Date: Time: Meeting Room: Venue:	Wednesday, 20 November 2024 9.45 am Whau Local Board Office 31 Totara Avenue New Lynn
Whau Local Board Workshop OPEN AGENDA

MEMBERSHIP

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Sarah Paterson-Hamlin
	Warren Piper

Liam Courtney

Democracy Advisor

15 November 2024

Contact Telephone: 027 260 4570

Email: liam.courtney@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Karakia

Kia hora te Marino

May the peace be widespread

Kia whakapapa pounamu te moana

May the sea be like greenstone

Hei huarahi mā tatou I te rangi nei

A pathway for us all this day

Aroha atu aroha mai

Let us show respect for each other

Tātou ia tatou katoa

For one another

Hui e taikie!

Bind us all together!

Whau Local Board Workshop 20 November 2024

Local Board Workshop

File No.: CP2024/18160

Te take mō te pūrongo

Purpose of the report

1.       To present the Whau Local Board workshop agenda for 20 November 2024.

Whakarāpopototanga matua

Executive summary

2.     Most workshops are open to the public to attend as observers in person.

3.       Some sessions may not be open to the public. The staff / chairperson and deputy chairperson decide which sessions are open to the public, depending on the sensitivity of the information being discussed. If a session is not open, a reason will be provided below.

4.       Local Board workshops provide an opportunity for local boards to carry out their governance role in the following areas:

a)   Accountability to the public

b)   Engagement

c)   Input to regional decision-making

d)   Keeping informed

e)   Local initiative / preparing for specific decisions

f)    Oversight and monitoring

g)   Setting direction / priorities / budget.

5.       Workshops do not have decision-making authority.

6.       Workshops are used to canvass issues, prepare local board members for upcoming decisions and to enable discussion between elected members and staff.

7.       Members are respectfully reminded of their Code of Conduct obligations with respect to conflicts of interest and confidentiality.

8.       This workshop is closed to the public for the reasons given below.

9.       The following will be covered in the workshop:

CONFIDENTIAL Item 1 - Local Board Annual Planning workshop 4 - Feedback on Mayors Proposal

9.45am – 11.15am

This workshop is being held with the public excluded (confidential) as the workshop material contains discussions of the proposed CCO reform, which is confidential due to staff sensitivities. Attendance and any content will be made available as soon as possible after the workshop has been completed.

Presenter/s:                  Caroline Teh, Senior Local Board Advisor

David Rose, Lead Financial Advisor

Antonina Georgetti, Local Board Advisor

John Adams, Local Board Advisor

Louisa Vaeluaga, Engagement Advisor

Purpose:                       To discuss feedback on Mayors Proposal and prepare for Budget Committee workshop.

Governance role:          Setting direction, priorities and budgets.

Proposed Outcome/s:   Local Boards to provide feedback on Mayors Proposal and Budget Committee workshop presentation

CONFIDENTIAL Item 2 – 2024/2025 Whau Quick Response Grants Round One

11.15am – 12.00pm

This workshop is closed to the public as it may include discussion of personal information relating to individuals and community groups, to allow free and frank discussion.  Attendance and any content will be made available as soon as possible after the workshop has been completed.

Presenter/s:                  Vincent Marshall, Grants Advisor

Purpose:                       To discuss applications submitted to 2024/2025 Whau Quick Response Grants Round One.

Governance role:          Local initiative / preparing for specific decisions.

Proposed Outcome/s:   To consider the applications for 2024/2025 Whau Quick Response Grants Round One and provide direction on the allocation of the fund.