Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 6-8 Munroe Lane, Albany, Auckland 0632 on Thursday, 21 November 2024 at 9.30am.
Te Hunga kua Tae mai | present
Chairperson |
Anna Atkinson |
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Members |
Callum Blair |
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John Mclean |
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Kyle Parker |
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Sylvia Yang |
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Te Hunga Kāore i Tae Mai | ABSENT
Deputy Chairperson |
Uzra Casuri Balouch, JP |
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Upper Harbour Local Board 21 November 2024 |
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The Chairperson A Atkinson opened the meeting with a Karakia.
2 Ngā Tamōtanga | Apologies
Resolution number UH/2024/157 MOVED by Chairperson A Atkinson, seconded by Member J Mclean: That the Upper Harbour Local Board: a) whakaae / accept the apology from Deputy Chairperson U Casuri Balouch, JP for absence.
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3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number UH/2024/158 MOVED by Member C Blair, seconded by Member S Yang: That the Upper Harbour Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 24 October 2024, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
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Resolution number UH/2024/159 MOVED by Chairperson A Atkinson, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Sian Bonner, Centre Manager and Sara Visser, Accounts Administrator, Meadowood Community Centre, representing Meadowood Community Centre and thank them for their attendance and presentation.
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8.2 |
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Resolution number UH/2024/160 MOVED by Member K Parker, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Tim Johnson and Les Wootton, representing Upper Waitematā Ecology Network, and thank them for their attendance and presentation.
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8.3 |
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Resolution number UH/2024/161 MOVED by Member S Yang, seconded by Member J Mclean: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Fiona Brennan, General Manager and Eva Chen, Ethnic Communities Engagement Lead, Auckland North Community and Development, (Via Microsoft Teams), representing Auckland North Community and Development and thank them for their attendance and presentation.
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9 Te Matapaki Tūmatanui | Public Forum
There was no public forum.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
The meeting adjourned at 10.36am.
The meeting reconvened at 10.48am.
11 |
Upper Harbour Local Grants Round One 2024/2025 Grant Allocations |
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Grants Advisor, Amber Deng and Grants Advisor, Andrea Poiret were in attendance to support the item. |
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Resolution number UH/2024/162 MOVED by Member K Parker, seconded by Member J Mclean: That the Upper Harbour Local Board: a) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Local Grants Round One applications 2024/2025, listed below:
b) whakatārewa / defer consideration of application LG2517-116 Hobsonville Point Marine Sports Recreational Centre Charitable Trust to 27 February 2025 business meeting and request that the grants team provide further officer advice on the application as follows: i) proposed location of pou whenua and associated council approvals ii) clarity regarding proposed ownership of pou whenua and associated costs of ongoing maintenance should it be proposed to be owned by Auckland Council iii) clarity on public art process should the intention be for the pou whenua to be gifted to Auckland Council.
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The meeting adjourned at 12.45pm.
The meeting reconvened at 2.22pm.
Note: Item 17 Annual Plan 2025/2026 – Input on Regional Consultation Content was taken prior item 12 Draft Auckland Open Space, Sport and Recreation Strategy – Part 1.
Annual Plan 2025/2026 - Input on Regional Consultation Content |
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The Senior Local Board Advisor, Heather Skinner, was in attendance to support the item. |
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The draft Mayoral Proposal 2024 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council’s website as a minute attachment. |
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The staff advice to support the draft Mayoral Proposal was tabled. A copy has been placed on the official minutes and is available on the Auckland Council’s website as a minute attachment. |
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The Upper Harbour Local Board feedback on Annual Plan 2025-2026 regional topics for consultation was tabled. A copy has been placed on the official minutes and is available on the Auckland Council’s website as a minute attachment.
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Resolution number UH/2024/163 MOVED by Member K Parker, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whakarite / provide feedback on the draft Mayoral Proposal including potential regional consultation topics and local board advocacy for the Annual Plan 2025/2026 as outlined in the document titled “Upper Harbour Local Board feedback on Annual Plan 2025-2026 regional topics for consultation” tabled to the minutes.
