving these significant results. |
|
18 |
Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper |
|
|
Resolution number WTM/2024/189 MOVED by Member R Northey, seconded by Chairperson G Sage: That the Waitematā Local Board: a) whakarite / provide the following feedback on the questions asked in the Electoral Reform Working Group’s Issues Paper: i) Issue 1: The public understanding of local government and why it is important: A) Support all the suggestions made in the paper to improve understanding of local government and its value and of civics in general and this should be principally funded by central government B) Given the decline in local media, there should be enhanced central government funding of independent reporters and reporting of local issues and local government matters throughout the country in both traditional and digital media. ii) Issue 2: understanding candidates and their policies: A) There should be a freely accessible nationwide digital platform providing candidate biographical and policy information. B) It is vital that the Electoral Commission, the local Government Commission and Councils provide potential candidates in advance about the roles of local government and of its elected members so they can make an informed decision about whether to stand and are more likely to behave appropriately and effectively if elected. C) The official requests for the 150-word candidate statements and digital and other information from candidates should stress the importance on including policy positions, but this will have limited benefit, particularly if restrictions on predetermination are not loosened. D) Councils should ensure that a good geographical and interest range of meet the candidate meetings are held and open for all to attend. iii) Issue 3: voting methods: A) Online voting should be an added option for all local government elections, while making such voting as secure as possible, because increased ease of voting is crucial given the increasing difficulties of postal voting and that postal voting is not fully secure either. B) Postal voting should be retained everywhere as an option as it best suits a substantial proportion of voters who can make their voting decisions over time and in an environment of their choice. C) More extensive provision of booth voting, combined with enrolment stalls, should be provided throughout the voting period, particularly in locations and at activities, where voter turnout is low. D) The ability to download voting papers, and not just for those outside their local district, should be enabled. E) All three voting methods should be used for all local authority elections. iv) Issue 4: Administration and promotion of elections: A) All Local Elections should be administered by the Electoral Commission, funded by Parliament. B) Council should maintain on the website the official candidate statements of those elected so that it is clear on which mandate they stood. v) Issue 5: Four-year terms: A) A four year term has merit in that it might allow the delivery of work programmes on which candidates might have campaigned, noting that the local board plan is only adopted a year after election and the longterm plan eight months after that. B) Local government elections should be a year before or after parliamentary elections, to give a time free of elections. C) Council planning and budgetary cycles should reflect the local government term but these need to commence earlier in the term than occurs at present so implementing the policies of members can commence and be implemented sooner. D) Accountability of elected members is best achieved by ensuring independent well-funded traditional and digital reporting of the activities of local government and of elected members. |
|
19 |
Draft Auckland Open Space, Sport and Recreation Strategy – Part 1 |
|
|
Resolution number WTM/2024/190 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whakarite / provide the following feedback on the strategic directions and investment principles in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee. i) agree the information should be consolidated and refreshed to be fit-for-purpose as Auckland grows and changes, this would reduce the complexity and strengthen integration across the framework to support effective decision making. ii) agree that performance measurement and reporting should be improved. iii) note that ‘Making space for people’ would mean opening up grey spaces (streets) and blue spaces (streams, where possible), alongside green spaces leading to equitable access to all open spaces. iv) agree with delivering innovative open spaces in our high-density areas, making use of green walls, street trees and vegetated berms (where this does not interfere with sightlines or utilities) and where possible use rooftops for wellbeing recreation. v) agree that resilience should be enhanced to contribute to weather and flood mitigations, such as using nature-based solutions to capture and store rainfall and reduce emissions in our open space network. vi) agree that taking a whole ecosystem approach will also help improve outcomes, for example taking in both the biological factors and the physical factors in the environment. vii) agree that protecting our biodiversity will help benefit the environment and have flow on effects for wellbeing. viii) agree that enabling community led delivery and ensuring spaces are multi-use to help encourage physical activity through targeted programmes, spaces and places will help make operational costs go further. ix) agree that investments should be prioritised to maximise benefits to where they are needed most. x) agree with the key themes of: A) Focus on wellbeing and resilience. B) Make the most of what we have. C) Work within budget constraints. xi) note that there is limited data to extrapolate ideas from, but this lets us understand where there may be gaps, this will allow these gaps to be addressed. xii) note that open space is a key part of a well-functioning urban environment as outlined in the National Policy Statement of Urban Development. xiii) note that the sport and recreation sector contribute over $1.76 billion to Auckland’s GDP each year and employs more than 17.000 people indicating that it is essential to New Zealand’s economic prosperity. xiv) note that the Film industry also contributes $1.5 billion to Auckland’s GDP and employs around 8000 people, with permits to film in public open spaces each year also contributing to the region’s economic prosperity. xv) note that there are opportunities in the local board area for introducing and improving pocket parks, destination parks, neighbourhood parks etc. xvi) note that the Board are interested in increasing and improving provision of civic spaces, as exemplified in the building of the 254 Ponsonby Civic Space. xvii) note that the Board have endorsed the first stages of Te Ara Tukutuku as an area of park land in Auckland’s central isthmus at Wynyard Point. xviii) support in particular the first proposed theme: a focus on wellbeing and resilience, encouraging our communities to be more active more often. b) ohia / endorse Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, going for public consultation. |
|
20 |
Draft Auckland Open Space, Sport and Recreation Strategy – Part 2 |
|
|
Resolution number WTM/2024/191 MOVED by Deputy Chairperson G Moyle, seconded by Member A Bonham: That the Waitematā Local Board: a) whakarite / provide the following feedback on the proposed policies in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee. i) express its support for the key strategy of “more targeted investment in play, sport and recreation to enable more equitable participation”. b) tuhi ā-taipitopito / note the two options for updated open space provision standards for consultation: i) Package 1 – High-density focused: provide more open space than currently enabled in high-density areas. ii) Package 2 – Capacity focused: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision. c) tuhi ā-taipitopito / note its preference for Package 1 - High-density focused. |
|
21 |
Urgent decsion noting report - Waitematā Local Board input to Auckland Council submission to the proposed amendments to the Biosecurity Act |
|
|
Resolution number WTM/2024/192 MOVED by Member A Matson, seconded by Chairperson G Sage: That the Waitematā Local Board: a) tuhi ā-taipitopito / note the Waitematā Local Board provided input to Auckland Council submission to the proposed amendments to the Biosecurity Act (Attachment A) through the urgent decision process (Attachment B) on 25 October 2024. |
|
22 |
|
|
|
Resolution number WTM/2024/193 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) whiwhi / receive the Waitematā Local Board Chairperson’s Report covering the period 5 October 2024 to 7 November 2024. |
Deputy Chairperson G Moyle left the meeting at 4.48pm.
Member S Trotman left the meeting at 4.48pm.
|
23 |
|
|
|
Resolution number WTM/2024/194 MOVED by Chairperson G Sage, seconded by Member A Matson: That the Waitematā Local Board: a) whiwhi / receive the written reports from Member A Bonham and Member R Northey for November 2024, and any verbal reports. b) whiwhi / receive verbal updates from Member A Matson. |
|
24 |
|
|
|
Resolution number WTM/2024/195 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) whiwhi / receive the Waitematā Local Board workshop records for the workshops held on 8 October 2024 and 29 October 2024. |
|
25 |
Hōtaka kaupapa / Governance forward work calendar for business meeting and workshop agenda items. |
|
|
Resolution number WTM/2024/196 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) whiwhi / receive the October 2024 Hōtaka Kaupapa / Governance forward work calendar (attachment A) for business meeting and workshop agenda items. |
26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.03 pm The chairperson thanked members and staff for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................