1 Nau mai | Welcome
A board member will lead the meeting in prayer.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Papakura Local Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Wednesday, 23 October 2024, including the confidential
section, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Papakura Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
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8.1 Deputation:
Sustainable Papakura - Community lease
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Te take mō te pūrongo
Purpose
of the report
1. Rosemary
Nash, Chairperson for Sustainable Papakura will be in attendance to address
the board.
Whakarāpopototanga matua
Executive
summary
2. Sustainable Papakura are currently paying commercial lease for a
space in the Papakura town centre. They would ideally like to find a suitable
venue for a community lease. They have a board of eight and 56 volunteers,
and wish to speak to the board about their venue needs.
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Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) thank
Rosemary Nash, Chairperson for Sustainable Papakura, for her attendance and
presentation on the desire for a community venue to lease in Papakura.
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9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Papakura Local Board
20 November 2024
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Annual Plan
2025/2026 - Input on Regional Consultation Content
File No.: CP2024/17705
Te take mō te
pūrongo
Purpose of the report
1. To
provide input on regional consultation content and local board advocacy for the
Annual Plan 2025/2026.
Whakarāpopototanga matua
Executive summary
2. The
Annual Plan 2025/2026 contains the proposed budget and funding impact statement
for the year, identifies any variations from the financial statements and
funding impact statement in the 10-year budget for the relevant year, and
provides for integrated decision-making and coordination of the council’s
resources. The Governing Body is responsible for adopting the Annual Plan. As
part of this process, local boards develop annual local board agreements which
are agreed between local boards and the Governing Body (and are included in the
Annual Plan).
3. Consultation
on the Annual Plan 2025/2026 is planned to take place late February to late
March 2025. These dates are yet to be confirmed and so are subject to change.
4. This
report seeks the views of the local board on priority regional topics to be
included in the Annual Plan 2025/2026 consultation.
5. The
Budget Committee will approve regional items for consultation on 4 December
2024. The regional and local consultation items (adopted in separate report)
will then be incorporated into the Annual Plan 2025/2026 consultation document
and supporting information, which is also planned to be adopted by the Budget
Committee on 19 February 2025.
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) whakarite
/ provide feedback on the draft Mayoral Proposal including potential regional
consultation topics and local board advocacy for the Annual Plan 2025/2026.
Horopaki
Context
6. The
Annual Plan 2025/2026 contains the proposed budget and funding impact statement
for the year, identifies any variations from the financial statements and
funding impact statement in the 10-year budget for the relevant year, and
provides for integrated decision-making and coordination of the council’s
resources. The Governing Body is responsible for adopting the Annual Plan. As
part of this process, local boards develop annual local board agreements which
are agreed between local boards and the Governing Body (and are included in the
Annual Plan).
7. When
making decisions, the Governing Body has a statutory obligation to consider the
views and preferences of the local boards if the decision affects, or may
affect, the responsibilities or operations of the local board or the well-being
of communities within its local board area.
8. Public
consultation on the Annual Plan 2025/2026 is planned to take place late
February to late March 2025. These dates are yet to be confirmed.
9. Aucklanders
will be able to provide feedback during the consultation period through a
variety of channels, which include face-to-face (for spoken and New Zealand
sign language interaction), written and social media.
Tātaritanga me ngā
tohutohu
Analysis and advice
10. At the
beginning of this annual plan process, the Mayor and Councillors provided
direction to staff including a request for options relating to the following
areas:
· Council-Controlled
Organisation Reform,
· Planning
and paying for growth, and
· Funding
major events, destination marketing and visitor attraction.
11. Local board
chairs were invited to attend the Budget Committee workshops on the development
of the regional topics for consultation. Local board members were provided
recordings or briefings of the Budget Committee workshops for the Annual Plan
2025/2026.
12. The draft
Mayoral Proposal is scheduled to be released the week of the local
boards’ meeting to approve feedback on the Mayoral Proposal including the
Annual Plan regional consultation topics. The draft Mayoral Proposal will be
tabled as Attachment B when it is released. The final Mayoral proposal, which
outlines the mayor’s priorities for consultation will be released toward
the end of November after local boards have presented their feedback to the
Budget Committee.
13. The local
board is asked to provide feedback on the draft Mayoral Proposal for the Annual
Plan 2025/2026 consultation. The feedback from the local boards will be
collated and provided to the Budget Committee to consider when making
decisions, including agreeing regional items for consultation on 4 December
2024.