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a 21 November 2024, Upper Harbour Local Board: Item 17 - Annual Plan 2025/2026 - Input on Regional Consultation Content - Draft Mayoral Proposal 2024. b 21 November 2024, Upper Harbour Local Board: Item 17 - Annual Plan 2025/2026 - Input on Regional Consultation Content - Staff advice to support the draft Mayoral Proposal 2024. c 21 November 2024, Upper Harbour Local Board: Item 17 - Annual Plan 2025/2026 - Input on Regional Consultation Content - Upper Harbour Local Board feedback on Annual Plan 2025-2026 regional topics for consultation. |
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Draft Auckland Open Space, Sport and Recreation Strategy – Part 1 |
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Resolution number UH/2024/164 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whakarite / provide feedback on the strategic directions and investment principles in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee: i) note that there are two parts, five strategic directions, four investment principles and three policies to the strategy and express concern that trying to combine all these aspects into one strategy has resulted in a unwieldy document that is too complicated to understand. ii) express concern that the words ‘open space’ has been used throughout the strategy for public space and is of the view the words open space conjure up visions of open fields rather than the different kinds of public space. iii) note that some public spaces are currently not accessible by the public, which is the correct approach from a biodiversity point of view in certain instances. E.g some esplanades serve a better ecology function from not having tracks through them. iv) request that adequate protection is given to the sensitive ecological nature of some reserves. v) express concern that sportsfields and open space have been linked together in this strategy noting that an area identified as a sportsfield has a different function, purpose and use. vi) support having a range of fit for purpose indoor and outdoor facilities for our residents. vii) express concern that this ‘one size fits all’ approach does not take into account more empowered local boards with greater decision making as: A) the current strategy assumes acquisitions are a growth response only. Request that acquisitions are funded by both development contributions and rates to enable growth related acquisitions as well as responding to existing provision gaps. B) advice should be specific local boards on the local impacts. Whenuapai is zoned future urban and makes up a large proportion of the Upper Harbour Local Board are, yet we did not receive a ‘before’ and ‘after’ view of the impacts of the strategy and policies on such a significant area C) the new policy needs to be drafted in such a way to give clearer direction to staff when implementing, to ensure local boards, as governors, are provided with the necessary advice for decision-making D) note that guidance about particular reserves needs to take into account the parks management plan. viii) request that prior to going to public consultation, the draft Auckland Open Space, Sport and Recreation Strategy is reviewed with a lens of more empowered local boards and increased decision making by local boards. ix) request that planning for good community outcomes be the main focus of the Open Space, Sport and Recreation Strategy, e.g. saving money should not be a key focus in an open space policy x) note that in order to deliver great open spaces in high-density areas we need to ensure planning and funding at the beginning of the development. For example: A) Hobsonville Point was master planned and has a variety of well used and designed spaces, even then the sports field developments are in the neighbouring suburb and a lack of growth funding is impacting the completion. B) Scott Point was developed without any playspace and Observation Green playspace needed a local boarded funded feasibility assessment before growth funding was applied to it. Advance planning and funding is essential when developing new community assets. C) Whenuapai is rapidly developing but the local board is paying for planning around use of parks within our limited operational budget. xi) request investigating options on how Council can maximise the value of development contributions taken for open space xii) request that any amendments of the development contributions policy is dealt with separately. xiii) support, in principle, the five strategic directions for the future provision of open spaces and sport and recreation opportunities: A) Make all of Tāmaki Makaurau our backyard B) Deliver innovative open spaces in high-density areas C) Enhance our response to climate disruption D) Protect and enhance our environment, biodiversity and heritage E) Support Aucklanders to live healthy, active lives. xiv) express concern about ‘innovate open space’ in high-density areas, specifically that there will be a provision gap between older and newer parts of Auckland. xv) support, in principle, the four investment principles however have some concerns about principle 4, “Work together towards a healthy future, using all our resources” specifically: A) note that this principal allows greater use of ‘service property optimisation’. This is a concern as not all local boards have sufficient open space available for optimisation. B) Local boards should not have to rely on property optimisation to be able to fund great spaces for our community. b) challenge the accuracy of Paragraph 57 of the agenda report which says that local boards had a ‘narrow focus on costs’. This is not true, local boards always had a full view of community impacts. c) ohia / endorse Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, going for public consultation subject to the feedback outlined in clause viii) above and with the exception Policy 2 open space provision and acquisition as outlined in feedback in Item 13 “Draft Auckland Open Space, Sport and Recreation Strategy – Part 2” |
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Draft Auckland Open Space, Sport and Recreation Strategy – Part 2 |
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An updated version of Attachment A to the agenda report, Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy – proposed policies, was tabled. A copy has been placed on the official minutes and is available on the Auckland Council’s website as a minute attachment. |
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Resolution number UH/2024/165 MOVED by Chairperson A Atkinson, seconded by Member J Mclean: That the Upper Harbour Local Board: a) whakarite / provide feedback on the proposed policies in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee: i) supports in principle all proposed objectives in Policy 1: Making the most of our open spaces A) note the importance of connections and linkages to allow for maximum accessibility and best utilisation of open spaces by communities ii) does not support all of Policy 2 relating to open space provision and acquisition specifically: A) does not support retaining the open space standard that pocket parks cannot be within 100m of other publicly accessible open space B) does not support the open space standard that proposes smaller Neighbourhood parks from 3000m2 to 2000m2 depending on capacity C) express concern that as areas intensify over time, planning that had certain capacities will then be too low, we need to ensure that acquisition of open space is done up front with a vision to future generations D) express concerns that international provision metrics are not shown in the analysis (i.e a minimum of 9m2 per person with an ideal value of 50m2 per person) [Source: World Health Organization. Health Indicators of Sustainable Cities in the Context of the Rio+20 UN Conference on Sustainable Development. WHO; Geneva, Switzerland: 2012. Quoted in International Journal of Environmental Research and Public Health. 2018 Oct 5;15(10):2180. ‘Modern Compact Cities: How Much Greenery Do We Need By Alessio Russo, Giuseppe T Cirella.] E) consider that access to riparian margins and esplanade reserves should not be instead of good quality open space, but should be as well as good quality open space F) request further information on ‘value for money’ criteria for acquisitions G) supports reconfiguring, redistributing or redeveloping open spaces rather than disposing of them on a case-by-case basis H) does not support package 1 or 2 until it is specific local board impacts are identified and presented, both in high growth future urban areas such as Whenuapai and also the other rapidly growing areas I) request the opportunity for local board input into the methodology to ‘identify future regional park acquisitions’ noting that there are no regional parks in the Northwest of Auckland between Muriwai and Long Bay and recommend a future regional park is within the Northwest Region given the growth in this area J) note that in high density suburbs, pocket parks are important and should be acquired even if council has to fund them. For example Kopuru Reserve in Whenuapai, is approximately 1200 sq m and is well used by the community for dog walking, open space, community gatherings etc. iii) supports in principle all proposed objectives in Policy 3: Auckland Council’s investment in play, sport and recreation.
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a 21 November 2024, Upper Harbour Local Board: Item 13 - Draft Auckland Open Space Sport and Recreation Strategy - Part 2 - Attachment A - Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy – proposed policies (Updated). |
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Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper |
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An updated version of Attachment D to the agenda report, Local board feedback on the submission to the Future for Local Government Review report, was tabled. A copy has been placed on the official minutes and is available on the Auckland Council’s website as a minute attachment. |
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Resolution number UH/2024/166 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whakarite / provide its feedback on the questions asked in the Electoral Reform Working Group’s Issues Paper as follows: Issue 1: The public’s understanding of local government and why it’s important i) support strengthening civic education as part of curriculum in schools including components on both local and central government Issue 2: Understanding candidates and their policies ii) support centralised digital platform providing candidate information to voters providing information on candidates and their policies and request this be developed in multiple languages and across multiple platforms. iii) request funding for at least one ‘meet the candidates’ event in each local board area. iv) recommend that potential candidates be offered a familiarisation/induction session where they have the opportunity to learn more about their role, their obligations, time commitments, restrictions and skills required. v) recommend that candidates are made aware of the time commitments required for the role, noting that they must be able to attend meetings, workshops and briefings during office hours and set aside appropriate time for reading and understanding supporting materials.
Issue 3: Voting methods vi) acknowledge previous officer advice on voting methods in the 2025 local elections recommending against booth voting methods due to cost and logistics and request that future voting methods continued to be reviewed to support voters vii) restate resolution number UH/2024/62 from the 23 May 2024 business meeting support officer recommendation of option two (status quo plus) as the preferred voting method for the 2025 local government elections, which includes postal voting with more special voting centres, including at least one special voting centre in each local board area viii) request that in each local board area there is at least one ‘one stop shop’ where electors can enrol, obtain a special ballot, seek advice or vote and that this is open until 7pm on the final day of elections. ix) support investigating options to improve the existing postal system, such as making it possible for voters to download voting papers rather than have them posted. Issue 4: Administration and promotion of elections x) support the electoral commission in administering elections nation-wide to adopt a consistent approach , leveraging economies of scale to reduce costs Issue 5: Four-year terms (including transition and implementation). xi) support the introduction of a four-year electoral term for local government. xii) support a limit on the maximum number of terms to be four terms that a candidate can be elected in one position, e.g Councillor/ Local Board Member.
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a 21 November 2024, Upper Harbour Local Board: Item 14: Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper - Attachment D - Local board feedback on the submission to the Future for Local Government Review report (Updated). |
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Resolution number UH/2024/167 MOVED by Member J Mclean, seconded by Member S Yang: That the Upper Harbour Local Board: a) tautoko / support consulting on the draft proposed changes to the Auckland Council Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Bylaw 2014 and Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Code of Practice 2014, in the draft statement of proposal in Attachment A of the agenda report. b) reserve the right to provide formal views on the proposed changes to the Auckland Council Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Bylaw 2014 and Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku | Cemeteries and Crematoria Code of Practice 2014 once public consultation feedback is received.
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Appointment of delegated local board member to provide feedback on stormwater activities |
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Resolution number UH/2024/168 MOVED by Member S Yang, seconded by Member C Blair: That the Upper Harbour Local Board: a) kopou / appoint a lead, Member J Mclean and an alternate, Chairperson A Atkinson for stormwater activities feedback and delegate authority to these members to: i) identify and communicate the local board views and preferences on proposed council stormwater management activities in local parks ii) represent the local board at the Policy and Planning Committee, if required, to discuss any objections to proposed council stormwater management activities in local parks.
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Note: Item 17 Annual Plan 2025/2026 – Input on Regional Consultation Content was taken prior item 12 Draft Auckland Open Space, Sport and Recreation Strategy – Part 1.
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Resolution number UH/2024/169 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for November 2024 – January 2025 (refer to attachment A to the agenda report).
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Resolution number UH/2024/170 MOVED by Member C Blair, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 10 and17 October 2024 and 7 November 2024 (refer to attachments A, B and C to the agenda report).
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Resolution number UH/2024/171 MOVED by Member C Blair, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the Auckland Transport West Hub Bulletin for October 2024 (Attachment A to the agenda report).
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21 |
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This item was withdrawn. |
22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
2.53 pm The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................