14. Staff are
also proposing to consult on the following changes to targeted rates and fees
and charges:
· changes
to waste management targeted rates to reflect updated budget forecasts
including a 3 per cent increase to the overall waste management targeted rate
for a typical household
· the
introduction of the refuse targeted rate to the former Rodney and Franklin
districts in conjunction with the rollout of rates funded refuse to these areas
· possible
changes to some Business Improvement District (BID) targeted rates (noting that
relevant boards have received advice and will provide a formal recommendation
in May 2025 on whether the Governing Body should set each rate depending on
ballot results and compliance)
· changes
to some animal management fees including an increase in the dog adoption fee
from $350 to $450 and an increase vet fee from $75 to $150
· changes
to some cemetery fees
· changes
to other fees and charges that are over and above inflationary adjustments
including:
o changing
deposit levels for some regulatory services to better reflect actual final
charges,
o realigning
bach fees into pricing tiers based on occupancy levels, capacity and location
and
o aligning
staff charge out rates with staff pay bands for services in regional parks.
15. More
information on proposed targeted rates and fees and charges can be found in the
‘Proposed changes to targeted rates and fees and charges for Annual Plan
2025/2026’ memorandum as attachment A.
16. Local boards
may also have advocacy items they want to advocate for to the Governing Body.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
17. The decision
to consult is procedural in nature. These decisions are unlikely to result in
any identifiable changes to greenhouse gas emissions. The effects of climate
change will not impact the decisions.
18. Some of the
proposed initiatives or projects included in the consultation content may have
climate change impacts. The impacts of any initiatives or projects Auckland
Council chooses to progress as a result of this consultation will be assessed
as part of the relevant reporting requirements.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The Annual
Plan 2025/2026 is an Auckland Council group document and will include budgets
at a consolidated group level.
20. Consultation
items and updates to budgets to reflect decisions and new information may
include items from across the group. This will be reflected in the report on
regional consultation items going the Budget Committee on 4 December 2024.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. Local board
chairs have been invited to be involved in the development of the regional
topics for consultation by attending Budget Committee workshops. Local board
members were provided recordings or briefings of the Budget Committee workshops
for the Annual Plan 2025/2026.
22. Local boards
will have further opportunities to provide information and views as the council
progresses through the Annual Plan 2025/2026 process.
23. Aucklanders
will have the opportunity to give feedback on regional and local proposals
through the public consultation on the Annual Plan 2025/2026. All feedback
received from submitters that indicate that they reside in the local board area
will be analysed by staff and made available for consideration by the local
board.
Tauākī whakaaweawe
Māori
Māori impact statement
24. The approach
to Māori engagement for Annual Plan 2025/2026 will be finalised once
consultation topics are confirmed, including development of bespoke materials.
25. There is a
need to continue to build local board relationships with iwi and the wider
Māori community. Ongoing conversations will assist the local board and
Māori to understand each other’s priorities and challenges.
Ngā ritenga
ā-pūtea
Financial implications
26. The local
board provides input to regional plans and proposals. There will be information
in the council’s consultation material for each plan or proposal with the
financial implications of each option outlined for consideration.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
27. Under the
Local Government Act 2002, the consultation document for the Annual Plan must
be audited. The draft consultation document (including local consultation
content) will be prepared by staff and audited in December and January ahead of
adoption by the Budget Committee in mid-February.
Ngā koringa ā-muri
Next steps
28. The Budget
Committee will agree items for consultation and approve the consultation
approach for the Annual Plan 2025/2026 on 4 December 2024.
29. Following the
decisions on consultation content, staff will prepare the consultation document
and supporting information for the Annual Plan 2025/2026. These will be
adopted by the Budget Committee on 19 February 2025.
30. Following
consultation, the Governing Body and the local board will make decisions on the
Annual Plan 2025/2026 and local board agreements respectively in June 2025.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Proposed changes to targeted rates and fees and
charges for Annual Plan 2025/2026’ memorandum
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13
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b⇩
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Draft Mayoral Proposal for consultation on the Annual
Plan 2025/2026 (To Be Tabled)
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19
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Ngā kaihaina
Signatories
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Authors
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Phoebe Peguero - Senior Advisor Operations and Policy
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Authorisers
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Lou-Ann Ballantyne - General Manager Governance and
Engagement
Manoj Ragupathy - Local Area Manager
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